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Finance and General Purposes Committee 18th February 2013

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 18th FEBRUARY 2013 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Reilly (in the Chair), E Bailey, J Anderson, Stacey, Coleridge & Old

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

102.   APOLOGIES FOR ABSENCE had been received from Birks and Carr

103.   DECLARATIONS OF INTEREST – none

104.  MINUTES OF THE PREVIOUS MEETING HELD 21st JANUARY 2013 which had been circulated with the agenda were signed as a correct and accurate record after the following amendment:

Minute 93, 3rd line – change ‘Little’ to ‘Great’

105.  UPDATE ON ITEMS FROM THE MINUTES 21st JANUARY 2013

(i)  Minute 66(ii) Footway around the Roundhouse – the Highways Authority had now said that they could not now build the footway in this financial year and the Parish Council would not, at the moment, get the authority to employ their own contractors. The £7,000 Parish council payment would be refunded. However the replacement bollards along the High Street pavement  would be funded by OCC.

(ii) Minute 66((v) – Cullum Road Sandpit. The questionnaire had been included in the newsletters delivered to the roads adjacent to the recreation area. Cllr Bailey had delivered to Elton Crescent, Hilary Way and Ambrose Rise. The questionnaire had also been put on the Parish Council’s website. So far there had been about 18 responses

(iii) Minute 94 – Recreation Areas grass cutting tender – the clerk had circulated with the agenda a draft tender. This was discussed alterations suggested. The closing date would be 11th March, to be awarded at the meeting of 18th March.

(iv) Minute 98 – Maintenance of Ambrose Rise stream – ­the dredging had now been completed. A good job had been done. The clerk to request what the extra cost would be to remove the mud next time.

106. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

Cllr Stacey reported that following the meeting with Great Milton School Governors there would be an immediate change of name.

The Advisory Group was to meet on February 28th to which Jenny Stoker of the Children’s centre had been invited.

Cllr Anderson that he had received positive feedback from those who had attended the youth club.

107.   TO CONSIDER A RECOMMENDATION TO FULL COUNCIL THAT THE COUNCIL  CONTACTS THE DISTRICT COUNCIL RE ACCESSING THE FUND FOR THE IMPROVEMENT TO HE CENTRES OF TOWNS AND LARGE VILLAGES. – This item had been requested by Cllr Bell. In his absence discussion was deferred to the next full council meeting.

108.   CLERK UPDATE

i) Gate across Muddy Lane – a pack on requesting a ‘Modification Order’ was to be sent from OCC

ii) Request to attend OALC Training Course on VAT and LOCAL COUNCILS – 30th April £35 +VAT – Agreed

iv) The clerk reported that following a telephone call from a resident about her concerns for one of the willow trees in Farm Close, he had requested Kavan Ring to undertake emergency work to the canopy

v) Meeting with representatives of Arriva re Church Road – Arriva had indicated that they could meet on 12, 13, 19, or 20 March

109.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Citizens Advice Bureau – Wheatley Outreach (2011-2012 £1,000) – AGREED – £1,000

110.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of January 2013 & signing of completed copy of reconciled bank   statement by Chairman  & RFO was undertaken

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

18th February will be as follows:                                               Community       £2,455.30

Tracker             £102,432.33

Treasury           £60,435.98

110.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED – Noted

Cheque no. Payee Payment details Amount
Cheques paid
105636-40 GM/SW/JO/OCC/HMR&C Jan sal/wages/pen/PAYE/NICs 3,213.80
105641 Fusion Youth and Community Quarterly payment 2,285.00
105642 Fusion Youth and Community Equipment, games TV Licence 506.28
d/d Barclays Bank Bank charges Dec-Jan 17.15
d/d Orange Internet – Jan 18.37
Total £6,040.67
Cheques to Pay
105643 Berinsfield Community Business Grass cutting verges 581.88
105644 Parchments Oxford Feb/March newsletter 1,484.90
105645 Lyreco Stationary/flies 37.48
105648 BT Phone charges 166.64
105649 Buryhok Country Side M’ment Ditch dredging+tree in FCRec 1044.00
GM/SW/JF/OCC/HMR&C Feb sal/wages/pen/PAYE/NICs 3,600.00
Total £6,914.90

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 4,600.00
Newsletter Subscription 6.00
Photocopying 2.90
Interest – Treasury Deposit 10.74
Total £4,619.64

111.  PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – February 2013*

ii)        Little Milton Newsletter February 2013*

iii)        Great Milton Bulletin January 2103*

iv)        Holton, Waterperry & Waterstock News – February  2012*

v)        Tiddington with Albury & Milton Common – February/March 2013newsletter*

vi)        URC Newsletter February 2013*

vii)        SODC Core Strategy December 2012*

* On display in Parish Office

112.  DATE OF NEXT MEETING – 18th March 2013 – NOTED

113.  RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Stacey proposed and Cllr Coleridge seconded “that under Section 100A(4) of the Local  Government Act 1972, the  public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely

private contractual and employment matters – AGREED unanimously

The meeting closed at 8.50pm at the conclusion of the Confidential Session

Wheatley Parish Council

MINUTES OF THE CONFIDENTIAL SESSION OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 18th FEBRUARY 2013 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Reilly (in the Chair), E Bailey, J Anderson, Stacey, Coleridge & Old

OFFICER THE CLERK: Gareth Morris

113.   RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Stacey proposed and Cllr Coleridge seconded “that under Section 100A(4) of the Local  Government Act 1972, the  public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely

private contractual and employment matters – AGREED unanimously

114    TO CONSIDER WAGES AND SALARIES OF PARISH STAFF

a) Part time hourly paid outdoor workers

The hourly paid workers presently receive £6.90 per hour. The last pay award was in April 2009.

Since October 2012 the National Minimum Wage has been £6.19 per hour.

The clerk recommended that the pay should rise to £7.45 per Hour (the living wage’ wage rate outside London). This would add around £1,000 to the wage bill

Cllr Stacey proposed and Cllr Old seconded that the part time hourly rate for the outdoor workers be raised to £7.45 from 1st April 2013. This was Agreed unanimously

b) Clerk to the Parish Council

The Parish Clerk is presently on Scale LC1 point 25 (top of the scale) and has been since April 2009, which is £21,519 pa. Last pay award was October 2009, backdated to April 2009

Cllr Stacey proposed and Cllr Reilly seconded that the Clerk moves to point 26 on the LC2 scale  (£22,221) from 1.4.2013 and then progresses up this scale following an annual performance review

and that The Parish Council will honour OALC pay review recommendations for all staff for the next 5 years.  This was Agreed unanimously

It was further Agreed to employ another clerk for approximately 6 hours a week and to redecorate and refurbish the Parish Office (new carpet, extra storage, new office chair etc)