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Finance and General Purposes Committee 19th March 2012

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 19th MARCH 2012 IN THE MERRY BELLS HALL AT 7.30PM

PRESENT: Councillors: J Carr (Chairman), J Reilly R Bell, S Coleridge, E Stacey, G Birks & R Old

OFFICER THE CLERK: Gareth Morris

Also Present: 9 members of the public.

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

1.  APOLOGIES FOR ABSENCE had been received from Cllr Anderson

2. DECLARATIONS OF INTEREST – None

3.  MINUTES OF THE PREVIOUS MEETING HELD 20th FEBRUARY 2012 which had been circulated   previously were signed as a correct and accurate record

4.  UPDATE ON ITEMS FROM THE MINUTES 20TH FEBRUARY 2012

i) Minute 143(i)Sign to toilets in SODC car park – This had now been removed

ii) Minute 152(xv) – NALC/CPRE Meeting – 12.03.12 – Cllrs Bell and Stacey attended this meeting on Localism

iii) Minute 152(vii) – Bollards at bottom of Friday Lane – The clerk reported that he had requested the reinstatement of the bollards

iv) Minute 152(xviii) – Review of District Councillor numbers – briefing attended by the clerk- The Local Government Boundary Commission would first review the requested reduction in District Councillors numbers by SODC and then ward boundaries would be considered. The Parish Council would be able to make comments at each stage.

5.  TO CONSIDER THE RESOLUTION PASSED AT THE FULL COUNCIL MEETING HELD ON 5TH MARCH 2012 CONCERNING THE PROVISION OF A YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND

The resolution passed at full council was as follows:

Wheatley Parish Council recommends that a full consultation should be carried out throughout the village, including a thorough research into possible alternative sites, before any further action is taken on the provision of a youth shelter.”

It was Agreed by 3 votes in favour with 2 against and 2 abstentions that the Committee recommends no further action be taken on a shelter pending the outcome of the Parish Council’s initiative to fund the replacement of the youth facilities in the village.

6.  TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S BID TO THE OCC BIG SOCIETY FUND FOR YOUTH PROVISION IN THE VILLAGE

Dan Evanhuis of Fusion Youth and Community UK addressed the meeting and tabled a paper on what Fusion would be able to offer the Parish Council in relation to the Parish Council’s funding from OCC’s Big Society Fund.

It was Agreed that “the Parish Council proceeds with Fusion, Youth and Community UK in providing youth provision within the village, providing that it meets the County Council’s funding criteria and that a Service Agreement and Schedules be revised and brought to the next relevant meeting of the parish council.”

Cllr Bell agreed to draw up a Service Agreement and Schedules and arrange a meeting with Fusion once they had seen the documentation.

7.  TO CONSIDER A PARISH COUNCIL INITIATIVE, INCLUDING FUNDING, FOR THE DIAMOND JUBILEE CELEBRATIONS. (See Minute 10(ii))

8.    TO CONSIDER MR DYKES OFFER OF LAND FOR AFFORDABLE HOUSING ON LONDON ROAD.

Nothing had been received from Mr Dykes.

Concern was raised over the drainage of the land in that particular area.

9.   CLERK UPDATE

i) Farm Close Road patio – Agreed that the clerk arrange for the wall and coping stones by the steps be replaced

ii) Replacement of answer phone/fax machine – Agreed

iii) The clerk reported that the Holton flyover would be closed for road repairs on the 31st March and 1st April. This would affect the U1 and 280 bus services from Oxford into the village. Also work on the pavements in the High Street, from Holloway to Friday Lane would commence in early April.

iv) Footway around the Round House. Following an e-mail from Mr S Shew of Templar’s Close with suggestions it was agreed that the clerk contact him.

10.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Fusion Youth and Community – request for grant aid towards the ‘inflatables’ for St George’s Day

Festival cost £225 – Agreed £225

ii) Diamond Jubilee Celebrations Committee- request for grant aid towards marquee £1,500 was proposed by Cllr Stacey proposed and seconded by Cllr Reilly – Agreed

11.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to February 2012 and signing of completed copy of reconciled bank statement    by Chairman & RFO – Noted

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

19th March  2012 was as follows:                               Community     £1,030.24

Tracker           £82,768.60

Treasury         £60,252.64

12.                            SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105469-71,73,78 GM/SW/JF/OCC/HMR&C Feb  sal/wages/pen/PAYE/NICs 3,179.52
105475 Wheatley Boys Football Club Grant Aid 150.00
105476 Ox. Educt Business Alliance Grant Aid 160.00
105477 St Mary the Virgin Grant Aid 500.00
d/d Orange Internet charge Feb 18.37
d/d Barclays bank Bank charges Jan/Feb 23.34
d/d Public Works loan Board Loan repayment 483.47
d/d Orange Home Internet – Feb 18.37
Total £4,533.07
Cheques to Pay
105479 Thames Water Memorial gardens 6.34
GM/SW/JF/OCC/HMR&C Mar sal/wages/pen/PAYE/NICs 3,600.00
Total £3,606.34

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 790.00
Tracker Account interest 12.20
VAT repayment 718.02
Total £1,520.22

13.  PUBLICATIONS & CORRESPONDENCE RECEIVED -NOTED

i)        The Haseleys – Newsletter March 2012*

ii)        Little Milton Newsletter March 2012*

iii)        Great Milton Bulletin March  2012*

iv)        Wheatley URC Newsletter – March   2012*

v)        Holton, Waterperry & Waterstock News – March  2012*

vi)        Thames Valley Police – Wheatley neighbourhood Team March 2012 newsletter*

vii)        Clerk and Councils Direct – March 2012*

viii)        St Mary the Virgin Parish Church – letter of thanks for grant aid.

ix)        Wheatley Boys Football Club – letter of thanks for grant aid

* On display in Parish Office

14.  DATE OF NEXT MEETING – 16 April 2012 – noted

The meeting closed at 9.30pm