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Finance and General Purposes Committee 21st January 2013

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 21st JANUARY 2013 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Reilly (in the Chair), E Bailey, J Anderson, Stacey Coleridge & R Bell

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

89.   APOLOGIES FOR ABSENCE had been received from Cllrs Carr, Birks, & Old

90.   DECLARATIONS OF INTEREST

91.  MINUTES OF THE PREVIOUS MEETING HELD 17th DECEMBER 2012 – circulated previously

92.  UPDATE ON ITEMS FROM THE MINUTES 17TH DECEMBER 2012

(i) Minute 78(ii) Footway around the Roundhouse – work was expected to start shortly. Full council had approved Mr Shew’s quote for the design

(ii) Minute 78((v) – Cullum Road Sandpit – Cllr Bailey explained he survey question. An insert would be

put into the next Newsletter and be delivered to the roads adjacent to the recreation ground. Other streets nearby would have them delivered by councillors. Other residents could either fill in on-line or collect a copy from the Parish Office.

93. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO  EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

Cllr Stacey reported on a meeting she and Cllr Lamont had attended with the Governors of Great Milton School. This had been a challenging meeting where the Parish Councillors had been presented with a written list of concerns. Cllr Stacey would be formulating a response

94.  TO CONSIDER THE TENDER INFORMATION FOR THE CUTTING OF THE GRASS IN THE RECREATION AREAS AND LITTLEWORTH GREEN

.     It was AGREED that a tender be drawn an sent to 3 or 4 contractors for the cutting f the grass on the   three recreation grounds, Littleworth Green, Coopers Close public open space and the borders in Cullum Road Recreation Ground.

There would be a minimum of 1 cut a month from April to October inclusive with a 2nd cut in April and June. The first cut in April to be a ‘cut and collect’ and whenever the grass had grown substantially due to weather conditions.

95.   CLERK UPDATE

i) Highways work within the village – non replacement of missing bollards – Agreed that the Parish Council would be prepared to offer to pay for them. Despite a request no costing had been given by the Highways Department.

ii) To consider Fusion’s request for the use of Church Road Recreation Ground for the ST George’s   Funday on Saturday 20th April 2013 – Agreed

96.  TO CONSIDER PRODUCING A COMMUNITY EMERGENCY PLAN

This item had been deferred from last meeting.

It was AGREED that the Parish Council did not wish for a formal Emergency Plan and would inform the County Council as such.

97.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Sage Accounts Cover and helpline £180 – Agreed

98. TO CONSIDER A CONTRACT FOR THE REGULAR CLEARING OF THE AMBROSE RISE STREAM

The Clerk had arranged vis Kavan Ring for the stream to be ‘dredged’

99.  FINANCIAL MANAGEMENT

a) The budget to end of December 2012 was scrutinised & of completed copy of reconciled bank statement was signed by the Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

21st January 2013 will be as follows:                                        Community       £5,358.60

Tracker             £102,432.33

Treasury           £60,410.64

99.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105624-28 GM/SW/JO/OCC/HMR&C Dec sal/wages/pen/PAYE/NICs 3,155.15
d/d Barclays Bank charges 29.28
d/d Seimens Photocopier lease 367.84
d/d Orange internet 18.37
Total £3,570.64
Cheques to Pay
105629 D Lamont Mileage to SODC Parish Forum 15.26
105630 Berinsfield Community Business Verges +Cullum rd rec 653.88
105631 Southern Electric Oct-Jan electricity 59.95
105632 Thames Water Memorial Gardens 7.83
105633 Sage UK Accounts Cover/helpline 180.00
105634 WPSFMC Quarterly Payment 2,000.00
105635 Swift Digital Srvices Photocopier usage
GM/SW/JF/OCC/HMR&C Jan sal/wages/pen/PAYE/NICs 3,600.00
Total £6,516.92

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 50.00
Interest – Tracker 15.17
Total £65.17

100.  PUBLICATIONS & CORRESPONDENCE RECEIVED & Noted

i)        The Haseleys – January 2013*

ii)        Little Milton Newsletter January 2013*

iii)        Great Milton Bulletin January  2013*

iv)        Holton, Waterperry & Waterstock News – December 2012*

v)        URC Newsletter January 2013*

vi)        Clerks and Councils Direct – January 2013*

vii)        Oxford Brookes & residents’ Associations meeting – 21st February 6.30pm

* On display in Parish

101.  DATE OF NEXT MEETING – 18th February 2013 – Noted