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Finance and General Purposes Committee 21st July 2014

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 21st JULY 2014 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: P Willmott (Chair), J Carr, G Stephens, R Bell & R J Reilly

OFFICER THE CLERK: Gareth Morris

1.  APOLOGIES FOR ABSENCE had been received from Cllrs Lamont, Old and Birks

2  DECLARATIONS OF INTEREST – NONE

3.  MINUTES OF THE PREVIOUS MEETING HELD 16th June 2014 which had been circulated previously were signed as a correct and accurate record after Cllr Carr had been removed from those present.

4. UPDATE ON ITEMS FROM THE MINUTES 16th June 2014

i) Minute 6(i) New entrance in to Church Road Recreation ground. The clerk was to send tenders to a further 3 or 4 companies.

ii) Minute 6(iii) Sand pit in Cullum Road Recreation Ground – the sand pit had been filled in and grassed. The clerk to contact Proludic for information re the equipment that had been chosen before the sandpit was removed.

iii) Minute 12 – Formulation of a village emergency plan – no progress reported.

5. TO CONSIDER A BUDGET FOR WORK ON THE BELL LANE/STATION ROAD JUNCTION – AGREED a maximum budget of £5,000

6 TO RECEIVE A REPORT ON THE SITE MEETING BETWEEN COUNCILLORS AND OCC OFFICERS AT THE PARK ROUNDABOUT

A site meeting had been held with Anthony Kirkwood of OCC who agreed that the crossing by Morland House was in the wrong place. He suggested some measures that could be taken but OCC did not have the funds to carry them out.

Cllr Carr proposed and Cllr Stephens seconded the following motion:” This committee recommends to full council that the pedestrian crossing outside Morland House is moved to east of Morland House. The Parish Council to pay for it if necessary. OCC and Oxford Brooks be urged to fund this as part of their review of the overall scheme”.

AGREED unanimously

7. TO REPORT THAT THE COUNCIL HAD BEEN GRANTED £1,900 FROM THE WAR MEMORIAL TRUST FOR REFURBISHMENT OF THE WAR MEMORIAL

TRUST

Cllr Stephens proposed and Cllr Reilly seconded that up to £3,500 be spent on refurbishment of the War Memorial (£1,900 matching the grant). AGREED

8.  CLERK UPDATE

i) Advertisement for Assistant Clerk – two candidates were to be interviewed 21st July

ii) Repairs to mower – the mower was still not working. Cllr Willmott suggested we contact Peter Farrell Mechanical Engineering, Lawn Mower Services, on 07881897701

iii)  Clearance of Ambrose Rise stream and path. – Green Scythe had carried out the clearance

9. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION

The County Council had still not replied to the Parish Council’s last letter.

10.  GRANTS, LICENCES AND SUBSCRIPTIONS – NONE

11.  FINANCIAL MANAGEMENT

a) A completed copy of reconciled bank statement was signed by the Chairman & RFO.

Income and Expenditure sheet to the end of June was tabled and discussed.

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at 16th June 2014 will be as follows:  Community       £1,612.67

Tracker             £131,500.93

Treasury           £60,588.79

12.                            SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
d/d Barclays Bank Bank charges13.05.14-12.06.14 34.06
d/d Orange Home Internet 18.37
105960 LCR Subscription 17.00
105961 International Tree Foundation Subscription 50.00
105962 John Watson School Grant towards Summer Ball 200.00
105943–47 GM/SW/JO/OCC/HMR&C June sal/wages/pen/PAYE/NICs 3,803.71
Total £4,159.14
Cheques to Pay
105950 Thames Water Memorial gardens 6.71
105951 Grzegorz Zasuwa Office window cleaning 5.00
105952 SLCC Clerks manual 32.50
105953 Southern Electric Electricity 08.04.14 – 04.06.14 74.56
105954 Acanthus Clews Architect fees Holton Pavillion 960.00
105955 Mainstream Digital Calls, line rental and phone book 84.59
105956 The Merry Bells Office Rent 25.06.14 – 24.09.14 1,107.55
105957 Berinsfield Community Business Verges, FC Patio, Crd beds 818.33
105958 Green Scythe Recs,Paths,OBG,Ambose stream 2,565.60
105959 Swift Digital Services Photocopying 14.4-14.7 108.83
GM/SW/JO/OCC/HMR&C July sal/wages/pen/PAYE/NICs 3,600.00
Total £9,363.67

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 240.00
Tracker A/c Interest 18.17
Total £258.17

13. PUBLICATIONS & CORRESPONDENCE RECEIVED and NOTED

i)        The Haseleys – July 2014*

ii)        Little Milton Newsletter – June 2014*

iii)        Great Milton Bulletin – July 2014*

iv)        URC Newsletter July 2014

v)        Holton, Waterperry & Waterstock News April 2014*

vi)        Clerks and Councils Direct July 2014

vii)        Neighbourhood Policing June 2014 Newsletter*

* On display in Parish Office

14.  DATE OF NEXT MEETING – 22nd September 2014 – NOTED