Home » Finance » Finance and General Purposes Committee 23rd September 2013

Finance and General Purposes Committee 23rd September 2013

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 23RD SEPTEMBER  2013 IN THE Parish OFFICE AT 7.30PM

PRESENT: Councillors: RJ Reilly (in the chair) S Coleridge & R Bell

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

30.   APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Birks, Old & Carr

31.   DECLARATIONS OF INTEREST – None

32.  MINUTES OF THE PREVIOUS MEETING HELD 15th July 2013 which had been circulated previously were signed as a correct and accurate record

33. UPDATE ON ITEMS FROM THE MINUTES 15th July  2013

(i)  Minute 20(i) – Footway around the Roundhouse – £7,000 cheque had been sent and a receipt received. Despite a couple of requests no date had been received for commencement of the work.

(ii) Minute 20(ii) – Sandpit at Cullum Road – Most of the sand had been removed though some had been retained to avoid leaving a huge hole.

Cllr Bell said he would contact Cllr Bailey and a couple of residents with children to see if the recreation Areas Advisory could be re formed to decide on how to utilise the area left by the sandpit..

(iii) Minute 21 – Recommendation on the Youth Centre – The resolution for the full council to ratify the Committee’s decision on closing the Youth Centre had been passed at the Council’s last meeting.

There now remained the issue of the equipment etc at the Maple Tree centre which were owned by the Parish Council. The Clerk to write to Jenny Stoker that the Parish Council would collect all these items once the office was refurbished and to Dan Evanhuis to check what items remained there. The Parish Council could sell, hire or lease the items to Fusion

(iv) Minute 24 – Requests from residents – The bunting had been removed. A gardener had been approached to look after the Memorial Garden’s flowerbeds and the outdoor workers would be asked to tidy up the War memorial. The benches by ‘toilet square had been re-varnished.

The clerk was still to follow up a bus shelter and bins by the Avenue

34.  TO CONSIDER A PARISH COUNCIL LEAFLET TO RESIDENTS PUTTING THE CASE  FOR BOUNDARY CHANGE.

Cllr Bell’s suggested letter which had been circulated to all Parish councillors was discussed. Councillors were happy that this to be kept on file to be distributed when SODC went ahead with the consultation.

35. TO RECEIVE A REPORT ON THE PARISH COUNCILLORS’ WALKABOUTS IN AUGUST/SEPTEMBER – Noted.

36.  CLERK UPDATE

i)  Refurbishment of Parish Office – the boxing in of the pipe work had been completed. The clerk did not know when the painting would commence

ii) Training Course OALC – Getting to Grips with Local Council Finance – £60 – Agreed that Assistant Clerk should attend

iii) Tree work in the village – the Clerk reported that SODC had given permission for the sycamore in the NW corner of Church Road recreation ground to be removed but not the two by the cliff in the North East Corner.

The hedge just beyond the Littleworth Bridge would be tidied up. Also the trees along the footpath to Farm Close Lane would be cut back.

iv) SODC Briefings on how precepts are calculated: Wed 16th Oct @ 1pm or 23 Oct @  6pm. All councillors to be asked if they wished to go.

v)  Playground Inspections by Zurich – These had been completed in August. Steve was currently dealing with the points raised. No of them so serious that equipment had to be closed down

37.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Wheatley Park School – Prize Giving (Last year £200) – agreed £200

38.  FINANCIAL MANAGEMENT

a) The budget to end of August 2013 was presented and discussed & copy of the reconciled bank statement was signed by the Chairman  & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at   23rd September would be as follows:

Community       £3,139.14

Tracker             £102,866.36

Treasury           £60,485.99

39.                            SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105743-47 GM/SW/JO/OCC/HMR&C Jul/ sal/wages/pen/PAYE/NICs 3,455.27
105756/762-5/768 GM/SW/JO/OCC/HMR&C Aug sal/wages/pen/PAYE/NICs 3,411.60
105748 The Post Office Stamps 220.00
105749 Mainstream Digital Telephone calls July 1.14
105750 Fusion Youth and Community Equipment 28.19
105751 SODC Dog bin emptying 100.46
105753 Jim Watson Aug/Sept newsletter 680.00
105754 Parchment Aug/Sept newsletter 1,484.90
105755 Berinsfield Community Business Verge cutting July 596.40
105757 Oxon Gardens & DryStone Walls Repairs to wall in Ch Rd Rec 264.00
105758 BDO LLP External Audit 480.00
105759 OCC (Highways) Footway around Roundhouse 7,000.00
105760 CPRE Subscription 2013 29.00
105761 HM Revenue and Customs VAT Repayment 639.46
105766 Swift Digital Services Photocopies 16/4-18/7 88.24
105769 WPSFMC Residual payment for 2012-13 1,821.35
d/d Barclays Bank Bank charges – 13.06 to 14.07 25.78
d/d Barclays Bank Bank Charges  – 15.07 to 12.08 40.37
Total £20,366.16
Cheques to Pay
105771 C Jacobs Landmark Chambers Counsel’s opinion re Sportsfield 1,200.00
105772 Lyreco Stationary 34.60
105773 Green Scythe Ltd Recs cutting + sand pit removal 2,292.00
105774 Claire Logic Computer health check 84.00
105775 WPSMC 3rd Quarterly payment Oct-Dec 2,000.00
105776 Mainstream Digital Telephone calls Aug 1.23
105777 Thames Water Meorial Gardens 6.21
105778 Berinsfield Community Business Verges, FmCl Patio, Cl Rd Rec 806.40
105779 Green Scythe Ltd Rec cutting August 222.00
105780 Ordnance Survey Licence 65.70
GM/SW/JF/OCC/HMR&C July sal/wages/pen/PAYE/NICs 3,600.00
Total £10,312.14

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Interest – Treasury Account 20.21
Newsletter Advertising 3,145.00
Total £3,165.21

40.  PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – September 2013*

ii)        Little Milton Newsletter –  September 2013*

iii)        Great Milton Bulletin September 2103*

iv)        Holton, Waterperry & Waterstock News – September 2013*

v)        URC Newsletter September 2013*

vi)        SODC – Town and Parish Forum  – Wednesday 6th November (eve)

vii)        URC Newsletter September 2013*

viii)        Clerks and Council’s Direct – September 2013

ix)        Oxfordshire Playing Fields Association – AGM 17th October – 7.25pm Weston-o-t-Green

* On display in Parish Office

41.  DATE OF NEXT MEETING – 9th October 2013 – Noted

The meeting closed at 9.10pm