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Minutes of the Finance and General Purposes Committee 18th October 2010

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 18th October 2010 IN THE MERRY BELLS HALL AT 8.15 PM

PRESENT: Councillors:  G Birks (Chairman), S Coleridge, R Old, J Reilly, J Carr, R Bell & E Stacey

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. There were no such declarations

61. APOLOGIES FOR ABSENCE had been received from Cllrs Devlin and Fyffe

62. MINUTES OF THE PREVIOUS MEETING held on 27th September 2010 were tabled

As the minutes had been tabled it was agreed that they would be signed at the next meeting

63. MATTERS ARISING FROM THE MINUTES  27th September 2010

i. Minute 49 – Grit Bins in the Village – The County Council had been informed of the locations suggested and would be visiting the sites. It was agreed that a further location be suggested, on Crown Road by Rectory House. The clerk would clarify if the bins would be filled with grit and/or salt.

ii. Minute 50 – Wheatley Information Booklet – Quote for printing £765.98 – Agreed with the possibility of increasing the amount by 100 copies.

iii. Minute 52 – Oxford City’s Management of Shotover Park –in the absence of Cllr Devlin nothing to report

iv. Minute 54 – Meeting with Brookes University and Westwaddy – next meeting is at 6.00pm on Tuesday November 2nd at Gipsy Lane – Noted

v. Minute 57(ii) ­Grant aid for Didcot CAB – this had been agreed in error at the last meeting so it was agreed to rescind the decision.

64. TO REPORT PROGRESS RE REFURBISHMENT OF CULLUM ROAD RECREATION GROUND

The Clerk to ask the outdoor workers to sweep the path by the sandpit

65. TO CONSIDER MATTERS RELATING TO TREES WITHIN THE VILLAGE

i) Holloway Road – between old fire station and doctor’s surgery. The decision on the removal of the ivy etc was deferred until a later date.

66. TO CONSIDER THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND

No progress to report.

67. OXFORDSHIRE COUNTY COUNCIL’S AREA REVIEW OF SUBSIDISED BUS SERVICES, WHEATLEY, THAME AND WATLINGTON

For information only. This would be an item on the next Parish Council’s Agenda

68. OXFORDSHIRE COUNTY COUNCIL LOCAL TRANSPORT PLAN 3 –  CONSULTATION ENDS 9th JANUARY 2011

This item for information only and would be on the next Parish Council Agenda

69. CLERK UPDATE

i)        Home Page for Wheatley Parish Council website – Agreed to amalgamate Cllr Dalton’s suggestions with the existing information on the home page

ii)        SLCC Subscription for the Clerk  – £168 – The clerk left the room for this item – Agreed

iii)        The company  from which the Council leased the photocopier can supply a colour photocopier with the same facilities for £4.80 extra per month. It would also be able to provide the scanning facility with Windows 7, the present copier could not provide that function. Agreed to replace the copier.

iv)        Christmas Tree for the village. Fusion would not be able to provide a tree this year.

Agreed to spend up to £120 on purchasing a tree. The clerk to ask the Headteacher of the Primary School to nominate a pupil to switch on the lights on December 2nd, the day of the Advent Pageant.

70. GRANTS, LICENCES AND SUBSCRIPTIONS

i) Oxfordshire Association for the Blind – deferred from last meeting. The Clerk reported that 15 Wheatley residents availed themselves of the services offered. Agreed £200

71. FINANCIAL MANAGEMENT

i)   The  budget to September 2010 was circulated and discussed and a completed copy of reconciled bank statement was signed by the Chairman & RFO

ii) Balances

After the cheques below have been paid the balances on the council’s accounts as at

18th October 2010 would be as follows:      Community       £7,260.29

Tracker           £64,103.18

Treasury         £60,009.00

SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105190-94 GM/SW/JF/OCC/HMR&C Sept wages/pen/PAYE/NICs 3,234.63
105187 Kavan Ring Table/benches Cullum Rd Rec 400.00
105189 Safe and Sound Playgrounds Repairs to cradle swing 91.65
105195 WPSFMC 3rd Quarter payment 2010-2011 2,000.00
105200 Post Office Stamps 185.00
d/d Siemens Ltd Lease on photocopier 328.07
Total £6,239.35
Cheques to Pay
105196 J Watson Oct/Nov newsletter 480.00
105197 Lyreco Ltd Paper and files 57.54
105198 Parchment Oct/Nov newsletter 1,484.90
105199 Tree Care Associates Ltd Site visit – St Mary’s Close 160.00
GM/SW/JF/OCC/HMR&C Oct wages/pen/PAYE/NICs 3,500.00
Total £5,682.44

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 510.00
Interest 28.64
SODC 2nd half 2010-2011 precept 47,309.50
Total £47,848.14

72. PUBLICATIONS & CORRESPONDENCE RECEIVED – Noted

i)        The Haseleys – Newsletter October  2010*

ii)        Wheatley URC Newsletter October 2010*

iii)        Little Milton Newsletter October  2010*

iv)        Great Milton Bulletin July 2010*

v)        Holton, Waterstock and Waterperry News – September  2010*

vi)        Tiddington With Albury and Milton Common Newsletter October/November 2010*

vii)        The Tree Council – Tree News Autumn/Winter 2010*

viii)        Oxford Brookes University Magazine ‘Observe’ Autumn 2010*

ix)        Thank-you letter from Wheatley Village Produce Association

x) Oxford Brookes and the Residents’ Associations Meeting – Thursday 21st October 6.30m – Cllrs Reilly and Bell would be attending.

xi) The Local Government Boundary Commission for England – Electoral Review of Oxfordshire This would be an item on the next Parish Council’s Agenda

*On display in Parish Office        ** Decision needed

73. DATE OF NEXT MEETING – 15th November 2010– Noted

The meeting closed at  9.28pm