Home » Minutes » Finance & General Purposes Committee 16th February 2015

Finance & General Purposes Committee 16th February 2015

Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 16th FEBRUARY 2015 IN THE PARISH OFFICE AT 7.30PM
PRESENT: Councillors P Willmott (Chair), R Bell, J Carr, R J Reilly, S Coleridge, G Stephens & G Birks

OFFICER: THE CLERK: Gareth Morris

 

111. APOLOGIES FOR ABSENCE had been received from Cllrs Lamont and Old

 
112. DECLARATIONS OF INTEREST – None

113. MINUTES OF THE PREVIOUS MEETING HELD 19th January 2015
(Including Minutes of the confidential session) which had been circulated previously were signed as a correct and accurate record

 
114. UPDATE ON ITEMS FROM THE MINUTES 19th January 2015
i) Minute 95(i) – New entrance in to Church Road Recreation ground – the clerk expressed concern about the flaking of the mortar on the top of the wall. He would contact the builders.
ii) Minute 95(iii) – Faculty for new bench in Memorial gardens
The Diocesan Advisory Committee would recommend the proposed works, though a faculty would still have to be applied for.
Some doubt had been expressed on the proposed position of the new bench and councillors were asked to suggest a new position or agree the original one.
The council would have to pay attention to the root protection area if the bench was placed too near a tree.
iii) Minute 95(iv) – Handrails at entrance of Memorial Gardens – no progress
iv) Minute 98 – Noticeboards for the village. As promised at the last meeting other firms had been contacted for their prices. However there were no substantial differences in price (some were more expensive) and some firms did not offer the type of noticeboard required.
v) Minute 99 – new bench by Ambrose Rise bus stop – OCC Highways had no objections to the placing of a seat east of the bus shelter

115. TO FORMULATE A VILLAGE EMERGENCY PLAN
i) To report on the progress on the plan – councillors were urged to forward to Cllr Davies names of those villagers who may have useful skills to contribute at a time of emergency
ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village – The rugby club had paid their share of the cost for the one at the playing fields. The Merry Bells committee had agreed to fund half the cost of the one for the centre of the village.
116. CLERK UPDATE
i) Tree work in Memorial Gardens – report from Tree Care Associates Ltd. A survey had been undertaken in December. Most of the trees were in a satisfactory condition. Only the Japanese and the Rowan need to be considered for replacement. All other trees need to be crown cleaned. This work should be undertaken in 2015. All the tree are within the conservation area and therefore permission of SODC would be needed for any work.
ii) Update of Information Booklet – Cllr Lamont and Tim Blightman are working on a new edition
iii) OALC Training – Roles and Responsibilities – 4th March – £65 – Agreed to send the Assistant Clerk on the course.

117. GRANTS, LICENCES AND SUBSCRIPTIONS
i) CAB – grant application for Wheatley outreach centre – AGREED £1,000
ii) Sue Ryder Hospice Nettlebed – AGREED £50

118. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Bell Lane corner, and other matters
The clerk had contacted Mark Francis and had received assurances re a VAT receipt and on the Parish Council losing its money if the works went over in to a new financial year.
Also the confusion over how many spaces would be lost in Church Road to double yellow lines. It would be two spaces; the third set of double yellow lines would go across the entrance to the Merry Bells car park
ii) Vehicle Activated Devices – it was agreed that the TRAC Committee should decide the exact locations of the devices on Ladder Hill at its next meeting.

119. FINANCIAL MANAGEMENT
a) Signing of completed copy of reconciled bank statement by Chairman & RFO
Budget to the end of January 2015

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 16th February will be as follows:
Community £2,372.15
Tracker £104,929.56
Treasury £60,680.08

120. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
d/d Barclays Bank Bank charges 15/12/14-12/01/15 21.14
d/d Orange Internet Jan 15 18.37
106105 The Post Office Stamps Feb 2015 186.00
106093-106098 GM/SW/JF/OCC/AR/HMR&C Jan sal/wages/pen/PAYE/NICs 4,059.05
Total £4,284.56
Cheques to Pay
106102 Arbor Tree Specialists Hedge reduction in Memorial Gardens August 2014 200.00
106101 J Watson Feb-March Newsletter 680.00
106100 Parchment Printers Feb-March Newsletter 1,461.36
106099 Hall Construction Ltd Gate into Church Road recreation ground 3,726.00
106103 Lyreco Paper and envelopes 57.64
106104 Berinsfield Community Business Verges – Jan payment 608.33
106106 Mainstream Digital Ltd Phone calls January 2015 1.27
106107 Tree Care Associates Memorial Gardens inspection 150.00
106108 Grzegorz Zasuwa Office window cleaning 5.00
GM/SW/JF/AR/OCC//HMR&C Feb sal/wages/pen/PAYE/NICs 4,000.00
Total £10,889.60

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 370.00
Treasury Bill Interest 24.08
Wheatley Rugby Club – contribution to defibrillator 600.00
War Memorials Trust 1,900.00
Newsletter subscription 6.00
Total £2,900.08

121. PUBLICATIONS & CORRESPONDENCE RECEIVED – NOTED
i) The Haseleys – February 2015*
ii) Little Milton Newsletter –February 2015*
iii) Great Milton Bulletin – February 2015*
iv) URC Newsletter February 2015*
v) Holton, Waterperry & Waterstock News –February 2014*
vi) Tiddington with Albury and Milton Common newsletter –Feb/March 2015
vii) Oxfordshire Rural Community Council – Policy Bulleting January 2015*
viii) Thames Valley Police – January Crime report*
ix) Thames Valley Police – Neighbourhood Policing newsletter Feb 2015*
x) Thank you for grant aid – Oxfordshire Association for the Blind
* On display in Parish Office

123. DATE OF NEXT MEETING – 23rd March 2015 – NOTED

124. RESOLUTION TO EXCLUDE THE PUBLIC
Cllr Carr proposed and Cllr Reilly seconded “that under Section 100A(4) of the
Local Government Act 1972, the public be excluded on the grounds that it
involves the likely disclosure of exempt information as defined in paragraph X
of Part 1 of Schedule 12A to the Act, namely private contractual and
employment matters”

This was AGREED
The meeting closed at 8.50pm