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Full Council 5th March 2012

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 5th MARCH 2012 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, G Stephens, P Willmott,

G. Anderson, A Knapp, R Bell, D Lamont, C Dalton. G Birks, J Carr &  J Coveley

OFFICER: Gareth Morris, Clerk to the Parish Council

Also present: County Councillor Anne Purse, Mr J Dykes & Mr Roberts (Sovereign Housing Association) for Agenda Item 11), and approximately 55 members of the public

97. APOLOGIES FOR ABSENCE had been received from Cllr Coleridge

98. DECLARATIONS OF INTEREST – None

99.             PRESENTATION OF PETITION

Mrs Morrish of Templars Close presented the ‘Petition against the erection of a youth shelter in the Church Road Recreation Ground ‘signed by 686 people.

Mr Schmidt also of Templars Close then spoke to the petition.

100.  MINUTES OF THE PARISH COUNCIL MEETING HELD ON 9th JANUARY 2012 which had been circulated previously were signed as a correct and accurate record

101. UPDATE ON ITEMS ARISING FROM THE PARISH COUNCIL MEETING HELD ON 9TH JANUARY – Nothing to report.

102.  THE MINUTES of the meetings of the Planning Committee held on the following dates were received:

i) Wednesday 11th January 2012

ii) Wednesday 8th February

103.  THE MINUTES of the meetings of the F&GP Committee held on the following  dates were received

i) Monday 16th January 2012, circulated previously

ii) Monday 20th February 2012, circulated with this Agenda

a) Minute 145 – Youth provision in the Village – breakdown of cost

The Clerk reported that following a conversation with Mr Holman of Oxford City Council, the costings had been reduced from £19,323.56 to £17,949.44

The Chairman had met with Fusion UK (Youth and Community) and they would come to the next Finance and General Purposes Committee with their costings.

104. THE MINUTES of the meetings of the Traffic and Roads Advisory Committee meeting held on 1st February 2012 circulated previously were received.

Minute 9 – Kerbing around the Roundhouse – it was agreed that this item be put on the next Finance and General Purposes Committee

105. TO CONSIDER THE SITING OF THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND.

Following the Finance and General Purposes Committee recommendation (see F&GP Minute 144 F&GP meeting 20th February 2012) that “The issue of the proposed shelter, including its location, should be reviewed at the next Parish Council meeting”, the following resolution has been received from Cllr Bell, supported by Cllrs Anderson and Lamont:

1.“Wheatley Parish Council,  taking account of the notification from the SODC grants officer that no amount would be payable towards the proposed youth shelter in Church Road Recreation Ground until such time as proper consultation has taken place with households in Wheatley and the young people concerned, and also recognising the many expressions of concern from a significant number of residents throughout the village at the lack of any prior consultation or notification about the proposal, agrees to put the matter on hold”.

2. Wheatley Parish Council recommends that a full consultation should be  carried out throughout the village, including a thorough research into possible alternative sites, before any further action is taken on the provision of a youth shelter.”

Cllr Bell proposed and spoke to his resolution which was seconded by Cllr Lamont.

7.47pm The Chairman declared the Council out of session and asked for comments from the floor, asking particularly for comments from those people who had not spoken before. A number of residents took the opportunity to speak on the provision of a youth shelter.

9.01pm The Chairman declared the council back in session

A discussion on the resolutions took place and it was agreed that they would be taken separately and a named vote taken.

Resolution 1

Councillors in favour: Knapp, Bell, Lamont, Stephens, Coveley, Anderson, Birks, .Willmott, Old, Reilly and Stacey – Total 11

Councillors against – 0

Councillors Abstaining Carr & Dalton –Total 2

Resolution 2

Councillors in favour. Knapp, Bell, Lamont, Stephens, Coveley, Anderson, Birks, Dalton, Willmott, Old, Reilly and Stacey – Total 12

Councillors Against – 0

Councillors Abstaining, Carr – Total 1

106. DECLARATION OF A VACANCY ON THE PARISH COUNCIL following the resignation of Cllr Fyffe. The vacancy was declared. The clerk to post a notice informing the residents of the vacancy and to notify the Returning Officer at SODC.

8.40pm The Chairman declared the Council out of session and asked for contributions from the members of public and the County Councillor and District Councillors present.

County Councillor Anne Purse said that she had organised a meeting of villages that would be affected by the City Council’s ‘Barton Action Plan’ especially in terms of the A40 (Headington to Banbury Road) plans which she believed would affect traffic flows at the Green Road Roundabout leading to further ‘rat-running’ through Wheatley and neighbouring villages. She felt that villages should make strong representations to the City Council. The meeting would take place in Beckley Village Hall on 15th March at 7.00pm

District Councillor Roger Bell reported that the plans for the new entrance to Brookes University, Wheatley Campus, at Holton, had been approved though part of the conditions was that traffic flows etc would be reviewed once the entrance was in use.

8.49pm The Chairman declared the Council back in session.

107. TO CONSIDER A SITE FOR AFFORDABLE HOUSING WITHIN THE VILLAGE

Mr Dykes and Mr Roberts from Sovereign Housing Association spoke to plans they  had drawn up for the development of land owned by Mr Dykes along the London  Road just west of the Asda. Mr Dykes proposal was that a number of the houses built would be classed as ‘affordable’ and he wanted the Parish Council’s view on such a proposal. Mr Dykes was asked to present the proposal in writing for the next Finance and General Purposes Committee. The Parish Council’s view was that a small number of affordable housing units was required to meet the village’s housing needs.

108. TO CONSIDER MATERS RELATING TO ANNUAL RETURN 2011 – 2012 AND  ANNUAL ACCOUNTS 2011-2012.

(i) Risk Assessment Action Plan 2012-2013 – The Action Plan for 2012-2013 had been circulated with the Agenda. This plan was AGREED and signed by the Chairman.

109.  TO CONSIDER A PARISH COUNCIL INITIATIVE FOR THE DIAMOND JUBILEE  CELEBRATIONS.

Mrs Shipton tabled a report on the committee that had been formed and the plans that had been suggested for the Diamond Jubilee weekend in June. The committee was hoping that the Council could provide enough grant aid to fund a marquee to be erected in Crown Square. This request should be made to the next Finance and General Purposes Committee.

110. REPORTS FROM OUTSIDE BODIES

a) The Howe Trust – further tree planting had taken place.

b) Merry Bells Management Committee –the coffee room refurbishment was virtually completed and new timed light switches had been installed in the toilets

111. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

Cllr Willmott reported that the last meeting had been attended by a Rugby Football Union officer and representatives from stakeholders from the football club, the tennis club, the rugby club and the scouts.

A visit to Thame United’s new facility had been undertaken and there would be a further meeting with the architects. It was hoped that by the end of the calendar year  plans would be ready to submit to SODC.

There would also be negotiations with Mouchel Ltd (an infrastructure company) working on behalf of the County Council, on the Management Agreement which would be running out shortly.

112. CALENDAR OF MEETINGS – NOTED

a)         Planning Committee – Wednesday 14TH March 2012 – 7.30pm

b)         F&GP Committee – Monday 19th March   – 7.30pm

c)         Planning Committee  – Wednesday 11th April  2012 – 7.30pm

d)         F&GP Committee – Monday 16th April 2012– 7.30pm

e)         Planning Committee  – Wednesday 9th May  2012 – 7.30pm

f)          Parish Council Meeting and AGM– Monday 14th May  2012– 7.30pm

g)         Traffic and Roads Advisory Committee – date to be agreed

h)         2011-2012 Annual Parish Meeting – Tuesday 1st May 2012

The meeting closed at 9.46pm