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Parish Council Meeting Monday 1st September 2014

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 1st SEPTEMBER 2014 IN THE MERRY BELLS HALL AT 7.30PM

PRESENT: Councillors: D Lamont (Chairman), J Reilly, G Birks, G Stephens, J Carr,

E Bailey, S Coleridge, C Dalton, A Davies, J Coveley, A Knapp and E Stacey

OFFICERS: Gareth Morris, Clerk to the Parish Council & Annette Richards, Assistant Clerk to the Parish Council

Also present: County Councillor Purse and 9 members of the public

41.   APOLOGIES FOR ABSENCE had been received from Cllrs R Bell, R Old & P Willmott

42.   DECLARATIONS OF INTEREST – NONE

43.   MINUTES of the meeting of the Meeting of the Parish Council meeting held on Monday 7th July circulated previously were signed as a correct and accurate record after the following amendments had been made:

Add Cllr J Carr to those present

Remove Cllr Coleridge from ‘apologies’

Minute 35 – Add ‘s’ to ‘option’ in 3rd line of the second paragraph.

44.  UPDATE from the meeting held on Monday 7th July 2014

i) Minute 29 – Neighbourhood Plan – The Chairman reported on a workshop he and the Vice-Chairman attended run by the ORCC at Yarnton and a meeting they and Cllr Stacey attended with the Thame Town Clerk and Thame town councillors.

ii) Minute 32 – Trac Advisory Committee – i), ii) iii) & iv) – see minute 49

iii) Minute 35 – Response to SODC’s Local Plan 2031. The Parish Council had written a  letter in reply to the consultation. It had also published a small leaflet that had been delivered to most of the households in Wheatley urging residents to look at the options put forward by SODC and write to them with their views.

iv) Minute 36 – SODC Community Governance changes – SODC had approved the new boundary change between Wheatley and Holton. The changes would come in to force before the elections in 2015.The Parish Clerk of Holton had written to Wheatley ‘congratulating’ them on the new boundary and pointing out the new responsibilities Wheatley Parish would have.

45. THE MINUTES of the meetings of the Planning Committee held on the dates below were received:.

i) Wednesday 9th July 2014 – circulated previously

ii) Wednesday 20th August 2014– circulated with this Agenda

46. THE MINUTES of the meeting of the F&GP Committee meeting held on Monday 21st July 2014 were received.

Minute 6 Report on site meeting at Park Hill Roundabout

Unfortunately the motion passed at that meeting had not been included on the Agenda of the Parish Council. The following motion was proposed by Cllr Birks and seconded by Cllr Dalton. “This Parish Council recommends that the pedestrian crossing outside Morland House be moved to the east of the Morland House entrance. OCC and Oxford Brookes to be urged to fund this as part of their review of the overall scheme. Funding details to be delegated to the Finance and General Purposes Committee”

The motion was Agreed by 9 votes in favour and one Against and no abstentions.

47.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

i) To receive and sign the notice from Oxfordshire County Council giving notice that the

Joint User Agreement shall expire on 31st August 2015. AGREED

ii) New lease for the Rugby Club. It seemed that to produce a formal lease for a large number of years would involve substantial cost in solicitor’s fees. Therefore the RFU had been sent a copy of the Parish Council’s minute 97 (06.01.14) which stated that the Parish Council ‘allow the Rugby Club 25 years use of the land.’

For the future a charitable trust could be formed that managed and administer the fields. Clubs would become members of the trust and might be granted a long term lease of the playing fields at Holton for a peppercorn rent.

48.    TO DECIDE WHETHER OR NOT TO PROCEED WITH THE DEVELOPMENT OF A

NEIGHBOURHOOD PLAN

Following a brief discussion Cllr Birks proposed and Cllr Carr seconded that “This Parish Council does not undertake a Neighbourhood Plan at this time”

The motion was AGREED by 7 votes in favour, 2 votes against and 3 abstentions.

8.40pm The Chairman declared the council out of session

County Cllr Anne Purse – suggested that the Parish Council should investigate whether there was a 20 mph limit or 20 mph zone in the High Street. There seems to have been some confusion at the time of implementation.

She was in touch with the County Council re the zebra crossing at Morland House.

District Cllr Carr – Civil Parking – OCC would not implement a scheme unless the City, SODC and the Vale agree with the scheme. It was estimated to cost between £125,000 and £220,000 to implement.

Mr Newton – believed, that despite what had been said, there were those in the village that had the skills and experience.

Mr Gregory – suggested that the council ask PCSO Cooney to ask Chris Hulme (TVP Traffic Management) for information re the 20mph limit/zone. He was also aware of a parking survey being undertaken by SODC.

Mr Bettess Wheatley Flood Committee – suggested that a letter be sent to Mr Greaves (Castle Hill Farm) thanking him on behalf of the village for allowing a storage area to be built on his land to alleviate possible flooding to the east end of the village. Also to put a ‘thank you’ note in the newsletter. He was having discussions with the County Council re the possibility of the Parish Council having the power to close roads in the event of flooding.

9.15pm The Chairman declared the Council back in session

49.    TO RECEIVE A REPORT ON THE SITE MEETING ON STATION ROAD WITH OCC HIGHWAYS ENGINEER MARK FRANCIS

Pedestrian Crossing by the Co-op – Mr Francis pointed that there was only one location that was possible (outside the bungalow below the co-op) and that could lead to difficulties for mobility scooters and in his view, given the number of entrances, could lead to more hazards than without a crossing.

Bell Lane/Station Road junction – Councillors insisted that they still wanted the corner to be altered. Mr Francis would produce a drawing and send it to the Parish Council.

Land by the old toilet block.- Mr Francis (OCC) would produce a plan    reshaping the corner so it would be easier for vehicles to reverse out.

50.       TO REPORT ON PROGRESS ON THE PARISH COUNCIL’S APPLICATION TO REGISTER THE LITTLEWORTH ROAD FIELD AS A VILLAGE GREEN

There had been no reply from the County Council to the Parish Council’s letter.

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51.       TO RECEIVE A REPORT FROM THE FLOODING COMMITTEE

The Parish Council AGREED to write to Mr Greaves (Castle Hill Farm) thanking him for allowing a flood water storage area to be built on his land and to put a ‘thank-you’ into the newsletter.

It was further agreed to contact Mr Hunt (OCC) and ask for information re granting the power to the Parish Council to close flooded roads.

The Parish Council thanked Mr Bettess for the work he was undertaking on behalf of the Parish Council.

52.       TO CONSIDER THE SAFETY CONCERNS FOR PEDESTRIANS AT THE PARK HILL/LONDON ROAD PEDESTRIAN CROSSINGS

See Minute 46

53.       REPORTS FROM OUTSIDE BODIES

i) The Merry Bells Management Committee – Tenders had been requested to undertake a structural survey

ii) The Howe Trust – no report

iii) Thames Valley Police – report from PCSO Cooney: between 1.7.2014 & 29.8.2014 there had been 132 calls from residents of Wheatley.

Traffic related 43; Shoplifting 6; Miscellaneous 64; Theft from vehicle 3; Anti-social behaviour 3; Theft 2; Domestic 5; Public order 2; Burglary 1; Assault 3.

54.    CALENDAR OF MEETINGS – NOTED

i)   TRAC Committee – Wednesday 3rd September 2014 – 7.30pm

ii)   Planning Committee  – Wednesday 10th September 2014  2014 – 7.30pm

iii)   F&GP Committee Monday 22nd September 2014 – 7.30pm

iv)   Planning Committee – Wednesday 8th October  2014  – 7.30pm

v)   F&GP Committee – Monday 20th October2014 – 7.30pm

iv) Parish Council Meeting – Monday 3rd November 2014 – 7.30 pm

The meeting closed at 9.20pm