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Wheatley Parish Council Extra Ordinary Meeting 21st June 2010

WHEATLEY PARISH COUNCIL

MINUTES OF THE EXTRA ORDINARY MEETING OF THE COUNCIL

HELD ON MONDAY 21st JUNE 2010 IN THE MERRY BELLS AT 8.00 pm

PRESENT: Councillors: J. M. Carr (Chairman), G. Birks, R. T .Bell, E. M. Stacey, C Sprent, N Messenger & S Coleridge

OFFICER: Gareth Morris Clerk to the Parish Council

ALSO PRESENT: Two members of the public

In the absence of the Chairman, the Vice-Chairman, Cllr J Carr chaired the meeting,

23. APOLOGIES FOR ABSENCE had been received from Cllrs Reilly, Dalton, Coveley, Fyffe, Willmott & Devlin.

24. TO RECEIVE THE FINAL ACOUNTS FOR THE FINANCIAL YEAR 2009-2010

i)             To approve and sign the final accounts for the financial year 2009 – 2010

The Clerk reported that Mr Brian Rollerson had visited the Parish Office the previous Friday to inspect the council’s accounts and various other

documentation. There was an imbalance of £57.86 on the bank reconciliation as of 31st March 2010 which had to be found. Otherwise everything else was satisfactory and he had signed Section Four of the Annual Return.

Mr Rollerson’s report had been received that afternoon. One criticism was the poor rate of return that the Council was receiving from its Treasury Deposits and a better rate of return should be found.

The report will be distributed in full for discussion at the July Parish Council meeting

The clerk distributed a new Balance Sheet, Income and Expenditure Account and Section 1 of the Annual Return including amendments that had been discussed with and agreed by Mr Rollerson that morning

Cllr Birks proposed and Cllr Stacey seconded that the final accounts for the financial year 2009 – 2010 be approved and signed. This was Agreed unanimously

ii)             To receive and approve SECTIONS 1 (Statement of Accounts) and SECTION 2 (Annual Governance Statement) OF THE ANNUAL RETURN FOR THE FINANCIAL YEAR 2009-2010.

iii)

Cllr Birks proposed and Cllr Messenger seconded that SECTIONS 1 (Statement of Accounts) and SECTION 2 (Annual Governance Statement) OF THE ANNUAL RETURN FOR THE FINANCIAL YEAR 2009-2010 be approved and signed.

This was Agreed unanimously

25. DATE OF NEXT MEETING – MONDAY 5TH JULY 2010 – NOTED

The meeting closed at 8.10 pm