Finanace and General Purposes Committee 20th January 2014

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 20^th JANUARY 2014 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: RJ Reilly (in the chair), S Coleridge, G Birks, A Davies, J Carr, R. Old, E. Stacey & R Bell

OFFICER THE CLERK: Gareth Morris

Also present: Cllrs D Lamont & P Willmott

72. APOLOGIES FOR ABSENCE – NONE

73. DECLARATIONS OF INTEREST – NONE

74. MINUTES OF THE PREVIOUS MEETING HELD 16^th December 2013 – which had been circulated previously were signed as a correct and accurate record

75. UPDATE ON ITEMS FROM THE MINUTES 16^th December 2013 – NONE

76. TO DECIDE UPON POSSIBLE EQUIPMENT TO REPLACE THE SANDPIT IN CULLUM ROAD RECREATION AREA

Cllr Bell had identified a couple of items of play equipment suitable for young children from a company called ‘Proludic’ whose representative had paid the Parish Office a visit recently.

It was Agreed to ask for another site visit with the representative to talk a little more the equipment and what surface would be suitable. It was hoped something could be brought to the next meeting.

Cllr Dalton had submitted a suggestion about a concrete table tennis table to be installed. The Committee liked the idea and would look for a suitable location.

77. CLERK UPDATE

i) Refurbishment of Parish Office – the new blind had been installed

ii) Village Christmas tree – new lights had been purchased but providing power had taken a little time. The tree had now been removed and disposed of.

78. GRANTS, LICENCES AND SUBSCRIPTIONS

i) Sage Cover – AGREED

ii) Heart of the Wildwood – AGREED – £200 – to be spent on the equipment listed

79. TO DEAL WITH A MATTER FROM THE TRAFFIC AND ROADS COMMITTEE

The overgrowing of Templars Close properties on to Church Road

The clerk would check with OCC Highways as to what the Parish Council was entitled to do in terms cutting the growth back and then ask Gavan Ring to remove/cut back the offending foliage.

80. TO CONSIDER WORK IN THE MEMORIAL GARDENS DURING THE CENTENARY YEAR OF THE OUTBREAK OF THE FIRST WORLD WAR

Cllr Lamont had been in contact with ‘The War Memorials Trust’ and an initial application made for a grant towards cleaning, maintenance etc. We would be informed in March and then a full application could be made. A grant of up to £2,500 could be made. It was Agreed to continue to work with the Trust.

The clerk reported that the person hired to maintain the beds in the Memorial Gardens had recently planted a quantity of bulbs. He (the clerk) would look into improving the path.

81. FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of December 2013 & signing of completed copy of reconciled bank statement by Chairman & RFO – Completed

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

20 January 2014 will be as follows: Community £2,366.23

Tracker £124,186.88

Treasury £60,506.54

82. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no.	Payee	Payment details	Amount
	Cheques paid
105837-41	GM/SW/JO/OCC/HMR&C	Dec sal/wages/pen/PAYE/NICs	3,776.83
105836	Interior Fashion Ltd	New blinds for Parish office	258.96
d/d	Bank charges	14.10.13 – 12.12.13	72.09
d/d	Siemens Financial Services	Photocopier lease	463.70
d/d	Orange Home	Internet provider	18.37
		Total	£4,589.95
	Cheques to Pay
105842	Sage UK	Accounts cover 2014	192.00
105843	Southern Electric	Electricity 01/10/13-07/01/14 est	80.65
105844	Grzegorz Zasuwa	Office window cleaning	8.00
105845	Lyreco	Stationery and equipment	328.87
105846	Mainstream Digital	Line Rental, phone book entry	87.86
105846	Mainstream Digital	Calls 02/12/13-31/12/13	0.78
105847	WPSFMC	4th Quarterly payment	2,000.00
105848	John Heap	Work in Memorial Gardens	74.89
105849	Berinsfield Community Business	Verges December	596.40
105850	Thames Water	Memorial gardens	9.10
105851	BuryHook Countryside M’ment	Instal/remove/dispose Xmas tree	252.00
105852	Green Scythe	Sept cut	222.00
105853	Sage(UK) Ltd	Invoices	78.00
105854	Swift Digital Services	Copies 16.10.13-20.01.14	153.40
105855	Gwendolen Birks	Mileage to Eynsham VG applic	14.67
	GM/SW/JO/OCC/HMR&C	Jan sal/wages/pen/PAYE/NICs	3,700.00
		Total	£7,798.62

INCOME RECEIVED SINCE LAST MEETING

Income details	Amount
Newsletter Advertising	1,825.00
Photocopying	6.20
Total	£1,831.20

83. PUBLICATIONS & CORRESPONDENCE RECEIVED and NOTED

i) The Haseleys – January 2014*

ii) Little Milton Newsletter – January 2014*

iii) Great Milton Bulletin January 2014*

iv) Tiddington with Albury & Milton Common Newsletter December/January 2014*

v) URC Newsletter January 2014*

vi) Clerks and Councils Direct January 2014*

vii) Shotover Preservation Society – Winter Newsletter 2013*

* On display in Parish Office

84. DATE OF NEXT MEETING – 17^th February 2014 – NOTED