Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 17th OCTOBER 2011 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Carr (Chairman), R Old, J Reilly, R Bell, J Anderson, S Coleridge, G Birks & R Old

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

In the absence of the Chairman, the Vice-Chairman, Cllr J Carr, chaired the meeting.

81. APOLOGIES FOR ABSENCE had been received from Cllrs Fyffe

82. DECLARATIONS OF INTEREST – None

83.  MINUTES OF THE PREVIOUS MEETING – 19th SEPTEMBER were signed as a correct and accurate record

84.  UPDATE ON ITEMS FROM THE MINUTES 19TH SEPTEMBER 2011

i) Minute 70 (viii) Resurfacing of Holloway Road and Friday Lane. This had started on 17th October and was expected to take two weeks. One resident had complained to the police and the County Council about the congestion on Church Road on the first Monday but the Clerk had heard nothing since.

Cllr Carr reported that a resident had complained that a temporary bus stop had not been placed on London Road between St Mary’s Close and the Glebe as had been promised in the newsletter. The clerk said that he had asked for this and had understood that one would be provided. He would contact the County Council.

85.  TO CONSIDER THE 2012-2013 BUDGET and 2011-2012 ACCOUNTS

(i) Revised 2011-2012 budget – the clerk circulated a revised 2011-2012 budget for  discussion

(ii) To consider the 2012-2013 budget – Cllrs were asked to consider items for next year’s budget

86.  TO REPORT PROGRESS RE REFURBISHMENT OF CULLUM ROAD RECREATION GROUND

(i) Repair of safety Surface under the swings – this had now been completed

(ii) Progress on installing a tap in the recreation road. The clerk had now ascertained how this could be achieved from Thames Water. Cllr Dalton to be asked to make a case for replacing trees in the recreation area this autumn to the next full council.

(ii) Consideration of the removal of the sand pit and its possible replacement to be placed on the next Agenda

87.  TO CONSIDER THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND

Cllr Reilly reported that he had set up a meeting with Wheatley Park School for 2nd November.

The Clerk circulated a second draft of a letter to go to nearby residents for discussion.

88.  TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S  BID TO THE OCC BIG SOCIETY FUND FOR YOUTH PROVISION  IN THE VILLAGE

The parish Council’s bid for funding would be heard at the next OCC Cabinet meeting on 18th October 2011.

89. TO START PLANNING FOR THE FINANCING OF THE NEW PAVILION DEVELOPMENT ON THE PARISH COUNCIL’S LAND – Nothing further to report

90.  TO CONSIDER THE MAINTENANCE OF THE FLOWER BEDS OUTSIDE LONDIS AND THE MEMORIAL GARDENS.

Following a letter of complaint about the state of the flower bed outside Londis and the Memorial Gardens the Clerk reported that an offer had been received from Windmill Nursery to plant the areas.

It was Agreed to ask them to go ahead.

91.  TO CONSIDER A RESPONSE TO THE GOVERNMENT’S DRAFT NATIONAL PLANNING POLICY FRAMEWORK: CONSULTATION which ended on  17th October 2011 See also: http://www.communities.gov.uk/publications/planningandbuilding/draftframeworkconsultation

Cllr Birks tabled a response that she felt could go from the Parish Council.(Copy in Minute Book.

Cllr Reilly proposed and Cllr Stacey seconded that Cllr Birks draft be sent as the Parish Council’s response. This was Agreed unanimously

The clerk would send the response off by e-mail after the meeting. Copies would also be sent to David Cameron MP, John Howell MP and Minister of State (Cities) Greg Clark MP

92.  TO CONSIDER OXFORDSHIRE COUNTY COUNCIL’S NEW POLICY ON SALT BINS AND BAGS

OCC had replied to the Parish Council’s request for 6 extra salt bins around the village.

Ones on Ladder Hill, Windmill Lane and Howe Close were granted but the ones on Crown Road, Barlow Close and Templars Close were rejected. It was Agreed to go ahead with the ones permitted (cost £300 each inc VAT) and to contact the County Council to see if they would change their mind on the one on Crown Road.

93.  CLERK UPDATE

i) Seat around tree in St .Mary’s Close. As this was in a state of disrepair it was Agreed to remove it.

ii) Allotments – Most of the tenants had paid the increased rental. The clerk would chase up those who still had not paid.

iii) Racist words on Asda bus shelter. This has occurred a number of times and the Parish Council removes them as soon as it can. There had been an informal request from the Police asking if the Parish Council would consider removing the panels. It was Agreed not to do this.

94.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Royal British Legion – Parish Council wreath – (£40 last year) – Agreed

ii) South and Vale Carers – 11 people from the village supported (£150 last year)  –Agreed

95.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to September 2011 and signing of completed copy of reconciled bank statement by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as   at 17th October 2011 will be as follows:  Community           £ 887.56

Tracker           £107,756.40

Treasury          £60,141.20

SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105369-73 GM/SW/JF/OCC/HMR&C Sept  sal/wages/pen/PAYE/NICs 3,454.31
105395 The Post Office Stamps 174.00
d/d Barclays Bank plc Bank charges 15/8/11-12/9/11 33.00
Total £3,661.31
Cheques to Pay
105392 Parchments of Oxford Oct/Nov Newsletter 1,484.90
105393 Safe and Sound Playgrounds Repair to Safety Surface- Cullum 1,795.20
105394 J Watson Editor Oct/Nov newsletter 680.00
105398 Berinsfield Business Community Verges and recs etc – Sept 842.58
105399 Southern Electric Electricity July-Oct 67.64
105400 WPSFMC 3rd Quarterly Instalment 2000.00
105401 Swift Digital Services Photocopier usage – July – Oct 51.11
GM/SW/JF/OCC/HMR&C Oct sal/wages/pen/PAYE/NICs 3,600.00
Total £10,521.43

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 340.00
Interest – Treasury Deposit May-July 31.14
Interest – Barclays tracker Account 9.95
SODC – 2nd precept instalment 52,309.50
Photocopying 1.60
Allotment Rental 70.00
Total £52,762.19

96.  PUBLICATIONS & CORRESPONDENCE NOTED

i)        The Haseleys – Newsletter October 2011*

ii)        Little Milton Newsletter October 2011*

iii)        Great Milton Bulletin October 2011*

iv)        Wheatley URC Newsletter – October 2011*

v)        TVP – Wheatley Area Neighbourhood Team October 2011 Newsletter*

vi)        Holton, Waterperry & Waterstock News October 2011*

vii)        Tiddington with Albury & Milton Common –  October/November 2011 Newsletter*

viii)        Clerks and councils Direct – September 2011 issue

ix)        TVP – Wheatley Area Neighbourhood Team –newsletter October 2011*

x)        The Queen’s Diamond Jubilee Beacons*

xi)        Oxford Brookes University Residents’ Association meeting Wednesday 19th October 2011

* On display in Parish Office

97.  DATE OF NEXT MEETING – 21st November 2011 – Noted

The meeting closed at 9.21pm

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