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Finance and General Purposes Committee June 20th 2016

Wheatley Parish Council

 

 

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday 20th June 2016 in the COFFEE ROOM, Merry Bells at 7.30pm

 

 

 

Signed:

 

 

 

Gareth Morris, Clerk to the Parish Council 14th June 2016

 

 

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

 

 

 

AGENDA

 

 

  1. APOLOGIES FOR ABSENCE

 

 

  1. DECLARATIONS OF INTEREST

  

 

  1. MINUTES OF THE PREVIOUS MEETING HELD 23rd May 2016

 

 

  1. UPDATE ON ITEMS FROM THE MEETING HELD ON 23rd May 2016

     Minute 6 – Bench in the memorial Gardens

Minute 12 – Endeavour Academy

 

 

  1. TO RECEIVE THE FINAL ACCOUNTS FOR THE FINANCIAL YEAR 2015-16 prior to their approval at the Extra-Ordinary Council Meeting of the Parish Council to be held on Wednesday 22nd June

See enclosed papers – further to follow

 

 

  1. TO RECEIVE AN UPDATE ON THE SITUATION REGARDING THE LEASE BETWEEN THE PARISH COUNCIL AND THE WHEATLEY PLAYING FIELD TRUST.

 

 

  1. TO REPORT ON THE PROGRESS MADE IN THE INSTALLATION OF THE VEHICLE ACTIVATED SIGNS FOLLOWING THE COMMITTEE’S LETTER TO COUNTY COUNCILLOR HUDSPETH.

          .

  1. TO REPORT ON THE PROGRESS ON DEALING WITH ROCK FALL FROM THE CLIFF IN CHURCH ROAD RECREATION GROUND
  2. i) To sign The General Terms and Conditions of Engagement of GWP consultants
  3. ii) See enclosed paper from the Recreation Areas Working Group.

 

 

  1. TO CONSIDER THE CONDITION OF THE TREES WITHIN THE VILLAGE AND WHAT ACTIONS ARE NECESSARY

           

 

  1. GRANTS, LICENCES AND SUBSCRIPTIONS
  2. i) St Mary’s – Churchyard maintenance (£500 2015-16)
  3. ii) Campaign to Protect Rural England 2016/17 subscription – £36

 

 

  1. TO RECEIVE A REPORT ON THE QUEENS 90TH BIRTHDAY CELEBRATIONS
  2. i) Report on the day
  3. ii) Finance

iii) Response from Fairfax Gate

 

 

  1. TO CONSIDER THE REPORTS ON THE PARISH COUNCILLORS’ WALKS

        AROUND THE VILLAGE

 

 

  1. TO RECEIVE AN UPDATE ON THE SITUATION OF THE MAPLE TREE CHILDREN’S CENTRE

         

 

  1. CLERK UPDATE
  2. i) TVP Day of Action – Saturday 23rd July 2016
  3. ii) Request for SODC Grant towards 5 noticeboards and two seats

 

 

  1. TO CONSIDER THE GENERAL TIDINESS OF THE VILLAGE

 

 

  1. TO CONSIDER TRAINING COURSES OFFERED BY OALC

 

  1. i) Roles and Responsibilities  – the same course will be run on two separate dates Saturday 10th September and Wednesday 5th October so that councillors that work can come.
  2. ii) Chairmanship skills – 13th July

 

 

  1. FINANCIAL MANAGEMENT
  2. a)    A completed copy of reconciled bank statement was signed by the Chairman &    RFO
  3. b) Balances

After the cheques below have been paid the balances on the council’s   accounts as at 20th June 2016 will be as follows:

Community       £2,996.28

Tracker          £113187.52

Treasury           £60,962.08

 

 

  1. SCHEDULE OF PAYMENTS TO BE AUTHORISED

 

Cheque no. Payee Payment details Amount
Cheques paid
106501,106504-8 GM/SW/JF/OCC/AR/HMR&C April sals/wages/pen/PAYE/NIC 4,341.46
106502 Arbor Tree work 150.00
106503 First Aid Matters Queen’s 90th birthday party 150.00
106509 T Davies (Awesome M’dise) Mugs Queen’s Party 650.00
106510 Universal Access Fencing Church Road Rec 353.50
d/d Bank Charges 13.4.16 – 12.05.16 31.44
d/d Siemens Finance services Photocopier lease 486.33
Total £6162.73
Cheques to Pay
106511 Green Scythe Ltd Cuts to recs 13/4 & 27/04 475.68
106512 Wheatley Scouts 90th Birthday Flyer delivery 150.00
106513 Lyreco Copier paper/ post trays 45.35
106514 Mainstream Digital Ltd Telephone calls 03/05-31/05 2.50
106515 Parchments of Oxford June/July Newsletter 1,871.30
106516 Annette Richards June/July Newsletter 680.00
106517 Arrow Accounting 2015-2016 Internal Audit 424.60
106518 Local Toilet Hire Toilets HMQ party                        234.00
106519 Oxford Marquee Ltd Marquee cost for HMQ party                     1,360.80
106520 Wheatley Society Prizes for HMQ party                          26.88
GM/SW/JF/OCC/AR/HMR&C June sals/wages/pen/PAYE/NIC 4,303.43
Total                   £9,574.54

 

 

INCOME RECEIVED SINCE LAST MEETING

 

Income details Amount
Newsletter Advertising 1,225.00
WPFT May repayments of loan 500.00
Donations to Queens Birthday 710.00
Treasury deposit interest 37.67
OCC verges payment 295.38
Total £2,768.05

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. PUBLICATIONS & CORRESPONDENCE RECEIVED
  2. i) The Haseleys May 2016*
  3. ii) Little Milton Newsletter – May 2016*
  • iii) Great Milton Bulletin –April 2016*
  1. iv) URC Newsletter – June 2016*
  2. v) Tiddington with Albury and Milton Common –June/July 2016*
  3. vi) The Haseleys – June 2016*
  • vii) Open Space Society Summer 2016 + AGM 7th July 2016
  • viii) Thank-you for grant aid from Village Archives.
  1. ix) Oxfordshire Playing Fields Association Newsletter Spring 2016
  2. x) Letter from Great Milton Parish Council re the possibility of an ASDA shuttle bus service in the surrounding villages.

 

 

* On display in Parish Office

 

 

  1. 23. DATE OF NEXT MEETING – 18th July 2016

 

 

  1. ITEMS FOR INFORMATION

 

 

  1. 25. RESOLUTION TO EXCLUDE THE PUBLIC

that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters

 

 

26  SALARY AND WAGE REVIEW FOR PARISH COUNCIL STAFF  FOLLOWING THE AGREED PAY AWARD FOR 2016-2017 AND 2017-2018

 

       See enclosed paper