Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 19th MARCH 2012 IN THE MERRY BELLS HALL AT 7.30PM

PRESENT: Councillors: J Carr (Chairman), J Reilly R Bell, S Coleridge, E Stacey, G Birks & R Old

OFFICER THE CLERK: Gareth Morris

Also Present: 9 members of the public.

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

1.  APOLOGIES FOR ABSENCE had been received from Cllr Anderson

2. DECLARATIONS OF INTEREST – None

3.  MINUTES OF THE PREVIOUS MEETING HELD 20th FEBRUARY 2012 which had been circulated   previously were signed as a correct and accurate record

4.  UPDATE ON ITEMS FROM THE MINUTES 20TH FEBRUARY 2012

i) Minute 143(i)Sign to toilets in SODC car park – This had now been removed

ii) Minute 152(xv) – NALC/CPRE Meeting – 12.03.12 – Cllrs Bell and Stacey attended this meeting on Localism

iii) Minute 152(vii) – Bollards at bottom of Friday Lane – The clerk reported that he had requested the reinstatement of the bollards

iv) Minute 152(xviii) – Review of District Councillor numbers – briefing attended by the clerk- The Local Government Boundary Commission would first review the requested reduction in District Councillors numbers by SODC and then ward boundaries would be considered. The Parish Council would be able to make comments at each stage.

5.  TO CONSIDER THE RESOLUTION PASSED AT THE FULL COUNCIL MEETING HELD ON 5TH MARCH 2012 CONCERNING THE PROVISION OF A YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND

The resolution passed at full council was as follows:

Wheatley Parish Council recommends that a full consultation should be carried out throughout the village, including a thorough research into possible alternative sites, before any further action is taken on the provision of a youth shelter.”

It was Agreed by 3 votes in favour with 2 against and 2 abstentions that the Committee recommends no further action be taken on a shelter pending the outcome of the Parish Council’s initiative to fund the replacement of the youth facilities in the village.

6.  TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S BID TO THE OCC BIG SOCIETY FUND FOR YOUTH PROVISION IN THE VILLAGE

Dan Evanhuis of Fusion Youth and Community UK addressed the meeting and tabled a paper on what Fusion would be able to offer the Parish Council in relation to the Parish Council’s funding from OCC’s Big Society Fund.

It was Agreed that “the Parish Council proceeds with Fusion, Youth and Community UK in providing youth provision within the village, providing that it meets the County Council’s funding criteria and that a Service Agreement and Schedules be revised and brought to the next relevant meeting of the parish council.”

Cllr Bell agreed to draw up a Service Agreement and Schedules and arrange a meeting with Fusion once they had seen the documentation.

7.  TO CONSIDER A PARISH COUNCIL INITIATIVE, INCLUDING FUNDING, FOR THE DIAMOND JUBILEE CELEBRATIONS. (See Minute 10(ii))

8.    TO CONSIDER MR DYKES OFFER OF LAND FOR AFFORDABLE HOUSING ON LONDON ROAD.

Nothing had been received from Mr Dykes.

Concern was raised over the drainage of the land in that particular area.

9.   CLERK UPDATE

i) Farm Close Road patio – Agreed that the clerk arrange for the wall and coping stones by the steps be replaced

ii) Replacement of answer phone/fax machine – Agreed

iii) The clerk reported that the Holton flyover would be closed for road repairs on the 31st March and 1st April. This would affect the U1 and 280 bus services from Oxford into the village. Also work on the pavements in the High Street, from Holloway to Friday Lane would commence in early April.

iv) Footway around the Round House. Following an e-mail from Mr S Shew of Templar’s Close with suggestions it was agreed that the clerk contact him.

10.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Fusion Youth and Community – request for grant aid towards the ‘inflatables’ for St George’s Day

Festival cost £225 – Agreed £225

ii) Diamond Jubilee Celebrations Committee- request for grant aid towards marquee £1,500 was proposed by Cllr Stacey proposed and seconded by Cllr Reilly – Agreed

11.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to February 2012 and signing of completed copy of reconciled bank statement    by Chairman & RFO – Noted

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

19th March  2012 was as follows:                               Community     £1,030.24

Tracker           £82,768.60

Treasury         £60,252.64

12.                            SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105469-71,73,78 GM/SW/JF/OCC/HMR&C Feb  sal/wages/pen/PAYE/NICs 3,179.52
105475 Wheatley Boys Football Club Grant Aid 150.00
105476 Ox. Educt Business Alliance Grant Aid 160.00
105477 St Mary the Virgin Grant Aid 500.00
d/d Orange Internet charge Feb 18.37
d/d Barclays bank Bank charges Jan/Feb 23.34
d/d Public Works loan Board Loan repayment 483.47
d/d Orange Home Internet – Feb 18.37
Total £4,533.07
Cheques to Pay
105479 Thames Water Memorial gardens 6.34
GM/SW/JF/OCC/HMR&C Mar sal/wages/pen/PAYE/NICs 3,600.00
Total £3,606.34

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 790.00
Tracker Account interest 12.20
VAT repayment 718.02
Total £1,520.22

13.  PUBLICATIONS & CORRESPONDENCE RECEIVED -NOTED

i)        The Haseleys – Newsletter March 2012*

ii)        Little Milton Newsletter March 2012*

iii)        Great Milton Bulletin March  2012*

iv)        Wheatley URC Newsletter – March   2012*

v)        Holton, Waterperry & Waterstock News – March  2012*

vi)        Thames Valley Police – Wheatley neighbourhood Team March 2012 newsletter*

vii)        Clerk and Councils Direct – March 2012*

viii)        St Mary the Virgin Parish Church – letter of thanks for grant aid.

ix)        Wheatley Boys Football Club – letter of thanks for grant aid

* On display in Parish Office

14.  DATE OF NEXT MEETING – 16 April 2012 – noted

The meeting closed at 9.30pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 4th MARCH 2013 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly, A Knapp, R Bell, C Dalton. E Bailey, G Stephens, D Lamont, J Carr, S Coleridge & J Coveley

OFFICER: Gareth Morris, Clerk to the Parish Council

Also present: County Councillor Anne Purse, and 1 member of the public

88.   APOLOGIES FOR ABSENCE had been received from Cllrs Old, Anderson and Willmott.

89.   DECLARATIONS OF INTEREST – None

90.   MINUTES of the meeting of the Parish Council meeting held on Monday 7th    January 2013 which had been circulated previously were signed as a correct and accurate record

91.  UPDATE from the meeting held on Monday 7th January 2013

i) Minute 65 (ii) Footway around the Roundhouse – OCC Highways have indicated that this work will not be carried out in this Financial Year – The Parish’s £7,000.00 has been refunded. The Clerk is hopeful that the scheme could be undertaken in the new financial year.

ii)  Minute 80(iv) Ambrose Rise ditch – the report that the ditch has been ‘dredged’

Cllr Carr said that there was £70,000 in SODC’s 2013-14 budget for flood prevention work in Wheatley.

iii) Minute 83 – Cllr Bell said he felt that as this was an Advisory Committee to the Parish Council then the Minutes of the meetings should go with the Council’s minutes in the Minute Book

92.  THE MINUTES of the meetings of the Planning Committee held on the following dates were received.

i) Wednesday 9th January 2013 – circulated previously

ii) Wednesday 13th February 2013 – circulated previously

The Clerk reported that an amendment to 1 Elm Close application had been submitted which did reduce the side of size of the extension but the Chairman of Planning and the Clerk still felt it was overdevelopment of the site and had recommended refusal, the deadlines had fallen between Planning Committee meetings. The clerk had heard that day that the application had been granted.

93. THE MINUTES of the meetings of the F&GP Committee meeting held on the following dates were received

i)    Monday 21st January 2013 – circulated previously

ii)    Monday 18th February 2012 – circulated with the Agenda

i) Minute 78(iv) – Cullum Road sandpit – Cllr Bailey reported on the results of the questionnaire. It was hoped to provide a full breakdown of the results at the next Finance meeting

94.   TO CONSIDER MATERS RELATING TO ANNUAL RETURN 2012 – 2013 AND

ANNUAL ACCOUNTS 2012-2013

Risk Assessment Action Plan 2013-2014 – The Risk Assessment Action Plan had been circulated. The clerk explained the points on the action plan which were discussed. The Action Plan was approved and signed by the Chairman.

95. TO BE AWARE OF THE FORTHCOMING SODC COMMUNITY GOVERNANCE REVIEW – It was Agreed that the Council should wait until the consultation starts in earnest later in the year before discussing the matter

96.   TO RECEIVE A REPORT FROM THE ADVISORY GROUP ON THE YOUTH CAFÉ

Cllr Lamont spoke to his tabled report (copy in Minute Book)on the last meeting of the Advisory Group, which had been attended, by invitation, Jenny Stoker (Maple Tree) and Paul Lawrence of OAYP (Oxfordshire Association for Young People) and Cllr Bell as a substitute for Cllr Stacey.

The Advisory Group felt that the concerns of the County Council were gradually

being satisfactorily addressed eg the name used in publicity. Numbers were low  but increasing.

It was felt that OAYP could have a lot to offer, so it was Agreed that the Parish Council should affiliate to the organisation from the new financial year.

The Chairman thanked Councillor Lamont for preparing

the report.

8.37pm – The Chairman declared the Council out of session

County Councillor Purse – there was to be a £50m cut in the OCC budget in the coming year. These would particularly hit the elderly.

Having been thwarted in spending her Stewardship money on rebuilding the road humps at the eastern end of the High Street she was now going to get the area in front of the shops and Crown Square re-surfaced. Some of her money would be spent on upgrading Footpath 2, up and over the Howe. She had also been able to get a grit bin for Fairfax Gate

SODC Councillor Janet Carr – SODC council Tax to be reduced by 2.5%. and £500,000 to be put into the Community Investment Fund.

9.00pm – the Chairman declared the Council back in session.

99.  TO CONSIDER WRITING TO ORCC RE PROGRESS WHEATLEY’S REQUEST  FOR AFFORDABLE HOUSING

It was Agreed to write to ORRC and Sovereign Housing to see if there was a chance of resurrecting the Parish’s for Affordable. Housing.

100. TO CONSIDER A REQUEST TO THE DISTRICT COUNCIL FOR FUNDING FROM THEIR FUND FOR TOWN AND VILLAGE CENTRES

£75,000 had been put in a fund for improvements to the centres of the towns in SODC and the larger villages. SODC Councillors to follow up.

101.   REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee – new ceiling and lighting in the main hall had been installed. Refurbishment the gentlemen’s toilet would follow.

ii)        The Howe Trust – 45 extra trees had been planted. A survey of the ash trees revealed non were diseased.

iii)          The Park Sports Centre Joint User Group – no meetings had been held but   Cllr Lamont reported that there was a new centre manager in post

iv)       Thames Valley Police

The clerk reported from the latest TVP newsletter(March)

  • No incidents of Anti Social Behaviour in Wheatley in February
  • 5 incidents of Theft of/from motor vehicles
  • Speed checks would be taking place in the village
  • 1 incident of burglary to non dwellings
  • Following the break in to  a number of churches in the Wheatley area a man has been arrested in connection with some of those offences

102.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

i)       To receive a report of the latest meeting – No meetings had taken place

ii)       To consider progress on a new Joint User Agreement  – No progress to report

iii)       To consider progress on the plans for the new pavilion – No progress to report

It was Agrees that the new Chairman of Governors of the Primary should be written to by Chairman of the Council

It was further Agreed that this item should be placed further up the Agenda.

103.   CALENDAR OF MEETINGS. – Noted

i)    Planning Committee  – Wednesday 13TH March 2013 – 7.30pm

ii)    F&GP Committee Monday 18th March 2013 – 7.30pm

iii)    TRAC Meeting –Wednesday 27th March – 7.30pm

iv)    Planning Committee – Wednesday 10th April 2013  – 7.30pm

v)    F&GP Committee –  Monday 15th April 2013 – 7.30pm

vi)    Planning Committee – Wednesday 8th May 2013  – 7.30pm

vii)    Parish Council Meeting – Monday 13th May  2013– 7.30 pm

104.  RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Dalton proposed and Cllr Reilly seconded that:

that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters

This was Agreed unanimously

The meeting closed at 9.50pm after the confidential business had been completed

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 18th FEBRUARY 2013 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Reilly (in the Chair), E Bailey, J Anderson, Stacey, Coleridge & Old

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

102.   APOLOGIES FOR ABSENCE had been received from Birks and Carr

103.   DECLARATIONS OF INTEREST – none

104.  MINUTES OF THE PREVIOUS MEETING HELD 21st JANUARY 2013 which had been circulated with the agenda were signed as a correct and accurate record after the following amendment:

Minute 93, 3rd line – change ‘Little’ to ‘Great’

105.  UPDATE ON ITEMS FROM THE MINUTES 21st JANUARY 2013

(i)  Minute 66(ii) Footway around the Roundhouse – the Highways Authority had now said that they could not now build the footway in this financial year and the Parish Council would not, at the moment, get the authority to employ their own contractors. The £7,000 Parish council payment would be refunded. However the replacement bollards along the High Street pavement  would be funded by OCC.

(ii) Minute 66((v) – Cullum Road Sandpit. The questionnaire had been included in the newsletters delivered to the roads adjacent to the recreation area. Cllr Bailey had delivered to Elton Crescent, Hilary Way and Ambrose Rise. The questionnaire had also been put on the Parish Council’s website. So far there had been about 18 responses

(iii) Minute 94 – Recreation Areas grass cutting tender – the clerk had circulated with the agenda a draft tender. This was discussed alterations suggested. The closing date would be 11th March, to be awarded at the meeting of 18th March.

(iv) Minute 98 – Maintenance of Ambrose Rise stream – ­the dredging had now been completed. A good job had been done. The clerk to request what the extra cost would be to remove the mud next time.

106. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

Cllr Stacey reported that following the meeting with Great Milton School Governors there would be an immediate change of name.

The Advisory Group was to meet on February 28th to which Jenny Stoker of the Children’s centre had been invited.

Cllr Anderson that he had received positive feedback from those who had attended the youth club.

107.   TO CONSIDER A RECOMMENDATION TO FULL COUNCIL THAT THE COUNCIL  CONTACTS THE DISTRICT COUNCIL RE ACCESSING THE FUND FOR THE IMPROVEMENT TO HE CENTRES OF TOWNS AND LARGE VILLAGES. – This item had been requested by Cllr Bell. In his absence discussion was deferred to the next full council meeting.

108.   CLERK UPDATE

i) Gate across Muddy Lane – a pack on requesting a ‘Modification Order’ was to be sent from OCC

ii) Request to attend OALC Training Course on VAT and LOCAL COUNCILS – 30th April £35 +VAT – Agreed

iv) The clerk reported that following a telephone call from a resident about her concerns for one of the willow trees in Farm Close, he had requested Kavan Ring to undertake emergency work to the canopy

v) Meeting with representatives of Arriva re Church Road – Arriva had indicated that they could meet on 12, 13, 19, or 20 March

109.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Citizens Advice Bureau – Wheatley Outreach (2011-2012 £1,000) – AGREED – £1,000

110.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of January 2013 & signing of completed copy of reconciled bank   statement by Chairman  & RFO was undertaken

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

18th February will be as follows:                                               Community       £2,455.30

Tracker             £102,432.33

Treasury           £60,435.98

110.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED – Noted

Cheque no. Payee Payment details Amount
Cheques paid
105636-40 GM/SW/JO/OCC/HMR&C Jan sal/wages/pen/PAYE/NICs 3,213.80
105641 Fusion Youth and Community Quarterly payment 2,285.00
105642 Fusion Youth and Community Equipment, games TV Licence 506.28
d/d Barclays Bank Bank charges Dec-Jan 17.15
d/d Orange Internet – Jan 18.37
Total £6,040.67
Cheques to Pay
105643 Berinsfield Community Business Grass cutting verges 581.88
105644 Parchments Oxford Feb/March newsletter 1,484.90
105645 Lyreco Stationary/flies 37.48
105648 BT Phone charges 166.64
105649 Buryhok Country Side M’ment Ditch dredging+tree in FCRec 1044.00
GM/SW/JF/OCC/HMR&C Feb sal/wages/pen/PAYE/NICs 3,600.00
Total £6,914.90

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 4,600.00
Newsletter Subscription 6.00
Photocopying 2.90
Interest – Treasury Deposit 10.74
Total £4,619.64

111.  PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – February 2013*

ii)        Little Milton Newsletter February 2013*

iii)        Great Milton Bulletin January 2103*

iv)        Holton, Waterperry & Waterstock News – February  2012*

v)        Tiddington with Albury & Milton Common – February/March 2013newsletter*

vi)        URC Newsletter February 2013*

vii)        SODC Core Strategy December 2012*

* On display in Parish Office

112.  DATE OF NEXT MEETING – 18th March 2013 – NOTED

113.  RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Stacey proposed and Cllr Coleridge seconded “that under Section 100A(4) of the Local  Government Act 1972, the  public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely

private contractual and employment matters – AGREED unanimously

The meeting closed at 8.50pm at the conclusion of the Confidential Session

Wheatley Parish Council

MINUTES OF THE CONFIDENTIAL SESSION OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 18th FEBRUARY 2013 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Reilly (in the Chair), E Bailey, J Anderson, Stacey, Coleridge & Old

OFFICER THE CLERK: Gareth Morris

113.   RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Stacey proposed and Cllr Coleridge seconded “that under Section 100A(4) of the Local  Government Act 1972, the  public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely

private contractual and employment matters – AGREED unanimously

114    TO CONSIDER WAGES AND SALARIES OF PARISH STAFF

a) Part time hourly paid outdoor workers

The hourly paid workers presently receive £6.90 per hour. The last pay award was in April 2009.

Since October 2012 the National Minimum Wage has been £6.19 per hour.

The clerk recommended that the pay should rise to £7.45 per Hour (the living wage’ wage rate outside London). This would add around £1,000 to the wage bill

Cllr Stacey proposed and Cllr Old seconded that the part time hourly rate for the outdoor workers be raised to £7.45 from 1st April 2013. This was Agreed unanimously

b) Clerk to the Parish Council

The Parish Clerk is presently on Scale LC1 point 25 (top of the scale) and has been since April 2009, which is £21,519 pa. Last pay award was October 2009, backdated to April 2009

Cllr Stacey proposed and Cllr Reilly seconded that the Clerk moves to point 26 on the LC2 scale  (£22,221) from 1.4.2013 and then progresses up this scale following an annual performance review

and that The Parish Council will honour OALC pay review recommendations for all staff for the next 5 years.  This was Agreed unanimously

It was further Agreed to employ another clerk for approximately 6 hours a week and to redecorate and refurbish the Parish Office (new carpet, extra storage, new office chair etc)

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 12th APRIL 2013

PRESENT: Cllrs J Coveley (in the Chair), Reilly, Willmott, Dalton and Lamont

OFFICER: The clerk

ALSO PRESENT: Cllr R Bell

95 . APOLOGIES FOR ABSENCE had been received from Cllrs Stephens, Stacey and Knapp

96. DECLARATIONS OF INTEREST – Cllr Reilly declared a personal interest in Agenda item 6 (ii)

97. MINUTES OF THE PREVIOUS MEETING HELD 13TH MARCH 2013 which had been circulated previously were signed as a correct and accurate record

98. UPDATE ON MEETING HELD ON 13TH MARCH 2013

99. AMENDMENTS TO PREVIOUS APPLICATIONS – None

100.  NEW PLANNING APPLICATIONS

i)  P13/S0238/HH (Householder)(Other) 17 Park Hill Erection of double and  single storey rear and side extensions and creation of basement room.

RECOMMEND APPROVAL subject to the Forestry Officer’s satisfaction

ii) P13/S0695/FUL (Minor) 53 London Road (Jordell) Additional car parking, new site access and boundary fence. Provision of gabions to existing stream.

RECOMMEND APPROVAL

iii) P13/S0761/HH (Householder)(Other) 4a Old London Road Two storey rear extension. RECOMMEND APPROVAL

iv) P13/S0800/FUL (Full Application) (Other) 10 Jackies Lane  Conversion of existing leisure/garage outbuilding to living accommodation.   NO STRONG VIEWS but with the comment the Parish Council wishes for no further development on this site.

101.  PLANNING DECISIONS AND NOTIFICATIONS NOTED

i) P12/S2854/FUL (Full Application)(Minor) 11 Hillary Way New dwelling to the rear of existing dwelling.- Recommend Refusal – WITHDRAWN 12.03.13

ii) P13/S0123/FUL Asda Stores Ltd London Road Installation of Air Handling Unit at ground floor level and roof mounted Chiller Unit. Recommend Refusal + following Noise Appraisal report – Recommend Approval Granted 26.03.13

iii) P13/S0338/FUL (Full Application) (Minor) Unit 2, London Road

Alterations to existing building by forming new openings to the existing structure. Building an external independent screen outside the main entrance with signage. Change of use from industrial to commercial use, incorporating office space, studios and amenity spaces within the existing building. Recommend Approval – GRANTED 02.04.13

iv) P13/S0187/FUL (Full Application) (Minor) Mill View Nursery & Plant Centre Ladder Hill The demolition of 267msq of existing structures, the erection of a 255msq replacement building, the erection of 219msq of open-sided polytunnel, the laying out 12 car parking spaces on gravel, the erection of a 2.2m high timber fence and planting of additional trees and hedges and the installation of air source heat pumps. Recommend Approval – GRANTED 04.04.13

102.  CORRESPONDENCE

SODC – Distribution of 1154 homes amongst the larger villages – invitation to second workshop Wednesday 24 April 2013 6.00pm – 8.00pm.

The paper allowed for an allocation of 50 new homes for Wheatley

Cllr Lamont and Cllr Reilly would be able to attend the workshop

103. DATE OF NEXT MEETING – Wednesday 8TH May 2013 – noted

The meeting closed at 8.30pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 13th March 2013

PRESENT: Cllrs J Coveley(in the Chair), Reilly, Knapp, Dalton and Lamont

OFFICER: The clerk

86. APOLOGIES FOR ABSENCE had been received from Cllrs Willmott, Stacey  and Stephens

87. DECLARATIONS OF INTEREST – None

88. MINUTES OF THE PREVIOUS MEETING HELD 13TH FEBRUARY 2013 previously circulated were signed as a correct and accurate record with addition of Cllr Reilly to those present and Cllr Knapp to the apologies

89. UPDATE ON MEETING HELD ON 13TH FEBRUARY2013 – None

90. AMENDMENTS TO PREVIOUS APPLICATIONS  – None

91.  NEW PLANNING APPLICATIONS

i) P13/S0187/FUL (Full Application) (Minor) Mill View Nursery & Plant Centre Ladder Hill The demolition of 267msq of existing structures, the erection of a255msq replacement building, the erection of 219msq of open-sided polytunnel, the laying out 12 car parking spaces on gravel, the erection of a 2.2m high timber fence and planting of additional trees and hedges and the installation of air source heat pumps

Recommend Approval.

ii) Application Reference: P13/S0338/FUL (Full Application)  (Minor) Unit 2, London Road Wheatley Alterations to existing building by forming new openings tothe existing structure. Building an external independent screen outside the main

entrance with signage. Change of use from industrial to commercial use, incorporating offices pace, studios and amenity spaces within the existing building. Recommend Approval

iii) P13/S0506/HH (Householder)(Other) 33 Crown Road Removal of existing conservatory and construction of single story garden room.

Recommend Approval

iv) P13/S0519/HH (Householder)(Other) 119 High Street Demolition of existing garage. Erection of a single storey side extension. Recommend Approval

92.  PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P12/S3013/HH (Householder)(Other) 32 Elton Cres Demolition of existing garage. Erection of two storey side extension and single storey rear extension Recommend Approval GRANTED 13.02.13

ii) P12/S3133/HH (other) The Croft 2 Mulberry Drive New dormer window to first floor bedroom. No Strong Views – GRANTED 15.02.13

iii) P12/S3152/HH(Householder)(Other) 47 Ladder Hill Two storey rear extension, single- storey rear extension and alterations, Recommend Approval – GRANTED 28.02.13

iv) P12/S3155/HH (Householder) (Other) 1 Elm Close Demolition of garage and erection of single storey extension.+ Amendment – GRANTED 01.03.13

93.  CORRESPONDENCE – None

94. DATE OF NEXT MEETING – Wednesday 10TH April 2013 – noted

Meeting closed at 8.00pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 7th JANUARY 2013 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, G Birks,

A Knapp, R Bell, C Dalton. E Bailey, G Stephens, D Lamont, J Carr, P Willmott & J Coveley

OFFICER: Gareth Morris, Clerk to the Parish Council

Also present: County Councillor Anne Purse, and 18 members of the public

75.   APOLOGIES FOR ABSENCE had been received Cllrs Anderson and Coleridge

76.   DECLARATIONS OF INTEREST – none

77.   MINUTES of the meeting of the Parish Council meeting held on Monday 5th    November 2012 were signed as a correct and accurate record after the following amendment had been made:

Page 3 – Minute 72(ii) – delete ‘was now a trustee’ replace with ‘wanted to resign’

78.  UPDATE from the meeting held on Monday 5th November 2012

i) Minute 65 (ii) Footway around the Roundhouse – OCC Highways have indicated that this work is programmed for late January/early February 2013 – Noted

ii) Minute 68 – Application for the extension of the reservoir at Horspath – this application has been withdrawn.- Noted

79.  TO RECEIVE THE MINUTES of the meetings of the Planning Committee held on:

i) Wednesday 12th December 2012 – the minutes were received

80. TO RECEIVE THE MINUTES of the meetings of the F&GP Committee meeting held on:

i)     Monday 19th November 2012 – the minutes, circulated previously were received

ii)     Monday 17th December  – the minutes were received

i) Minute 78(ii) Footway around the Roundhouse – a quote (£3,200) from Mr S Shew had been received for fees in designing a new access into Church Road recreation Ground by the Roundhouse. This had been received to late for a decision/recommendation to be made. The January Council meeting to decide.

Cllr Reilly proposed and Cllr Lamont seconded that Mr Shew’s quote be accepted

Agreed  – 9 votes in favour with 3 against and 1 abstention

iii) Minute 78(iv) – Cullum Road sandpit – Cllr Bailey spoke to her tabled report. The  next stage would be to hold a consultation with residents

iv) Minute 78(iii) – Ambrose Rise stream – the clerk had asked Mr Baldwin re the possibility of building the wall up at the entrance to the culvert

8.08pm – As there were so many members of the public present from Ambrose Rise, the Chairman declared the Council out of session and invited members of the public to speak.

The overall feeling from residents was that whenever it rained they feared that their houses/ gardens would be flooded again. They asked that a bigger wall be built at the northern end of the ditch, as it entered the culvert.

The clerk replied that he had asked Mr Baldwin for advice and the reply was that whilst not ruling it out care had to be taken that any change like that did not divert the water causing flooding elsewhere. He further stated that he had requested hat he stream be ‘dredged’ but this had not happened because the bank was waterlogged and too soft.

The District Councillors said that Mr Baldwin 9Monson Engineering – SODC’s agents) was working on a scheme that would take the water from Castle Hill eastwards, so it would not run into the Ambrose Rise stream in the first place.

County Cllr Purse – Local Government Boundary review –she could not see any way in which Wheatley and Holton could be in the same ward because of the number of smaller villages west of Holton.

From her ‘locality money’ she hoped to convert one or two humps in the High Street to cushions and to upgrade the footpath up to Windmill Lane behind the Howe.

8.50pm – The Chairman declared the meeting back in session

80(iv)continued Ambrose Rise stream

Cllr Carr proposed and Cllr Stephens seconded that the Parish Council appoint a contractor to look after the stream – Agreed

81.  2013-2014 BUDGET

i) To resolve to agree with OALC that there is no need for Councillors to request a dispensation in order to agree the 2013-2014 precept. Agreed

ii) To resolve to approve the Parish Council revised budget for 2012-2013 and the Parish Council budget and precept for 2013-2014 as recommended by F&GP on 17th December 2012.

The F&GP Committee has recommended that the precept for 2012-2013 be maintained its 2011-2012 level of £104,609.

Cllr Reilly proposed and Cllr Bailey seconded that the revised budget for 2012-2013 and the Parish Council budget and precept for 2013-2014 as recommended by F&GP on 17th December 2012 be approve. – Agreed unanimously

82. TO CONSIDER A RESPONSE TO THE LOCAL GOVERNMENT BOUNDARY COMMISSION’S RECOMMENDATION FOR THE WHEATLEY WARD IN THEIR ELECTORAL REVIEW OF SOUTH OXFORDSHIRE

Following the response by SODC and Cllr Purse’s comments Cllr Dalton proposed and Cllr Reilly seconded the Parish Council’s response should be to support the District Council’s response that there should be two single member wards for Wheatley and Holton.

83. TO RECEIVE A REPORT FROM THE ADVISORY GROUP ON THE YOUTH     CAFÉ SINCE ITS OPENING

Cllr Lamont tabled a report from the Advisory Group. This was accepted.

84.  REPRESENTATIVES TO OUTSIDE BODIES.

(i) The Howe Trust – Cllr Joyce Coveley – Agreed

(ii) Wheatley Charities – Mr Michael Lancashire – Agreed

85.   REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee – No report

ii)        The Howe Trust – No report

iii)       The Park Sports Centre Joint User Group – No meetings had been held.

iv)       Thames Valley Police  – a written report had been tabled

86.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

i)       To receive a report of the latest meeting – no meeting since last Parish Council meeting

ii)       To consider progress on a new Joint User Agreement – the Chairman has

e-mailed The Primary School Headteacher

87.   CALENDAR OF MEETINGS –  NOTED

i)    Planning Committee  – Wednesday 9th January 2013 – 7.30pm

ii)    F&GP Committee Monday 21st January 2013 – 7.30pm

iii)    Planning Committee – Wednesday 13th February 2013  – 7.30pm

iv)    F&GP Committee –  Monday 18th February 2013 – 7.30pm

v)    Parish Council Meeting – Monday 4th March  2013– 7.30 pm

vi)  CPRE Neighbourhood Planning Forum Tuesday 5th February at Dorchester   at Thames Village Hall. 9.30am – 5.00pm

vii)    Oxford Green Belt Network AGM – Tuesday 15th January – 7.45pm – Islip Village Hall

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 21st JANUARY 2013 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Reilly (in the Chair), E Bailey, J Anderson, Stacey Coleridge & R Bell

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

89.   APOLOGIES FOR ABSENCE had been received from Cllrs Carr, Birks, & Old

90.   DECLARATIONS OF INTEREST

91.  MINUTES OF THE PREVIOUS MEETING HELD 17th DECEMBER 2012 – circulated previously

92.  UPDATE ON ITEMS FROM THE MINUTES 17TH DECEMBER 2012

(i) Minute 78(ii) Footway around the Roundhouse – work was expected to start shortly. Full council had approved Mr Shew’s quote for the design

(ii) Minute 78((v) – Cullum Road Sandpit – Cllr Bailey explained he survey question. An insert would be

put into the next Newsletter and be delivered to the roads adjacent to the recreation ground. Other streets nearby would have them delivered by councillors. Other residents could either fill in on-line or collect a copy from the Parish Office.

93. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO  EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

Cllr Stacey reported on a meeting she and Cllr Lamont had attended with the Governors of Great Milton School. This had been a challenging meeting where the Parish Councillors had been presented with a written list of concerns. Cllr Stacey would be formulating a response

94.  TO CONSIDER THE TENDER INFORMATION FOR THE CUTTING OF THE GRASS IN THE RECREATION AREAS AND LITTLEWORTH GREEN

.     It was AGREED that a tender be drawn an sent to 3 or 4 contractors for the cutting f the grass on the   three recreation grounds, Littleworth Green, Coopers Close public open space and the borders in Cullum Road Recreation Ground.

There would be a minimum of 1 cut a month from April to October inclusive with a 2nd cut in April and June. The first cut in April to be a ‘cut and collect’ and whenever the grass had grown substantially due to weather conditions.

95.   CLERK UPDATE

i) Highways work within the village – non replacement of missing bollards – Agreed that the Parish Council would be prepared to offer to pay for them. Despite a request no costing had been given by the Highways Department.

ii) To consider Fusion’s request for the use of Church Road Recreation Ground for the ST George’s   Funday on Saturday 20th April 2013 – Agreed

96.  TO CONSIDER PRODUCING A COMMUNITY EMERGENCY PLAN

This item had been deferred from last meeting.

It was AGREED that the Parish Council did not wish for a formal Emergency Plan and would inform the County Council as such.

97.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Sage Accounts Cover and helpline £180 – Agreed

98. TO CONSIDER A CONTRACT FOR THE REGULAR CLEARING OF THE AMBROSE RISE STREAM

The Clerk had arranged vis Kavan Ring for the stream to be ‘dredged’

99.  FINANCIAL MANAGEMENT

a) The budget to end of December 2012 was scrutinised & of completed copy of reconciled bank statement was signed by the Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

21st January 2013 will be as follows:                                        Community       £5,358.60

Tracker             £102,432.33

Treasury           £60,410.64

99.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105624-28 GM/SW/JO/OCC/HMR&C Dec sal/wages/pen/PAYE/NICs 3,155.15
d/d Barclays Bank charges 29.28
d/d Seimens Photocopier lease 367.84
d/d Orange internet 18.37
Total £3,570.64
Cheques to Pay
105629 D Lamont Mileage to SODC Parish Forum 15.26
105630 Berinsfield Community Business Verges +Cullum rd rec 653.88
105631 Southern Electric Oct-Jan electricity 59.95
105632 Thames Water Memorial Gardens 7.83
105633 Sage UK Accounts Cover/helpline 180.00
105634 WPSFMC Quarterly Payment 2,000.00
105635 Swift Digital Srvices Photocopier usage
GM/SW/JF/OCC/HMR&C Jan sal/wages/pen/PAYE/NICs 3,600.00
Total £6,516.92

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 50.00
Interest – Tracker 15.17
Total £65.17

100.  PUBLICATIONS & CORRESPONDENCE RECEIVED & Noted

i)        The Haseleys – January 2013*

ii)        Little Milton Newsletter January 2013*

iii)        Great Milton Bulletin January  2013*

iv)        Holton, Waterperry & Waterstock News – December 2012*

v)        URC Newsletter January 2013*

vi)        Clerks and Councils Direct – January 2013*

vii)        Oxford Brookes & residents’ Associations meeting – 21st February 6.30pm

* On display in Parish

101.  DATE OF NEXT MEETING – 18th February 2013 – Noted

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 9th JANUARY2013

PRESENT: Cllrs J Coveley(in the Chair), Willmott, Reilly, Knapp, Stacey  and Lamont

OFFICER: The clerk

68.  APOLOGIES FOR ABSENCE had been received from Cllrs Dalton & Stephens,

69.  DECLARATIONS OF INTEREST – None

70. MINUTES OF THE PREVIOUS MEETING HELD on 12 December 2012 which had been circulated previously were signed as a correct and accurate record

71. UPDATE ON MEETING HELD ON 12th December 2012

i) Minute 27(iv) – Horspath reservoir – this application has now been withdrawn

72. AMENDMENTS TO PREVIOUS APPLICATIONS  – None

73.  NEW PLANNING APPLICATIONS

i) P12/S3013/HH (Householder)(Other) 32 Elton Cres Demolition of existing garage. Erection of two storey side extension and single storey rear extension Recommend Approval

ii) P12/S3133/HH (Other) The Croft 2 Mulberry Drive New dormer window to first floor bedroom. No Strong Views

74.  PLANNING DECISIONS AND NOTIFICATIONS

i) P12/S2197/FUL (Full Application)(Minor) 15 Leyshon Road Rear  extension to existing dwelling, side extension to existing dwelling to provide 2no apartments and erection of 2no semi detached dwellings. No strong Views – GRANTED 12.12.12

ii) P12/S1147/Ful (Full Application) (Minor) Land adjacent to Horspath reservoir, Old Road, Wheatley (in the Parish of Forest Hill) Construction of new reservoir ‘cell’ on and adjacent to Horspath Reservoir. Erection of sampling kiosk and ICA kiosk, CCTV security camera and pole and provision for associated landscaping, access and associated works – Recommend Refusal Amendment – Recommend  Refusal

WITHDRAWN 22.12.12

iii)  P12/S1844/LB (Listed Building Consent)(Other) Home Farm Shotover Estate 24.08.12 Demolition of 2No redundant and structurally unsafe chimneys. NO STRONG VIEWS – GRANTED 21.12.12

75.  CORRESPONDENCE – None

76. DATE OF NEXT MEETING – Wednesday 13th February 2013 – tbc

The meeting closed at 7.48pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 17th DECEMBER 2012 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Reilly (in the Chair), E Bailey, J Anderson & R Bell

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

75.   APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Carr, Birks, Old & Coleridge

76.   DECLARATIONS OF INTEREST – None

77.  MINUTES OF THE PREVIOUS MEETING HELD 19th NOVEMBER 2012 which had been circulated previously were signed as a correct and accurate record

78.  UPDATE ON ITEMS FROM THE MINUTES 19th NOVEMBER 2012

(i) Minute 66(i) gully clearing – London Road gullies had now been cleared

(ii) Minute 66(ii) Footway around the Roundhouse – Keith Stenning had e-mailed saying that the work was scheduled for late January/early February. It was agreed that the quote from Mr Simon Shew (design of new access in to Church Road recreation Ground be taken at full council)

(iii) Minute 66(iv) – a quantity of ‘Floodsacs’ had been received and distribute, with a reserve stock in the Parish Office. It was Agreed that the clerk contact Mr Baldwin of Monson Engineering re the possibility of building up the wall at the entrance to the culvert at Ambrose Rise

(iv) Minute 66((v) – Cullum Road Sandpit. Cllr Bailey spoke to her tabled report by Nicole O’Donnell (Oxfordshire Playing Fields Association)on the meetings of the subgroup set up to look into the replacement of the Cullum Road sandpit

79. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

The committee noted that the Youth Café was now up and running.

The advisory group would be meeting at the beginning of January and be presenting a report to Full Council on 7th January

80.   TO CONSIDER A REVISED BUDGET FOR 2012-13 AND THE BUDGET 2013-2014

The revised 2012-13 budget and the draft budget for 2013-2014 had been circulated with the agenda.

It was AGREED to recommend the Revised and Draft Budgets to Full Council on 7th January, with and increase to £15,000 in the wages provision for the outdoor workers and that the precept remains at £104,609 (the same as for 2012-2013)

81.   CLERK UPDATE

i) Gate across Muddy Lane – Countryside team still to be contacted

ii) Request from a resident for a defibrillator in the village – the clerk to check with the Doctors surgery,  Park Sports Centre and Asda.

iii) Request from Siblings Nursery via OCC for bollards on London Road – the committee supports the

installation of barriers along that stretch of London Road

iv) Request to fell 4 trees at the western end of the allotments. – Granted

v) Meeting with representatives of Arriva re Church Road – Arriva had indicated a representative could attend a meeting in January. Agreed to arrange a meeting for Tuesday 15th January 2013 at either 3 or 4pm

82.  TO CONSIDER PRODUCING A COMMUNITY EMERGENCY PLAN

This item was deferred to a later meeting.

83.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Sue Ryder Care – Nettlebed Hospice (£25 in February 2011) – no information received as to the  number of Wheatley residents receiving care. No grant made

84. TO CONSIDER OCC’S MID TERM CONSULTATION ON BUS SERVICES 103 & 104

The committee believes that this service provides a valuable means of transport especially for those at the western end of the village

85.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of November 2012 was undertaken & a completed copy of the reconciled bank statement by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

17th December 2012  was follows:                                          Community       £2,009.16

Tracker             £118,417.19

Treasury           £60,410.64

86.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105610-14 GM/SW/JO/OCC/HMR&C Nov sal/wages/pen/PAYE/NICs 3,418.73
105608 Fusion Youth & Community Quarterly payment for youth cafe 2,285.00
105609 South and Vale Carers Grant Aid 200.00
d/d Barclays Bank Bank Charges – Nov 24.40
d/d Orange Internet Nov 18.37
Total £5,946.50
Cheques to Pay
105615 J Watson Oct/Nov & Dec/Jan newsletters 1,360.00
105616 AB Ingram (The Tree Barn) Christmas Tree 183.00
105617 Parchment printers Dec/Jan newsletter 1,484.90
105618 The Merry Bells Rental 25/9 to 24/12 1,046.01
105618 The Merry Bells Increase in rental for 18/10-24/12 25.01
105618 The Merry Bells Hire of hall Nov & June 54.00
105619 Berinsfield Community Business Verges and recs – cut & collect 1,153.38
105620 Buryhook Countryside M’ment Trees and hedges 900.00
105621 Lyreco Ring binders for Youth Centre 51.60
105622 SODC Dog bins – 1/4 to 30/9 195.19
105623 The Post Office Stamps 192.00
GM/SW/JF/OCC/HMR&C Dec sal/wages/pen/PAYE/NICs 3,600.00
Total £10,245.09

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 1030.00
VAT Refund 210.93
Allotments 20.00
Interest – Treasury Deposit 14.60
Interest – Tracker 13.11
Total £1,288.64

87.  PUBLICATIONS & CORRESPONDENCE RECEIVED and NOTED

i)        The Haseleys – December 2012*

ii)        Little Milton Newsletter October 2012*

iii)        Great Milton Bulletin October  2012*

iv)        Holton, Waterperry & Waterstock News – December 2012*

v)        Tiddington with Albury & Milton Common – December 2012/January 2012 newsletter*

vi)        URC Newsletter December 2012*

vii)        Shotover Preservation Society – Winter newsletter 2012*

viii)        TVP – Wheatley/Chalgrove Neighbourhood team December newsletter*

* On display in Parish Office

88.  DATE OF NEXT MEETING – 21st January 2013 – noted

The meeting closed at 9.50pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 19th NOVEMBER 2012 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Reilly (in the Chair), S Coleridge, E Bailey, R Old, J Carr, J Anderson & R Bell

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

63.   APOLOGIES FOR ABSENCE had been received from Cllrs Stacey and Birks

64.   DECLARATIONS OF INTEREST – None

65.  MINUTES OF THE PREVIOUS MEETING HELD 15th OCTOBER 2012 which had been circulated previously were signed as a correct and accurate record.

66.  UPDATE ON ITEMS FROM THE MINUTES 15TH OCTOBER 2012

(i) Minute 37(iii) –gully clearing – The gullies on Ladder Hill and High Street had been cleared but not those along London Road. The clerk to chase this up

(ii) Minute 37(vi) – Footway around the Roundhouse. The cheque had still not been cashed and no start date had been set. It was Agreed to write to the Cabinet member for Highways expressing the Parish Council’s dissatisfaction in the delay to this scheme.

£750 had been sent to the County Council for 3 new grit bins for the village. It was hoped they would be installed in the next three weeks

(iii) Minute 37(v) – Request from Village Archives to use Parish Council wi-fi.  A dual router had now been installed so it would be possible for the Village Archives to access the internet separately from the Parish Council. It was Agreed to charge the Archives for the cost of the router and for them to use for a a trial period of 6 months.

(iv) Minute 53 – Flooding and maintenance of Ambrose Rise/Crown Road ditch – Kavan Ring had hand dug some of the ditch out but the land was to soft to employ a digger. 5 boxes of Aquasacs were being delivered to the Parish office later in the week

(v) Minute 54 – Cullum Road sandpit – The working party was to hold a further meeting later in the week to which a representative from OPFA had been invited

(vi) Minute 55 – New pedestrian access to Church Road Recreation Ground – The clerk had contacted Mr Simon Shew who had agreed to put forward a design

67. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

Issues over the insurance and key collection were being sorted out between Fusion and the Centre. The Clerk had seen the training qualifications and the CRB register for those who would be working at the Centre.

£980 worth of equipment had been purchased via a Parish Council cheque. A thank you to Asda was due because they had organised a system where by the Parish Council could purchase the goods, pay by cheque and be able to claim the VAT back.

The club was due to start on the Wednesday and then the following Sunday. Some councillors were still unhappy about the age group for both evenings being mixed. It was Agreed to ask the advisory group for a written report for the Parish Council meeting on 7th January.

It was Agreed to vary the order of the Agenda – To take item 6, 2013-14 Budget, after item 9

68.  CLERK UPDATE

i) Gate across Muddy Lane – the Clerk is still to contact the OCC Countryside Team.

ii) Signs for Memorial Gardens and ex toilet block land. Agreed to purchase 2 ‘Dogs must be kept on a  lead’ signs for the two gates into the Memorial Gardens and a ‘No Ball games’ sign for the ex toilet block land

iii) Request from Biffa for a location for recycling bins – Agreed that this should replace the concrete bin and pole mounted bin outside ‘The Cornfield Bakery

iv) LGBCE– recommended ward changes for South Oxfordshire – to be discussed at the next F& GP Meeting

69.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) South and Vale Carers Centre – 5 carers supported in Wheatley (£150 granted in 2011-12)

AGREED £200

70.  TO RESPOND TO A RESIDENT’S REQUEST TO CONSIDER PURSUING ULTRA FAST BROADBAND IN THE VILLAGE PLUS CONSIDERATION OF OCC’S REQUEST TO NOMINATE A BROADBAND CHAMPION FOR THE AREA

It was Agreed to ask Mr Buchannan, the resident who had written to the Parish Council in the first instance, if he would be prepared to be the villages ’Broadband Champion’

71.   TO CONSIDER A REVISED BUDGET FOR 2012-13 AND THE BUDGET 2013-2014

i) To consider revised budget for 2012-13 and 2013-2014 budget

The clerk presented a revised budget for 2012 – 13.

At the moment the revised budget was lower than the original one for 2012-2013. The costs of the Youth centre would be looked at again and the grants (non 137) would be increased by £500

The clerk suggested that the outdoor workers’ rate should be considered for increase in light of the ‘living wage’ rate movement. (November 2009 was the last time the rate was increased)

The clerk presented a draft budget for 2013-2014.

This showed an increase of £3,000 over the previous year. The current precept could be kept at £104,619 for the next year by using £16,000 of the Parish Council’s reserves. A further £10,000 could be added to the Capital reserve for the new pavilion.

The next F&GP committee would make the recommendation on the budgets to the January meeting of the full council.

72.  FINANCIAL MANAGEMENT

a) The budget to end of October 2012 was scrutinised & a completed copy of reconciled bank statement was signed by the Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

19TH November 2012 will be as follows:                                   Community       £1,019.48

Tracker             £126,417.19

Treasury           £60,425.24

73.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105592-97 GM/SW/JO/OCC/HMR&C Oct sal/wages/pen/PAYE/NICs 3194.27
d/d BNP Paribas Rental and admin fee 27.10.12 435.94
d/d Barclays Bank Bank Charges 13.09.12-14.10.12 40.72
105598 OCC Payment for grit bins 750.00
105599 ASDA Equipment etc for Youth Centre 987.87
Total £5,408.80
Cheques to Pay
105600 Swift Digital Services Photocopier usage18.07-17.10 182.90
105601 Berinsfield Community Business Verges October 2012 581.88
105602 Lyreco Stationary 71.42
105603 C Dalton Mileage to SODC 07.11.12 15.26
105604 Trinder and Son To fix office plug socket 50.00
105605 AON Insurance Extra for increase in Fid. Guar 83.26
105606 Clairelogic Computer check and router 199.20
105607 BT Telephone charges 164.58
GM/SW/JF/OCC/HMR&C Nov sal/wages/pen/PAYE/NICs 3,600.00
Total £4,948.50

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
SODC precept 2nd instalment 52,304.50
OCC recharge – for verges 3,463.44
Newsletter Advertising 2,215.00
Allotments 30.00
Interest – Treasury Deposit 24.62
Interest – Tracker 13.11
Photocopying 3.60
Total £58,054.27

74.  PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – Newsletter November  2012*

ii)        Little Milton Newsletter November 2012*

iii)        Great Milton Bulletin November  2012*

iv)        Holton, Waterperry & Waterstock News – November  2012*

v)        URC Newsletter November  2012*

vi)        Oxfordshire Rural Community Council Annual review 2011/2012*

vii)        CPRE ‘Countryside Voice’ Winter 2012-11-05

viii)        TVP Wheatley/Chalgrove Neighbourhood Team November 2012 Newsletter

ix)        Clerk and Councils Direct – November 2012*

x)        CPRE Oxfordshire – Oxfordshire Voice – Autumn 2012*

* On display in Parish Office

75.  DATE OF NEXT MEETING – 17th December 2012 – Noted