Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 12th JANUARY 2011

PRESENT: Cllrs C Dalton (Chairman), C Sprent, P Willmott, A Knapp, J Coveley &  N Messenger

Officer: the Clerk – G Morris

Also present: 2 members of the public

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. THERE WERE NO SUCH DECLARATIONS

68.   APOLOGIES FOR ABSENCE had been received from Cllrs Reilly & Carr

69.   DECLARATIONS OF INTEREST – None

70.      MINUTES OF THE PREVIOUS MEETING HELD ON 8th DECEMBER   2010 which had been previously circulated were signed as a correct and accurate record with the addition of Cllr Knapp to those who had given their apologies.

71. MATTERS ARISING FROM MEETING HELD ON 8TH DECEMBER   2010

i. Minute 64(ii) P10/W1700(Other) – 65 High Street.

Floor plan and covering letter – For Information Only – Noted

ii.    Minute 63 – Enforcement Order on land behind Wheatley Windmill – the clerk to enquire about the timescale of the order.

72.  AMENDMENTS TO PREVIOUS APPLICATIONS – None

73.   NEW PLANNING APPLICATIONS

i) P10/W1855 (Minor) 34 Roman Rd Erection of one dwelling The applicants were given leave to address the meeting. AGREED No Strong Views

ii) P10/W1800/RLB (Retrospective Listed Building) Greystones 88 High Street Works to remedy damp & rot in cellar comprising block-work lining and new joists & reclaimed floorboards above; also replace cement to external plinth with lime mortar. Introduce gas supply to property, with meter in cellar adjacent existing water meterInstall CH boiler in first-floor Airing Cupboard with flu through south roof-space, to replace inefficient oil-fired boiler in kitchen. Conservation velux with side opening in north roof to provide access to inner valley. Agreed

Recommend Approval

iii)       P10/W1878 (Minor) Asda Stores Ltd London Road. Proposed entrance lobby to existing store main entrance. Recommend Approval. Also comment that Asda should now take up the Parish Council’s suggestions for safer pedestrian access to the store from London Road.

iv) P10/W1852 (Minor) 93 High St. New air conditioning condenser installed on flat roof. Existing entrance Steps to be relocated to align with building. The committee wishes to support the comments and conditions of SODC’s Environmental Protection Team Agreed No Strong Views

v) 1903/LD (Lawful Development) 111 Old Road. Proposed single storey side extension with a tiled roof on three sides, with a flat top section. Part demolition of existing garden wall to allow for new front wall of the proposed extension. Agreed ‘No Representations’

vi) P10/W1976/LB Granary Church Studio 30 Church Road. Proposed renovation of existing church to include removal of existing ceiling, removal of existing heating system, removal of existing gallery partition, and other minor internal works. New works to include insulation of existing roof, proposed glazed screen to existing gallery, proposed storage boxes to existing floor, along with minor internal changes and new heating (including new boiler) and electrics.  Agreed Recommend Approval

74.  PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P10/W1338/LD (Lawful Development) 10 Jackies Lane Erection of residential outbuilding – See Comments sheet – Not lawful development 05.11.10 – Going to Appeal

ii) P10/W1623 (Minor) Mobbs Yard London Road Erection of the proposed steel framed covered maintenance shed at Mobbs Yard. – Recommend Approval GRANTED 15.12.10

iii) P10/W1675 19 Howe Close Erection of front extension to enlarge bedroom. (As amended by drawings accompanying e-mail from Agent dated 26 November 2010) No Strong Views – GRANTED 22.12.10

iv) P10/W1656/LD (Lawful Development) 31 Barlow Close. Conversion of existing roof space over garages with addition of 2 no. roof lights in accordance with submitted drawings 10-030/F/002 & 10-030/F001- No representations – PERMITTED DEVELOPMENT 22.12.10

75.   CORRESPONDENCE

A copy  letter from a resident to SODC had been received concerning the illumination of Wheatley Estates sign out of working hours. Agreed clerk to write to SODC

76.   DATE OF NEXT MEETING – Wednesday 9TH February 2011 – Noted

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 8th DECEMBER 2010

PRESENT: Cllrs C Dalton (Chairman), C Sprent, J Carr & P Willmott

Officer: the Clerk – G Morris

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. THERE WERE NO SUCH DECLARATIONS

59.  APOLOGIES FOR ABSENCE had been received from Cllrs Reilly, Coveley, Messenger and Knapp

60.  DECLARATIONS OF INTEREST – None

61.  MINUTES OF THE PREVIOUS MEETING HELD ON 10th NOVEMBER  2010 which had been circulated previously were signed as a correct and accurate record.

62. MATTERS ARISING FROM MEETING HELD ON 10th NOVEMBER  2010

(i)  Minute 53 Land behind Wheatley Windmill – To note that two enforcement notices have been served on land at the rear of Wheatley Windmill, one, ordering all non-agricultural items to be cleared and the second ordering the removal of the scaffolding structure with plastic sheeting sides and corrugated roof.

63. AMENDMENTS TO PREVIOUS APPLICATIONS

i) P10/W1675 19 Howe Close Erection of front extension to enlarge bedroom.

(As amended by drawings accompanying e-mail from Agent dated 26  November 2010) ­– No Strong Views

64 NEW PLANNING APPLICATIONS

i)       P10/W1780 (other) 93, Old Road Single storey side extension and alterations to existing side windows. Erection of roof canopy – No Strong Views, though the committee felt that the windows in the roof extension at the rear of the property were extremely unsympathetic.

ii)       P10/W1700 (Other) 65 High Street. Change of use to retail and training

Recommend Approval

iii)       P10/W1779 (Other) 69 Church Road Creation of hard standing for vehicle in front of property – No Strong Views. The committee whilst supporting the comment made by the neighbour at No 67 welcomes the reduction in on street parking.

iv)       P10/W1670/A (Advertisement Consent) 93 High Street Removal of  the existing fascia signage and projecting sign, and installation of new individual fascia signage and projecting sign. Recommend Approval

65       PLANNING DECISIONS AND NOTIFICATIONS – ­Noted

i.       P10/W1338/LD (Lawful Development) 10 Jackies Lane Erection of residential outbuilding – See Comments sheet – Not lawful development 05.11.10. This decision had now gone to appeal. It was noted that whilst the plans only showed one entrance (the original one) another entrance had in fact been constructed further along the boundary. Agreed, that the clerk would write to the inspector

ii.       P10/W1419 (Other) 82 Church Road Raise roof of existing dwelling to provide three bedrooms and a bathroom. Demolish existing rear porch and provide a single storey extension. (As amended by drawing number P2 Rev A received on 14 October 2010) – No Strong Views – GRANTED 09.11.10

iii. P10/W1485 (Other) 85 Old Road. Proposed alterations and extension including raising of roof to provide additional first floor accommodation – Recommend Approval – GRANTED 10.11.10

66       CORRESPONDENCE

A copy of a letter to SODC, from a resident requesting that Wheatley Estates be asked again to comply with conditions re their illuminated sign had been received. It was agreed to contact SODC.

67       DATE OF NEXT MEETING – Wednesday 12th January 2011 – Noted

The meeting closed at 7.53 pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 10th NOVEMBER 2010

PRESENT: Cllrs C Dalton (Chairman), C Sprent, J Coveley, N Messenger

& P Willmott

Officer: the Clerk – G Morris

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. THERE WERE NO SUCH DECLARATIONS

51.  APOLOGIES FOR ABSENCE had been received from Cllrs Reilly, Carr & Knapp

52.  MINUTES OF THE PREVIOUS MEETING HELD ON 13th October 2010 which had been circulated previously were signed as a correct and accurate record.

53. MATTERS ARISING FROM MEETING HELD ON 13th October 2010

(i)  Minute 45 – Land behind Wheatley Windmill – nothing more had been   heard from SODC since the last meeting

54. AMENDMENTS TO PREVIOUS APPLICATIONS – None

55. NEW PLANNING APPLICATIONS

i)             P10/W1623 (Minor) Mobbs Yard London Road Erection of the proposed steel framed covered maintenance shed at Mobbs Yard.

Agreed – Recommend Approval

ii)             P10/W1656/LD (Lawful Development) 31 Barlow Close. Conversion of existing roofspace over garages with addition of 2 no. roof lights in accordance with submitted drawings 10-030/F/002 & 10-030/F001 – Agreed – No representations – Comment – this building had been residential for the extent of its lifetime

iii)             P10/W1673/LD 30 Barlow Close Single-storey rear extension and conversion of existing roof space over garage in accordance with enclosed drawings Agreed – No representations – Comment – this building had been residential for the extent of its lifetime. The Committee also questioned why they had not been asked for a recommendation re the single storey rear extension. Is it permitted development?

iv)             P10/W1675 (Other) 19 Howe Close Erection of front extension to enlarge bedroom.- No Strong Views

56. PLANNING DECISIONS AND NOTIFICATIONS – Noted

i)        P10/W1253/LB (Listed Building Consent)(Other) 23 Crown  Road  Amendment to listed approval P08/W1262/LB to include two additional conservation rooflight to east elevation of 1987 extension. Retain existing high level windows to west elevation in lieu of enlarged windows. Recommend Approval GRANTED 13.10.10

ii) P10/W1311 (Other) 30 Hillary Way Amendment : No. 1 Proposed side and rear 01.10.10 extensions, raised roof and alterations to form improved accommodation. (As 14.10.10 amended by Drawing Nos. 179010 1A, 2A, 5A and 6A accompanying letter from  Agent dated 28 September 2010). – No Strong Views – GRANTED 14.10.10

iii) P10/W1212(Other) 16 Littleworth. Demolition of existing single storey extension and erection of single storey extension and small 1½ storey attached link with pitched roof – Recommend Refusal – Amendment (as amended by drawing numbers 1a, 2a & 3a received 24th September 2010) – Recommend Refusal – GRANTED 14.10.10

iv)        P10/W1298 (Minor) 1B Windmill Lane Proposed new dwelling and garage to rear garden of existing dwelling including vehicular access  onto Ladder Hill.

v)        New garage to west of Greystocks Recommend Approval – GRANTED 19.10.10

57. CORRESPONDENCE – None

58.  DATE OF NEXT MEETING –– 8th December 2010 – noted Cllr Messenger gave his apologies

The meeting close at 7.50pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE ORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 10th JANUARY 2011 IN THE MERRY BELLS AT 7.30 pm

PRESENT: Councillors: R J Reilly (Chairman), G. Birks, R. T .Bell, C Sprent,

N Messenger, S Coleridge, C Dalton, M Fyffe (until 8.55pm), P Willmott, J Coveley, P Devlin, and A Knapp (from 9.00pm)

OFFICER: Gareth Morris, Clerk to the Parish Council

ALSO PRESENT: 8 members of the public

  1. APOLOGIES FOR ABSENCE had been received from Cllrs Carr and Old and County Councillor Purse; Cllr Knapp would be late.

  1. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 1st NOVEMBER  2010 which had been circulated with the Agenda were signed as a correct and accurate record

  1. MATTERS ARISING FROM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 1ST NOVEMBER 2010

i) Minute 76 – Brookes University – Parking at the Wheatley Campus

The clerk reported on a meeting he had attended a meeting at Thame Police Station with at which Brookes University and Anne Purse had been present. It was reported that the County Council would be removing the central white lines from the stretch of Waterperry Road north of the campus and would put a solid white lines on the inside of the carriage way an the bends in the road. A further meeting would be held on 12th January at Thame Police Station

ii) Minute 77 – Transfer of land in Wheatley High Street from SODC. Upon payment of £1 this land would now be owned by the Parish Council

  1. THE MINUTES of the meetings of the Planning Committee held on the following dates were received:

i) Wednesday 10TH November 2010, circulated previously

ii) Wednesday 8th December 2010, which had been circulated with the Agenda

Minute 62 – the clerk would try to ascertain the time scale for the Enforcement Notices

  1. THE MINUTES of the meetings of the F&GP Committee meetings  held on the following dates were received:

(i) Monday 15th November 2010, previously circulated

(ii) Monday 13th December 2010, which had been circulated with the Agenda

87. TO RESOLVE TO APPROVE THE PARISH COUNCIL REVISED BUDGET FOR 2010-2011 AND THE PARISH COUNCIL BUDGET AND PRECEPT FOR 2011-2012 AS RECOMMENDED BY F&GP ON 13TH DECEMBER.

The F&GP Committee had recommended that the precept for 2011-2012 be raised to £104,619 (up from £94, 619 for 2010-2011).

The 3rd draft had been circulated with the £3,000 added to Section 137 Grants heading and an extra £7,000 to pedestrian and traffic safety (though this would transferred to the Capital Spending heading. It was pointed out that the extra £5,000 added to the Sportsfield Management Committee and the capital spend on the prospective youth shelter had been funded from the reserves of the Parish Council.

Cllr Reilly proposed and Cllr Birks seconded that the revised budget for 2010-2011 and the budget for 2011-2012 as recommended by the F&GP committee and as amended by the clerk be approved. This was unanimously AGREED

88. TO CONSIDER THE SOUTH OXFORDSHIRE PROPOSED SUBMISSION CORE STRATEGY

The Parish office had one hard copy and it could also be found at www.southoxon.gov.uk/corestrategy and clicking on the Proposed Submission Core Strategy link. The consultation lasts until Friday 21st January 2011.

Cllr Birks proposed and Cllr Fyffe seconded that the council submits its previous objections to Core Strategy as it pertain to the review of the Green Belt around Wheatley.

The resolution was Agreed by 10 votes in favour to 1 against.

Cllr Birks requested that the names of those voting be recorded.

Those in favour were Cllrs Reilly, Willmott, Birks, Coveley, Sprent, Coleridge, Dalton, Messenger, Fyffe and Devlin and those against Cllr Bell.

89. TO CONSIDER A RESPONSE TO THE IMMINENT PLANNING APPLICATION FROM OXFORD CITY COUNCIL TO A WIND TURBINE ON OXFORD CITY LAND AT OXFORD ROAD, HORSPATH

It was Agreed by 10 votes to 0 with 1 abstention that the Parish Council support Horspath parish Council in its objection to the siting of this wind turbine.

90. TO RESPOND TO OXFORDSHIRE COUNTY COUNCIL LOCAL TRANSPORT PLAN 3 –The County Council had given the PC two extra days to respond to this consultation (officially closed on 9th January) due to the timing of the Parish Council’s meeting. Cllr Birks tabled a draft response which was unanimously adopted. It was agreed to submit the Parish Council’s response to the County Council.

91. TO CONSIDER A RESPONSE TO OXFORDSHIRE COUNTY COUNCIL’S LETTER (from Mr Bowler) THAT THE IMPLEMENTATION OF THE CHURCH ROAD MEASURES ‘REMAIN ON HOLD’

Following the Parish Council’s letters to the bus companies, the Arriva Bus Company sent the Parish Council a copy of their letter to the County Council supporting the measures.

It was Agreed to reiterate the Parish Council’s case and press to be supplied with costings.

8.35pm The Chairman declared the Council out of session and invited comment from the floor

Three residents from Anson Close were present to voice their complaints over Brookes’ students causing parking problems in their close. The Chairman replied that the police and the County Council were aware of the problem and there had been a meeting with Oxford Brookes, and further ones planned, to urge the university to press for more parking on site and to discourage students from parking anti-socially.

Mr Christopher Sprent, Church Warden, was present to give information on the remaining burial space in the Church yard. He stated that there were 60 grave spaces left, which could at the present rate of burials, for another 10 years.

He suggested that the parish Council might like to write to the Diocese to suggest that the bottom part of the vicarage garden, which adjoins the Church cemetery, is used. He thought the Diocese would require payment for the land.

8.55pm Cllr Fyffe left the meeting

The Chairman announced that he had had a meeting with the person in charge of the ‘Community Payback Scheme’ and he hoped a group would be coming to the village shortly and remove the graffiti that had appeared over the Christmas and New Year period

9.00pm The Chairman declared the Council back in session and Cllr Knapp joined the meeting

92. TO CONSIDER PLANNING FOR THE NECESSITY TO PROVIDE EXTRA CEMETERY SPACE  WITHIN THE NEXT TEN YEARS

It was Agreed to refer Mr Sprent’s suggestion to the next F&GP meeting

  1. REPORTS FROM OUTSIDE BODIES

a) Neighbourhood Action Group – Cllr Reilly gave a brief report on the last meeting

b) The Howe Trust – Cllr Dalton gave a brief update

c) Merry Bells Management Committee – no report

94. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

Cllr Bell reported that the Parish Council had been furnished with the 2011-2012 budget.

A response had been received (on 10th November) from SODC on the proposed pavilion development. Not surprisingly SODC were not keen on the proposed positioning. Mr Uzzell (WPSFMC planning consultant) recommends that the replacement building goes by the fence.

A meeting had also been held with the new Oxfordshire County Council Officer dealing with the joint use scheme.

  1. CALENDAR OF MEETINGS – NOTED

a)  Planning Committee – Wednesday 12th January  2011 – 7.30pm

b)  F&GP Committee – Monday 24th January 2011 – 7.30pm

c)  Planning Committee  – Wednesday 9th February 2011 – 7.30pm

d)  F&GP Committee – Monday 21st February 2011 – 7.30pm

e)  Parish Council – Monday 7th March 2011– 7.30pm

96. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Birks proposed and Cllr Devlin seconded that:

“Under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that   it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

Agreed

97. THE MINUTES OF THE CONFIDENTIAL SESSION HELD DURING THE MEETING OF THE F&GP COMMITTEE ON 15TH NOVEMBER WERE RECEIVED

98. THE MINUTES OF THE CONFIDENTIAL SESSION HELD DURING THE MEETING OF THE F&GP COMMITTEE ON 13TH DECEMBER WERE  RECEIVED

99. MATTERS ARISING FROM THE MINUTES OF THE CONFIDENTIAL SESSIONS HELD DURING THE ABOVE MEETINGS   – None

The meeting closed at 9.20pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE ORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 1st NOVEMBER 2010 IN THE MERRY BELLS AT 7.30 pm

PRESENT: Councillors: R J Reilly (Chairman), G. Birks, R. T .Bell, C Sprent,

N Messenger, S Coleridge, C Dalton (until 9.57), M Fyffe, P Willmott, J Coveley, P Devlin, & R Old

OFFICER: Gareth Morris, Clerk to the Parish Council

ALSO PRESENT: County Councillor Anne Purse and 1 member of the public

65. APOLOGIES FOR ABSENCE had been received from Cllrs Carr & Stacey

66. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 6th SEPTEMBER  2010 which had been circulated with the Agenda, to replace the ones tabled at the meeting of 18th October were signed as a correct and accurate record with the following amendments:

i)   Minute 50 – change the ‘b)’ before ‘Minute 39’ to ‘c)’

ii)  Minute 53 – third bullet point – change ‘priories’ to ‘priorities’

iii) Minute 53 – add a 4th bullet point to read ‘the review would be publicised in     the newsletter and on the parish Council’s website’

iv) Open Forum – County Councillor Anne Purse’s report, third line, change ‘of’ to ‘off’

67. MINUTES OF THE EXTRA ORDINARY PARISH COUNCIL MEETING HELD ON 18TH OCTOBER 2010 which had been circulated with the Agenda were signed as a correct and accurate record.

68. MATTERS ARISING FROM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 6TH SEPTEMBER 2010

a) Minute 50b – Traffic measures on Ladder Hill. The Clerk reported that Thames Valley Police do not have a scheme whereby residents can be trained to us speed guns

69. MATTERS ARISING FROM THE MINUTES OF THE EXTRA ORDINARY PARISH COUNCIL MEETING HELD ON 18TH OCTOBER  2010

The response had been sent to OCC.

The clerk read out a copy of an e-mail sent by County Councillor Anne Purse, as Wheatley’s County Councillor, to SODC, saying that she did ‘not think Wheatley should be targeted for any housing apart from low cost affordable housing for local people or for housing for very special purposes’.

70. THE MINUTES of the meetings of the Planning Committee held on Wednesday 15th September, & Wednesday 13th October, which had been circulated previously, were Received

71. THE MINUTES of the meetings of the F&GP Committee meeting  held on

Monday 27th September 2010 and Monday 18th October, circulated with the Agenda were Received

72. TO APPROVE AND ACCEPT THE ANNUAL STATEMENT OF ACCOUNTS 2009-2010 FOLLOWING THE COMPLETION OF THE EXTERNAL, NOTING THAT THERE WERE NO MATTERS REQUIRED THE ISSUING OF A ‘SEPARATE ADDITIONAL ISSUES ARISING REPORT’

Cllr Bell proposed and Cllr Dalton seconded that the Annual Return 2009-2010 be approved and accepted. Agreed unanimously

73. TO RESPOND TO OXFORDSHIRE COUNTY COUNCIL’S AREA REVIEW OF SUBSIDIZED BUS SERVICES, WHEATLEY, THAME AND WATLINGTON

Agreed to keep the bus services as they are as a very minimum.

74. TO RESPOND TO OXFORDSHIRE COUNTY COUNCIL LOCAL TRANSPORT PLAN 3 –  CONSULTATION ENDS 9TH JANUARY 2011

Consultation closes 9th January 2011. It was Agreed that Cllr Birks draft a response based on the Parish Council’s previous responses which would be brought to the January 2011 meeting. The Clerk to ask for a two day extension to the deadline.

75. TO RESPOND TO THE LOCAL GOVERNMENT BOUNDARY COMMISSION FOR ENGLAND – ELECTORAL REVIEW OF OXFORDSHIRE

Agreed that the boundaries should be left as they are at the moment subject to creating an additional councillor for Witney

76. TO CONSIDER AN APPROACH TO OXFORD BROOKES UNIVERSITY IN CONJUNCTION WITH HOLTON PARISH COUNCIL RE THE PARKING OF OXFORD BROOKES STUDENTS IN WHEATLEY AND HOLTON.

Mr Peter Oughton, Holton Parish Council, had been invited to attend for this item but unfortunately he was not able to be present.

It was Agreed that the Chairman liaise with Mr Oughton and write a letter to Oxford Brookes pointing out the situation

77. TO CONSIDER THE TRANSFER OF LAND (FORMERLEY TOILET BLOCK LAND) FROM SODC TO THE PARISH COUNCIL – PURCHASE PRICE £1

The Transfer Documents are now ready for signing.

Please note: Cause 11.1.2 prohibits the Parish Council from construction on the piece of land or any part of, or from developing it in any way, without in either case the prior written of SODC. Our solicitor had asked if SODC would dilute this obligation by adding the words’ such consent would not be unreasonably withheld’ at the end of the clause. However SODC has refused to include these words. – Noted

78. REPORTS FROM OUTSIDE BODIES

a) Neighbourhood Action Group – there had been an increase in the amount of graffiti in the village and a substantial increase in car crime, mainly theft of contents of vehicles

b) The Howe Trust – the Woodland Trust are to give 200 tree saplings to be    planted next Autumn

c) Merry Bells Management Committee – No report

79. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

Cllr Bell reported that SODC had still not responded following a site meeting held in May re the re-development of the site.

A working party had been set up to look at possible activities on the Littleworth Road site.

80. CORRESPONDENCE – Noted

i.   SODC – Invitation to Town and Parish Council Forum – 10 November 2010. Council Offices, Crowmarsh Gifford, 6.00pm – 9.00pm

ii.   BT ‘Race to Infinity’ High Speed Broadband Connection – vote by 31st December 2010 to www.racetoinfinity.bt.com.

iii.   Oxfordshire Playing Fields Association – ‘The Playing Field’ Autumn  2010*

iv.   Wheatley URC newsletter – November 2010*

* on display in Parish Office

81. CALENDAR OF MEETINGS. –  Noted

a)  Planning Committee – Wednesday 10th November  2010 – 7.30pm

b)  F&GP Committee – Monday 15th November 2010 – 7.30pm

c)  Planning Committee  – Wednesday 8th December  2010 – 7.30pm

d)  F&GP Committee – Monday 13th December – 7.30pm

e)  Parish Council – Monday 10th January – 7.30pm

8.37pm The Chairman declared the Council out of session and asked the  County Councillor to make her report and the member of the public present to speak.

County Councillor Anne Purse: She had spoken to OCC Highways about the

parking along Waterperry Road.

She had written to SODC re the Core Strategy and its effects on Wheatley.

When the A40 road works had finished she would ask for a noise survey on the

new quieter surface.

In answer to a question when the County Council would be switching off the street lights during the early hours of the morning Cllr Purse said that she understood that the County Council was switching of the lights in batches and Wheatley would be dealt with in due course

8.57pm Cllr Dalton left the meeting

Mr John Reay: reiterated his request for ‘No Parking on the Pavement’ signs

outside the Primary School on Littleworth Road and his request for a light in

Frampton’s Alley (the alley between the Sun Corner on Church Road and the

High Street.). He was told that this had been considered following his last

request but the Council had decided not to pursue the matter.

He was pleased that the Parish Council was requesting that the 103/104 bus

service frequency be retained.

In reply to his question about the use of the former SODC toilet land once the

Parish Council had secured ownership he was told that consultation with the

residents of the village would take place.

9.11pm The Chairman declared the Council back in session.

The meeting closed at 9.11pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 18th October 2010 IN THE MERRY BELLS HALL AT 8.15 PM

PRESENT: Councillors:  G Birks (Chairman), S Coleridge, R Old, J Reilly, J Carr, R Bell & E Stacey

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. There were no such declarations

61. APOLOGIES FOR ABSENCE had been received from Cllrs Devlin and Fyffe

62. MINUTES OF THE PREVIOUS MEETING held on 27th September 2010 were tabled

As the minutes had been tabled it was agreed that they would be signed at the next meeting

63. MATTERS ARISING FROM THE MINUTES  27th September 2010

i. Minute 49 – Grit Bins in the Village – The County Council had been informed of the locations suggested and would be visiting the sites. It was agreed that a further location be suggested, on Crown Road by Rectory House. The clerk would clarify if the bins would be filled with grit and/or salt.

ii. Minute 50 – Wheatley Information Booklet – Quote for printing £765.98 – Agreed with the possibility of increasing the amount by 100 copies.

iii. Minute 52 – Oxford City’s Management of Shotover Park –in the absence of Cllr Devlin nothing to report

iv. Minute 54 – Meeting with Brookes University and Westwaddy – next meeting is at 6.00pm on Tuesday November 2nd at Gipsy Lane – Noted

v. Minute 57(ii) ­Grant aid for Didcot CAB – this had been agreed in error at the last meeting so it was agreed to rescind the decision.

64. TO REPORT PROGRESS RE REFURBISHMENT OF CULLUM ROAD RECREATION GROUND

The Clerk to ask the outdoor workers to sweep the path by the sandpit

65. TO CONSIDER MATTERS RELATING TO TREES WITHIN THE VILLAGE

i) Holloway Road – between old fire station and doctor’s surgery. The decision on the removal of the ivy etc was deferred until a later date.

66. TO CONSIDER THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND

No progress to report.

67. OXFORDSHIRE COUNTY COUNCIL’S AREA REVIEW OF SUBSIDISED BUS SERVICES, WHEATLEY, THAME AND WATLINGTON

For information only. This would be an item on the next Parish Council’s Agenda

68. OXFORDSHIRE COUNTY COUNCIL LOCAL TRANSPORT PLAN 3 –  CONSULTATION ENDS 9th JANUARY 2011

This item for information only and would be on the next Parish Council Agenda

69. CLERK UPDATE

i)        Home Page for Wheatley Parish Council website – Agreed to amalgamate Cllr Dalton’s suggestions with the existing information on the home page

ii)        SLCC Subscription for the Clerk  – £168 – The clerk left the room for this item – Agreed

iii)        The company  from which the Council leased the photocopier can supply a colour photocopier with the same facilities for £4.80 extra per month. It would also be able to provide the scanning facility with Windows 7, the present copier could not provide that function. Agreed to replace the copier.

iv)        Christmas Tree for the village. Fusion would not be able to provide a tree this year.

Agreed to spend up to £120 on purchasing a tree. The clerk to ask the Headteacher of the Primary School to nominate a pupil to switch on the lights on December 2nd, the day of the Advent Pageant.

70. GRANTS, LICENCES AND SUBSCRIPTIONS

i) Oxfordshire Association for the Blind – deferred from last meeting. The Clerk reported that 15 Wheatley residents availed themselves of the services offered. Agreed £200

71. FINANCIAL MANAGEMENT

i)   The  budget to September 2010 was circulated and discussed and a completed copy of reconciled bank statement was signed by the Chairman & RFO

ii) Balances

After the cheques below have been paid the balances on the council’s accounts as at

18th October 2010 would be as follows:      Community       £7,260.29

Tracker           £64,103.18

Treasury         £60,009.00

SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105190-94 GM/SW/JF/OCC/HMR&C Sept wages/pen/PAYE/NICs 3,234.63
105187 Kavan Ring Table/benches Cullum Rd Rec 400.00
105189 Safe and Sound Playgrounds Repairs to cradle swing 91.65
105195 WPSFMC 3rd Quarter payment 2010-2011 2,000.00
105200 Post Office Stamps 185.00
d/d Siemens Ltd Lease on photocopier 328.07
Total £6,239.35
Cheques to Pay
105196 J Watson Oct/Nov newsletter 480.00
105197 Lyreco Ltd Paper and files 57.54
105198 Parchment Oct/Nov newsletter 1,484.90
105199 Tree Care Associates Ltd Site visit – St Mary’s Close 160.00
GM/SW/JF/OCC/HMR&C Oct wages/pen/PAYE/NICs 3,500.00
Total £5,682.44

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 510.00
Interest 28.64
SODC 2nd half 2010-2011 precept 47,309.50
Total £47,848.14

72. PUBLICATIONS & CORRESPONDENCE RECEIVED – Noted

i)        The Haseleys – Newsletter October  2010*

ii)        Wheatley URC Newsletter October 2010*

iii)        Little Milton Newsletter October  2010*

iv)        Great Milton Bulletin July 2010*

v)        Holton, Waterstock and Waterperry News – September  2010*

vi)        Tiddington With Albury and Milton Common Newsletter October/November 2010*

vii)        The Tree Council – Tree News Autumn/Winter 2010*

viii)        Oxford Brookes University Magazine ‘Observe’ Autumn 2010*

ix)        Thank-you letter from Wheatley Village Produce Association

x) Oxford Brookes and the Residents’ Associations Meeting – Thursday 21st October 6.30m – Cllrs Reilly and Bell would be attending.

xi) The Local Government Boundary Commission for England – Electoral Review of Oxfordshire This would be an item on the next Parish Council’s Agenda

*On display in Parish Office        ** Decision needed

73. DATE OF NEXT MEETING – 15th November 2010– Noted

The meeting closed at  9.28pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE EXTRA ORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 18TH OCTOBER 2010 IN THE MERRY BELLS AT 7.30 pm

PRESENT: Councillors: R J Reilly (Chairman), J. M. Carr, G. Birks, R. T .Bell,

C Sprent, N Messenger, S Coleridge, A Knapp, C Dalton, P Willmott &

R Old

OFFICER: Gareth Morris, Clerk to the Parish Council

61.  APOLOGIES FOR ABSENCE had been received from Cllrs Devlin, Coveley & Fyffe

62. TO CONSIDER A RESPONSE TO SOUTHOXFORDSHIRE’S PROPOSED CHANGES TO THE CORE STRATEGY – Consultation ends 29th October 2010

The consultation document from SODC, with four questions asking for a response had been circulated with the Agenda

Overall the feeling of the meeting was that it should reiterate the comments made by the Parish Council in its response to “South Oxfordshire Core Strategy preferred Options Consultation” in March 2009

Q1 What do you think about us working to the South east Plan numbers?

“This Council believes the South East Plan’s figures are too high and were undemocratically decided and need to be adjusted downwards.”

Proposed by Cllr Birks and Seconded by Cllr Stacey. Agreed by 10 votes in favour  with one vote against and one abstention

Q2  What do you think about our approach to growth, dividing the district into just two areas and making it proportional to the size of each market town and village?

“It is possible that the dividing of the district into two areas may be acceptable.

Proportionality is not acceptable because in reality it has an unbalanced effect on villages. In any event Green Belt considerations are particularly relevant to villages including the larger villages especially Wheatley.”

Proposed by Cllr Birks, seconded by Cllr Willmott.  Agreed by 11 votes in favour with one abstention

Q3 What do you feel about us including a windfall allowance when we work  out how many homes we need to identify land for?

Windfalls should be included in the calculation” – This was Agreed

Q4  On sites for more than 5 houses where housing development is acceptable in principle, a density of 25 to 35 dwellings per hectare (net) and in town centres locations, of 35 to 40 dwellings per hectare (net) will be required, unless such densities would have an adverse effect on the character of the area

“Acceptable”

Proposed by Cllr Reilly and seconded by Cllr Bell and Agreed by 11 votes in favour with one abstention

63. Cllr Birks asked permission of the meeting to report on the draft of the letter she had been asked to prepare at the last Parish Council meeting, to Mr Bowler, OCC Highways, concerning his e-mail stating that due to lack of finance the Church Road experimental Traffic Order would not now be implemented. Cllr Birks was given permission to outline her draft reply.

Overall the Council approved the reply but wished to say that both parts of the scheme, “No Entry” except for buses at the Kings Arms junction into Church Road and the No Waiting restrictions, should continue to be our demands.

64.    DATE OF NEXT MEETING – MONDAY 1st NOVEMBER 2010 – Noted

The meeting closed at 8.15pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE ORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 6th SEPTEMBER 2010 IN THE MERRY BELLS AT 7.30 pm

PRESENT: Councillors: R J Reilly (Chairman), J. M. Carr, G. Birks, R. T .Bell,

C Sprent, N Messenger, S Coleridge, A Knapp, C Dalton, M Fyffe (until 9.00 pm), J Coveley, E Stacey (until 9.30pm) & R Old

OFFICER: Gareth Morris, Clerk to the Parish Council

ALSO PRESENT: County Councillor Anne Purse and 5 members of the public

46. APOLOGIES FOR ABSENCE had been received from Cllrs Devlin and Willmott

47. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 5th JULY 2010 which had been circulated previously were signed as a correct and accurate record.

48. MATTERS ARISING FROM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 5th JULY 2010

a) Minute 32(i) Traffic measures in Bell Lane – A letter had been sent to all Bell Lane

residents outlining the parish Council’s thinking. A number of replies have been received. This matter to be discussed at the next Trac meeting

b) Minute 41 – Tree in St Mary’s Close – This tree has now been attended to. The Parish  Council needs to keep the area tidy and all leaves beneath it and along the path from St Mary’s Close to Church Road need to be cleared up.

c) Minute 42 – Refurbishment of Cullum Road Recreation Area – Cllr Fife would contact  a Roger Davies re fencing and look into cat deterrents

49. THE MINUTES of the meetings of the Planning Committee held on the following dates

were received:

a) Wednesday 14th July, circulated previously

b) Wednesday 11th August, circulated with this Agenda

50. THE MINUTES of the meeting of the F&GP Committee meeting held on Monday 19th July 2010, previously circulated, were received.

a) Minute 35(iv) + (v)  – Cullum Road recreation ground (See above, Minute 48c)

b) Minute 37 – Traffic on Ladder Hill – a letter had been sent to Thames Valley Police. It

was agreed that the Council look to see if TVP runs a scheme whereby residents can

be trained to use ‘speed guns’

c) Minute 39 – Provision of a replacement Youth Shelter in Church Road recreation Area

The Chairman and Clerk had met with Jayne Bolton Grants Officer SODC to talk through the Community Investment Fund Grant Aid. The application form would now be filled in. Cllrs Fyffe and Stacey would look at the form.

51. TO APPROVE AN AMENDMENT TO THE ANNUAL STATEMENT OF ACCOUNTS  2009-2010

The Clerk explained that the fixed assets of the Council had been under-recorded in Box 9 of the Annual return. This had been picked up by the external auditor and the Annual return had been returned for alteration.  Therefore Box 9 (year ending 31 March 2010) needed to be increased by £28,392 to £217,656. The alteration to be initialled by the clerk and the amendment approved by the Council. Cllr Dalton proposed and Cllr Bell seconded that the alteration of Box 9 to read £217,656 be approved by the Council. This was AGREED unanimously.

52. TO CONSIDER THE TRANSFER OF LAND (FORMERLEY TOILET BLOCK LAND)  FROM SODC TO THE PARISH COUNCIL – PURCHASE PRICE £1.

Having now received the Land Transfer Agreement from SODC Council it was proposed by Cllr Reilly and seconded by Cllr Carr that the Parish Council proceeds with the purchase of the land for the sum of £1. This was Agreed unanimously

53. TO APPROVE THE REVIEW OF THE VILLAGE PLAN

A report from the Sub-group of Councillors had been circulated before the meeting and a slightly amended one had been tabled. There had been a number of meetings of the working/subgroups, including one attended by Jim Watson of the Wheatley Society. The draft report had been provided to the Wheatley Society.

Cllr Bell had also tabled a list of points.

After a full discussion the following resolutions were put to the meeting:

  • Adopt the summary of progress at Part A. Proposed by Cllr Birks and seconded by Cllr Carr – Agreed by 12 votes in favour, with none against and one abstention
  • Adopt Part B as the forward proposal of the Parish Plan. Proposed by Cllr Fyffe and seconded by Cllr Carr – Agreed by 12 votes in favour with one against, no abstentions.
  • To review the forward plan annually against priorities, resources and achievements. Proposed by Cllr Carr and seconded by Cllr Dalton – Agreed nem con.
  • The review would be publicised in the newsletter and on the Parish Council’s website.

8.43 The Chairman declared the Council out of session and asked the County and District

Councillors to make their reports and for members of the public to speak.

County Councillor Anne Purse – There had been changes to the strategic planning process in the country which might mean anomalies arising between the Districts and the County Council.

Speed Cameras – these had been switched off as part of the County Council’s expenditure cuts.

The new A40 road surface on the west bound carriageway does seem a lot quieter.

She was meeting County officers to see whether the solar panel by the Church Road bus shelter could be made less obtrusive, this following a complaint from a Church Road resident.

District Councillor Janet Carr – work on the stream east of Crown Square to try and prevent flooding had now been completed. Recycling figures had increased from 64.44% to 71.52%. Work on the refurbishment of the gym and reception area of the Park Sports Centre was about to begin.

8.59 The Chairman declared the Council back in session.

54. The Chairman proposed a vote of thanks to Cllrs Birks, Fyffe, Coleridge and Carr for their work on the review of the village plan. This was Agreed.

9.00pm Cllr Fyffe left the meeting

55. TO CONSIDER THE CONSULTATION DOCUMENT ‘PROVISION FOR REFERENDUMS TO VETO EXCESSIVE COUNCIL TAX INCREASES – consultation ends 10th September 2010. Responses to the Consultation Document were Agreed.

56. REPORTS FROM OUTSIDE BODIES

a) Neighbourhood Action Group – Cllr Reilly said he would raise the issue of the

training of residents to use ‘speed guns’ and the issue of the spate of graffiti that had

appeared around the village

b) The Howe Trust – Steps from Howe Close on to the Howe were about to be installed

and the 400 free saplings had been ordered from the Woodland Trust to be planted

during 2011.

c) Merry Bells Management Committee – Cllr Carr reported that the groundworks

outside the Merry Bells were now complete. Two new trees, with a life expectancy of

25 years would be installed in October/November and two new benches had been ordered. The steps and alleyway between the Merry Bells and Barclays Bank, the Coffee Room and the corridor would be the next projects undertaken.

The Chairman proposed that a letter be sent to the Merry Bells Committee saying how much the parish Council likes the new forecourt especially as it relates to the Parish Council office. This was Agreed nem con.

9.30pm Cllr Stacey left the meeting

57. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

Cllr bell reported that no response had been received from the SODC Planning Department concerning the proposed new pavilion.

58. TO CONSIDER REQUESTS FOR GRANT AID FROM:

a) Wheatley Park School – prizes for awards evening – Agreed £180

b) Wheatley Village produce Association – Agreed £100 contribution to printing

costs of photographic booklet of the Associations activities

59. CORRESPONDENCE – noted

i) OCC Local Transport Plan 3 – Newsletter – Issue 4 – July 2010*

ii) CPRE – ‘Countryside Voice’ – Summer 2010*

iii) ORCC – Invitation to 90th birthday AGM – 333 Banbury Road – Friday 8th October 2010 – 11.30am to 3.30pm

iv) Oxfordshire Playing Fields Association – Newsletter – Summer 2010

v) OCC – Revised 280 bus service – every 20 minutes from Sept 12th*

vi) ORCC – Celebrating 90 Years of Community Life in Rural Oxfordshire*

vii) Thames Valley Local Resilience Forum – “Preparing for Emergencies”*

viii) NHS Oxfordshire – Health news July 2010*

ix) SODC – Minutes of Standards Committee meeting – 15th July 2010*

x) OCC – E-mail from Malcolm Bowler re Church Road traffic order. This Order is unlikely to be implemented due to County Council Expenditure cuts – Agreed Cllr Birks to draft a reply

xi) OCC – ‘Big Debate’ public meetings – 7th September 7.30pm County Hall

xii) Clerks and Council’s Direct September 2010*

* on display in Parish Council

60. CALENDAR OF MEETINGS – Noted

a)    Planning Committee – Wednesday 15th September 2010 – 7.30pm

b)    F&GP Committee – Monday 27th September 2010 – 7.30pm

c)    Planning Committee  – Wednesday 13th October 2010 – 7.30pm

d)    F&GP Committee – Monday 18th October 2010 – 7.30pm

e)    Parish Council – Monday 1st November 2010 – 7.30pm

The meeting closed at 9.45pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 13th OCTOBER

PRESENT: Cllrs C Dalton (Chairman), C Sprent, A Knapp, J Coveley, J Reilly & P Willmott

Officer: the Clerk – G Morris

Also present: 4 members of the public

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

THERE WERE NO SUCH DECLARATIONS

43. APOLOGIES FOR ABSENCE had been received from Cllrs Carr and Messenger

44. MINUTES OF THE PREVIOUS MEETING HELD ON 15th September 2010 which had been circulated previously were signed as a correct and accurate record

45. MATTERS ARISING FROM MEETING HELD ON 15th September 2010

(i)  Minute 37(i) Land behind Wheatley Windmill – nothing more had been heard   from  SODC since the last meeting

46. AMENDMENTS TO PREVIOUS APPLICATIONS

i.)        P10/W1311 (Other) 30 Hillary Way Amendment : No. 1 Proposed side and rear 01.10.10 extensions, raised roof and alterations to form improved accommodation. (As 14.10.10 amended by Drawing Nos. 179010 1A, 2A, 5A and 6A accompanying letter from Agent dated 28 September 2010)

The committee welcomed the provision of privacy screening..

No Strong Views

ii.)        P10/W1212(Other) 16 Littleworth. Demolition of existing single storey extension and erection of single storey extension and small 1½ storey attached link with pitched roof – Recommend Refusal – Amendment (as amended by drawing numbers 1a, 2a & 3a received 24th September 2010). Mr Shrimpton, an objector to the original plans was allowed to address the meeting. He said he felt that the amendments had gone a long way to meeting his original objections.

The committee still felt, however, that the scale and bulk of the development would still lead to a loss of light and therefore agreed again to Recommend Refusal.

47. NEW PLANNING APPLICATIONS

i)        P10/W1419 (Other) 82 Church Road Raise roof of existing dwelling to provide three bedrooms and a bathroom. Demolish existing rear porch and provide a single storey extension. 2 letters of objection from neighbours on High Street were read out. That afternoon the architect had delivered amendments to the office which were considered by the committee. The applicant, who was present was given permission to address the meeting. The committee felt that the amendments met the complaints of the neighbours and therefore agreed No Strong Views. The committee hoped that the conservation officer would be closely involved in the choice of finish for the timber cladding on the exterior walls.

ii)        P10/W1485 (Other) 85 Old Road. Proposed alterations and extension including raising of roof to provide additional first floor accommodation – Recommend Approval

48. PLANNING DECISIONS AND NOTIFICATIONS – Noted

i)        P10/1068 (Minor)+Amendment No 1 – 1 & 3 Farm Close Lane Demolition of existing 2 dwellings (one with annexe) and build 2 new 4 bedroom houses and one two bedroom house. Form new access. (As amended by drawing numbers 782-035F & 033E accompanying letter from Agent dated 19 August 2010) – Recommend Refusal – REFUSED 22.09.10

ii)        P10/W0631 (Minor) 112 London Road. Proposed conversion and minor extension of existing dwelling house to allow the business of childminding for up to nine children. Construction of new vehicular access from the London Road – Recommend Refusal – Amendment – revised plan and as clarified by applicant’s e-mail dated 16 July 2010) – Recommend Refusal – GRANTED 22.09.10

iii) P10/W0977/LD (Lawful Development) 70 Farm Close Road Use of building as 08.07.10 single dwelling house. See Comments sheet – lawful Development – GRANTED 29.09.10

49.  CORRESPONDENCE

i) Copy of letter from resident to SODC re new build on Westfield Road was read out – noted

50.  DATE OF NEXT MEETING –– 10th November 2010 – noted

The meeting closed at 8. 20pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 15 SEPTEMBER  2010

PRESENT: Cllrs C Dalton (Chairman), C Sprent, N Messenger, A Knapp, J Coveley & J Carr (from 8.02)

Officer: the Clerk – G Morris

Also Present: three members of the public

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

Cllr Sprent declared a personal interest Agenda item 4(i) (Minute 39) and took no part in the discussion or decision making

Before the meeting started the Chairman, Cllr Dalton, apologised to the Committee for her absence at the previous meeting and thanked Cllr Coveley for Chairing the meeting

35.  APOLOGIES FOR ABSENCE had been received from Cllr Reilly

36.  MINUTES OF THE PREVIOUS MEETING HELD ON 11th August 2010,

which had been circulated with the Agenda, were signed as a correct and accurate record

37. MATTERS ARISING FROM MEETING HELD ON 11h August 2010

i) Minute 29(i) Land by Wheatley Windmill – District Cllr carr reported that this land is very high on agreed priority list with Planning Enforcement and the legal officer concerned aims to have these three enforcement notices finalised and issued by the end of October at the latest.

ii) Minute 30(i) 112 London Road – this application will be going to SODC

Planning Committee on 22nd September with a recommendation that the

application is granted. Unfortunately no-on from the parish Planning

Committee is able to attend. Councillor carr will ask District Councillor Hodgson to remind the Committee of our views

38. AMENDMENTS TO PREVIOUS APPLICATIONS

i) P10/1068 (Minor) Amendment No 1 – 1 & 3 Farm Close Lane Demolition of existing 2 dwellings (one with annexe) and build 2 new 4 bedroom houses and one two bedroom house. Form new access. (As amended by drawing numbers 782-035F & 033E accompanying letter from Agent dated 19 August 2010)

Three letters of objection and one of support were read out. Mr Tims was allowed to address the meeting and said that whilst the alterations were welcomed they did not address concerns over the bulk and dominating effect the development would have on the nearby conservation area.

Agreed to recommend Refusal. While the council welcomes the vehicular access from Farm Close Lane, we are concerned that there is insufficient space for large vehicles to park without protruding into the lane.  This point could be addressed by moving the footprint of the proposed two bedroomed house one metre further south.

The 4 bedroom house south of the two bedroomed one would still be too dominating in relation to the neighbouring conservation area. The problem of overshadowing could be lessened if the footprint of this property were shifted slightly closer to the eastern boundary.’

The Planning Committee also understand that the walls to the rear of the development are in the conservation area.

8.03 Cllr Carr joined the meeting

39.  NEW PLANNING APPLICATIONS

i) P10/W1159 (Major) Chilworth House School Thame Road. Erection of replacement  buildings as additional school accommodation in connection with special day  school.

This application could not be considered because the wrong plans had been attached.

ii)        P10/W1212(Other) 16 Littleworth. Demolition of existing single storey extension and erection of single storey extension and small 1½ storey attached link with pitched roof.

A letter of objection had been received from a neighbour, Mr Shrimpton, who was allowed to address the meeting. Agreed to Recommend Refusal on the grounds that it was overdevelopment of the site and unneighbourly because it would lead to the loss of light to No 14 Littleworth.

iii)        P10/W1253/LB (Listed Building Consent)(Other) 23 Crown Road

Amendment to listed approval P08/W1262/LB to include two additional

conservation rooflight to east elevation of 1987 extension. Retain existing high level windows to west elevation in lieu of enlarged windows. Agreed to recommend Approval.

iv)          P10/W1298 (Minor) 1B Windmill Lane Proposed new dwelling and garage to rear garden of existing dwelling including vehicular access onto Ladder Hill. The applicant, Mr Hogan, was allowed to address the meeting.

Agreed to Recommend Approval. The committee are pleased that the attractive stone boundary wall along Ladder Hill will be retained.  Also please say ‘ The council recommends that vehicular access should be long enough for a driver to park off the road, while opening or shutting the gate

v)        P10/W1311(Other) 30 Hillary Way Proposed side and rear extensions, raised roof and alterations to form improved accommodation. Agreed No Strong Views

vi)        P10/W1338/LD (Lawful Development) 10 Jackies Lane Erection of residential outbuilding. The Committee was unhappy because it felt that this was a step towards the development of a further dwelling on this site.

40. PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P10/W0696 (Minor) CO-OP Station Rd Variation of Condition 4 (Opening hours) of 22.05.10 planning permission P04/W1203 to allow extended hours of trading to the public from 7 am  to 10 pm – Recommend Refusal – GRANTED 28.07.10

ii)        P10/W0794/LD 10 Jackies Lane Erection of outbuilding – No Representations See Comments Sheet – WITHDRAWN 16.08.10

iii)        P10/W0923 (Minor) 3 Littleworth Rd proposed new dwelling – Formerly land attached to 4 High St. ref P07/W0999 – approval won on appeal on 08.05.08. No Strong Views – WITHDRAWN 17.08.10

iv) P10/W1008 19 Templars Close Single storey extension. No Strong Views

GRANTED 18.08.10

v) P10/W0938/LB (Listed Building consent) (Other) College farm 117 High Street Erection of studio room to rear of house. (Re-submission of P08/W0937/LB to include substitution of approved tiled roof with a glass roof) – Recommend Approval – GRANTED 19.08.10

vi) P10/W0878/RET (Retrospective) (Minor) Sun Inn Church Road Change of use of land from commercial garden (formerly part of the pub garden at the Sun Inn) to domestic garden – Recommend Approval – GRANTED 12.08.10

vii) P10/W0908 Millwinds Windmill Lane (Other) Extension to dwelling to form new first floor bedroom and en-suite, increase size of existing dormer. New garden room and study to ground floor. Demolish garage and re-build as games room/store. Replace existing swimming pool and provide new garage. Recommend Approval GRANTED 26.08.10

viii) P10/W1039 (Other) 25 London Road Conversion of attic space to form additional 21.07.10 bedroom. Addition of window to existing ground floor bathroom – No Strong Views – GRANTED 07.09.10

41.  CORRESPONDENCE – None

42.  DATE OF NEXT MEETING –– 13th October   2010 – noted

The meeting closed at 8.40pm