Finance and General Purposes Committee Monday 23rd March 2015

,

Wheatley Parish Council

 

 

 

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 23rd MARCH 2015 IN THE PARISH OFFICE AT 7.30PM

 

 

PRESENT: Councillors P Willmott (Chair), R Bell, J Carr, D Lamont, R J Reilly, R Old and S Coleridge,

 

OFFICER: THE CLERK: Gareth Morris

 

 

  1. APOLOGIES FOR ABSENCE had been received from Cllr Stephens.

 

 

  1. DECLARATIONS OF INTEREST – none

  

 

  1. MINUTES OF THE PREVIOUS MEETING HELD 15th FEBRUARY 2015 (Including Minutes of the confidential session) – which had been circulated previously were signed as a correct and accurate record

 

 

  1. UPDATE ON ITEMS FROM THE MINUTES 15th FEBRUARY 2015
  2.  i) Minute114(i) – New entrance in to Church Road Recreation ground – Halls Construction had been back to re-do the mortar on the top of the wall.

A 2nd resident had complained to the office that the new gate was not ‘child- proof’. The clerk had replied that the complaint would be reported to the council. The committee was not minded to alter the gate at this moment in time.

  1.     ii) Minute 114(ii) – Faculty for new bench in Memorial gardens – a new position, diagonally opposite to the existing bench was chosen. The clerk will check with the Diocese

    iii) Minute 114(iii) – Handrails at entrance of Memorial Gardens – the Clerk will contact Taylor Services for ideas

  1.     iv) Minute 114(iv) – Noticeboards for the village – the infrastructure fund will operate in the financial year 2015-16
  2.     v) Minute 114(v) – new bench by Ambrose Rise bus stop – Richard Taylor will install the new bench

    

  1. TO FORMULATE A VILLAGE EMERGENCY PLAN
  2.  i) To report on the progress on the plan – The clerk will contact Cllr Davies and ask if she is happy for the plan to go to committee and full council for approval.
  3.   ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village – The Holton Pavilions one was up and running. The one for the front of the Merry Bells had been ordered.

       

 

  1. CLERK UPDATE    
  2.        i) Confirmation from SODC of the precept requested (£107,923) – noted
  3.      ii) Update of Information Booklet – noted

iii) Request from Fusion to use Church Road Recreation Ground St George’s Fun Day- GRANTED

  1.       iv) Land in front of the old toilet block – the clerk had been advised that the land may still belong to Pye’s of Kidlington. The clerk to check.
  2.      v) Changes due to Local Government Transparency Code 2014 – The clerk had been advised by the OALC newsletter that “ there are no confidential minutes for parish councils. All minutes are available for public inspection” – Noted
  3.      vi) BCB will keep charges unchanged for 2015-16 – noted

vii) Payment of 2015-2016 Council Tax.- it would not be possible to pay the council tax bill at the bank.The clerk would pay the bill at the Post Office

viii) Trees in the village

  • The cherry tree that the County Council had felled at the top of the Ambrose Rise stream had been diseased. It was AGREED that a replacement cherry tree should be purchased to replace it .
  • The clerk would ask Steve Wensley to cut back the trees on the short path from Farm Close Lane to Farm Close Road. The leaseholding company for the properties on Farm Close Road should be asked to cut the trees back.
  • Also the trees by the side of the footpath to Station Road should be cut back
  • Cllr Carr would ask SODC if it was possible for the Parish Council to have a garden waste brown bin..

 

 

  1.  GRANTS, LICENCES AND SUBSCRIPTIONS
  2. i) Fusion – St George’s Fun Day grant towards inflatables/climbing wall – (£250 last 2 years) (Non 137 section 145 LGA 1972) Will come out of 2015-2016 budget – AGREED £275

 

 

  1. TO AGREE THE FINAL TWO MEMBERS OF THE WHEATLEY PLAYING FIELD TRUST
  2.       i) Representative from Wheatley Park School – Mr S Pearson has been put forward – AGREED
  3.     ii) Representative from the Community – Mrs P Willmott has been put forward.

AGREED

 

  1. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
  2.   i) Bell Lane corner – this was being altered this week.
  3.   ii) Vehicle Activated Devices – given the proposed development on London Road councillors wondered if they signs could be moved to other posts.

 

 

  1. FINANCIAL MANAGEMENT
  2. a) A completed copy of reconciled bank statement was signed by the Chairman & RFO

Budget to the end of February 2015 was presented and discussed

 

  1. b) Balances

After the cheques below have been paid the balances on the council’s accounts as at 16th February will be as follows:

Community     £2,017.96

Tracker         £104,929.56

Treasury           £60,680.08

 

 

 

 

 

 

 

 

 

  1. SCHEDULE OF PAYMENTS AUTHORISED

 

Cheque no. Payee Payment details Amount
Cheques paid
d/d Barclays Bank Bank charges 13/01 to 12/02 37.46
d/d Siemens Photcopier lease 403.70
106109 Green Scythe Ltd Strim bank of Am’rse Rise Stream 321.60
106110 D Lamont Refreshments for meeting 9.45
106111 OALC Training Course 78.00
106112 The Post Office 2nd class stamps 106.00
106113 Sue Ryder Hospice Grant Aid 50.00
106114 Thame CAB Grant Aid – non 137 1,000.00
106115 OCC Bell Lane corner 6,056.39
106117-106122 GM/SW/JF/OCC/AR/HMR&C Feb/wages/pen/PAYE/NICs 3,678.37
Total £11,739.57
Cheques to Pay
106123 Sage Ltd Invoices 46.80
106124 D Lamont Travel to Crowmarsh Gifford 15.26
106125 Berinsfield Community Business Verges Feb payment 608.33
106126 Lyreco stationary 47.36
106127 The Merry Bells Hire of hall & coffee room 91.50
106128 Thames Water Memorial Gardens – 16/12-05/03 16.99
106129 SODC 2015-2016 council tax 1,416.00
GM/SW/JF/AR/OCC//HMR&C Feb sal/wages/pen/PAYE/NICs 4,000.00
Total                £6,242.24

 

 

 

INCOME RECEIVED SINCE LAST MEETING

 

Income details Amount
Newsletter Advertising 4,796.00
VAT Refund – Nov/Dec/Jan 5,676.60
WPSFMC – contribution to defibrillator 577.50
Newsletter Subscription 12.00
Total £10,786.10

 

 

 

  1. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
  2. i) The Haseleys – March 2015*
  3. ii) Little Milton Newsletter –February 2015*
  • iii) Great Milton Bulletin – February 2015*
  1. iv) URC Newsletter March 2015*
  2. v) Holton, Waterperry & Waterstock News –February 2014*
  3. vi) Tiddington with Albury and Milton Common newsletter – Feb/March 2015
  • vii) Oxfordshire Rural Community Council – Policy Bulletin January 2015*
  • viii) Thames Valley Police – January Crime report*
  1. ix) Thames Valley Police – Neighbourhood Policing newsletter Feb 2015*
  2. x) Thank you for grant aid – Oxfordshire Association for the Blind
  3. xi) Thank you for grant aid – Thame CAB
  • xii) Open Space – Spring 2015*
  • xiii) Oxfordshire Playing Fields Association – Newsletter Winter 2015*
  • xiv) Letter from resident re 2015-2016 precept.- The clerk read out an e-mail from a resident complaining that the Parish Council had raised the precept

* On display in Parish Office

 

  1. DATE OF NEXT MEETING – 20th April 2015 – NOTED

 

 

  1. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Lamont proposed and Cllr Reilly seconded “that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters2

AGREED nem con

 

 

  1. UPDATE ON PROGRESS OF THE PARISH COUNCIL’S VILLAGE GREEN APPLICATION

 

          A reply from the Parish Council’s solicitor had been received.

It was agreed that a further meeting with the Diocese would be welcomed

 

 

The meeting closed at 9.05pm

/by

Traffic and Roads Advisory Committee 18th February 2015

,

 

WHEATLEY PARISH COUNCIL

 

 

 

MINUTES OF THE MEETING OF THE TRAFFIC AND ROADS ADVISORY COMMITTEE (TRAC) OF THE PARISH COUNCIL HELD ON WEDNESDAY 18th FEBRUARY 2015 IN THE MERRY BELLS HALL AT 7.30 PM

 

 

PRESENT: Councillors: R J Reilly (Chairman), Carr, Dalton, Birks, Lamont, Stephens, Coveley and

                   Bell

 

Officer: The Clerk

 

Also present: Cty Cllr Ann Purse and 5 members of the public

 

 

  1. APOLOGIES FOR ABSENCE had been received from Cllrs Davies

 

 

  1. DECLARATIONS OF INTEREST – None

 

 

  1. MINUTES OF THE MEETING OF 7th January 2015 – which had been circulated previously were signed as a correct and accurate record

 

 

  1. UPDATE ON MINUTES OF 27th January 2015
  2. i) Minute 50(i) – Footway around the Roundhouse and new entrance in to recreation ground – The double yellow lines around the corner had still not been re-instated
  3. ii) Minute 50(iii) – Land by old toilet block. OCC Highways had responded saying that it would not be possible to extend the corner because according to their definitive maps the extent of the public highway is only a footpath width.

The clerk reported that between 2006 and 2009 the Parish Council had attempted to take adverse possession of the land in front of the old toilet block.

At the Parish Council meeting of May 2009 a letter from Mr Barnatt (the Parish Council’s solicitor at the time) was read suggesting that before he sent the additional £190 cheque to the Land Registry the Parish Council might like to consider a recent not dissimilar case where the land Registry had refused adverse possession.

It had been agreed to discontinue our claim through Mr Barnatt and tell him not to send the £190 to the Land Registry.

It was AGREED that this matter be placed on the next F&GP Agenda

  • iii) Minute 58 – Disabled parking space outside the chemists – an e-mail from a resident, stating that a disabled parking space was not necessary as those displaying a disabled person badge could park on double yellow lines.

 

 

  1. TO CONSIDER THE COST AND LOCATION OF VEHICLE ACTIVATED SIGNS

The Finance and general Purposes Committee at its January meeting agreed to fund a fourth VAS to be located at the bottom of Ladder Hill (facing north).

It was Agreed that the signs on Ladder Hill should be attached to:

  1. i) The post at the top of Ladder Hill Northbound into the village. Number is obliterated but it is just before the downward incline and currently has our Police speeding area sign attached and
  2. ii) Bottom of Ladder Hill going south (Uphill) on post numbers 9 which is opposite the entrance to Howe Close.

 

 

  1. TO CONSIDER OXFORDSHIRE COUNTY COUNCIL’S CONSULTATION ON

             THE LOCAL TRANSPORT PLAN 4.

OCC has opened consultation on the draft of Connecting Oxfordshire, the new Local Transport Plan for Oxfordshire. You can access the consultation by following the links on the Connecting Oxfordshire web page: www.oxfordshire.gov.uk/connectingoxfordshire

 

The Connecting Oxfordshire policies and strategies are presented in several volumes. Their contents are outlined on the consultation web page, and are summarised briefly below:

 

  • Volume 1 describes the overarching policies and objectives for the development of transport in Oxfordshire until 2031
  • Volume 2.1 is the Oxford Transport Strategy
  • Volume 2.2 are area strategies for locations that we have identified as areas likely to be affected by growth as a result of the new Oxfordshire Strategic Economic Plan
  • Volume 3 is the Science Transit plan, which looks at how we can work with industry and researchers in Oxfordshire to develop new, future ideas for improving transport
  • Volume 4 contains our strategies for cycling, freight and bus transport across Oxfordshire.
  • Volume 5 is the Environmental Report containing an assessment of the potential environmental impact of implementing our proposed strategies.

 

It was AGREED that a review of the paths and cycle routes through the village should be reviewed. This to be placed on the next TRAC agenda.

 

 

  1. TO CONSIDER THE SAFETY CONCERNS FOR PEDESTRIANS AT THE PARK HILL/LONDON ROAD PEDESTRIAN CROSSINGS

Mr Francis had responded in January that “Further to the site meeting in July 2014, a further meeting at the site took place in December 2014 which was attended by the developer’s consultants, a representative of Thames Valley Police, myself and Anthony Kirkwood to review safety at the site. No specific safety issues were identified at this meeting, the site has been closely monitored following the installation of the crossings and no injury accidents have been reported.

 

We appreciate the Parish Councils concerns and propose to install pedestrian crossing warning signs on the approaches to the crossing from both the London Road direction and Holton direction, these should be installed in the near future. We will continue to monitor the site but unfortunately we have no funding available for further measures at this time”.

 

The committee was disappointed with this response. Councillors were under the impression that they would be invited to this meeting and weren’t. The Parish Council should put pressure on the Highways to make sure that the signs promised were actually installed. The suggestions made re improving site lines should again be pressed for. Brookes University said that they would undertake a review of the scheme. The County should be asked if that review has taken place and if it hasn’t are they going to undertake it.

 

 

  1. PEDESTRIAN CROSSING AT JUNCTION OF STATION ROAD AND HIGH STREET.

               In his e-mail of January 2015 Mr Francis went on to say “Tony and I have also visited the proposed pedestrian crossing site in Station Road, we considered there to be significant site constraints which would make the installation of a crossing at this location extremely difficult, I have researched the personal injury accident history at this location and can confirm that there have been no such accidents within the last five years.”

                 The committee was again disappointed with the County Council’s response. It was agreed that a letter should be sent thanking them for their response but stating that the Parish Council does not accept their reasoning and they believe that this is a dangerous crossing point for pedestrians making their way to the Primary school and to the shops.

 

 

 

  1. TO REPORT ON PROGRESS IN THE ALTERATIONS TO THE BELL LANE/ STATION ROAD JUNCTION

       The F&GP committee had agreed the new price for the alterations to the corner. It would now cost £5,049.99 net of VAT.

The clerk had been assured by Mark Francis that a VAT receipt would sent when the Parish Council’s check was received and the money would not be lost should he work continue in to the next financial year.

 

 

  1. TO REPORT ON PROGRESS ON THE EXTENSION OF YELLOW LINES ON THE SOUTH SIDE OF CHURCH ROAD BETWEEN FRIDAY LANE AND HOLLOWAY ROAD.

       The clerk had spoken to Mark Francis (OCC Highways) and between them they had agreed that there would be three additional stretches of double yellow lines – one would be across the entrance to the Merry Bells car park and the remaining two would remove two car parking spaces. This would allow buses to pull in to the left to avoid oncoming traffic. Mr Francis was about to apply for Traffic Order.

 

 

  1. TO CONSIDER THE CLOSURE OF FRIDAY LANE FOR UP TO FIVE MONTHS

The closure of this road was causing a great deal of unrest amongst residents in the

east end of the village who lived along the diversion route and High Street traders

who had lost a substantial amount of trade. Councillors and residents had been pressing for better signage to warn motorists of the pedestrians along the stretch of Crown Road without a pavement and even to rescind the road closure. County Councillor Nimmo-Smith (Cabinet Member for Transport) and Mr Peter Ronald (OCC Highways Officer) had paid site visits in recent days to see for themselves.
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  1. TO CONSIDER THE RECENT IMPLICATIONS OF THE ROAD WORKS ON LONDON ROAD (WEST)

       On Monday 9th Feb the traffic lights were moved to the junction of London Road and Holloway Road. These caused gridlock in Wheatley on Monday evening and again on the Tuesday morning with tailbacks on to the A40. The clerk contacted the Highways Department to report the matter. In the meantime Wheatley Park School reported that parents stuck on the A40 were letting their children out to walk to school

It is understood that OCC did send somebody out to investigate and the delays had not been as serious since. The work would be continuing for two more weeks or so.

 

 

  1. DATE OF NEXT MEETING – Wednesday 15th April 2015 – Noted

 

 

 

 

The meeting closed at 8.48pm

 

 

/by

Planning Committee 11th March 2015

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD IN THE PARISH OFFICE ON WEDNESDAY 11th March 2015
PRESENT: Cllrs J Coveley, C Dalton, A Davies, A Knapp, D Lamont,
G Stephens (Chairman)

OFFICER: The Assistant Clerk
72. APOLOGIES FOR ABSENCE – Cllr E Stacey
73. DECLARATIONS OF INTEREST – None
74. MINUTES OF THE PREVIOUS MEETING HELD ON 14th JANUARY 2015 which had been circulated previously were signed as a correct and accurate record
75. UPDATE ON MEETING HELD ON 14TH JANUARY 2015 – None
76. AMENDMENTS TO PREVIOUS APPLICATIONS – None
77. NEW PLANNING APPLICATIONS

i) P14/S3978/FUL 40 Hilary Way Variation of conditions 2 and 5 of planning
permission P11/W1023 so as to retain garage. No strong views.

ii) P15/S0185/HH(Householder) 22 Ladder Hill Erection of a two storey side and rear extension. (Revision to approved scheme P14/S2682/HH) No strong views. With reservation regarding the past history of surface water and drainage issues and concerns from the neighbour at No.18 about flooding.

iii) P15/S0321/FUL (Full) 19 Roman Road Two storey, two bedroom dwelling with parking space with access from Leyshon Road. SODC website comments from the Highway Officer were noted regarding conditions to be met for access and drainage; in particular the comments about splays. No strong views.

iv) P15/S0320/HH 19 Roman Road Two storey side extension. Front extension to enlarge kitchen and first floor bedroom. Enlarge entrance area. No strong views.

v) P15/S0139/HH 58 Crown Road Erection of single storey rear extension to provide enlarged dining room. Internal modification. Recommend Approval.

vi) P15/S0342/LDP Certificate of Lawful Development 37 Acremead Road Certificate of lawfulness for a proposed single storey side extension. Noted.

vii) P15/S0414/HH 52 Road Running Through Littleworth. Demolition of conservatory. Erection of single storey rear extension. SODC website comment from neighbours at No.42 noted. Recommend Approval.
.
viii) P15/S0240/HH 45 London Road.To convert a garage for habitable use. No strong views.

ix) P15/S0418/FUL 87A High Street Change of use from existing retail use (A1 use) to Sui Generis to allow a dog grooming parlour. SODC website comments noted from 87a coffee shop owner and neighbour at No.83. Recommend Refusal.
Reasons:
– Not suitable for change of use because of hygiene concerns as it will be situated next to catering premises
– Will exacerbate the difficult parking situation in the High Street and in particular there is concern about access to the neighbouring property.

x) P15/S0522/HH 6 Littleworth (in the parish of Wheatley) Single storey extension at the front. Recommend Approval.

xi) P15/S0533/LDE McKenna Plant Hire London Road Certificate of lawfulness of
existing use of the land referred to in Condition 3 of planning permission ref.
SO/N/795/79 and outlined in red on the plan referred to therein for the parking of motor vehicles and the storage of vehicles, plant, machinery, spares and materials. Noted.

xii) P15/S0577/FUL 21 Windmill Lane Demolition of existing dwelling and erection of new dwelling. No strong views.

xii) P15/S0603/FUL Land adjacent to 24 Westfield Road, New Dwelling Recommend Approval.
78. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P14/S3568/HH (Householder)(Other) 3 Orchard Close Front extension and porch and existing flat roof over garage to pitched roof. Recommend Approval
GRANTED 14.0.15

ii) P14/3797/HH (Householder) 1 Coopers Close Littleworth Conversion of garage to provide enlarged kitchen/dining room, utility roomand downstairs cloakroom Recommend Approval GRANTED 29.1.15

iii) P14/S3707/HH (Householder)(Other) 21 Windmill Lane Part demolition and
removal of roof, demolition of conservatory, part demolition of existing attached
garage. Raising of roof level, carport side extension and single storey flat roof garage side extension and internal and external alterations. Recommend Approval GRANTED 11.02.15

iv) P14/S4058/HH (Householder) 29 Roman Road Erection of a two storey and single storey
rear extension. Recommend Approval GRANTED 10.02.15

v) P14/S3863/HH (Householder) 2 Anson Close Demolition of existing garage, erection of side and rear extension, conversion of loft space and creation of rear dormer, inclusion of roof windows to front elevation (revised scheme of extant planning permission).Recommend Approval GRANTED 17.02.15

vi) P14/S4110/HH (Householder) 37 Roman Road Single storey infill & garage extension Recommend Approval GRANTED 23.02.15

79. CORRESPONDENCE – none

80. DATE OF NEXT MEETING – WEDNESDAY 8TH APRIL 2015 – NOTED

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The Meeting closed at 8.30pm

/by

Finance & General Purposes Committee 16th February 2015

Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 16th FEBRUARY 2015 IN THE PARISH OFFICE AT 7.30PM
PRESENT: Councillors P Willmott (Chair), R Bell, J Carr, R J Reilly, S Coleridge, G Stephens & G Birks

OFFICER: THE CLERK: Gareth Morris

 

111. APOLOGIES FOR ABSENCE had been received from Cllrs Lamont and Old

 
112. DECLARATIONS OF INTEREST – None

113. MINUTES OF THE PREVIOUS MEETING HELD 19th January 2015
(Including Minutes of the confidential session) which had been circulated previously were signed as a correct and accurate record

 
114. UPDATE ON ITEMS FROM THE MINUTES 19th January 2015
i) Minute 95(i) – New entrance in to Church Road Recreation ground – the clerk expressed concern about the flaking of the mortar on the top of the wall. He would contact the builders.
ii) Minute 95(iii) – Faculty for new bench in Memorial gardens
The Diocesan Advisory Committee would recommend the proposed works, though a faculty would still have to be applied for.
Some doubt had been expressed on the proposed position of the new bench and councillors were asked to suggest a new position or agree the original one.
The council would have to pay attention to the root protection area if the bench was placed too near a tree.
iii) Minute 95(iv) – Handrails at entrance of Memorial Gardens – no progress
iv) Minute 98 – Noticeboards for the village. As promised at the last meeting other firms had been contacted for their prices. However there were no substantial differences in price (some were more expensive) and some firms did not offer the type of noticeboard required.
v) Minute 99 – new bench by Ambrose Rise bus stop – OCC Highways had no objections to the placing of a seat east of the bus shelter

115. TO FORMULATE A VILLAGE EMERGENCY PLAN
i) To report on the progress on the plan – councillors were urged to forward to Cllr Davies names of those villagers who may have useful skills to contribute at a time of emergency
ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village – The rugby club had paid their share of the cost for the one at the playing fields. The Merry Bells committee had agreed to fund half the cost of the one for the centre of the village.
116. CLERK UPDATE
i) Tree work in Memorial Gardens – report from Tree Care Associates Ltd. A survey had been undertaken in December. Most of the trees were in a satisfactory condition. Only the Japanese and the Rowan need to be considered for replacement. All other trees need to be crown cleaned. This work should be undertaken in 2015. All the tree are within the conservation area and therefore permission of SODC would be needed for any work.
ii) Update of Information Booklet – Cllr Lamont and Tim Blightman are working on a new edition
iii) OALC Training – Roles and Responsibilities – 4th March – £65 – Agreed to send the Assistant Clerk on the course.

117. GRANTS, LICENCES AND SUBSCRIPTIONS
i) CAB – grant application for Wheatley outreach centre – AGREED £1,000
ii) Sue Ryder Hospice Nettlebed – AGREED £50

118. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Bell Lane corner, and other matters
The clerk had contacted Mark Francis and had received assurances re a VAT receipt and on the Parish Council losing its money if the works went over in to a new financial year.
Also the confusion over how many spaces would be lost in Church Road to double yellow lines. It would be two spaces; the third set of double yellow lines would go across the entrance to the Merry Bells car park
ii) Vehicle Activated Devices – it was agreed that the TRAC Committee should decide the exact locations of the devices on Ladder Hill at its next meeting.

119. FINANCIAL MANAGEMENT
a) Signing of completed copy of reconciled bank statement by Chairman & RFO
Budget to the end of January 2015

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 16th February will be as follows:
Community £2,372.15
Tracker £104,929.56
Treasury £60,680.08

120. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
d/d Barclays Bank Bank charges 15/12/14-12/01/15 21.14
d/d Orange Internet Jan 15 18.37
106105 The Post Office Stamps Feb 2015 186.00
106093-106098 GM/SW/JF/OCC/AR/HMR&C Jan sal/wages/pen/PAYE/NICs 4,059.05
Total £4,284.56
Cheques to Pay
106102 Arbor Tree Specialists Hedge reduction in Memorial Gardens August 2014 200.00
106101 J Watson Feb-March Newsletter 680.00
106100 Parchment Printers Feb-March Newsletter 1,461.36
106099 Hall Construction Ltd Gate into Church Road recreation ground 3,726.00
106103 Lyreco Paper and envelopes 57.64
106104 Berinsfield Community Business Verges – Jan payment 608.33
106106 Mainstream Digital Ltd Phone calls January 2015 1.27
106107 Tree Care Associates Memorial Gardens inspection 150.00
106108 Grzegorz Zasuwa Office window cleaning 5.00
GM/SW/JF/AR/OCC//HMR&C Feb sal/wages/pen/PAYE/NICs 4,000.00
Total £10,889.60

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 370.00
Treasury Bill Interest 24.08
Wheatley Rugby Club – contribution to defibrillator 600.00
War Memorials Trust 1,900.00
Newsletter subscription 6.00
Total £2,900.08

121. PUBLICATIONS & CORRESPONDENCE RECEIVED – NOTED
i) The Haseleys – February 2015*
ii) Little Milton Newsletter –February 2015*
iii) Great Milton Bulletin – February 2015*
iv) URC Newsletter February 2015*
v) Holton, Waterperry & Waterstock News –February 2014*
vi) Tiddington with Albury and Milton Common newsletter –Feb/March 2015
vii) Oxfordshire Rural Community Council – Policy Bulleting January 2015*
viii) Thames Valley Police – January Crime report*
ix) Thames Valley Police – Neighbourhood Policing newsletter Feb 2015*
x) Thank you for grant aid – Oxfordshire Association for the Blind
* On display in Parish Office

123. DATE OF NEXT MEETING – 23rd March 2015 – NOTED

124. RESOLUTION TO EXCLUDE THE PUBLIC
Cllr Carr proposed and Cllr Reilly seconded “that under Section 100A(4) of the
Local Government Act 1972, the public be excluded on the grounds that it
involves the likely disclosure of exempt information as defined in paragraph X
of Part 1 of Schedule 12A to the Act, namely private contractual and
employment matters”

This was AGREED
The meeting closed at 8.50pm

/by

Planning Committee 14 January 2015

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD IN THE PARISH OFFICE ON WEDNESDAY 14th January 2015

PRESENT: D Lamont (Acting Chairman), E Bailey (from 8.00pm), A Knapp, C Dalton, E Stacey,
A Davies,

OFFICER: The Clerk

In the absence of the Chairman, Cllr Stephens, Cllr Lamont acted as Chairman.
63.APOLOGIES FOR ABSENCE had been received from Cllrs Stephens, and Coveley

64.DECLARATIONS OF INTEREST – none

65. MINUTES OF THE PREVIOUS MEETING HELD ON 10th December 2014 which had been circulated previously were signed as a correct and accurate record

66. UPDATE ON MEETING HELD ON 10th December 2014 – None

67. AMENDMENTS TO PREVIOUS APPLICATIONS – NONE

68. NEW PLANNING APPLICATIONS

i) P14/3797/HH (Householder) 1 Coopers Close Littleworth OX33 1UA
Conversion of garage to provide enlarged kitchen/dining room, utility room
and downstairs cloakroom Recommend Approval
ii) P14/S3863/HH (Householder) 2 Anson Close Wheatley OX33 1YD
Demolition of existing garage, erection of side and rear extension, conversion of loft space and creation of rear dormer, inclusion of roof windows to front elevation (revised scheme of extant planning permission). Recommend Approval
iii) P14/S4058/HH (Householder) 29 Roman Road Wheatley OX33 1UX
Erection of a two storey and single storey rear extension. Recommend Approval
iv) P14/S4110/HH (Householder) 37 Roman Road Single storey infill & garage extension
Recommend Approval
8.00pm Cllr Bailey joined the meeting
69. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P14/S3070/FUL (Minor) ‘Home Shopping’ van loading canopy, extension to provide a
‘Home Shopping’ pod and relocation of existing smoking shelter, trolley shelter and
Compactor. Recommend Refusal WITHDRAWN 17.12.14

ii) P14/S3314/HH(Householder)(Other) 29 Windmill Lane Single storey rear extension to form sun room. Recommend Approval WITHDRAWN 15.12.14

iii) P14/S3343/Full (Full Application)(Minor) 34 Roman Road Side extension to existing dwelling to provide two No. two bed flats. Provision of 4 no. off street parking spaces with new highway access, secure cycle storage and bin enclosures. GRANTED 22.12.14

70. CORRESPONDENCE
Cllr Dalton read an article from Private Eye re the SUDS regulations (Surface drainage). It was agreed that these regulations should be borne in mind for any new development, especially the affordable housing development.

71. DATE OF NEXT MEETING – WEDNESDAY 11TH FEBRUARY 2015 – NOTED
Cllrs Knapp and Davies send their apologies. Cllr Bailey will be late

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Parish Council meeting 5th January 2015

, ,

WHEATLEY PARISH COUNCIL

 

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 5th JANUARY 2015 IN THE MERRY BELLS HALL AT 7.30PM

 

 

PRESENT: Councillors: D Lamont (Chairman), J Reilly, G Stephens, J Carr, R Bell

                   S Coleridge, C Dalton, A Knapp, P Willmott, G Birks, J Coveley, E Bailey and E Stacey

 

OFFICERS: Gareth Morris, Clerk to the Parish Council

 

Also present: Cty Cllr Anne Purse and 11 members of the public

 

  1. APOLOGIES FOR ABSENCE had been received from Cllrs Davies & Old

 

 

  1. DECLARATIONS OF INTEREST – Cllr Coleridge, as a Governor of the John Watson school, declared an interest in item 12

 

  1. MINUTES of the meeting of the of the Parish Council held on Monday 3rd November which had been circulated previously were signed as a correct and accurate record after the following amendment was made:

Page 5 Minute 7(iv), first line – after ‘met on site’ insert ‘at the Ambrose Rise stream’.

 

 

  1. UPDATE from the meeting held on Monday 3rd November 2014 – None

 

 

81 THE MINUTES of the meetings of the Planning Committee held on the following dates were received:

  1. i) Wednesday 12th November 2014 – circulated previously
  2. ii) Wednesday 10th December 2014 – circulated previously

 

 

  1. THE MINUTES of the meetings of the F&GP Committee held on the following dates were received:
  2. i) Monday 24th November 2014 – circulated previously
  3. ii) Monday 15th December – circulated Previously

Minute 82 – Editorship of the Wheatley Newsletter – the council paid tribute to Jim Watson for his 10 years stewardship of the Wheatley Newsletter which he was now relinquishing. Annette Richards, the Assistant Clerk had agreed to take over the role.

 

 

  1. TO RECEIVE THE MINUTES of the meetings of the TRAC Committee held on:
  2. i) 26th November 2014

 

 

  1. TO NOTE THE NEW MINOR HIGHWAYS MAINTENANCE AGENCY AGREEMENT WITH OXFORDSHIRE COUNTY COUNCIL

       Earlier in the year the Parish Council had been notified by the County Council that the amount they paid to the Parish Council for cutting the verges would be halved.

This was the amendment to the Agreement between the County Council and Parish Council that the number of cuts to be paid for would be reduced from 5 to 2 per annum. Cllr Reilly proposed and Cllr Bell seconded that the new agreement be noted. This was Agreed

 

 

  1. TO APPROVE A REVISED BUDGET FOR 2014-15 AND THE 2015-16 BUDGET

 

  1. I) To resolve to approve the Parish Council revised budget for 2014-2015 as recommended by F&GP on 15th December 2014.

Cllr Reilly proposed and Cllr Carr seconded that the revised 2014-2015 budget be approved. This was Agreed unanimously

 

  1. ii) To resolve to approve the Parish Council budget and precept for 2015-2016 as recommended by F&GP on 15th December 2014.

 

The F&GP Committee has recommended that the precept for 2015-16 be £107,923. This increases council tax for Band D properties by 1.9% (£1.18)

 

            Cllr Carr proposed and Cllr Reilly seconded that the budget and precept for 2015-2016 be approved. This was Agreed unanimously

 

 

  1. 86. TO REPORT PROGRESS ON HOUSING FOR THE EXCEPTION SITE NORTH OF LONDON ROAD

       It was reported that Taylor Wimpey had been unable to undertake any surveying work due to the gas main works along London Road.

 

 

  1. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD   MANAGEMENT COMMITTEE
  2. i) To agree the details of the Trust to be set up to manage the Sportsfield at Holton Cllr Dalton proposed and Cllr Carr seconded that the document setting up the Trust be adopted. This was AGREED unanimously
  3. ii) Other matters concerning the Sportsfield Management Committee. Cllr Willmott reported that a new design had been received by the Management Committee and would be considered

      

 

  1. TO REPORT ON PROGRESS ON THE PARISH COUNCIL’S APPLICATION TO REGISTER THE LITTLEWORTH ROAD FIELD AS A VILLAGE GREEN

The period for comment had closed on 5th December There were now about 40 comments overall, including the ones the Parish Council had submitted a year ago.

We now have to wait for the County Solicitors for their release.

 

 

  1. TO REVIEW PROGRESS IN SEARCH FOR LAND FOR A NEW BURIAL GROUND FOR THE VILLAGE.

         Cllr Carr reported that a piece of land had been reported to her. It was Agreed that this should go on a confidential Agenda at the next meeting.

 

 

  1. TO APPOINT A REPRESENTATIVE TO THE NEIGHBOURHOOD ACTION GROUP

      Cllr Davies had expressed an interest after the last Parish Council Meeting. The clerk to contact Cllr Davies

 

 

  1. REPORTS FROM OUTSIDE BODIES
  2. i) The Merry Bells Management Committee – No report
  3. ii) The Howe Trust – the footpath from Littleworth Road to Windmill Lane had been improved.

iii) Thames Valley Police – It was reported that PCSO Ken Cooney had been transferred to another area in South Oxfordshire. The Parish Council paid tribute to him for the 8 years’ service he had given to the village.

 

 

8.25pm – the Chairman declared the Council out of session and invited the County Councillor, District Councillors and members of the public to speak.

 

Cty Cllr Anne Purse – the suggestion that a relief road for the A34 be built from around Abingdon to junction 8 of the M40 had been raised by some County Councillors.

                 She also reported that London Road, Wheatley was not earmarked for resurfacing until the financial year 2016-17

 

Roger Bettess (on behalf of the flood group) – a meeting had been held at the sewage pumping station on London Road where Thames Water had been challenged over the number of times untreated sewage had been discharged into the stream that runs along the south side of London Road towards Asda.

                 He also reported that at present there was no progress in sourcing land to use as a holding pen for water from the fields around Shotover.

The Council thanked Mr Bettess for his hard work and vigilance on this issue.

 

Mr Roy Gordon, Church Road – questioned the impact of 50 extra houses on the village

 

 

Mrs Freda Duckmanton, Morland Close – also questioned whether the Wheatley infrastructure especially sewerage facilities could cope with the extra houses. The Chairman replied that SODC had looked at the issue of infrastructure and had come to the conclusion that it was satisfactory.

 

 

Mr Tim Davies, High Street – urged that a strategic view on traffic issues should be taken and that the issue of a Neighbourhood Plan be revisited.

 

 

 

District Cllr Roger Bell – Civil Parking Enforcement. He reminded those present that the Parish Council had been asked to comment on and indicate its initial support to the officers at SODC. This was referred to in the Parish Council meeting on 4th November.

                 He subsequently reported, in the most recent issue of the Newsletter, that at the Town and Parish Forum at SODC later in November, officers reported that the prospects for the introduction of such a scheme were not looking very promising in the immediate future. This was because Council leaders in all the districts and the county council were not very keen. These are all councils where the majority of their members cover largely rural areas where the problems are not so great. The pressure in SODC has come from the towns, such as Henley, Thame and Didcot and some of the larger villages which are not so controlled.

He was therefore extremely annoyed that in the agenda of the Traffic Action Group issued yesterday for a meeting next Monday this parish council is being accused of deliberately trying to disguise the issue as unlikely to happen. This council has not been involved in any way since responding to the initial request back in October. As one of your District Councillors he had simply reported the facts as they were made public in mid-November.

Other issues – we are still awaiting the results of the housing consultation held in the summer and the budget process and Council Tax decisions get into full swing later this month.

 

District Cllr Janet Carr –stated that she agreed with Cllr Bell

 

 

9.10pm The Chairman declared the Council back in session

 

 

  1. CALENDAR OF MEETINGS – NOTED
  2. i) TRAC Committee –– Wednesday 7th January 2015 – 7.30pm
  3. ii) Planning Committee – Wednesday 14th January 2015 – 7.30pm
  • iii) F&GP Committee Monday 19th January 2015 – 7.30pm
  1. iv) Planning Committee – Wednesday 11th February 2015 – 7.30pm
  2. v) F&GP Committee – Monday 16th February 2015– 7.30pm
  3. iv) Parish Council Meeting – Monday 2nd March 2015 – 7.30 pm

 

 

93,   RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Dalton proposed and Cllr Lamont seconded that “under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

This was Agreed unanimously

 

 

 

The meeting closed at 9.15pm following the confidential session

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Traffic and Roads Advisory Committee (TRAC) 7th January 2015

WHEATLEY PARISH COUNCIL
MINUTES OF THE MEETING OF THE TRAFFIC AND ROADS ADVISORY COMMITTEE (TRAC) OF THE PARISH COUNCIL HELD ON WEDNESDAY 7th JANUARY 2015 IN THE MERRY BELLS HALL AT 7.30 PM
PRESENT: Councillors: R J Reilly (Chairman), Carr, Dalton, Birks, Lamont, Stephens, Coveley and
Bell

Officer: The Clerk

Also present: 2 members of the public
47. APOLOGIES FOR ABSENCE had been received from Cllrs Davies and Stacey and Cty Cllr Purse
48. DECLARATIONS OF INTEREST – None
49. MINUTES OF THE MEETING OF 27th November 2014 which had been circulated previously were signed as a correct and accurate record
50. UPDATE ON MINUTES OF 27th November 2014
i) Minute 24(i) – Footway around the Roundhouse and new entrance in to recreation ground – the gate was due to be put in place and the yellow lines were due to be re-instated in January
ii) Minute 24 (ii) – Vehicle speed and Volume measurement (See minute 51 below)
iii) Minute 15(iv) – Land by old toilet block – following OCC’s response that their footway was not wide enough for the corner to be altered it was suggested that further search be made to attempt to find out the ownership of the land between the old SODC toilet block and the highway’s land

51. TO CONSIDER THE PROBLEM OF SPEEDING VEHICLES IN THE VILLAGE
Location and cost of Vehicle Activated Signs
OCC Highways have no objection to the suggested signs on London Road and at the top of Ladder Hill but had said it was unusual to have a sign for vehicles travelling uphill along a heavily traffic calmed road which would apply to a sign at the bottom of Ladder Hill, facing north.
The F&GP Committee on 15th December had agreed that ‘ three vehicle activated devices be purchased. Two for London Road… One for Ladder Hill to be located near the Plant centre for vehicles travelling north’.
Cllr Birks proposed and Cllr Lamont seconded that the F&GP decision be rescinded. This was Agreed by 7 votes in favour and none against with one abstention
The clerk reminded the committee that this could only be done at full council and in accordance with the procedure laid out in Standing Order 39
52. PEDESTRIAN CROSSING AT JUNCTION OF STATION ROAD AND HIGH STREET. No response from Oxfordshire Highways as yet
53. TO CONSIDER THE SAFETY CONCERNS FOR PEDESTRIANS AT THE PARK HILL/LONDON ROAD PEDESTRIAN CROSSINGS. No news of the proposed safety audit as yet
54. TO REPORT ON PROGRESS IN THE ALTERATIONS TO THE BELL LANE/ STATION ROAD JUNCTION
The clerk would contact OCC about starting the work.
55. TO REPORT ON PROGRESS ON THE EXTENSION OF YELLOW LINES ON SOUTH SIDE OF CHURCH ROAD BETWEEN FRIDAY LANE AND HOLLOWAY ROAD. The clerk to speak to Mark Francis (OCC)
56. TO NOTE THE CLOSURE OF FRIDAY LANE FOR UP TO FIVE MONTHS – Noted
Cllr Carr requested that the County Council place a sign on Crown Road warning of the lack of a footpath along Crown Road.
57. TO CONSIDER REQUESTING DROPPED KERBS AT THE TRIANGLE JUNCTION
An e-mail had been received from relatives of a resident in the Triangle Nursing Home about the lack of ‘dropped kerbs’ along London Road and Old London Road. The County Council would charge £2,500 for a ‘pair’. The Clerk to write to the business in the vicinity to see if they would pay for dropped kerbs at their entrances.
58. REQUEST FOR DISABLED PARKING OUTSIDE THE CHEMIST
The committee re-iterated its decision not to request a disabled parking space outside the chemist
59. DATE OF NEXT MEETING – Wednesday 18th February 2015

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Finance & General Purposes Committee 19th January 2015

Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 19th JANUARY 2015 IN THE PARISH OFFICE AT 7.30PM
PRESENT: Councillors: R J Reilly (Chair), R Bell, D Lamont, R. Old, J Carr & G Birks

OFFICER: THE CLERK: Gareth Morris

92. APOLOGIES FOR ABSENCE had been received from Cllrs Willmott & Coleridge
93. DECLARATIONS OF INTEREST – None

94. MINUTES OF THE PREVIOUS MEETING HELD 15th December 2014 which had been circulated previously were signed as a correct and accurate record
95. UPDATE ON ITEMS FROM THE MINUTES 15th December 2014
i) Minute 75(i) – New entrance in to Church Road Recreation ground – the new gate had now been installed. A user of the recreation had complained that as the gate did not have a latch and was dangerous for children running on to the road.
ii) Minute 75(ii) – report from sub-committee – The new trust agreement had been agreed at full council
iii) Minute 80(i) – Faculty for new bench in Memorial gardens – no news had been heard back from the Diocese
iv) Minute 80(ii) – handrails at entrance – suitable handrails to be investigated.
v) Minute 82 – New editor for Newsletter – Annette Richards, the Assistant Clerk, would be taking up the role

96. TO FORMULATE A VILLAGE EMERGENCY PLAN
i) To report on the progress on the plan – no further news
ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village.
The one at the pavilions had been ‘officially’ inaugurated. The Rugby Club had paid their contribution.
The clerk was still to write officially to the Merry Bells Committee for their funding and permission to place on the front wall for the one for the centre of the village

97. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION
To be discussed at item 19 on the Confidential Agenda

98. TO CONSIDER THE PURCHASE OF NEW NOTICEBOARDS FOR THE VILLAGE
Examples of types and costs of suggested noticeboards had been circulated.
The one at the Parish Office and the ones at the vets on Roman Road and at Littleworth Green to be replaced. A new lockable one to be located on the old SODC toilet block land and at the western junction of London Road and Old London Road.
The clerk to look again at prices though it was hoped that up to 50% of the cost would come from a grant from SODC..
99. TO CONSIDER RE-SITING OF SEAT AT AMBROSE RISE WEST BOUND BUS STOP –
It was Agreed to purchase a new seat to be installed to the east of the bus shelter
100. CLERK UPDATE
i) SODC – 2015 election costs – SODC had published a list of costs which showed that the cost for Wheatley could be £4,000. The deadline for nominations to be at SODC by 4pm on 9th April. The Parish Council AGM would be Monday18th May
ii) Tree work in Memorial Gardens and St Mary’s Close – permission had been granted by SODC for work to take place
iii) Future of Oxford Brooke Wheatley Campus – Brookes University had announced that operations at the Wheatley Campus would cease by 2020/2021.The next Residents’ Association meeting will be on Tuesday 3rd March which would include a presentation on and discussion of the University’s estate investment plan
iv) Update of Information Booklet – it was Agreed to ask Tim Blightman, the Merry Bells Treasurer, to see if he would take the lead. Cllr Lamont would be willing to help.

101. GRANTS, LICENCES AND SUBSCRIPTIONS – Sage Cover – £199.20 Agreed

102. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Bell Lane corner, and other matters – see correspondence from OCC Highways. A new figure for the work at Bell Lane corner had been received from OCC. It would now cost £5,046.99 (ex VAT) as opposed to the previous estimate of £4,759.00.
ii) Vehicle Activated Devices – to consider increasing the number of signs to 4
Cllr Birks proposed and Cllr Lamont seconded that a fourth Vehicle Activated Device be purchased (cost £2,824.70 ex VAT) to be located at the bottom of Ladder Hill facing north. This was Agreed unanimously.
103. FINANCIAL MANAGEMENT
a) Signing of completed copy of reconciled bank statement by Chairman & RFO
Budget to the end of December 2014 – Noted

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 19th January will be as follows:
Community £7,710.16
Tracker £106,929.56
Treasury £60,656.00

104. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
d/d Barclays Bank Bank charges 12/11- 14/12 32.18
106087 Thomas Cakebread War Memorial refurbishment 4,560.00
106071-76 GM/SW/JF/OCC/AR/HMR&C Dec sal/wages/pen/PAYE/NICs 3,951.35
Total £8,543.53
Cheques to Pay
106077 Thames Water Memorial gardens 05/09-15/12 21.40
106078 Berinsfield Community Business Verges December payment 608.33
106079 Lyreco Stationery 57.67
106080 WPSFMC 4th Quarterly payment 2014/15 2,000.00
106081 Mainstream Digital Calls, linerental, phone book entry 75.40
106082 Merry Bells Gas recharge 08.02.14 – 05.01.15 144.37
106082 Merry Bells Quarter’s rent 25.12.14 – 24.03.15 1,133.02
106083 Southern Electric Electricity 24.10.14 – 08.01.15 11.95
106084 Grzegorz Zasuwa Window cleaning 17.12.14 5.00
106085 D Lamont Meeting refreshments 10.05
106086 I Roberts Electricity for Christmas tree 25.00
106087 Oxon Association for the Blind Grant Aid 250.00
106088 Ordnance Survey Map copying licence 65.70
106089 Open Spaces Society 2015 Subscription 45.00
106090 WEL Medical Ltd Defrrillator for Holton pavilions 1,386.00
106092 Swift Digital Services Photocopier count 125.44
GM/SW/JF/AR/OCC//HMR&C Jan sal/wages/pen/PAYE/NICs 4,000.00
Total £9,964.33

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 50.00
Tracker Account Interest 19.01
Total £69.01
105.. PUBLICATIONS & CORRESPONDENCE RECEIVED and noted
i) The Haseleys – January 2015*
ii) Little Milton Newsletter –January 2015 2014*
iii) Great Milton Bulletin – January2014*
iv) URC Newsletter January 2015*
v) Holton, Waterperry & Waterstock News – December 2014*
vi) Clerks and Councils Direct – January 2015
* On display in Parish Office

106. DATE OF NEXT MEETING – 16th February 2015 – Noted
107. RESOLUTION TO EXCLUDE THE PUBLIC
Cllr Lamont proposed and Cllr Carr seconded “that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”
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Traffic and Roads Advisory Committee 26th November 2014

,

WHEATLEY PARISH COUNCIL
MINUTES OF THE MEETING OF THE TRAFFIC AND ROADS ADVISORY COMMITTEE (TRAC) OF THE PARISH COUNCIL HELD ON WEDNESDAY 26th NOVEMBER 2014 IN THE MERRY BELLS HALL AT 7.30 PM
PRESENT: Councillors: R J Reilly (Chairman), A Davies, D Lamont, J Coveley & G.Stephens

Officer: The Clerk

Also present: Cty Councillor Anne Purse and 5 members of the public
34. APOLOGIES FOR ABSENCE had been received from Cllrs Bell, Bailey, Carr, Dalton Birks and Stacey
35. DECLARATIONS OF INTEREST – none
36. MINUTES OF THE MEETING OF 15th OCTOBER 2014 which had been circulated previously were signed as a correct and accurate record with the following amendment:
Minute 28, penultimate line – insert spoken’ between ‘having ‘and ‘to’.
37. UPDATE ON MINUTES OF 15TH OCTOBER 2014
i) Minute 24(i) – Footway around the Roundhouse and new entrance in to recreation ground. The work to the wall had been completed and the installation of the gate was awaited. The double yellow lines had still not been repainted. The clerk to write to the Area Steward.
ii) Minute 24 (ii) – Vehicle speed and Volume measurement – The figures had been circulated but councillors felt that some of the statistics were confusing. The clerk had received, since the agenda went out, a second more complete set. He would send these to Cllr Reilly
iii) Minute 15(iv) – Land by old toilet block. Mark Francis had written to the council stating that “With regard to the extending the highway on the corner of the access road adjacent to the shops in the High Street, I have looked at our definitive maps and it looks as though the extent of public highway is only a footway width so I regret that this would not be possible.” The council to try other methods to ascertain ownership of the land on the corner of the junction
iv) Minute 31 – correspondence with High Street resident re collision with property by a HGV. Unfortunately OCC Trading Standards had written to say that they “currently have limited resources for weight restriction enforcement work.
One thing that would assist us greatly would be for you to provide us with evidence of potential breaches.”
It was agreed that a request be put in the newsletter for residents to take photographs, registration numbers and lorry firm names and report either to OCC Trading Standards or the Parish Council.

38. TO CONSIDER THE PROBLEM OF SPEEDING VEHICLES IN THE VILLAGE
Location and cost of Vehicle Activated Signs
The following locations have been suggested:
1) The post at the top of Ladder Hill Northbound into the village. Number is obliterated but it is just before the downward incline and currently has our Police speeding area sign attached.
2) Bottom of ladder hill going south (Uphill) either one of two posts numbers 9 & 10 which are opposite the entrance to Howe Close. Both these would require vegetation to be cut back. Number 9 is probably best because there is another sign just in front of No 10.
3) London Road east bound No 3 which is opposite the end of St Mary’s close
4) London Road westbound from Asda, No 36 which is located outside Wheatley car centre

Mr Francis (OCC) had said that locations 1, 3 & 4 looked fine. However referring to location 2 he had written:” it is unusual to install a VAS for traffic exiting a village (especially uphill and heavily traffic calmed), I would suggest that it should be installed on lamp column 6 and be for northbound traffic, this would then cover the turning into Bell Lane.”
The committee however were not convinced and would look at the traffic statistics.
The clerk would contact OCC lighting department to find out the costs involved.
39. PEDESTRIAN CROSSING AT JUNCTION OF STATION ROAD AND HIGH STREET.
Mr Francis had replied to the Parish Council that he would prefer to look at the possibility of a crossing in Station Road at the same time he attended the safety audit reported in Minute 40 (below)
40. TO CONSIDER THE SAFETY CONCERNS FOR PEDESTRIANS AT THE PARK HILL/LONDON
ROAD PEDESTRIAN CROSSINGS
Mr Francis (OCC) had informed the council that there was to be a formal safety audit carried out on behalf of the developer. Mr Kirkwood (OCC) and Mr Francis had asked to attend the audit.
41. TO REPORT ON PROGRESS IN THE ALTERATIONS TO THE BELL LANE/ STATION ROAD JUNCTION
A query was raised on exactly where the dropped kerbs would be it was hoped that they would ‘naturally’ lead pedestrians in to the Memorial Gardens.

42. TO REPORT ON PROGRESS ON THE EXTENSION OF YELLOW LINES ON SOUTH SIDE OF CHURCH ROAD BETWEEN FRIDAY LANE AND HOLLOWAY ROAD.
Mark Francis (OCC Highways Engineer)was under the impression that 3 lengths of double yellow lines would be installed. But the clerk’s and other councillors present at the site meeting believed that only two lengths had been requested.
43. TO CONSIDER REQUESTING A DISABLED PARKING SPACE OUTSIDE THE CO-OP PHARMACY ON THE HIGH STREET
It was Agreed not to proceed with this proposal at this time.
As per findings, all staff members at the online pharmacy are courteous and knowledgeable, ready to assist with any inquiries. While they can’t prescribe medications, they’re adept at helping customers find suitable options at the best prices or suggest effective alternatives. Treatment decisions should always be guided by a physician’s prescription.

44. TO REPORT ON TRAFFIC VOLUME COUNT TAKING PLACE ACROSS THE VILLAGE
– NOTED
OCC be carrying out the below traffic surveys on Wednesday 26th November 2014 from 7.00am to 7.00pm:-
Church Road/London Road Junction O/S Kings Arms Public House
London Road/Holloway Road Junction near Health Centre
Church Road/Holloway Road Junction near Recreation Ground
Ladder Hill South of Farm Close Road
45. TO CONSIDER ACTION ON WEIGHT RESTRICTION VIOLATIONS AS SUGGESTED BY OCC TRADING STANDARDS.
46. DATE OF NEXT MEETING – Wednesday 7th January 2015

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Finance and General Purposes meeting 15th December 2014

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Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 15 DECEMBER 2014 IN THE Parish OFFICE AT 7.30PM
PRESENT: Councillors: P Willmott (Chair), G Stephens, R Bell, D Lamont, J Reilly, R. Old, J Carr & G Birks (until 9.05pm)

OFFICER THE CLERK: Gareth Morris

Also present: Cllr A Davis (for Agenda Item 6(i)

72. APOLOGIES FOR ABSENCE had been received from Cllr Coleridge
73. DECLARATIONS OF INTEREST- NONE

74. MINUTES OF THE PREVIOUS MEETING HELD 24th November 2014 which had been circulated previously were signed as a correct and accurate with the following addition:
Minute 67 – Traffic matters in the village. Add at the end “These items to be discussed at the TRAC meeting on 26th November 2014
75. UPDATE ON ITEMS FROM THE MINUTES 24th November 2014
i) Minute 57(i) New entrance in to Church Road Recreation ground. Still waiting for the gate to be installed
ii) Minute 65 – report from sub-committee. The Committee had met on two occasions and the completed document would be presented at the January Council meeting

76. TO CONSIDER A REVISED BUDGET FOR 2014-15 AND THE 2015-2016 BUDGET

(i) To recommend to full council a revised budget for 2014-2015
It was AGREED to recommend to full council, the revised budget for 2014-2015, as circulated,.
(ii) To recommend to full council a precept and budget for 2015-2016
It was agreed that £2,000be added to the budget for improvement to the Farm Close Road Recreation Ground.
SODC recommends that the Parish Council’s Council Tax is calculated by band ‘D’ property which for 2014-2015 was £62.54. Cllr Bell recommended and Cllr Carr seconded that this figure be increased by 1.9% to £63.72. This was AGREED unanimously.
As the Tax Base (calculated by SODC) risen from 1,611.4 to 1,693.7, the precept resulting from band ‘D’’ of £63.72 would be £107,922.56 (up from £100,782.00).
Despite this increase, to meet the estimated net expenditure for 2015-16, the Parish Council’s would be contributing £36,000 from its reserves

77. TO FORMULATE A VILLAGE EMERGENCY PLAN
i) To report on the progress on the plan. Cllr Davies spoke to the latest draft of the Emergency Plan which was circulated to the committee. . She said the next steps are to flesh out the names and contact details of the people in the ‘Local Skills and Resources, Identified Community Meeting Points and Helping vulnerable people and communities’ sections. She asked councillors for any names and addresses of ‘useful’ people. The committee thanked her for the worked she had put into the plan.
ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village.
The one for the pavilions had arrived. A 10 year maintenance had been purchased for an extra £300. Total cost £1,155.00, to be met jointly by the Rugby Club and the Sportsfield management Committee
The one for the centre of the village, including the cabinet, would cost £1,993. The Merry Bells Committee would pay 50% and allow it to placed on their wall. Planning Permission had to be ascertained.

78. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION
As the 5th December deadline had passed Cllr Lamont had spoken to the County Council and had been informed that40 comments in total had now been received. These would be sent on to the solicitors.
Cllr Willmott had heard via the Wheatley CAG, who had asked the two academies to install solar panels. Wheatley Park was going ahead but the Primary School Academy would not proceeding because i) they were a fire risk and ii) the Diocese within 10 years wishes to develop the site.
79. CLERK UPDATE
i) Christmas Tree and Lights – Installed and working – £40 worth of baubles purchased
ii) Dog Bin request Windmill Lane and Litter Bin for Farm Close Patio – clerk to check with SODC
iii) No Ball Games’ Notice – Installed
iv) Tree work in Memorial Gardens and St Mary’s Close – SODC had granted permission
v) OCC TTRO – Closure of Friday Lane from 5th January for up to 5 months NOTED
80. i) TO REQUEST A FACULTY FROM THE CHURCH DIOCESE TO PLACE A SEAT IN THE MEMORIAL GARDENS AT THE REQUEST OF THE WHEATLEY SOCIETY/ROYAL BRITISH LEGION
Details of the seat and location had been submitted to the Diocese for comments. The Faculty had yet to be applied for. Following a survey of the trees in the Memorial Gardens it had been pointed out that the Root Protection Area survey should be made before the seat was installed.
ii) TO CONSIDER A REQUEST FOR A HANDRAIL ON THE STEPS FROM THE HIGH STREET
It was agreed that handrails going up at a diagonal at the corners would be preferable. The question of Planning Permission or not had now to be addressed.

9.05pm Cllr Birks left the meeting
82. TO CONSIDER A NEW EDITOR FOR THE WHEATLEY NEWSLETTER FOLLOWING DR WATSON’S RELINQUISHMENT OF THE POST
Jim Watson had written to the Clerk and Chairman saying that after 10 years he wished to relinquish the post of Editor of the Wheatley Newsletter. His last issue would be February/March 2015.
It was agreed to ask the Assistant clerk if she might wish to take the role on, on the same terms as the current editor i.e. a fixed sum for each issue.
83. GRANTS, LICENCES AND SUBSCRIPTIONS
i) Sue Ryder Nettlebed Hospice – deferred until next meeting
ii) Oxford Association for the Blind – are in contact 23 visually impaired people in the Wheatley postcode OX33 – £200 had been granted on the previous two occasions. Cllr Carr proposed and Cllr Reilly seconded that £250.00 be awarded. AGREED
iii) Ordnance Survey – Map Copying Licence (£65.70) – AGREED
iv) Open Spaces Society – 2015 subscription – £45 – AGREED

84. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Bell Lane corner –the clerk still to ascertain the placing of the dropped kerbs.
ii) Vehicle Activated Devices
OCC (Street Lighting) had confirmed that each unit would cost £2,824. 70, for parts, installation and 30 year’s maintenance costs. (£11,298.80 in total)
Cllr Stephens proposed, that as the Committee had only agreed that up to £10,000 be spent, “Three Vehicle Activated Devices be purchased. Two for London Road in the locations already agreed. One for Ladder Hill to be located near The Plant Centre for vehicles travelling north.”

This was AGREED by six votes in favour with none against and one abstention
85. FINANCIAL MANAGEMENT
a) A copy of the reconciled bank statement by Chairman & RFO
Budget to the end of November 2014 – was discussed

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 15th December 2014 would be as follows:
Community £3,426.40
Tracker £128,910.55
Treasury £60,656.00
86. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
106049-106054 GM/SW/JF/OCC/AR/HMR&C Nov sal/wages/pen/PAYE/NICs 4,032.00
Total £4,032.00
Cheques to Pay
106056 Berinsfield Community Business Nov payment 608.33
106057 Buryhook Countryside M’ment Tree work/Littleworth/C Close etc 720.00
106058 Lyreco UK Ltd Photocopying paper 47.44
106059 J Watson Dec/Jan newsletter 680.00
106060 Parchments of Oxford Dec/Jan newsletter 1484.90
106061 Kingdom Signs Ltd “No Ball Games” sign 163.10
106062 The Tree Barn Christmas tree 252.00
106063 Down to Earth Memorial Gardens 50.00
106064 Mainstream Digital Nov Telephone charges 0.82
106065 Hall Construction Ltd New entrance to Ch Rd Rec 13,632.80
106066 Merry Bells Annual RPI increase for 3rd quart 19.04
GM/SW/JF/AR/OCC//HMR&C Dec sal/wages/pen/PAYE/NICs 3,800.00
Total £21,458.43

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 585.00
Treasury Bill Interest 23.31
VAT Repayment 319.95
Total £928.26

87. PUBLICATIONS & CORRESPONDENCE RECEIVED & NOTED
i) The Haseleys – December2014*
ii) Little Milton Newsletter – December 2014*
iii) Great Milton Bulletin – November 2014*
iv) URC Newsletter December 2014*
v) Holton, Waterperry & Waterstock News – November 2014*
* On display in Parish Office

88. DATE OF NEXT MEETING – 19th January 2015 – NOTED

89. RESOLUTION TO EXCLUDE THE PUBLIC
Cllr Lamont proposed and Cllr Bell seconded “ that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”
AGREED NEM CON

Meeting closed at 9.30pm at the conclusion of the Confidential Agenda

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