Planning Committee meeting 10th december 2014

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD IN THE PARISH OFFICE ON WEDNESDAY 10th DECEMBER 2014

PRESENT: D Lamont (Acting Chairman), E Bailey, J Coveley

OFFICER: The assistant clerk

The Chairman, Cllr Stephens, was attending the SODC Planning Committee so in his absence Cllr Lamont acted as Chairman.
54. APOLOGIES FOR ABSENCE – Cllrs C Dalton, A Davies, A Knapp, E Stacey, G Stephens (Chairman)
55. DECLARATIONS OF INTEREST – None
56. MINUTES OF THE PREVIOUS MEETING HELD ON 12TH NOVEMBER 2014 circulated previously were signed as a correct and accurate record.
57. UPDATE ON MEETING HELD ON 12TH NOVEMBER 2014 – None
58. AMENDMENTS TO PREVIOUS APPLICATIONS – None
59. NEW PLANNING APPLICATIONS

i) P14/S3343/Full (Full Application) (Minor) 34 Roman Road Side extension to existing dwelling to provide two No. two bed flats. Provision of 4 no. off street parking spaces with new highway access, secure cycle storage and bin enclosures. Recommend Approval

ii) P14/S3568/HH (Householder) (Other) 3 Orchard Close Front extension and porch and existing flat roof over garage to pitched roof. Recommend Approval

iii) P14/S3707/HH(Householder) (Other) 21 Windmill Lane Part demolition and removal of roof, demolition of conservatory, part demolition of existing attached garage. Raising of roof level, carport side extension and single storey flat roof garage side extension and internal and external alterations. Recommend Approval
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60. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P14/S3131/FUL Asda Superstore London Road Erection of a single storey extension to the East elevation and alterations to existing car parking spaces. No strong views GRANTED 14.11.14

ii) P14/S2941/HH (Householder)(Other) 3 Orchard Close Erection of a front extension and porch. Recommend Approval GRANTED 24.10.14

iii) P14/S0727/FUL (Full Application)(Minor) 53 London Road. Extension to provide single storey MOT testing bay including office, tea area and disabled wc. Additional staff only parking at the rear with the new access from Old London Road. New 2m high fence to Old London Road and to the west side of the site to match fencing to day nursery. Provision of gabions to existing stream. No Strong Views With reservation about the ease of maintenance of the stream/culvert as riparian owners. GRANTED 26.11.14

iv) P14/S2881/FUL (Minor) 29 Acremead Road Demolition of existing dwelling. Erection of a new three-bedroom dwelling with attached garage. Recommend Refusal GRANTED 26.11.14
61. CORRESPONDENCE – None
62. DATE OF NEXT MEETING – WEDNESDAY 14TH JANUARY – NOTED
Apologies from Cllr Bailey who will be delayed.
The meeting closed at 8.10pm

/by

Parish Council meeting 3rd November 2014

,

WHEATLEY PARISH COUNCIL

 

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 3rd NOVEMBER 2014 IN THE MERRY BELLS HALL AT 7.30PM

 

 

PRESENT: Councillors: D Lamont (Chairman), J Reilly, G Stephens, J Carr, R Bell

                   S Coleridge, C Dalton, A Knapp, R Old, P Willmott and E Stacey

 

OFFICERS: Gareth Morris, Clerk to the Parish Council

 

Also present: Beryl Guiver (SODC), Michael Fenton (Taylor Wimpey), Stephen Bond (Woolfe Bond), PCSOs Ken Cooney and James Hopkin and 38 members of the public

 

 

  1. APOLOGIES FOR ABSENCE had been received from Cllrs Bailey, Davies and Coveley and County Councillor Anne Purse

 

 

  1. DECLARATIONS OF INTEREST – NONE

 

  1. MINUTES of the Parish Council meeting held on Monday 7th July which had been circulated previously were signed as a correct and accurate record with the following corrections:

       Minute 46 (second page) Change ‘is’ to ‘be’ in the second line

Minute 48 Insert ‘NOT’ between ‘OR’ and ‘TO’

 

 

  1. UPDATE from the meeting held on Monday 1st September 2014 – None

 

 

 

59 THE FOLLOWING MINUTES of the meetings of the Planning Committee were received

  1. i) Wednesday 10th September 2014 – circulated previously
  2. ii) Wednesday 8th October 2014 – circulated previously

 

 

  1. THE MINUTES of the meetings of the F&GP Committee were received
  2. i) Monday 22nd September 2014 – circulated previously
  3. ii) Monday 20th October 2014 – circulated with the Agenda
  4. a) Minute (v) – Civil Parking Enforcement. SODC had asked for roads that would benefit from enforcement. The clerk had replied – High Street, Church Road Littleworth Road, Old London Road, Crown Square and Crown Road.
  5. b) Minute (vi) – Collision between house and HGV in High Street. The clerk had contacted OCC Trading Standards Department to ask if there was anything they could do concerning the heavy vehicles coming through the village. The reply had been that they “currently have limited resources for weight restriction enforcement work” Residents of Wheatley could report breaches through the OCC public website or the Parish Council could carry out their own checks and report to them. They had provided a pro-forma that could be used.

 

 

  1. TO RECEIVE THE MINUTES of the meetings of the TRAC Committee held on:
  2. i) Wednesday 3rd September 2014 – circulated previously
  3. ii) Wednesday 15th October 2014 – circulated with this Agenda

Minute 28 – Cost of changes to Bell Lane Corner – £4,759.00 – This was Agreed

Minute 29 – Decision on extra double yellow lines on Church Road

       Cllr Reilly proposed and Cllr Carr seconded that the Parish Council asks the County Council to go ahead with the extra double yellow lines along the south side stretch of Church Road between Friday Lane and Holloway Road. This was AGREED by 10 votes in favour, 0 against and 1 abstention.

 

 

  1. TO RECEIVE AND NOTE THE REPORT OF THE EXTERNAL AUDITOR ON THE 2013-14 ACCOUNTS

       The External Auditor’s report had been received and ‘no matters have come to our attention giving cause for concern’.

Cllr Bell proposed and Cllr Lamont seconded that the Parish Council received and noted the External Auditor’s report. Agreed Nem Con

 

 

  1. TO CONSIDER ITEMS FOR THE 2014-15 FINAL ACCOUNTS.

           (i) The Letter of Engagement of Internal Auditor (Mr Phillip Hood) 2014-2015 had been circulated to all councillors.

Cllr Reilly proposed and Cllr Carr seconded that Mr Phillip Hood be engaged as the Parish Council’s internal auditor for 2014/2015 and the letter of Engagement be signed. Agreed nem con

(ii) Statement of Internal Control for Wheatley Parish Council. This had been circulated to all councillors. Cllr Lamont proposed and Cllr Coleridge seconded that the Statement of control be accepted. Agreed nem con

 

 

 

  1. CONSIDER THE RECOMMENDATION FROM THE FINANCE AND GENERAL PURPOSES COMMITTEE THAT STANDING ORDER 73 BE REVISED TO READ :

     “The Clerk shall afford to the press reasonable facilities for making their report of any proceedings at which they are entitled to be present. A person may not orally report or comment about a meeting as it takes place if he is present at the meeting of a Parish Council or its committees but otherwise may:

  1. a) film photograph or make an audio recording of a meeting
  2. b) use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later
  3. c) report or comment on the proceedings in writing during or after a meeting or orally report or comment afterwards”

The clerk reported on the reason for the alteration. Cllr Willmott proposed and Cllr Stephens seconded that Standing Order 73 changed as per the agenda. This was AGREED unanimously

 

 

 

  1. 65. TO RECEIVE A PRESENTATION FROM TAYLOR WIMPEY ON HOUSING FOR THE EXCEPTION SITE NORTH OF LONDON ROAD

       Mr Michael Fenton of Taylor Wimpey and Mr Stephen Brown of Woolf Bond made a verbal presentation concerning the progress to date.

 

 

8.33pm – The Chairman declared the council out of session and invited members of the public to speak

 

 

Mr Johnson, St Mary’s Close – asked about the exact plan of the development and how long will be the public consultation be.

Answer. The exact layout is not yet known. There will be an exhibition when this is known. Only when people have had an opportunity to have their say will the ‘official’ consultation start.

 

Mr Harris, London Rd– where will the entrance be?

Answer Not known exactly at the moment. The development would be situated beyond the old wall

 

Mr Davies, High Street – residents would be concerned about traffic generation and pedestrian safety

 

Resident, Farm Close Road – where does the 75% – 25% split come from?

Answer. These are national regulations.

 

Mr Gregory, Ladder Hill – The experience of affordable housing in Chinnor was that families from outside the area caused anti-social behaviour

Answer – Affordable housing on an exception site was only available to local families. Those families referred to in Chinnor where soon moved on.

 

Mr Fanning – Why was this site chosen over the other two?

Answer The Parish Council felt that this site had advantages such as being the closest site to the centre of the village, it has the best access to local transport, and it creates a lower impact and far less of a ‘sprawl/ effect than the alternatives.

 

Mr Robinson, Farm Close Road – Some years ago wasn’t this site looked at for the site of a new burial ground?

Answer. Yes it was, but the ground was found to be too rocky.

 

Resident – the cemetery would be soon be full so where would people of Wheatley be buried.

Answer This item was on this meeting’s agenda and the Parish Council would begin looking for a location.

 

Mr Davies, High Street – Why was the decision on Civil Parking Enforcement taken at a committee meeting and not at full council

Answer The Chairman referred him to his reasoning made earlier in the meeting

 

Resident, High Street – Parking enforcement is needed in the village

 

Cllr Dalton gave Cty Cllr Purse’s apologies who had said that she had now received the Parish Council’s Village Green Application and it was now out for public consultation.

 

The Chairman thanked Mr Fenton, Mr Bond and Ms Guiver for their presentation and Ms Guiver for their attendance

 

9.10pm The Chairman declared the Council back in session

 

It was Agreed to take item 13 (Paper from the Oxford Diocesan Schools Trust)   before Item 14 (Sportsfield Management Committee)

 

 

  1. To Receive a paper from the Oxford Diocesan Schools Trust (ODST), the Governors and senior management of the Primary Academy re the Littleworth Playing Field

     Mrs Liz Wickens (Community Governor at the Primary School Academy) spoke to the paper sent by the Oxford Diocesan Schools Trust, which had been circulated with the Agenda to all councillors.

Following a discussion Cllr Willmott proposed and Cllr Bell seconded that ‘The Parish Council asks the Sportsfield management Committee to work with representatives of the primary Academy and comeback to the Parish Council with recommendations.’ Agreed nem com.

       Cllr Coleridge pointed out that if the part of the field became a Village Green then building could not take place on it.

Mrs Wickens informed the Parish Council that the Primary Academy would be objecting to the Parish Council’s Village Green Application

 

 

 

  1. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD   MANAGEMENT COMMITTEE
  2. i) Resolutions from Cllr Willmott:
  3. The Parish Council resolves to form a charitable trust to manage and maintain its playing fields at Holton on the termination of the Joint User Agreement with Oxfordshire County Council.

Cllr Willmott proposed and Cllr Stephens seconded the resolution. Agreed nem con

  1. The Parish Council also resolves to lease the said playing fields to the charitable trust for 99 years for the peppercorn rent of £10 per annum

Cllr Willmott prosed and CllrReilly seconded the resolution. Agreed nem con

              It was agreed that the detail would be dealt with by the Finance and general Purposes Committee

  1. ii) To receive the 2013-2014 Accounts of the Sportsfield management

Committee (circulated with the Agenda) and to agree to pay outstanding balance of £2,600.07 Cllr Dalton proposed and Cllr Lamont proposed that the accounts be received and the outstanding balance be paid. Agreed nem con

             

 

 

  1. TO REPORT ON PROGRESS ON THE PARISH COUNCIL’S APPLICATION TO REGISTER THE LITTLEWORTH ROAD FIELD AS A VILLAGE GREEN

The Countryside Team at the County Council had placed a notice in the Oxford Times asking for those who objected to the application to respond by 5th December

 

 

 

  1. TO CONSIDER BEGINNING INVESTIGATION IN TO THE NEED FOR A NEW BURIAL GROUND FOR THE VILLAGE.  

.        It was agreed that this matter needed to be resolved however a location did not obviously present itself. An article to be placed in the newsletter asking for possible locations.

 

 

  1. TO APPOINT A REPRESENTATIVE TO THE NEIGHBOURHOOD ACTION GROUP – Decision Deferred – the clerk to circulate the last set of minutes to all councillors.

 

 

  1. REPORTS FROM OUTSIDE BODIES
  2. i) The Merry Bells Management Committee – No Report
  3. ii) The Howe Trust – the Trust had shed had been erected for tenants to use.

iii) Thames Valley Police – There were 141 calls from Wheatley residents in Sept/ Oct 2014 – 55 of which were traffic related and 6 of Anti-social behaviour

  1. iv) Flooding Committee members of the committee had met on site at the Ambrose stream with a representative from the Environment Agency. Recommendations had been that the fools watercress be removed from the bottom of the stream; trees planted to give shade over the stream and the banks be strimmed and cuttings removed.
  2. v) Brookes Residents’ Associations meeting – Cllr Bell had attended and reported that no information on the future of the Wheatley Campus was forthcoming.

 

 

 

  1. CALENDAR OF MEETINGS – NOTED
  2. i) Planning Committee – Wednesday 12th November 2014 2014 – 7.30pm
  3. ii) F&GP Committee Monday 24th November 2014 – 7.30pm
  • iii) TRAC Committee – Wednesday 26th November 2014 – 7.30pm
  1. iv) Planning Committee – Wednesday 10th December   2014 – 7.30pm
  2. v) F&GP Committee – Monday 15th December 2014 – 7.30pm
  3. iv) Parish Council Meeting – Monday 5th January 2015 – 7.30 pm

 

 

 

 

73,   RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Lamont proposed and Cllr Reilly seconded that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters

AGREED unanimously


 

/by

Planning Committee Wednesday 10th December 2014

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD IN THE PARISH OFFICE ON WEDNESDAY 10th DECEMBER 2014

PRESENT: D Lamont (Acting Chairman), E Bailey, J Coveley

OFFICER: The assistant clerk

The Chairman, Cllr Stephens, was attending the SODC Planning Committee so in his absence Cllr Lamont acted as Chairman.
54. APOLOGIES FOR ABSENCE – Cllrs C Dalton, A Davies, A Knapp, E Stacey, G Stephens (Chairman)
55. DECLARATIONS OF INTEREST – None
56. MINUTES OF THE PREVIOUS MEETING HELD ON 12TH NOVEMBER 2014 circulated previously were signed as a correct and accurate record.
57. UPDATE ON MEETING HELD ON 12TH NOVEMBER 2014 – None
58. AMENDMENTS TO PREVIOUS APPLICATIONS – None
59. NEW PLANNING APPLICATIONS

i) P14/S3343/Full (Full Application) (Minor) 34 Roman Road Side extension to existing dwelling to provide two No. two bed flats. Provision of 4 no. off street parking spaces with new highway access, secure cycle storage and bin enclosures. Recommend Approval

ii) P14/S3568/HH (Householder) (Other) 3 Orchard Close Front extension and porch and existing flat roof over garage to pitched roof. Recommend Approval

iii) P14/S3707/HH(Householder) (Other) 21 Windmill Lane Part demolition and removal of roof, demolition of conservatory, part demolition of existing attached garage. Raising of roof level, carport side extension and single storey flat roof garage side extension and internal and external alterations. Recommend Approval
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60. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P14/S3131/FUL Asda Superstore London Road Erection of a single storey extension to the East elevation and alterations to existing car parking spaces. No strong views GRANTED 14.11.14

ii) P14/S2941/HH (Householder)(Other) 3 Orchard Close Erection of a front extension and porch. Recommend Approval GRANTED 24.10.14

iii) P14/S0727/FUL (Full Application)(Minor) 53 London Road. Extension to provide single storey MOT testing bay including office, tea area and disabled wc. Additional staff only parking at the rear with the new access from Old London Road. New 2m high fence to Old London Road and to the west side of the site to match fencing to day nursery. Provision of gabions to existing stream. No Strong Views With reservation about the ease of maintenance of the stream/culvert as riparian owners. GRANTED 26.11.14

iv) P14/S2881/FUL (Minor) 29 Acremead Road Demolition of existing dwelling. Erection of a new three-bedroom dwelling with attached garage. Recommend Refusal GRANTED 26.11.14
61. CORRESPONDENCE – None
62. DATE OF NEXT MEETING – WEDNESDAY 14TH JANUARY – NOTED
Apologies from Cllr Bailey who will be delayed.
The meeting closed at 8.10pm

/by

Finance and General Purpose Committee Monday 24th November 2014

,

Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 24th NOVEMBER 2014 IN THE MERRY BELLS COFFEE ROOM AT 7.30PM
PRESENT: Councillors: P Willmott (Chair), G Stephens, R Bell, D Lamont, J Reilly &
S. Coleridge

OFFICER THE CLERK: Gareth Morris

Also present: One member of the public
54. APOLOGIES FOR ABSENCE had been received from Cllrs Birks, Carr and Old
55. DECLARATIONS OF INTEREST
Cllr Coleridge declared an interest in item 8 (Village Green Application) as she is Governor of the John Watson Federation who are objecting to the application

56. MINUTES OF THE PREVIOUS MEETING HELD 20th OCTOBER 2014 (Including Minutes of the confidential session) which had been circulated previously were signed as a correct and accurate record with the following correction:
Page 3 item 46(v) – add ‘was noted’ at the end’
57. UPDATE ON ITEMS FROM THE MINUTES 20TH OCTOBER 2014
i) Minute 38(i) New entrance in to Church Road Recreation ground. The entrance had been made but the actual gate was yet to be installed
ii) Minute 38(ii) Refurbishment of War Memorial and Memorial Gardens – This was completed in time for Remembrance Sunday
iii) Minute 38(iv) Replacement Equipment in Cullum Road Recreation Ground.-The replacement equipment had been installed and was ready for use.
iv) Minute 38(v) State of the Gutters across the village – SODC had been visiting the village and clearing the gutters
v) Minute 43(v) – Closure of lower part of Holloway Road. The planned closure had been put on hold for the time being due to other pressures on the highway. The clerk to ask that warning signs advising of the closure be placed at the top of Holloway Road ahead of the closure

58. TO CONSIDER A REVISED BUDGET FOR 2014-15 AND THE 2015-2016 BUDGET
(i) Revised 2014-15 budget – the alterations from the last meeting had been made
(ii) 2015-2016 budget – the alterations from the last meeting had been made. The amounts for Information Booklet and Parish Council election reduce from £2,000 to £1,000 in each case.

59. TO FORMULATE A VILLAGE EMERGENCY PLAN
As requested the clerk had written to the clerk at Holton to see if they would like to join with Wheatley in an Emergency Plan. The reply was that they would like to and a name of a Holton Parish councillor had been given

Purchase of 2 defibulators

1. One for the Holton Sports pavilion – cost to be met by Wheatley Rugby Club and the Sportsfield Management Committee. The ‘secured coded box’ donated from ‘Saving Lives of Thame’ – This was Agreed

2. One for the centre of the village. Cost of defibulators £843, cost of box £850 Total = £1,693. The Merry Bells Management Committee to be asked if they would donate 50% of the cost and give permission for it to be mounted on the front wall with power taken from the Parish Office. This was Agreed
60. TO CONSIDER THE AUDIO/VIDEO RECORDING OF PARISH COUNCIL
MEETINGS
Following research undertaken by Cllr Stephens it was agreed to purchase a stereo recorder that could be placed in the middle of a meeting and make a recording. The cost would be £83.33
61. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION
Nothing had been received from Oxfordshire County Council.
Cllr Willmott had received a request from the Director for Education at the Diocese for us to withdraw the Parish Council’s application. The committee was not for withdrawing the application. It would wait until after 5th December and the deadline for objections at the County Council.
Mrs Liz Wickens (Academy Governor) was given permission to address the meeting. She said that a letter was going from the Headteacher and the Governors to all parents encouraging them to object to the application.
She gave a draft of the letter to the Cllrs Lamont and Willmott.
62. CLERK UPDATE
i) Christmas Tree and Lights- one had been ordered and would arrive on 28th November. The lights to be switched on at 4.00pm on 4th December (the day of the advent pageant)
ii) Farm Close Patio – the rebuilding of the front wall and steps had been completed
iii) SODC Town and Parish Forum – Wednesday 12th Nov @ 6.00pm – Crowmarsh Cllr Lamont gave a verbal report on the event.
iv) Dog Bin request Windmill Lane – the clerk to enquire of SODC if a normal litter bin could be installed.
v) ‘No Ball Games’ Notice – one had been ordered to be placed by the listed building that is next to the old toilet block land.
vi) Tree work in Memorial Gardens and St Mary’s Close – OCC had requested that the overhanging tree which was blocking a light in Bell Lane be trimmed back. Also a request had been made that the horses chestnut tree in St Mary’s Close be cut back. In both cases permission from SODC was necessary. The required forms had been sent in.
63. i)TO REQUEST A FACULTY FROM THE CHURCH DIOCESE TO PLACE A SEAT INTO THE MEMORIAL GARDENS AT THE REQUEST OF THE WHEATLEY SOCIETY/ROYAL BRITISH LEGION
This was AGREED subject to the design and confirmation that the seat and installation would be met by the Wheatley Society/Royal British Legion.

ii) TO CONSIDER A REQUEST FOR A HANDRAIL ON THE STEPS FROM THE HIGH STREET
It was AGREED that the clerk make investigations in to suitable handrails and the permissions needed.
64. TO CONSIDER THE REQUEST FOR STREET TRADING CONSENT FROM MR MAHDY TAVAKKOLY TO SELL KEBABS AND PIZZA FROM A CATERING VAN LOCATED IN THE SODC CAR PARK, WHEATLEY, TRADING BETWEEN 1700 AND MIDNIGHT ON EVERY WEDNESDAY, THURSDAY, FRIDAY AND SATURDAY
The committee strongly objected to the granting of this licence on the grounds of litter and the noise and disturbance it is likely to create in what is a mainly residential area.
65. TO SET UP A SUB-COMMITTEE TO DECIDE UPON THE DETAILED PROPOSALS FOR THE FORMATION OF A TRUST TO LOOK AFTER THE SPORTSFIELD (to be presented to the Council meeting in January)
It was agreed to set up the subcommittee with Cllrs Bell, Lamont and Willmott willing to serve.
The clerk would circulate all councillors to see if any others wished to serve.

66. GRANTS, LICENCES AND SUBSCRIPTIONS
i) Sue Ryder Nettlebed Hospice – deferred to next meeting
ii) Oxford Association for the Blind – deferred to next meeting
67. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Bell Lane corner
ii) Vehicle Activated Devices
iii) Pedestrian Crossing outside Morland House, London Road.
iv) Extra double yellow lines along Church Road.
v) Weight Restriction in the village

These items to be discussed at the Traffic and Roads Advisory Committee 26th
November
68. FINANCIAL MANAGEMENT
a) A completed copy of reconciled bank statement was signed by the Chairman & RFO
Budget to the end of October 2014 was discussed.
b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 24th November 2014 will be as follows:
Community £3,401.02
Tracker £149,910.55
Treasury £60,632.69

69. SCHEDULE OF PAYMENTS AUTHORISED
Cheque no. Payee Payment details Amount
Cheques paid
106040 Playdale Playgrounds 50% deposit – Cullum Rd rec 2,881.56
106045 I Roberts Electricity for 2013 Xmas Tree 20.00
105992-6001-05 GM/SW/JF/OCC/AR/HMR&C Oct sal/wages/pen/PAYE/NICs 3,755.20
Total £6,656.76
Cheques to Pay
106032 AW Mobbs & Co Limited Shingle for Memorial Garden path 154.50
106033 Fenland Leisure Products Swing Shackles 11.60
106034 Grzegorz Zasuwa Window Cleaning 5.00
106035 Trinder & Son Safety Test Appliances 80.00
106036 D. Lamont Refreshments for WPS pupils 11.20
106037 R. Taylor Landscapes Rebuilt damaged wall FCR patio 270.00
106038 The Merry Bells Hall Hire 360.00
106039 WPSFMC Outstanding balance 2013/14 2,600.07
106041 Mainstream Digital Tel charges Oct 1.52
106042 Lyreco UK Ltd Stationery, office equipment 106.90
106043 Green Scythe Ltd Recs. Oct Cut 228.00
106044 Berinsfield Community Business Verges October 608.33
106046 Berinsfield Community Business FCR Patio, weeding Cullum Rd 210.00
106047 Playdale Playgrounds Cullum Rd Rec final amount 2,881.56
106048 SLCC Clerk’s manual 82.80
GM/SW/JF/AR/OCC//HMR&C Sept sal/wages/pen/PAYE/NICs 3,900.00
Total £11,511.48

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 3,930.00
Treasury Bill Interest 23.68
Tracker Interest 18.62
Total £3,972.30
70. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
i) The Haseleys – October 2014*
ii) Little Milton Newsletter – October 2014*
iii) Great Milton Bulletin – November 2014*
iv) URC Newsletter November 2014*
v) Holton, Waterperry & Waterstock News – November 2014*
vi) Thank You from South and Vale Carers for grant aid
vii) ORCC – Annual Review 2013-2014
viii) Clerks and Councils Direct – November 2014
ix) CPRE – ‘Countryside Voice’ & ’Fieldwork’ – Winter 2014
x) CPRE, Oxfordshire – ‘Oxfordshire Voice’ – Autumn 2014
xi) Open Spaces Society – ‘Open Space’ – Autumn 2014
xii) Oxford Brookes Residents’ meeting – 21.10.14 – minutes
* On display in Parish Office

71. DATE OF NEXT MEETING – 15th December – Noted

/by

Planning Committee Minutes Wednesday 12th November 2014

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD IN THE PARISH OFFICE ON WEDNESDAY 12th NOVEMBER 2014

PRESENT: Cllrs G Stephens (Chairman), C Dalton, A Davies, A Knapp

OFFICER: The assistant clerk

ALSO PRESENT: None

 
45. APOLOGIES FOR ABSENCE – Cllrs E Bailey, J Coveley, D Lamont & E Stacey

 
46. DECLARATIONS OF INTEREST – None

 
47. MINUTES OF THE PREVIOUS MEETING HELD ON 8TH OCTOBER 2014 circulated previously were signed as a correct and accurate record.

 
48. UPDATE ON MEETING HELD ON 8TH OCTOBER 2014 – None

 
49. AMENDMENTS TO PREVIOUS APPLICATIONS
i) P14/S2852/HH (Other) Land adjacent to 8 Anson Close. Erection of single two bay garage with integral tool store. (As amended by revised plan received on 06 October 2014 revising site boundary). – Recommendation at last meeting was no strong views and the amendment is minor, so the clerk returned the amendment form as the return date was 22nd October. Noted

 

50. NEW PLANNING APPLICATIONS

i) P14/S3131/FUL Asda Superstore London Road Erection of a single storey extension to the East elevation and alterations to existing car parking spaces. No strong views

 
ii) P14/S3070/FUL (Minor) ‘Home Shopping’ van loading canopy, extension to provide a
‘Home Shopping’ pod and relocation of existing smoking shelter, trolley shelter and
compactor. Comments on SODC Website: Local Highway Authority – no objections, McKenna Plant hire – see paper copy with application, Food Safety – no objections.
Recommend Refusal
Reasons:
1. Restricted access – in particular for neighbour McKenna Plant Hire HGVs
2. Pedestrian safety

 
iii) P14/S3314/HH (Householder)(Other) 29 Windmill Lane Single storey rear extension to form sun room. Recommend Approval

.

51. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P14/S2682/HH (Other) 22 Ladder Hill Erection of a single storey side extension
No Strong Views GRANTED 07.10.14

ii) P14/S2674/HH (Householder) (Other) 1 Crown Road Demolition of existing garage and construct single storey kitchen and utility room. Side extension to provide porch and linked to utility room. Internal alterations. No Strong Views GRANTED 21.10.14

iii) P14/S2807/HH (Householder) (Other) 20 Ladder Hill Wheatley Erection of a single storey side extension and front porch. Recommend Refusal GRANTED 21.10.14

iv) P14/S2941/HH (Householder)(Other) 3 Orchard Close Erection of a front
extension and porch. Recommend Approval GRANTED 24.10.14

v) P14/S2852/HH (Other) Land adjacent to 8 Anson Close Erection of single two bay garage with integral tool store. No Strong Views GRANTED 28.10.14

vi) P14/S2874/HH (Other) 33 Crown Road Construction of free standing garage
No Strong Views – GRANTED 30.10.14

 
52. CORRESPONDENCE – None

 
53. DATE OF NEXT MEETING – WEDNESDAY 10TH DECEMBER – NOTED
Apologies from Cllrs C Dalton, A Davies, A Knapp
The meeting closed at 8pm

/by

Traffic and Roads Advisory Committee Wednesday 15th October 2014

,

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE TRAFFIC AND ROADS ADVISORY COMMITTEE (TRAC) OF THE PARISH COUNCIL HELD ON WEDNESDAY 15th OCTOBER 2014 IN THE MERRY BELLS HALL AT 7.30 PM

PRESENT: Councillors: R J Reilly (Chairman), A Davies, D Lamont, G Birks, J Coveley (from 7.45pm), & J.Carr

Officer: The Clerk

Also present: 4 members of the public

21.  APOLOGIES FOR ABSENCE had been received from Cllrs Bailey, Dalton and Bell

22. DECLARATIONS OF INTEREST- None

23. MINUTES OF THE MEETING OF 3rd SEPTEMBER 2014 which had been circulated previously were signed as a correct and accurate record

24.  UPDATE ON MINUTES

i)        Minute 15(i) – Footway around the Roundhouse and new entrance in to recreation ground. The yellow line had still not been replaced. The contract for the new entrance had been awarded. But no start date had been announced.

ii)        Minute 15(ii) – Vehicle speed and Volume measurement. It was understood that these had been carried out and the result were awaited. There was disquiet over the locations of where the measurements had been taken which were not where the Parish Council had requested them.. The feeling was that where the measurements had been taken would give a false measure of the actual speed achieved by the vehicles and this was a deliberate attempt by the Highways department to show that speed was not an issue.. The clerk to write to the Area Steward asking for the location of the measuring devices and the rationale of those locations.

iii)        Minute 15(iii) – Use of TVP’s Speed Indicator Device. It was not intended to use the device again

iv)        Minute 15(iv) – Land by old toilet block. No plans had been received from Mr Francis. The clerk to follow up.

25.  TO CONSIDER THE PROBLEM OF SPEEDING VEHICLES IN THE VILLAGE

Location and cost of Vehicle Activated Signs

Ladder Hill – one at the top facing south(up) and one by Kelham Hall Drive facing   north (down)

London Road – one east of Morland Close facing west and one by the Avenue facing east

Nearest lamppost numbers to be ascertained

26. PEDESTRIAN CROSSING AT JUNCTION OF STATION ROAD AND HIGH STREET.

The clerk had circulated a survey undertaken by Cllr Dalton at the junction between8.15am and 8.45am on two weekday mornings. Following the request to Mr Francis (OCC) his reply had been ‘I am happy to look at the feasibility of a crossing but again I regret that I will not be able to provide a price for the works’

It was suggested that Mr Francis make a site visit at the same time as he comes out to look at the zebra crossing outside Morland House.

27. TO CONSIDER THE SAFETY CONCERNS FOR PEDESTRIANS AT THE PARK HILL/LONDON ROAD PEDESTRIAN CROSSINGS

A site meeting was to be held with Mr Kirkwood and Mr Francis (OCC Highways)

28. TO CONSIDER ALTERATIONS TO THE BELL LANE /STATION ROAD JUNCTION

Mr Francis had written to the Parish Council saying that “Unfortunately it appears that I am no longer able to obtain quotations for works from Skanska without paying them for the time it takes them to carry out the walk & talk and then the time to formulate the quotation….. I am not able to fund this” Cllr Lamont had written back asking if there was any way that he would be able to indicate a rough ball park figure. Mr Francis had replied that having spoken to OCC’s commercial delivery manager, Skanska will now provide a quotation or Bell Lane

29. TO CONSIDER THE RESULT OF THE INFORMAL CONSULTATION THE PARISH COUNCIL CARRIED OUT WITH RESIDENTS ON CHURCH ROAD RE THE EXTENSION OF THE YELLOW LINES ON THE SOUTH SIDED BETWEEN FRIDAY LANE AND HOLLOWAY ROAD

Given the responses, if the County Council went to formal consultation and objections were received then the matter would be referred to the cabinet for a final decision.

Agreed that this be taken to full council for a decision on whether to go ahead and ask for the lines to be installed.

30. TO CONSIDER REQUESTING A DISABLED PARKING SPACE OUTSIDE THE  CO-OP PHARMACY ON THE HIGH STREET

Cllr Carr pointed out that a number of residents had complained that there was no ‘Disabled Parking’ space in the vicinity of the Co-op pharmacy on the High Street. It was agreed that Councillors would look for a suitable location and come back to the next TRAC Committee.
I bought treatment on https://www.pulidodentalcare.com/procedures/medecines.html only twice, but I will definitely come back there again. I like that there is a pharmacist I can talk to to get professional advice on how to use this or that drug. It was also nice to get a 20% discount after my first purchase. That was the first time I managed to buy my medication at such a low price.

31. TO CONSIDER CORRESPONDENCE ON BEHALF OF A HIGH STREET RESIDENT RE  DAMAGE TO PROPERTY CAUSED BY VEHICLES TURNING RIGHT INTO THE HIGH STREET FROM STATION ROAD

An e-mail from the owner of a High Street house was read out. The house had been struck twice in 2014 by lorries turning right from Station Road in to the High Street. The e-mail suggested that the cycle racks and build out outside Taylors be removed and/or vehicle be encouraged to use Farm Close Road/Beech Road/Jackies Lane/Roman Road/Leyshon Road//Ambrose Rise to get to London Road.

The committee whilst sympathising with the owner it was not prepared to remove the build out as it was a pedestrian safety measure or send vehicles, especially lorries, along the route suggested as this has roads at least as difficult as the High Street.

32. TO CONSIDER A FORMAL REQUEST TO OXFORDSHIRE COUNTY COUNCIL (HIGHWAYS) TO REVIEW THE EXISTING TRAFFIC MEASURES ON LADDER HILL.

After a discussion on the matter it was decided not to proceed with such a request at this moment in time.

33.  DATE OF NEXT MEETING – Wednesday 26th November 2014

/by

Finance and General Purposes Committee Monday 20th October 2014

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 20th OCTOBER 2014 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: P Willmott (Chair), G Stephens, R Bell, D Lamont, J Carr &

S. Coleridge

OFFICER THE CLERK: Gareth Morris

Also present: Cllr A Davis for item 6 (minute 40)

35.  APOLOGIES FOR ABSENCE had been received from Cllr R Old.

36. DECLARATIONS OF INTEREST – None

37.  MINUTES OF THE PREVIOUS MEETING HELD 22nd SEPTEMBER 2014 which had been circulated previously were signed as a correct and accurate record with the following corrections:

Minute 19- second line -change ‘They’ to ‘The’

Minute 26(ii) – second line – Add ‘Road’ after ‘London’.

38. UPDATE ON ITEMS FROM THE MINUTES 22ND SEPTEMBER 2014

i) Minute 6(i) New entrance in to Church Road Recreation ground. Hall Construction had accepted the contract for the work. No start date had been agreed.

ii) Minute 22(vii) Refurbishment of War Memorial and Memorial Gardens. The   cleaning of the Memorial had been completed but not the repainting of the lettering.

Cllr Lamont along with Cllr Stephens & Reilly had laid 2 tons of chippings (cost £160) along the footpaths. They were given excellent help from 6 students from Wheatley Park School as part of their ‘Big Learning Day’.

iii) Minute 22(ix) Playground Inspection – the shackles for the swings had been purchased and fixed.

iv) Minute 24 Replacement Equipment in Cullum Road Recreation Ground. Playdale had provided a quote for £4,802. The clerk had discussed with the representative that there would be no need for toilet facilities and to keep the site secure overnight Harris Fencing could be put across the public entrances.

v) Minute 28 State of the Gutters across the village

SODC had written saying that their ‘The Big Clean Up’ would be visiting the village. The letter was rather confusing as to what exactly would be included. Cllr Carr to take the matter up with the Waste Team. The Committee suggested that the High Street, Ladder Hill, Old Road and Acremead Road

39. TO FORMULATE A VILLAGE EMERGENCY PLAN

Cllr Davies was present and spoke to her draft Emergency Plan which was circulated to the committee.

She emphasised that input would be needed from other Parish Councillors and residents on ‘useful’ people, locations and suppliers. She suggested that a small working party be set up to add details. Cllr Lamont and Stephens agreed to help.

Cllr Davies was thanked for the hard work she had put into the draft plan.

The Clerk would now circulate the draft plan to all councillors and ask Holton Parish Council (via their Clerk, Sonia Barter) if they wish to be part of Wheatley’s plan.

40. TO CONSIDER A REVISED BUDGET FOR 2014-15 AND THE 2015-2016 BUDGET

(i) Revised 2014-15 budget

Following discussion on the revised budget it was agreed that:

  • ‘Tree Work should be kept at £4,000
  • ‘Street Furniture’ to include £4,000 for new notice boards.
    • ‘Footpaths’ – to include £20,000 cost of new entrance into Church Road  Recreation Ground

(ii) 2015-2016 budget

Suggestions for changes were

  • Rent for office needs to be checked
  • Tree Work to be kept at £,4000
  • £2,000 to be added for update of Information Booklet. Clerk to check previous booklet cost.
  • £2,000 provision made for recharge to SODC for Parish Council elections
  • It was likely that Council Tax Reimbursement from SODC would go down next year
  • Refund form OCC for verges would be reduced by 50%

The Clerk reported that even if the precept was increased there would be a decrease in the Parish Council’s balances both in this financial year and the next.

41.  TO CONSIDER THE AUDIO/VIDEO RECORDING BY THE PARISH COUNCIL OF PARISH COUNCIL MEETINGS

Cllr Lamont proposed and Cllr Coleridge seconded that Cllrs Willmott and Stephens investigate the feasibility the Parish Council making audio recordings of Parish Council meetings. This was AGREED

42. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION

Nothing had been received from the County Council

Cllr Willmott reported that he believed that Joan Mortars (Headteacher at the Primary Academy) had asked M. Watts (Grounds Contractor) to quote for regular maintenance of ¼ of the field and for 1 cut per year for the rest of the field including the football pitch.

43.  CLERK UPDATE

i) Christmas Tree and Lights – AGREED

ii) OALC Training – “Being Good Employer” – 12th November 2014 – £65. AGREED that Cllr Lamont would attend

iii) Oxford Brookes and the Residents’ Associations Meeting – 21st Oct – 6.30pm –   Cllr Bell would be attending

iv) SODC Town and Parish Forum – Wednesday 12th Nov @ 6.00pm – Crowmarsh

AGREED that Cllr Lamont and Cllr Stephens or Willmott would attend

v) The Clerk reported that the lower part of Holloway Road would be closed for gas main works from 11th November for up to 6 weeks

44. To seek approval for the establishment of a joint working party to include the PC and the Wheatley British Legion to monitor and recommend improvements to the maintenance of the memorial gardenS

Cllr Stephens proposed and Cllr Lamont seconded that the working party be established. This was AGREED

Cllrs Lamont, Coleridge and Bell agreed to be the Parish Council representatives

45.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Royal British Legion – Wreath – £40 – AGREED

ii) South and Vale Carers – request for grant (£200 213-14) – (supports 8 carers from the village) Cllr Carr proposed and Cllr Stephens seconded that the amount be raised to £250. – AGREED

46. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE

i) Bell Lane corner – still awaiting costings.

ii) Vehicle Activated Devices – exact locations eg lamp post numbers to be decided

iii) Pedestrian Crossing outside Morland House, London Road.  Meeting with Anthony Kirkwood and Mark Francis (both OCC Highways) had yet to be arranged..

iv) Extra double yellow lines along Church Road. – has been referred to Full  Council on 3rd November.

v) SODC – Civil Parking Enforcement – response by 31st October.

The Clerk read out objections from 3 residents of High Street to the possibility  of parking enforcement in the High Street. An objection from Cllr Davies to the decision to support SODC in parking enforcement being taken by Finance and General Purposes Committee and not full council was noted.

SODC had asked for suggestions for roads that would benefit from better enforcement. The clerk to reply with all of High Street, Church Road, Crown Square, Littleworth Road, Station Road, Old London Road and Crown Road

vi) Collision between house and HGV in High St – the clerk had contacted OCC Trading Standards and they would write back with advice.

9.30pm Cllr Stephens proposed that Standing orders be suspended for 20 minutes so the Agenda could be finished. Cllr Carr seconded. AGREED.

47.  FINANCIAL MANAGEMENT

A copy of reconciled bank statement was signed by the Chairman  & RFO

Budget to the end of September 2014 – taken under Item 5 (Minute 40)

b) Balances

After the cheques below have been paid the balances on the council’s   accounts as at

20th October 2014 will be as follows:             Community      £2,047.29

Tracker             £161,891.93

Treasury           £60,651.31

48.                            SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105993 OALC Training Course 84.00
105997 CPRE 2014-2015 Subscription 36.00
105998 Wheatley Park School Grant Aid Prizegiving 200.00
105999 The Post Office Stamps 292.00
106016 OALC Training Course 78.00
106000 St Mary’s Church Grant Aid 500.00
d/d Barclays Bank Bank Charges 13/8 – 14/9 40.13
105992-6001-05 GM/SW/JF/OCC/AR/HMR&C Sept sal/wages/pen/PAYE/NICs 3,736.77
Total £4,888.90
Cheques to Pay
106007 Berinsfield Community Business Verges – September 608.33
106008 Anker International Black rubbish bags 124.80
106009 Online Playgrounds Shackles for swings 30.20
106010 The Merry Bells Office Rent 25/9 -24/12 1,107.55
106011 J Watson Oct/Nov newsletter 680.00
106012 Lyreco Copier paper etc 48.84
106013 Mainstream Digital Ltd Phone book entry/linerental/calls 76.72
106014 Parchment Printers Ltd Oct/Nov Newsletter 1,484.90
106015 Southern Electric Electricity 05.07-06.10 78.85
106017 Swift Digital Services Copies(14/7-13/10)Support 14-15 213.04
106018 Clair Logic Support for computer 84.00
106019 C Sprent Tags for newsletter bags 3.00
106020 Green Scythe Oct cut of recs 228.00
GM/SW/JF/AR/OCC//HMR&C Sept sal/wages/pen/PAYE/NICs 3,800.00
Total £8,568.23

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 4,408.29
Treasury Bill Interest 23.68
VAT refund 323.99
Allotment’s 120.00
Newsletter Subscriptions 30.00
Total £4,905.96

49. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – October 2014*

ii)        Little Milton Newsletter – October 2014*

iii)        Great Milton Bulletin – October 2014*

iv)        URC Newsletter October 2014*

v)        Holton, Waterperry & Waterstock News – September & October 2014*

vi)        Tiddington with Albury &Milton Common –Oct/Nov 2014*

vii)        Wheatley/Chalgrove Neighbourhood Policing August 2014*

viii)        TVP Neighbourhood Newsletter September 2014*

ix)        Tree  Council’s ‘Tree News’ Autumn/Winter 2014*

* On display in Parish Office

50.  DATE OF NEXT MEETING – 24th November – NOTED

51. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Stephens proposed and Cllr Carr seconded:

that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters

This was AGREED nem con

The meeting closed at 9.50pm at the conclusion of the Confidential Item

WHEATLEY PARISH COUNCIL

Finance and General Purposes Committee – Confidential Agenda Monday 20th October 2014

51.  RESOLUTION TO EXCLUDE THE PUBLIC

To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters

52.    MINUTES OF THE CONFIDENTIAL SESSION HELD ON 22nd SEPTEMBER 2014 which had been circulated previously were signed as a correct and accurate record,

53.   UPDATE FROM THE CONFIDENTIAL SESSION HELD ON 22ND SEPTEMBER. – None

/by

Planning Committee Minutes Wednesday 8th October 2014

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD IN THE PARISH OFFICE ON WEDNESDAY 8th OCTOBER 2014

PRESENT: Cllrs G Stephens (Chairman), E Bailey J Coveley, C Dalton, A Knapp, D Lamont & E Stacey (from 7.40pm)

OFFICER: The clerk and assistant clerk

ALSO PRESENT:   None

36.  APOLOGIES FOR ABSENCE – Cllr A Davies

37.  DECLARATIONS OF INTEREST – Cllr Lamont re 8 Anson Close

38.   MINUTES OF THE PREVIOUS MEETING HELD ON 10TH SEPTEMBER 2014 circulated previously were signed as a correct and accurate record.

39.  UPDATE ON MEETING HELD ON 10TH SEPTEMBER 2014

Cllr Stephens reported telephone contact from the property owner of 20 Ladder Hill (see minutes 32 iii) regarding the issues with drainage and the effect of this on a neighbouring property. Cllr Stephens has offered to mediate between neighbours in pursuit of a resolution to the on-going drainage matter.

40.  AMENDMENTS TO PREVIOUS APPLICATIONS

P14/S2674/HH (Householder) (Other) 1 Crown Road Demolition of existing garage and construct single storey kitchen and utility room. Side extension to provide porch and linked to utility room. Internal alterations (as amended by plans showing rendered exterior in place of cladding as shown on drawing received 1 October 2014). Noted

41.  NEW PLANNING APPLICATIONS

i) P14/S2881/FUL (Minor) 29 Acremead Road Demolition of existing dwelling. Erection of a new three-bedroom dwelling with attached garage. 7.40 Cllr Stacey arrived.

Comments: Countryside Officer – low risk of impacts on protected species, from members of the public on the SODC website – paper copies with application paperwork

Recommend Refusal

Reasons:

1. Unneighbourly – overlooks neighbour’s property

2. Inappropriate materials and design – out of character with existing bungalow properties

3. Insufficient car parking space.

4. There is concern about further encroachment over the boundary with the footpath.

If this application goes to the SODC Planning Committee then a representative from Wheatley Parish Council will attend.

ii)          P14/S2874/HH 33 Crown Road Construction of free standing garage.

Comments: County Archaeological Services (SODC) – No objections, Conservation Officer (South) – No objections. No strong views

iii)          P14/S2852/HH (Other) Land adjacent to 8 Anson Close Erection of single two bay garage with integral tool store. Comments: from a member of the public on the SODC website – paper copy with application paperwork. No strong views

iv)          P14/S2941/HH (Householder)(Other) 3 Orchard Close Erection of a front extension and porch. Recommend approval

v)          P14/S2972/FUL (Full Application) 27 to 29 Littleworth Road Demolition of two semi-detached houses and the erection of two semi-detached replacement dwellings. Recommend approval

vi)          P14/S3131/FUL Asda Superstore London Road Erection of a single storey extension to the East elevation and alterations to existing car parking spaces. Defer to next meeting

42.  PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P14/S2209/HH 21 Windmill Lane Application seeking planning permission for part

demolition and removal of roof; raising of roof level with two storey front and single

storey rear extensions together with internal and external alterations. No strong views

GRANTED 11.09.14

ii) P14/S2049/FUL (Full Application)(Minor) 73 Church Road Amendment No. 1

dated 14th August 2014 Demolition of existing three bedroomed dwelling. Erection

of 3 no. two and one half storey three bedroomed terraced townhouses. Provision of

6 no. off street parking spaces. Provision of 6 no. enclosed bin stores. (As amended

by revised floor and elevation plans received on 14 August 2014 showing pitched

roof dormers to front and rear elevations and a reduction in the size of the Unit 2)

No objections GRANTED 11.09.14

iii) P14/S2346/A (Advertisement Consent) Asda Stores Ltd London Road Other Car park signage. No strong views – GRANTED 29.09.10

43. CORRESPONDENCE – None


44. DATE OF NEXT MEETING – Wednesday 12TH NOVEMBER – Noted

Apologies from Cllr Bailey

The meeting closed at   8.25pm

/by

Parish Council Meeting Monday 1st September 2014

,

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 1st SEPTEMBER 2014 IN THE MERRY BELLS HALL AT 7.30PM

PRESENT: Councillors: D Lamont (Chairman), J Reilly, G Birks, G Stephens, J Carr,

E Bailey, S Coleridge, C Dalton, A Davies, J Coveley, A Knapp and E Stacey

OFFICERS: Gareth Morris, Clerk to the Parish Council & Annette Richards, Assistant Clerk to the Parish Council

Also present: County Councillor Purse and 9 members of the public

41.   APOLOGIES FOR ABSENCE had been received from Cllrs R Bell, R Old & P Willmott

42.   DECLARATIONS OF INTEREST – NONE

43.   MINUTES of the meeting of the Meeting of the Parish Council meeting held on Monday 7th July circulated previously were signed as a correct and accurate record after the following amendments had been made:

Add Cllr J Carr to those present

Remove Cllr Coleridge from ‘apologies’

Minute 35 – Add ‘s’ to ‘option’ in 3rd line of the second paragraph.

44.  UPDATE from the meeting held on Monday 7th July 2014

i) Minute 29 – Neighbourhood Plan – The Chairman reported on a workshop he and the Vice-Chairman attended run by the ORCC at Yarnton and a meeting they and Cllr Stacey attended with the Thame Town Clerk and Thame town councillors.

ii) Minute 32 – Trac Advisory Committee – i), ii) iii) & iv) – see minute 49

iii) Minute 35 – Response to SODC’s Local Plan 2031. The Parish Council had written a  letter in reply to the consultation. It had also published a small leaflet that had been delivered to most of the households in Wheatley urging residents to look at the options put forward by SODC and write to them with their views.

iv) Minute 36 – SODC Community Governance changes – SODC had approved the new boundary change between Wheatley and Holton. The changes would come in to force before the elections in 2015.The Parish Clerk of Holton had written to Wheatley ‘congratulating’ them on the new boundary and pointing out the new responsibilities Wheatley Parish would have.

45. THE MINUTES of the meetings of the Planning Committee held on the dates below were received:.

i) Wednesday 9th July 2014 – circulated previously

ii) Wednesday 20th August 2014– circulated with this Agenda

46. THE MINUTES of the meeting of the F&GP Committee meeting held on Monday 21st July 2014 were received.

Minute 6 Report on site meeting at Park Hill Roundabout

Unfortunately the motion passed at that meeting had not been included on the Agenda of the Parish Council. The following motion was proposed by Cllr Birks and seconded by Cllr Dalton. “This Parish Council recommends that the pedestrian crossing outside Morland House be moved to the east of the Morland House entrance. OCC and Oxford Brookes to be urged to fund this as part of their review of the overall scheme. Funding details to be delegated to the Finance and General Purposes Committee”

The motion was Agreed by 9 votes in favour and one Against and no abstentions.

47.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

i) To receive and sign the notice from Oxfordshire County Council giving notice that the

Joint User Agreement shall expire on 31st August 2015. AGREED

ii) New lease for the Rugby Club. It seemed that to produce a formal lease for a large number of years would involve substantial cost in solicitor’s fees. Therefore the RFU had been sent a copy of the Parish Council’s minute 97 (06.01.14) which stated that the Parish Council ‘allow the Rugby Club 25 years use of the land.’

For the future a charitable trust could be formed that managed and administer the fields. Clubs would become members of the trust and might be granted a long term lease of the playing fields at Holton for a peppercorn rent.

48.    TO DECIDE WHETHER OR NOT TO PROCEED WITH THE DEVELOPMENT OF A

NEIGHBOURHOOD PLAN

Following a brief discussion Cllr Birks proposed and Cllr Carr seconded that “This Parish Council does not undertake a Neighbourhood Plan at this time”

The motion was AGREED by 7 votes in favour, 2 votes against and 3 abstentions.

8.40pm The Chairman declared the council out of session

County Cllr Anne Purse – suggested that the Parish Council should investigate whether there was a 20 mph limit or 20 mph zone in the High Street. There seems to have been some confusion at the time of implementation.

She was in touch with the County Council re the zebra crossing at Morland House.

District Cllr Carr – Civil Parking – OCC would not implement a scheme unless the City, SODC and the Vale agree with the scheme. It was estimated to cost between £125,000 and £220,000 to implement.

Mr Newton – believed, that despite what had been said, there were those in the village that had the skills and experience.

Mr Gregory – suggested that the council ask PCSO Cooney to ask Chris Hulme (TVP Traffic Management) for information re the 20mph limit/zone. He was also aware of a parking survey being undertaken by SODC.

Mr Bettess Wheatley Flood Committee – suggested that a letter be sent to Mr Greaves (Castle Hill Farm) thanking him on behalf of the village for allowing a storage area to be built on his land to alleviate possible flooding to the east end of the village. Also to put a ‘thank you’ note in the newsletter. He was having discussions with the County Council re the possibility of the Parish Council having the power to close roads in the event of flooding.

9.15pm The Chairman declared the Council back in session

49.    TO RECEIVE A REPORT ON THE SITE MEETING ON STATION ROAD WITH OCC HIGHWAYS ENGINEER MARK FRANCIS

Pedestrian Crossing by the Co-op – Mr Francis pointed that there was only one location that was possible (outside the bungalow below the co-op) and that could lead to difficulties for mobility scooters and in his view, given the number of entrances, could lead to more hazards than without a crossing.

Bell Lane/Station Road junction – Councillors insisted that they still wanted the corner to be altered. Mr Francis would produce a drawing and send it to the Parish Council.

Land by the old toilet block.- Mr Francis (OCC) would produce a plan    reshaping the corner so it would be easier for vehicles to reverse out.

50.       TO REPORT ON PROGRESS ON THE PARISH COUNCIL’S APPLICATION TO REGISTER THE LITTLEWORTH ROAD FIELD AS A VILLAGE GREEN

There had been no reply from the County Council to the Parish Council’s letter.

.

51.       TO RECEIVE A REPORT FROM THE FLOODING COMMITTEE

The Parish Council AGREED to write to Mr Greaves (Castle Hill Farm) thanking him for allowing a flood water storage area to be built on his land and to put a ‘thank-you’ into the newsletter.

It was further agreed to contact Mr Hunt (OCC) and ask for information re granting the power to the Parish Council to close flooded roads.

The Parish Council thanked Mr Bettess for the work he was undertaking on behalf of the Parish Council.

52.       TO CONSIDER THE SAFETY CONCERNS FOR PEDESTRIANS AT THE PARK HILL/LONDON ROAD PEDESTRIAN CROSSINGS

See Minute 46

53.       REPORTS FROM OUTSIDE BODIES

i) The Merry Bells Management Committee – Tenders had been requested to undertake a structural survey

ii) The Howe Trust – no report

iii) Thames Valley Police – report from PCSO Cooney: between 1.7.2014 & 29.8.2014 there had been 132 calls from residents of Wheatley.

Traffic related 43; Shoplifting 6; Miscellaneous 64; Theft from vehicle 3; Anti-social behaviour 3; Theft 2; Domestic 5; Public order 2; Burglary 1; Assault 3.

54.    CALENDAR OF MEETINGS – NOTED

i)   TRAC Committee – Wednesday 3rd September 2014 – 7.30pm

ii)   Planning Committee  – Wednesday 10th September 2014  2014 – 7.30pm

iii)   F&GP Committee Monday 22nd September 2014 – 7.30pm

iv)   Planning Committee – Wednesday 8th October  2014  – 7.30pm

v)   F&GP Committee – Monday 20th October2014 – 7.30pm

iv) Parish Council Meeting – Monday 3rd November 2014 – 7.30 pm

The meeting closed at 9.20pm

/by

Finance and General Purposes Committee Monday 22nd September

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 22ND SEPTEMBER 2014 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: P Willmott (Chair), G Stephens, R Bell, D Lamont, R Old,      G Birks (until 9.10pm) & R J Reilly

OFFICER THE CLERK: Gareth Morris

15.  APOLOGIES FOR ABSENCE had been received from Cllrs Carr and Coleridge

16. DECLARATIONS OF INTEREST – Cllr Willmott as an officer in the Wheatley    Rugby Club declared an interest in item 11(iv)

17.  MINUTES OF THE PREVIOUS MEETING HELD 21st JULY 2014 which had been circulated previously were signed as a correct and accurate record

18. UPDATE ON ITEMS FROM THE MINUTES 21st JULY 2014

i) Minute 6(i) New entrance in to Church Road Recreation ground – Two tenders had  been received, out of the three requested. These would be looked at in the Confidential Session of the Agenda

19.  TO RECEIVE THE REPORT FROM EXTERNAL AUDITOR ON 2013-2014 ACCOUNTS – The committee noted that the External Auditor had no matters of concern.

20. FORMULATION OF A VILLAGE EMERGENCY PLAN

Councillors were reminded that Mr Roger Bettess had contacted the County Council over the possibility of the Parish Council having the power to close roads affected by flooding. The advice had been that it was possible but that it should form part of the village’s emergency plan.

Some time ago, Cllr Davies had volunteered to head up the formulation of a village plan aided by other councillors. The clerk was asked to contact Cllr Davies and remind her of the offer.

Salt requirement for winter 2014 – the county council again was offering parishes a free one ton bag of road grit for them to use on the roads (OCC would do one fill of the grit bins.). A discussion followed on the merits and practicalities of the Parish taking up the offer (it hadn’t in the previous two years).

Cllr Stephens proposed and Cllr Birks seconded that the Parish Council does not take up the County Council’s offer of a free ton bag of salt/grit as the Parish had nowhere to store it. Agreed by 4 votes to 1 with 2 abstentions.

21. TO RECOMMEND TO FULL COUNCIL THAT STANDING ORDER 73 IS  REVISED TO READ:

“The Clerk shall afford to the press reasonable facilities for making their report of any proceedings at which they are entitled to be present. A person may not orally report or comment about a meeting as it takes place if he is present at the meeting of a Parish Council or its committees but otherwise may:

a) film photograph or make an audio recording of a meeting

b) use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later

c) report or comment on the proceedings in writing during or after a meeting or orally report or comment afterwards”

Cllr Lamont proposed and Cllr Reilly seconded that committee recommend the revision to full council – Agreed unanimously

“Recording of meetings” should be placed as an item on the next F&GP Agenda

22.  CLERK UPDATE

i) Appointment of Assistant Clerk – Annette Richards had taken up her position in August.

ii) Repairs to mower – These had now been completed

iii)  Farm Close Road patio wall – a resident had complained that the brickwork by the steps at the front of the patio had broken away. The clerk had agreed that had needed repair for some time and had asked Richard Taylor of Taylor Landscapes to look it. The cost would be £225 plus VAT. It was agreed to go ahead with the repair.

iv) The Openness of Local Government Bodies Regulations 2014

OALC Training 2nd October Didcot – £35 – Agreed that the Clerk and Assistant Clerk should attend.

v) OCC Traffic Order London Road Headington – 20.09.14 –The County council would be resurfacing London Road Headington starting on 2oth September.

vi) Request from Royal British Legion/Wheatley Society for permission to put a commemorative plaque on the War Memorial. This was granted. The committee would like a change in the wording to “2014 They are not forgotten”

vii) Refurbishment of the War Memorial – This would start on the 24th September.

viii) Budget for 2015-2016 – the clerk reminded councillors that the budget process for 2015-2016 should now begin. He would bring a draft revised budget for 2014-15 and a draft budget for 2015-2016 to the next meeting.

ix)  Playground Inspection – Zurich had completed their inspection. The only major issue was worn shackles on the swing in Church Road Recreation which should be replaced as soon as possible.

23. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION

A letter from OCC, Countryside Access, requesting confirmation that the land outlined on their map was the same as on the Parish Council’s original application.

The clerk to write back confirming that the land outlined was the same.

24. TO CONSIDER REPLACEMENT EQUIPMENT FOR THE SANDPIT IN CULLUM ROAD RECREATION GROUND

Given that the estimate from Proludic included a figure of £1,500 for ‘Poor Access’. Playdale Ltd had been asked to submit an estimate which was just short of £3,000. A site meeting had been held with a Playdale Representative, but the quote that came back was around £6,000. This was again was felt too much and the company had been asked to scale down the scheme. It was agreed that if the final estimate was under £5,000 then Playdale be asked to go ahead.

25.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) St Mary’s Church – grant for maintaining church and graveyard Section 214(6) LGA 1972 (2013-14 £500) – AGREED

ii) Wheatley Park School Prize Giving (2013-14 £200) – AGREED

iii) CPRE Subscription for 2014-15 – £36 (2013-14 £36) – AGREED

iv) Wheatley Rugby Club – request for grant to refurbish toilets at the pavilion – £5,000 – AGREED – Cllr Willmott having declared an interest in this item did not vote.

26. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE

i) Bell Lane corner – A number of Councillors had used the junction as marked out and felt that it was worth going for. The clerk to ask Mark Francis to draw up plans and costings.

ii) Vehicle Activated Devices – Cllrs Reilly and Davies had looked at possible locations and had suggested top of Ladder Hill and along London Road. This to be referred to TRAC.

A budget of £10,000 was proposed by Cllr Birks and seconded by Cllr Stephens. This was Agreed by 6 votes in favour with 1 against.

iii) Pedestrian Crossing outside Morland House, London Road. A group of residents had spent some time cutting back foliage on the flyover to give a clearer view of the crossing. Other low cost suggestions had been made to OCC. Cty Cllr Purse had added her voice to the move of the crossing as part of the promised review of the scheme promised by OCC & Brookes.

iv) Extra double yellow lines along Church Road. The clerk had written to eleven properties along Church Road that might be affected. Four replies had been received giving a mixed reception to the idea. It was agreed to send the replies to Mark Francis for a decision on whether the County would go ahead with the scheme

9.10pm – Cllr Birks left the meeting

v) SODC – Civil Parking Enforcement – response by 31st October.

SODC had sent a request asking the Parish Council whether or not it would support the introduction of civil parking enforcement (CPE) in South Oxfordshire

Cllr Reilly proposed and Cllr Bell proposed that the Parish Council support the   introduction of civil parking enforcement. Agreed by 5 votes to 0 with 1 abstention

27. TO CONSIDER AND MAKE COMMENTS ON THE REVIEW OF POLLING  DISTRICTS AND POLLING PLACES BEING UNDERTAKEN BY SODC.

AGREED that the Parish Council was happy with the Merry Bells Hall being used as the village’s polling. Size of hall and disabled access were satisfactory.

28.  TO REVIEW THE STATE OF THE GUTTERS ACROSS THE VILLAGE

It was agreed that the clerk write to SODC (Ian Robinson) and ask what the current procedure for the roads sweeper coming to the village.

29.  FINANCIAL MANAGEMENT

a) A  completed copy of reconciled bank statement was signed by the Chairman  & RFO

The  Budget to the end of August 2014 was discussed

b) Balances

After the cheques below have been paid the balances on the council’s  accounts as at

22nd September 2014 will be as follows:        Community      £298.85

Tracker            £120,500.93

Treasury           £60,609.01

30.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
d/d Bank charges 13.6.14 to13.07.14 17.88
105968 The Post Office Stamps 347.00
105969 SODC Dog bin emptying April-Sept 200.92
105963-967

105970-975

 GM/SW/JF/OCC/AR/HMR&C Aug&July sal/wages/pen/PAYE/NICs 3,560.68

3,921.32
Total £8,047.80
Cheques to Pay
105977 Grzegorz Zasuwa Window cleaning 5.00
105978 Kantara Ltd Domain name,email 2013-2016 556.80
105979 J Watson Aug-Sept newsletter 680.00
105980 Parchment Aug-Sept newsletter 1,484.90
105981 Mainstream Digital Tel calls July 2014 2.34
105982 Lyreco Paper and diary & calendar 44.32
105983 P Farrell, Abby Farm Repairs to mower 86.20
105984 Green Scythe Ltd Rec cutting July 2014 x 2 456.00
105984 Green Scythe Ltd Cullum Rd sandpit etc 1,656.00
105985 D Lamont Milage 2 trips to Sodc 30.52
105986 Berinsfield Community Business Verges cut July 608.33
105987 Lyreco Telephone, multiblock, wrist rest 99.00
105988 Berinsfield Community Business Aug cut verges + FCR Patio 674.33
105989 Stanton Hope Ltd Round Up weed killer 327.54
105990 BDO Ltd External Audit 480.00
105991 Thames Water Memorial Gardens 6.47
105994 Green Scythe Recs cutting Aug 228.80
105995 WPSFMC 3rd Quarter instalment 2,000.00
GM/SW/JF/AR/OCC//HMR&C Sept sal/wages/pen/PAYE/NICs 3,700.00
Total £13,126.55

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 6,015.00
Treasury Bill Interest 20.22
Allotment’s 10.00
Total £6,045.22

31. PUBLICATIONS & CORRESPONDENCE RECEIVED – NOTED

i)        The Haseleys – September 2014*

ii)        Little Milton Newsletter – August + September 2014*

iii)        Great Milton Bulletin – July & August 2014*

iv)        URC Newsletter September 2014*

v)        Holton, Waterperry & Waterstock News  August 2014*

vi)        Tiddington with Albury &Milton Common – Aug/Sept 2014*

vii)        Wheatley/Chalgrove Neighbourhood Policing August 2014*

viii)        Oxfordshire Playing Fields Association Summer 2014 newsletter*

ix)        CPRE Countryside Voice and Field Work Summer 2014*

x)        LCR (Local Council Review) Summer 2014*

xi)        TVP Neighbourhood Newsletter September 2014*

xii)        “trees” – Journal of the International Tree Foundation Sept. 2014*

* On display in Parish Office

32.  DATE OF NEXT MEETING – 20th October 2014 – Noted

33. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Reilly proposed and Cllr Lamont seconded “that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

Agreed unanimously

The meeting closed at 9.48pm at the conclusion of the Confidential Agenda

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