Traffic and Roads Advisory Committee 24th July 2013

,

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE TRAFFIC AND ROADS ADVISORY COMMITTEE (TRAC) OF THE PARISH COUNCIL HELD ON WEDNESDAY 24th JULY 2013 IN THE PARISH OFFICE AT 7.30 PM

PRESENT: Councillors: G Birks (Chairman), R J Reilly, J Carr, J Coveley & C Dalton

Officer, The Clerk

Also present: County Councillor Anne Purse

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM WAS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED

  1. 1. ELECTION OF CHAIRMAN

Cllr Birks was proposed by Cllr Dalton and seconded by Cllr Reilly

There being no other nominations Cllr Birks was elected Chairman of the Committee.

  1. 2. APOLOGIES FOR ABSENCE had been received from Cllrs Stacey and Bell

  1. 3. DECLARATIONS OF INTEREST – None

  1. 4. MINUTES OF THE MEETING OF 17TH APRIL 2013 – which had been circulated previously were signed as a correct and accurate record

  1. 5. UPDATE ON MINUTES

i)        Minute 5(i) – Pedestrian Safety measures in Church Road

Outcome of meeting with Highways and Arriva – The Clerk would arrange a meeting with Mark Francis of OCC Highways to confirm where the extra yellow lines would be.

ii)        Minute 7 – Footway around the Roundhouse

The Clerk had spoken to Mr Stenning(OCC Highways Area Steward) and Mr Stenning confirmed that the County would be going ahead with the scheme. He would be asking for the Parish’s money shortly

6.  PROPOSED CHANGE OF THE ENTRANCE TO THE WHEATLEY CAMPUS OF

BROOKES UNIVERSITY

The new entrance to the Brookes campus would be started I August. The first phase would deal with the new junction and road in to the school providing a new car and coach park. The Park Hill junction would also be redesigned, providing two new zebra crossings. The committee expressed strong discontent that these crossings were not light controlled, and that there was no crossing proposed for the top of Holloway.

The committee also confirmed the need  to protect the green banking and verges near the new junction so that the greensward did not become an unofficial parking area for Brookes students etc. Some kind of deterrent would be necessary eg bollards.

7. PEDESTRIAN CROSSING ON LADDER HILL/STATION ROAD NEAR THE CO-OP.

Cllr Dalton proposed and Cllr Birks seconded that the committee recommend to full council that this project  be the top priority of the Parish’s traffic safety measures

This was AGREED unanimously

Other items for this part of the village include to request that the 20mph limit  be taken up to Howe Close; dropped kerbs at the end of Farm Close Road (a specific disability request); and for the white road markings at the bottom of Station Road to be re- painted.

The tree which is obscuring the street light over the first build out going up the Hill should be cut back.

8.  TO CONSIDER ITEMS OF BUSINESS FOR FUTURE MEETINGS

The bollards at the east end of High Street which have been demolished by vehicles should be reinstated  with sturdier metal/concrete ones. The current state of affairs is dangerous.

9.  DATE OF NEXT MEETING – Wednesday 18th September 2013 at 7.30pm

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Planning Committee 14th August 2013

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 14th AUGUST 2013

PRESENT: Cllrs Coveley (in the Chair), Willmott, Stephens, Bailey, Dalton, Lamont & Reilly

OFFICER: The clerk

Also present: One member of the public

33. APOLOGIES FOR ABSENCE had been received from Cllrs Stacey & Knapp

34. DECLARATIONS OF INTEREST – None

35. MINUTES OF THE PREVIOUS MEETING HELD 10th July 2013 which had been circulated previously were signed as a correct and accurate record

36. UPDATE ON MEETING HELD ON 10th July 2013 – None

37. AMENDMENTS TO PREVIOUS APPLICATIONS

i) P13/S1961/HH (Householder) (Other) 52 Crown Road Removal of existing rear extension. Erection of a two storey rear extension, replacement roof to garage and new front porch. Recommend Approval + Amendment – For information only – NOTED

38.  NEW PLANNING APPLICATIONS

i)  P13/S2167/FUL (Full Application)(Minor) Land to North of Dymock  Market Gardens Removal of condition 7 of planning permission P87/N0607/O. The applicant was present and was given permission to address the meeting. Recommend Approval

ii) P13/S2105/FUL (Full Application)(Other) 14 Crown Road Change of  use of land to residential and erection of front porch. Recommend Approval

iii)  P13/S2223/HH (Householder)(Other) 19 Howe Close  Single storey front

extension to enlarge extant planning permission ref; P10/W1675 No Strong Views.

iv) P13/S2094/FUL (Full Application)(Minor) 94 Church Road Proposed  provision of 2 no. car parking spaces and a covered bicycle shelter

.No Strong Views

v) P13/S2092/FUL (Full Application) (Other) 94 Church Road Variation of condition 3 of planning permission P04/W1090 (Change of use of dwelling to a house of multiple occupancy for nursing staff).No Strong Views

vi) P13/S2291/FUL (Full Application)(Minor) 1 Farm Close Lane Erection of a dwelling (amendments to planning permission P11/W1675). Recommend Approval

vii) P13/S1866/HH (Householder) (Other) Postmill House 41 Windmill Lane replacement porch and associated alterations. Recommend Approval

viii) P13/S2390/HH (Householder)(Other) 117 Old Road Wheatley (in the parishes of Wheatley and Horspath) Extension to side and rear of existing house comprising mainly a single storey kitchen extension plus an additional bedroom at first floor above part of the new ground floor area. (Previous planning approval granted, ref P11/W2410 for single storey kitchen extension. This application is to add a bedroom on top.) Recommend Approval

ix) P13/S2483/HH(Householder)(Other) 24 Old London Road  Conversion of part of garage to living accommodation. No Strong Views

x) P13/S2460/HH(Householder) 17 Park Hill Proposed double and single storey rear and side extension, creation of basement room and creation of swimming pool No Strong Views

39.   SODC’s HOUSING ALLOCATION FOR LARGER VILLAGES

i) Report on Exhibition – A number of councillors had visited the exhibition and reported that there had been a steady flow of residents through it. A follow up event would take place on 10th October

ii) Housing needs Survey – ORCC would be organising the questionnaire and ‘ crunching’ the numbers but the Parish Council would need to distribute it along with a FREEPOST envelope. It was agreed that it should go out with the October/November newsletter. The clerk would liaise with Carol Sprent. But the Councillors should be prepared to divide the questionnaires and enveloped in to the different rounds.

40.  PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P13/S1533/HH (Householder)(Other) 12 & 13 Ambrose Rise Demolition of existing two detached garages. Erection of a pair of semidetached garages. Recommend Approval – GRANTED 10.07.13

ii) P13/S1201/LB (Listed Building Consent) (Other) 37 High Street

Repair existing chimneys. Recommend Approval – GRANTED 11.07.13

iii) P13/S1545/HH (Householder) (Other) 31 Old Road Removal of existing

conservatory. Proposed two single storey side extensions with adequate ridge hight for first floor accommodation and replace existing flat roof. Recommend Approval GRANTED 11.07.13

iv) P13/S1581/HH(Housholder)(Other) 17 Park Hill. Proposed double and single storey rear and side extensions and creation of basement room Recommend Approval – GRANTED 18.07.13

v) P13/S1813/HH (Householder) (Other) Hawkes Cottage 46 High Street Erection of a two storey rear extension with additional side dormer and roof light. Recommend Approval – GRANTED  05.08.13

vi) P13/S1924/LB (Listed Building consent) Hawkes Cottage 46 High Street Erection of a two storey rear extension with additional side dormer and roof light. Recommend Approval – GRANTED 05.08.13

vii) P13/S1800/HH (Householder)(Other) 62 Crown Road Demolition of  existing garage and single storey extension. Erection of new single storey rear extension. Recommend Approval – GRANTED 07.08.13

41.  CORRESPONDENCE – None

42. DATE OF NEXT MEETING – Wednesday 11th September 2013 – noted

Cllrs Willmott, Stephens and Lamont gave their apologies

The meeting closed at 8.30pm

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Planning Committee 10th July 2013

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 10th JULY 2013

PRESENT: Cllrs D Lamont (in the Chair), Willmott, Stephens, Bailey, Dalton, Reilly & Knapp

OFFICER: The clerk

Also present: District Cllr Bell

23. APOLOGIES FOR ABSENCE had been received from Cllr Coveley & Stacey

24. DECLARATIONS OF INTEREST – none

25. MINUTES OF THE PREVIOUS MEETING HELD 19th June 2013 which had been circulated previously were signed as a correct and accurate record

26. UPDATE ON MEETING HELD ON 19th June 2013 – None

27. AMENDMENTS TO PREVIOUS APPLICATIONS – None

28.  NEW PLANNING APPLICATIONS

i) P13 S1800/HH (Householder)(Other) 62 Crown Road Demolition of existing garage and single storey extension. Erection of new single storey rear extension. Recommend Approval

ii) P13/S1813/HH (Householder) (Other) Hawkes Cottage 46 High Street Erection of a two storey rear extension with additional side dormer and roof light. Recommend Approval

iii) P13/S1924/LB (Listed Building consent) Hawkes Cottage 46 High Street Erection of a two storey rear extension with additional side dormer and roof light – Recommend Approval

iv) P13/S1961/HH (Householder) (Other) 52 Crown Road Removal of existing rear extension. Erection of a two storey rear extension, replacement roof to garage and new front porch.

Recommend Approval. As this area has been badly affected by flooding in recent years the drive should be made of permeable material to prevent surface water from just running off across Crown Road

29.  SODC’s HOUSING ALLOCATION FOR LARGER VILLAGES

Mrs Guiver’s notes form 1st July had been circulated with the Agenda

The exhibition in the Merry Bells was confirmed for Tuesday 13th August from 2pm until 8pm

Mrs Guiver would be coming to the village to visit the sites at 10.00am on Monday 22nd July. Meet at the Parish Office.

30.  PLANNING DECISIONS AND NOTIFICATIONS – None

31.  CORRESPONDENCE – None

32. DATE OF NEXT MEETING – Wednesday 14th August 2013 – Noted

The meeting closed at 8.10pm

/by

Parish Council 1st July 2013

,

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 1st JULY 2013 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: J Reilly (Chairman), R Bell, C Dalton. E Bailey, G Stephens, J Carr, S Coleridge, P Willmott, R Old, G Birks & J Coveley

OFFICER: Gareth Morris, Clerk to the Parish Council

Also present: County Councillor Anne Purse, and 3 members of the public

In the absence of Cllr Stacey, Chairman of the Council, the Vice-Chairman, Cllr Reilly, took the chair for the duration of the meeting

31.  APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Lamont, Anderson & Knapp

32.   DECLARATIONS OF INTEREST – None

33.   MINUTES of the meeting of the Extra Ordinary Parish Council meeting held on Monday 17th    June 2013 which had been circulated with the Agenda were signed as a correct and accurate record with the following corrections:

Remove the 2nd ‘S Coleridge ‘ from and add ‘J Coveley’ to those present

34.  UPDATE from the meeting held on Monday 13th May 2013

i) OPEN FORUM –Land behind the Windmill – report on action taken and response from SODC. Cllr Bell reported that he had taken the matter up with the Enforcement officers at SODC who had paid a site visit. They had replied that they were “unable to establish a breach of planning control at this time.” It was agreed to keep the pressure up on the District Council by writing to them with evidence of breaches in their planning permission.

ii) MINUTE 17 – SODC’S Community Governance review. Cllr Reilly gave a verbal report on his and the Chairman’s visit to Holton Parish Council meeting informing them of Wheatley’s submission to the Consultation on the Community Governance Review.

The clerk reported that Wheatley’s suggestion re the Parish boundary had been submitted to SODC.

35. UPDATE from the meeting held on Monday 17th June 2013

The Internal Auditor’s report had been received and  was an item on the Agenda for this meeting. The Annual Return and supporting documents had been submitted to the External Auditor.

36.  THE MINUTES of the meeting of the Planning Committee held on:

Wednesday 19th June, which had been circulated with the Agenda, were received

37.  THE MINUTES of the meeting of the F&GP Committee meeting held on  Monday 17th June  were received

38.  TO RECEIVE AND NOTE THE REPORT OF THE INTERNAL AUDITOR, MR PHILLIP HOOD

The report of the Internal Auditor had been received and circulated to all councillors. The only recommendation was that next year a further explanatory note should be added to the financial statements in regard to the earmarked funds eg stating proposed commencement and completion of the project

Cllr Carr proposed and Cllr Dalton seconded that the Internal auditors report be received and approved. Agreed unanimously

39.  SODC’S HOUSING ALLOCATIONS PLANS FOR THE LARGER VILLAGES

Beryl Guiver, Planning Policy Officer, SODC had been invited to the meeting. She explained  her role and where the District Council was up to in setting their housing allocation plans. She said she wished to work with the Parish council in the period leading up to December 2013 when the allocation should be formalised.

She had organised a drop in session/exhibition in the Merry Bells Hall between 2pm and   8pm on Tuesday 13th August

Also she would like to see the sites chosen by the District Council for herself along with Parish Councillors. The clerk would check diaries.

She informed the council that new rules meant that on exception sites there could now be 25% ‘marketable’ housing leaving 75% social housing.

In a general housing development, 40% of the housing should be social housing with 20% of that 40% being for ‘local’ people.

It was agreed that this matter be now dealt with in the first instance by the Planning Committee.

Mrs Guiver was thanked for her attendance.

8.20pm The Chairman declared the council out of session

County Councillor Anne Purse

The Library Service would be holding a public meeting in the Merry Bells to discuss the option for Wheatley library. The likely shortfall would be £15,000, to be met either in cash or volunteers or a combination of both

The Holton Share Care funding is continuing.

It may be possible for parishes to join together and fund a gritting service during the winter months using a quad bike and trailer. More information would be available soon.

In connection with the new school transport funding arrangements she would like to know about anybody having had an accident along the cycle track by the A40. Having such a track might count against transport for students travelling to Wheatley Park School

Finally she has heard from Keith Stenning, OCC Highways that work is likely to start on the Roundhouse pavement in the near future.

District Cllr Roger Bell

A new Housing Allocation policy gives a tighter definition of ‘local’. There is an on-line consultation on the housing allocation.

8.52pm The Chairman declared the Council back in session

40.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

Cllr Willmott spoke to his report which had been circulated with the Agenda

The Rugby Club had received £4,000 from the RFU to refurbish part of the old pavilion.

The Joint User Agreement would run until at least August 2014.

The Committee were looking into the true costs of running the two fields and would be developing a business plan for the running of the fields.

Negotiating a new joint user agreement with Wheatley Park School was the next important step. To this end Cllr Birks spoke to her tabled paper giving the Parish Council’s case for seeking legal opinion.

Cllr Carr proposed and Cllr Stephens that the Parish Council goes ahead and asks for legal opinion along the line suggested by Cllr Birks. This was Agreed by 10 votes for with 0 against and 1 abstention

Cllr Willmott was given a vote of thanks for his hard work on this matter on behalf of the Parish Council.

41. TO CONSIDER THE USE OF SOCIAL MEDIA BY THE PARISH COUNCIL AND BY PARISH COUNCILLORS

Following discussion Cllr Dalton proposed and Cllr Stephens seconded that any further discussion on whether the Parish Council should adopt the use of social media be differed until the assistant to the clerk was appointed.

42.   TO RECEIVE A REPORT FROM THE ADVISORY GROUP ON THE YOUTH CAFÉ

The minutes of the last Advisory Group meeting had been circulated with the Agenda.

These were discussed.

43. TO CONSIDER A REQUEST TO THE DISTRICT COUNCIL FOR FUNDING FROM THEIR FUND FOR TOWN AND VILLAGE CENTRES

It was agreed to apply for funding for new noticeboards in the centre and the outskirts of the village.

44.   REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee – The gentlemen’s lavatories had been refurbished

ii)        The Howe Trust – Wild orchids had been spotted growing

iii)       The Park Sports Centre Joint User Group – No report

iv)       Thames Valley Police – No report

45.   CALENDAR OF MEETINGS – Noted

i)    Planning Committee  – Wednesday 10th July 2013 – 7.30pm

ii)    F&GP Committee Monday 15th July  2013 – 7.30pm

iii)    TRAC Meeting –Wednesday 24th July 2013– 7.30pm

iv)    Planning Committee – Wednesday 14th August 2013  – 7.30pm

v)    Parish Council Meeting – Monday 2nd September 2013– 7.30 pm

The meeting closed at 9.56pm

/by

Traffic and Roads Advisory Committee 17th April 2013

,

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE TRAFFIC AND ROADS ADVISORY COMMITTEE (TRAC) OF THE PARISH COUNCIL HELD ON WEDNESDAY 17TH APRIL 2013 IN THE PARISH OFFICE AT 7.30 PM

PRESENT: Councillors: G Birks (Chairman), R J Reilly, E Bailey& C Dalton

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM WAS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. CLLR BAILEY DECLARED AN INTEREST IN ITEM 7

  1. 1. ELECTION OF CHAIRMAN – Cllr Birks was proposed by Cllr Reilly and seconded by Cllr Dalton. As there were no further nominations Cllr Birks was duly elected

2.   APOLOGIES FOR ABSENCE had been received from Cllrs Anderson, Bell, Carr Coveley and Stacey

3.  DECLARATIONS OF INTEREST – Cllr Bailey had declared an interest in item 7 (Bell Lane)

4.  MINUTES OF THE MEETING OF 1ST FEBRUARY 2012 – circulated previously and with this Agenda were signed as a correct and accurate record

5.  UPDATE ON MINUTES

i)       Minute 12(ii) – Pedestrian Safety measures in Church Road

ii)       Outcome of meeting with Highways and Arriva –  Cllrs Reilly, Bell and the clerk had met with Mark Frances of OCC Highways and Mr Nigel Roughton of Arriva bus company. The only thing that the Highways could offer (with the Parish paying) was to remove two parking spaces on the south side to allow vehicles especially buses a larger space to pull in to allow oncoming traffic to pass.

The Chairman said she felt the original initiative for pedestrian safety had been lost sight off. It should also be remembered that this road was a National Cycle Route.

Following a lengthy discussion the committee felt unable to make a recommendation to the Council at this point in time.

iii)       Minute 12(ii) – Wheatley Primary School Travel Plan – outcome of meeting – no further information.

iv)       Minute 12(v) – Pedestrian access to Asda. Asda had significantly improved the access for pedestrians from the petrol station to the main entrance. This was seen as a success for the Parish Council and its lobbying of the Asda management

6.   PROPOSED CHANGE OF THE ENTRANCE TO THE WHEATLEY

CAMPUS OF BROOKES UNIVERSITY

The clerk had received up to date plans from the District Council and he would check that the safety measures the Parish Council expected were still in the plans

It was understood that work would start on the new entrance in the school summer holidays

7. TO CONSIDER A PEDESTRIAN FOOTWAY AROUND THE ROUNDHOUSE CORNER AT JUNCTION OF HOLLOWAY ROAD WITH CHURCH ROAD

The clerk had contacted OCC Highways to see if there was any likelihood of this scheme being reinstated in the new Financial year. He had been told it was one of three schemes on which the Area Steward was waiting for a decision.

8.  TO CONSIDER REQUESTING ‘NO ENTRY’ BE PUT ON THE BELL LANE ROAD SURFACE AT ITS ENTRANCE FROM THE HIGH STREET.

Following a discussion it was decided not to take further action at this point but to monitor the situation

9.  TO CONSIDER ITEMS OF BUSINESS FOR FUTURE MEETINGS

Infrastructure funding from SODC – following the previous Monday’s F&GP the Clerk had tried to further information about the process of applying for funding from SODC but had not been unable to contact the officer concerned. The committee agreed that a pedestrian crossing by the co-op should be part of the village’s application.

The co-op forecourt was looking rather sad and run down and was agreed the Parish Council should write and as for it to be tidied up

Cllr Lamont had submitted an e-mail about the fading of the road markings and the poor condition of the road surface of the pedestrian crossing by Anson Close. It was agreed to write to OCC Highways about this matter and also bring to their attention the poor condition of the lines across the road at the bottom of Station Road.

10.  DATE OF NEXT MEETING – Wednesday 24th July 2013 at 7.30pm in the Parish  Office

The meeting closed at 8.30pm

/by

Planning Committee 19th June 2013

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 19th JUNE 2013

PRESENT: Cllrs J Coveley (in the Chair), Willmott, Stephens & Knapp

OFFICER: The clerk

12. ELECTION OF CHAIRMAN

Cllr Coveley was proposed by Cllr Willmott and seconded by Cllr Stephens

There being no further nominations Cllr Coveley was declared elected Chairman

13. ELECTION OF VICE- CHAIRMAN

Cllr Lamont was proposed by Cllr Stephens and seconded by Cllr Willmott

There being no further nominations Cllr Lamont was declared elected.

14. APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Dalton,

Lamont, Bailey and Reilly

15. DECLARATIONS OF INTEREST – None

16. MINUTES OF THE PREVIOUS MEETING HELD 8TH MAY which had been circulated previously were signed as a correct and accurate record

17. UPDATE ON MEETING HELD ON 8TH MAY 2013

Minute 8(iii) 1 Elm Close – The planning committee and full council had requested Cllr Bell, as our District Councillor, to call in this application to the Planning Committee of SODC. He decided against doing this by which time it was too late for District Councillor Carr to do so. The application was subsequently granted permission under officer delegated powers.

18. AMENDMENTS TO PREVIOUS APPLICATIONS – None

19.  NEW PLANNING APPLICATIONS

i)  P13/S1533/HH (Householder)(Other) 12 & 13 Ambrose Rise Demolition of existing two detached garages. Erection of a pair of semi-detached garages. Recommend Approval

ii) P13/S1201/LB (Listed Building Consent) (Other) 37 High Street

Repair existing chimneys. Recommend Approval

iii) P13/S1545/HH (Householder) (Other) + Amendment 31 Old Road Removal of existing conservatory. Proposed two single storey side extensions with adequate ridge height for first floor accommodation and replace existing flat roof. + Amendment Recommend Approval to both

iv) P13/S1581/HH (Householder)(Other) 17 Park Hill. Proposed double and single storey rear and side extensions and creation of basement room

Recommend Approval

20.  PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P13/S0761/HH (Householder)(Other) 4a Old London Road Two storey rear extension. RECOMMEND APPROVAL – GRANTED 08.05.13

ii) P13/S0238/HH (Householder)(Other) 17 Park Hill Erection of double and single storey rear and side extensions and creation of basement room. RECOMMEND APPROVAL – GRANTED 08.05.13

iii) P13/S0800/FUL (Full Application) (Other) 10 Jackies Lane Conversion of existing 03.04.13 leisure/garage outbuilding to living accommodation. NO STRONG VIEWS GRANTED 16.05.13

iv) P13/S1028/HH (Householder) 1 Elm Close Amendment to existing consent ref: P12/S3155/HH, to include laundry space and garden access. Recommend Refusal – GRANTED 03.06.13

v) P13/S096/HH (Householder) 22 Church Road The proposals include erection of a replacement single storey side extension, a new porch canopy roof, a new single storey rear extension including alterations to roof and dormer windows and internal alterations.- Recommend Approval – GRANTED 06.06.13

21.  CORRESPONDENCE

i) Oxford Brookes/Wheatley Park – Invitation to presentation detailing the  approved scheme the  new access road. Thursday 4th July at 6pm,- Wheatley Park 6th Form Centre followed by public reception from 7.00pm Noted

ii)  SODC – Town and Parish Forum  – Wednesday 6th November (eve) Noted

iii) Aylesbury Vale District Council – Householder Extension – Local Development Order – Consultation Pack – Noted

iv) Representative from Planning Committee on subcommittee on the appointment of an assistant clerk. Cllr Coveley agreed to serve

22. DATE OF NEXT MEETING – Wednesday 10th July 2013 – Noted

Cllr Coveley sends her apologies

The meeting closed at 8.03pm

/by

Extra Ordinary Parish Council meeting 17th June 2013

,

WHEATLEY PARISH COUNCIL

MINUTES OF THE EXTRA ORDINARY MEETING OF THE COUNCIL

HELD ON MONDAY 17TH JUNE 2013 IN THE MERRY BELLS AT 8.00PM

PRESENT: Councillors: E.M. Stacey (Chairman), J. M. Carr,  C .M. Dalton  R. T .Bell, P Willmott, S Coleridge, J Coveley, J Anderson, G Birks & G Stephens

OFFICER: Gareth Morris Clerk to the Parish Council

26.  APOLOGIES FOR ABSENCE had been received from Cllrs Reilly,  Lamont, Old, Bailey and Knapp

27. DECLARATIONS OF INTEREST – None

28. MINUTES OF THE AGM AND ORDINARY MEETING HELD 0N 13TH MAY2013 which had been circulated with the Agenda were signed as a correct and accurate record after Cllr Anderson’s initial had been changed from ‘G’ to ‘J’ in minute 7(iii)

29. TO RECEIVE THE FINAL ACOUNTS FOR THE FINANCIAL YEAR 2012-2013

i) The final accounts for the financial year 2012-2013 had been circulated. The clerk

reported that Mr Hood, the Internal Auditor had visited the council in the afternoon and he was satisfied that all accounts and systems were in order. The council was then taken through the notes to the accounts, the income and expenditure account and the balance sheet.

Following questions from Councillors , Cllr Stephens proposed and Councillor Coveley seconded that the final accounts be approved and received. AGREED unanimously

ii)  SECTIONS 1 (Statement of Accounts) and SECTION 2  (Annual Governance Statement) OF THE ANNUAL RETURN FOR THE FINANCIAL YEAR 2012 -2013 had been circulated with the Agenda.

The Internal Auditor had completed Section 3 that afternoon with no adverse comments.

It was AGREED unanimously that Section 1 of the Annual Return be approved and signed by the Chairman and following the agreement of the responses to Section 2, that that section be approved and signed

5.  DATE OF NEXT MEETING – MONDAY 1st July 2013 – NOTED

The meeting closed at 8.25pm

/by

Finance and General Purposes Committee 15th April 2013

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 15th APRIL 2013 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Reilly (in the Chair), J  Anderson, R Bell, G Birks, S Coleridge & R Old

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

133.   APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Bailey and Carr

134.   DECLARATIONS OF INTEREST – None

135.  MINUTES OF THE PREVIOUS MEETING HELD 18th MARCH 2013 which had been circulated with the agenda were signed as a correct and accurate record

136.  UPDATE ON ITEMS FROM THE MINUTES 18th MARCH 2013

i) Minute 118 – Footway around the roundhouse –the clerk had asked Keith Stenning (OCC) if this project could go ahead in the new financial year. The reply had been that he (Mr Stenning) was waiting for an answer ‘from above’.

137.  TO CONSIDER APPLYING FOR INFRASTRUCTURE IMPROVEMENTS FUNDING FROM SODC

SODC had made available £150,000 for the 3  towns and 12 larger villages in the District for infrastructure

Improvements funding.

It was agreed that the clerk would contact the District saying that the Parish Council was interested in applying for funding and asking what would be the next steps in the process of application

138. TO DECIDE UPON THE FUTURE OF THE SAND PIT IN CULLUM, ROAD RECREATION GROUND FOLLOWING THE RECENT CONSULTATION WITH THE RESIDENTS

The  clerk reported that a further questionnaire had been received plus a design for the sandpit’s replacement by a nine year old resident. A request had been made by a resident for the sand to be made available to members of the public. It was agreed that this resident be invited to take what he wants but otherwise the sand and logs be removed asap.

139.  TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

Cllr Stacey had submitted a written report. In it she said:

“At the advisory meeting on 29th April, we will be reviewing progress so far, including an update from Fusion about numbers. We will also go over the concerns below since our last meeting:-

Update on clashes between Fusion and the children’s centre over housekeeping points

Offer of the grant secured by Jenny Stoker for holiday activities

Consultation at Wheatley Park School, overseen by Skye from Fusion and and Paul Lawrence from OAYP

new publicity material after the removal of all literature with the wrong terminology, and ways forward in publicising the club.

140 CLERK UPDATE

i) Muddy Lane – application to make Muddy Lane a public right of way. Cllr Reilly was dealing with this

ii) Meeting with representatives of Arriva & OCC Highways re Church Road. Cllrs Reilly and Bell, the clerk met with Mr Mark Francis (OCC) and Mr Roughton (Arriva) to discuss the traffic situation on Church Rd.

Mr Francis said the only measure likely to get approval from the County Council was to put new double yellow lines in two places on the south side of Church Road, losing just two parking spaces but allowing the west bound traffic a larger ‘pull-in’ to avoid east bound traffic.

iii) Local Government Boundary Commission – Report on new wards for SODC – from 2015 Wheatley Parish would be a single member ward – Noted

iv) SODC Community Governance review – suggested changes to the Parish boundary to be brought to the May Council meeting

v)  OCC had informed the clerk that the lower portion of Holloway Road would be closed from 9.00pm to 6.00am on 15th May for telecommunication works.

141.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) OALC – £738.94 (£615.78 + VAT) – Agreed

ii) Information Commissioner Office Registration 2013-14 – £35.00 – Agreed

iii) Wheatley Village Archives – Grant Aid 2013-2014 – £1,000 – Agreed

iv) 2013-14 Subscription to LCR (formerly The Local Council Review) – £16.00 – Agreed

v) International Tree Foundation – £25 – Agreed

142.  FINANCIAL MANAGEMENT

a) The budget to end of March 2013 was scrutinised & a completed copy of reconciled bank    statement was signed by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

15th April will be as follows:                                          Community         £1,333.46

Tracker             £96,446.00

Treasury          £60,445.91

143.                            SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105666, 670-72 GM/SW/JO/OCC/HMR&C Mar sal/wages/pen/PAYE/NICs 3,685.97
105664 MBMC Hire of Hall 60.00
105664 MBMC Recharge for gas 124.65
105665 SODC Dog Bin Contract 195.19
105667 Mr I Roberts Electricity for Christmas tree 35.42
105668 Thames Water Memorial gardens 6.06
105669 MBMC 4th Quarter of office rental 1,079.48
105674 Fusion Youth and Community Grant Aid St Georges Funday 250.00
did Barclays Bank Bank charges 13.2-12.3 31.64
d/d Public Works Loan Board Loan repayment 483.47
Total £5,951.88
Cheques to Pay
105675 Lyreco Stationary and office equipment 77.14
105676 Trinder and Sons Socket for Christmas tree 40.00
105678 SODC Non Domestic Rates 1,362.90
105683 OALC 2013-14 subscription 738.94
105679 Information Commissioner’s Office Registration 35.00
105677 Berinsfield Community Business Verge cutting March 2013 581.88
105677 Berinsfield Community Business Cullum Rec and FCR Patio 282.00
105681 Parchment Printers April/May Newsletter 1,484.90
105682 J. Watson April/May Newsletter 680.00
105689 Wheatley Villages Archives Grant Aid 2013-2014 1,000.00
105680 Headley Brothers Ltd (NALC) LCR Subscription 16.00
105684 Buryhook Country Side M’ment Pollarding of willow in FC Rec 510.00
105685 OCC (Maple Tree Centre) Use of building Nov 12 – April 13 1,581.75
105686 Post Office Stamps 220.00
105687 Southern Electric Electricity 77.35
105688 MBMC 1st Quarter office rental 1,079.48
105690 International Tree Foundation Subscription 2013-2014 25.00
GM/SW/JF/OCC/HMR&C April sal/wages/pen/PAYE/NICs 3,600.00
Total £13,392.34

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 3,725.00
Treasury deposit interest 9.93
Tracker A/c Interest 13.67
Photocopying 7.00
Total £3,755.60

144.  PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – April 2013*

ii)        Little Milton Newsletter April 2013*

iii)        Great Milton Bulletin April2103*

iv)        Holton, Waterperry & Waterstock News – March 2013*

v)        URC Newsletter March 2013*

vi)        Clerks and Councils Direct

vii)        Tiddington with Alberry and Milton Common April/May 2013*

viii)        Tree News Spring/Summer 2013*

ix)        Thame CAB – Thank you letter for grant aid.

x)        Fusion Youth and Community – thank you for grant aid for St Georges Funday

* On display in Parish Office

145.  DATE OF NEXT MEETING – 17th May 2013 – noted

146.  RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Birks proposed and Cllr Bell seconded that “under Section 100A(4) of the Local Government Act 1972, the  public be excluded on the grounds that it involves the likely disclosure of exempt

information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely

private contractual and employment matters”

AGREED Nem Con

147     MINUTES OF THE CONFIDENTIAL SESSION OF THE FINANCE AND GENERAL PURPOSES COMMITTEE HELD ON 18th MARCH 2012 were agreed as a correct and accurate record

148.   MATTER ARISING FROM THE CONFIDENTIAL SESSION OF THE FINANCE AND GENERAL  PURPOSES COMMITTEE HELD ON 18TH MARCH  2012

The clerk had followed up the references which had been satisfactory and the contract had been duly awarded

/by

Planning Committee 8th May 2013

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 8th MAY 2013

PRESENT: Cllrs J Coveley (in the Chair), Reilly, Willmott, Dalton, Stephens and Lamont

OFFICER: The clerk

ALSO PRESENT: District Cllr R Bell and one member of the public

1. APOLOGIES FOR ABSENCE had been received from Cllr Stacey

2. DECLARATIONS OF INTEREST – NONE

3. MINUTES OF THE PREVIOUS MEETING HELD 10th April 2013 circulated   previously were signed as a correct and accurate record

6. UPDATE ON MEETING HELD ON 10th APRIL 2013

7. AMENDMENTS TO PREVIOUS APPLICATIONS – None

8.  NEW PLANNING APPLICATIONS

i)  P13/S096/HH (Housholder) 22 Church Road The proposals include erection of a replacement single storey side extension, a new porch canopy roof, a new single storey rear extension including alterations to roof and dormer windows and internal alterations

ii) P13/S0528/DIS Oxford Brookes, Wheatley Campus & Wheatley Park School. Provision of new access to serve Wheatley park School and Oxford Brookes University. New coach park for Wheatley park School. Redistribution of existing car parking for Wheatley Park School and Oxford Brookes University with no net increase (515 for Oxford Brookes University & 95 replacement spaces at Wheatley Park School) New landscaping and ancillary works
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Discharge of conditions 3, 7, 8, 9, 10, 11 & 17 on P11/W1227

iii) P13/S1028/HH (Householder) 1Elm Close Amendment to existing consent ref:P12/S3155/HH, to include laundry space and garden access.

9.  PLANNING DECISIONS AND NOTIFICATIONS

i) P13/S0187/FUL (Full Application) (Minor) Mill View Nursery & Plant Centre Ladder Hill The demolition of 267msq of existing structures, the erection of a255msq replacement building, the erection of 219msq of open-sided polytunnel, the laying out 12 car parking spaces on gravel, the erection of a 2.2m high timber fence and planting of additional trees and hedges and the installation of air source heat pumps. Recommend Approval – GRANTED 04.04.13

ii) P13/S0506/HH (Householder)(Other) 33 Crown Road Removal of existing conservatory and construction of single story garden room. Recommend Approval GRANTED 15.04.13

iii) P13/S0519/HH (Householder)(Other) 119 High Street Demolition of existing garage. Erection of a single storey side extension. Recommend Approval GRANTED 16.04.13

10.  CORRESPONDENCE

11. DATE OF NEXT MEETING – Wednesday 12th June 2013 – tbc

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Parish Council AGM 13th May 2013

,

WHEATLEY PARISH COUNCIL

MINUTES OF THE ANNUAL GENERAL MEETING OF THE COUNCIL

HELD ON MONDAY 13th May 2013 IN THE MERRY BELLS AT 7.30PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly, J. M. Carr, C .M. Dalton  R. T .Bell, P Willmott, S Coleridge, R Old, D Lamont, G Birks (to 9.45pm), A Knapp & E Bailey

OFFICER: Gareth Morris Clerk to the Parish Council

ALSO PRESENT: County Councillor Anne Purse and 7 members of the public

1          ELECTION of Chairman for 2013 – 14 and Acceptance of Office

Cllr E Stacey was proposed by Cllr Reily and Seconded by Cllr Dalton

There being no other nominations, Cllr Stacey was duly declared Chairman. She then signed the Acceptance of Office and took the Chair

2          APOLOGIES FOR ABSENCE had been received from Cllrs Anderson, Coveley & Stephens

3          ELECTION of Vice-chairman

Cllr Reilly was proposed by Cllr Stacey and seconded by Cllr Carr

There being no other nominations, Cllr Reilly was declared Vice-Chairman

4          FORMAL ADOPTION OF STANDING ORDERS (INCLUDING CODE OF          CONDUCT)

Proposed by Cllr Reilly and Seconded by Cllr Carr – Agreed nem con

The Clerk reminded councillors that it was their responsibility to inform the District Council of any changes to their own Register of Interests

6.         APPOINTMENT of Committees;

i.)   Standing Committees

a)  Finance & General Purposes

Cllrs: Anderson, Bell, Birks, Carr, Coleridge, and Old

b)  Planning Committee

Cllrs Coveley, Dalton, Lamont, Stephens, Knapp, Bailey and Willmott

The chairman and vice-chairman are ex-officio members of each committee

b) Advisory Committees and Working Groups

i) Traffic and Roads Advisory Committee (TRAC)

Cllrs Anderson, Bell, Birks, Carr, Coveley, Dalton, Stacey, Bailey & Reilly

ii) Recreation Areas Working Group

Cllrs Anderson Bell and Bailey

iii) Youth Advisory Group

Cllrs Lamont, Coleridge and Stacey & Mrs Liz Wickens.

7.   CONFIRMATION of representatives to outside bodies: current appointees, 2012 to 2013, are as indicated below and will normally be confirmed unless they wish to resign.

i Merry Bells Management Committee; Cllr Janet Carr

ii   Oxfordshire  Association of Local Councils; Janet Carr. Ellie Stacey

iii   Wheatley Sports Field Management Committee; Messrs Peter Bayliss Steve Kemp, and, Peter Cudd and Cllrs G Anderson, D Lamont & Paul Willmott

iv Howe Trust; Cllrs Caroline Dalton and Joyce Coveley

v Park Sports Centre Advisory Committee; Cllr D Lamont

vi   Wheatley Charities; Mr Mike Lancashire (to 2017), and Mr Graham Colverson (until 2015)

vii   Public Transport Representative: Vacancy

viii   Wheatley Windmill Preservation Society; Cllr Caroline Dalton

ix. Wheatley Nursery School: Cllr Coleridge

FIRST STATUTORY MEETING OF WHEATLEY PARISH COUNCIL

for council year 2013 – 14

8.   APOLOGIES FOR ABSENCE had been received from Cllrs Anderson, Coveley & Stephens

9.     DECLARATIONS OF INTEREST – None

10.   MINUTES of the meeting of the Parish Council of Monday 4th March

2013 circulated previously were signed as a correct and accurate record with the

following typographical corrections:

Page 3 – Minute 101(i) – second line – to read “Refurbishment of the gentlemen’s toilet would follow”

Page 3 – Minute 101(ii) – second line – to read – “revealed none was diseased”

11.  UPDATE from the meeting held on Monday 4th March 2013

Minute 96 – Report on the Youth Club – The report from the Advisory Group on their meeting of April was received (copy in Minute Book)

12.  THE MINUTES of the meetings of the Planning Committee held on the following dates were received

i) Wednesday 13 March 2013 – circulated previously

ii)  Wednesday 11th April 2013 – circulated previously

iii) Wednesday 8th May 2013 – to be tabled

13. THE MINUTES of the meetings of the F&GP Committee meetings held on the following dates were received

i)       Monday 18th March 2013 – circulated previously

ii)    Monday 15h April 2013 – circulated previously

Update:

Minute 137 – Infrastructure Improvements funding from SODC The clerk had received the guidelines from SODC on the application process. Projects should ‘improve the viability and attractiveness of….towns’ these could include street furniture, shop front improvements, floral planters or baskets, Christmas lights, village signs, noticeboards and town maps. The clerk would circulate the guidelines to all councillors.

Minute 138 – cost of removal of the sandpit from Cullum Road Recreation Area.

The clerk was requested to obtain a further estimate

Minute 140(ii) – Meeting with OCC and Arriva Bus service. Mr. Frances (OCC) had suggested that two separate sections each of one car’s length on the south side of Church Road from the bus shelter to Friday Lane could be made into ‘No Parking’ to allow buses to pull in more easily.

Cllr Reilly proposed and Cllr Bell seconded that the Parish Council ask the OCC Highways to go ahead with this suggestion. This was Agreed by 8 votes in favour with none against and 4 Abstentions.

.

14.     THE MINUTES OF THE TRAFFIC AND ROADS ADVISORY COMMITTEE HELD ON 17TH APRIL 2013 which had been circulated with the Agenda were received.

15.     TO CONSIDER SODC’S IDENTIFICATION OF THE THREE SITES THAT THEY CONSIDER SUITABLE FOR WHEATLEY’S ALLOCATION OF NEW HOUSING

Resolution from Cllr D Lamont:

WHE 3 should be our preferred site.

Our reasoning is as follows:-

i) It is an identified SHLAA site and is of a suitable size

ii) It would be a natural extension to an existing development

iii) The land is currently unused

iv) The site is geographically closest to the historical village centre

v) It has natural physical boundaries in the form of the A40 and London Road that prevent any further development being added at a later date.

vi) WHE 3 has the best site access and access to local transport.

vii) Of the three sites, WHE 3 creates lower impact and far less of a “sprawl” effect than the alternatives

Following discussion, Cllr Lamont proposed and Cllr Reilly seconded that WHE3 be the Parish Council’s preferred site. Agreed ­11 votes in favour, with 0 against and 1 abstention

The  following response to SODC’s response form were agreed as follows:

Q1 – comment – the Parish council would wish to maximise the the number of social housing units going to local residents

Q3 – If WHE1, 2 or 3 are chosen then noise reduction measures should be undertaken along the A40 eg noise reducing surfaces and sound proofing barriers and extra pedestrian safety measures along London Road.

8.32pm The Chairman declared the Council out of session

County Councillor Ann Purse – Wheatley library staffing to be cut by one third. This could be made up by the Parish Council or volunteers or a mixture. The changes to come into force in 2015.

She would organise a meeting of the Parishes that use the library and the Library Service.

SODC Community Review –  she hoped the Parish Council would work with Holton and inform them of Wheatley’s recommendation.

She would keep pushing for pedestrian safety measures along Church Road

Members of the public – there were a number of residents from Littleworth in attendance to complain about the nuisance caused by the owner of the field below the Windmill – noise, bonfires, and abandoned machinery.

It was explained that the Parish Council had no powers to stop the owner of the land behaving in this way. It could only report it to the SODC Planning Enforcement team or the Environmental officers. But this could only be done if the Parish Office was informed first.

District Cllr Bell promised that he would take the matter up with SODC’s Planning Enforcement Officers.

District Cllr Bell – SODC was about to change its housing allocation policy to give more emphasis to those in need in the local community

9.00pm The Chairman declared the council back in session

16.    TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

Cllr Willmott spoke to his tabled report.

Joint User Agreement – it was agreed that a further letter be sent to the Chairman of the Primary School Governors.

Cllr Carr proposed and Cllr Lamont seconded that the Parish Council seek legal advice on their position re on the a new Joint User Agreement. Agreed unanimously.

New Pavilion – it was agreed to invite a VAT expert to speak to a small group of councillors (Chairman and Vice-chairman and the three Parish councillors on the SFMC) on the implication for VAT and the Parish Council on the building of a new pavilion

17. TO CONSIDER A RESPONSE TO SODC’S COMMUNITY GOVERNANCE REVIEW

A paper from Cllr Bell had been circulated with the Agenda in which he suggested that the Wheatley Parish Boundary should be extended to include the land north of London Road and Old London Road as far as the A40.

It was Agreed that Holton Parish Council should be informed and that the Chairman should attend the next Holton Parish Council meeting to explain the reasoning behind the proposal.

18.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Oxfordshire Rural Community Council – sub 2013 – £65 – Agreed

ii) Oxford Green Belt network – sub 2013 – £15 – Agreed

iii) Oxfordshire Playing Fields Association – sub 2013 – £45 – Agreed

19. TO CONSIDER CHANGING FROM BT TO MAIN STREAM DIGITAL FOR THE PARISH COUNCIL’S TELEPHONE SERVICES

The clerk outlined the savings that could be made in calls and rental by switching to the above company. This was Agreed, for one year in the first instance..

20.  FINANCIAL MANAGEMENT

a) Completed copy of reconciled bank statement signed by Chairman &   RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at 13th May 2013 will be as follows:

:                                                                              Community     £835.47

Tracker           £146,849.41

Treasury         £60,445.91

SCHEDULE OF PAYMENTS AUTHORISED

Payee Payment details Amount
Cheques paid
105691-97 GM/SW/JF/OCC/HMR&C April  sal/wages/pen/PAYE/NICs 3,381.45
d/d Barclays bank Bank charges 55.21
d/d Orange Internet April 18.37
Total £3,455.03
Cheques to Pay
105698 Swift Digital Servies Photocopying 77.64
105699 Sage UK Accountancy Stationery 39.60
105701 Lyreco Filing Cabinet + stationery 94.39
105702 Fusion Quarterly Payment – Youth Club 2,285.00
105703 WPSFMC Quarterly Payment 2,000.00
105704 ORCC 2013 subscription 65.00
105705 Oxford Green Belt Network 2013 subscription 15.00
105706 OPFA 2013 subscription 45.00
105707 Green Scythe Ltd Cutting of recreation areas – Aprilx2 444.00
GM/SW/JF/OCC/HMR&C April sal/wages/pen/PAYE/NICs 3,600.00
Total £8,221.63

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
SODC 1st half of precept 52,304.50
SODC Council tax benefits repayment 4,098.91
Newsletter Advertising 1,895.00
Total £58,298.41

21.  REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee – nothing to add to previous report

ii)        The Howe Trust – had received £4,000 from the ‘Big Society Fund’ to make improvements to Footpath No.2

iii)          The Park Sports Centre Joint User Group – a new manager had been appointed, previously at Thame

22.  CORRESPONDENCE – Received and Noted

i) The Hasleys newsletter May 2013*

ii) Wheatley URC Newsletter – May 2013*

iii) Little Milton Newsletter – May 2013*

iv) Oxfordshire Playing Fields Association – Newsletter Spring 2013*

23.   CALENDAR OF MEETINGS.- Noted

i)    Annual Parish Meeting – Thursday 23rd May –– Merry Bells – 7.30pm

ii)    Planning Committee  – Wednesday June 12th 2013 – 7.30pm

iii)    F&GP Committee –  Monday 17th June 2013 – 7.30pm

iv)    Parish Council Meeting – Monday 1st July 2013– 7.30 pm

24. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Reilly proposed and Cllr Bailey seconded:-:

that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt  information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters

Agreed nem con

25.  THE MINUTES OF THE CONFIDENTIAL SESSION OF THE   PARISH COUNCIL MEETING ON 5TH MARCH 2013 were signed as a correct and accurate record

The meeting closed at 9.55pm,

/by