Planning Committee 10th June 2015

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Wheatley Parish Council
MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD IN THE PARISH OFFICE ON WEDNESDAY 10th JUNE 2015
PRESENT: Cllrs R Bell, P Bignell, J Carr, S Coleridge, J Coveley (Chairman), G Stephens, A Walkey

OFFICER: The Assistant Clerk

ALSO PRESENT: District Councillor Toby Newman
10. APOLOGIES FOR ABSENCE – Cllr Davies
11. DECLARATIONS OF INTEREST – None
12. MINUTES OF THE PREVIOUS MEETING HELD ON 20th MAY 2015 which had been circulated previously were signed as a correct and accurate record.
13. UPDATE ON MEETING HELD ON 20th MAY 2015
Update on planning application for 1 Kellys Road (8th April 2015 Planning Committee, the Parish Council had recommended refusal) – Cllr Bell attended the SODC planning meeting along with four local residents to express concerns about overdevelopment and loss of open view. The outcome was that planning permission was refused by SODC on grounds of overdevelopment.
14. AMENDMENTS TO PREVIOUS APPLICATIONS – None
15. NEW PLANNING APPLICATIONS

i) P15/S1552/HH 3 Elm Close Wheatley OX33 1UW Single storey rear extension. Recommend Approval

ii) P15/S1534/HH 31 Elton Crescent Wheatley OX33 1UZ Removal of the existing front entrance porch and the erection of a single storey front extension. Recommend Approval

iii) P15/S1546/FUL 1 Coopers Close Littleworth OX33 1UA Variation of condition 1 (drawing numbers) of planning permission P10/W1824/RM. Reserved Matters regarding P10/W0461/O – Layout, scale, appearance, the means of access, vehicle and cycle parking, sustainable forms of construction and the landscaping of the site. Letter read out from the neighbour at 6 Coopers Close. Vote taken, 6 for Recommend Refusal, 1 for Abstention.

Reasons for Recommending Refusal:
1. The land should not be incorporated into a private garden but remain as an open woodland space for the benefit of the public and to preserve tree cover, wildlife corridor and habitation for bats and other wildlife.
2. The land is visually blocked by the current fence, contravening the original approved plans

[Please see attached the text from an email received from Cllr Bell on 11 June 2015 giving more detail about the above. This has been attached to the consultation form that has been returned to SODC]

16. TO CONSIDER OALC TRAINING COURSES – NOTED

i) Role and Responsibilities – Wednesday 29th July – Didcot Civic Hall -10.00am to 3.00pm – £65
ii) Chairmanship – Wednesday 2nd September – Didcot Civic Hall 10.00am to 3.00pm – £65 – Cllr Stephens would like to attend
iii) Getting to Grips with Finance – Wednesday 30th September – Didcot Civic Hall- 10.00pm to 300pm
There will be a Planning Course on how local councils fit into the planning system and effective responses to planning applications – no date as yet.
17. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P14/S3142/LB (Other) The Manor House 26 High Street Re-painting of existing windows. No strong views GRANTED 21.05.15
ii) P15/S0841/HH 15 London Road extensions to provide enlarged kitchen space and enlarged garage space. Recommend Approval GRANTED 14.05.15
iii) P15/S1126/HH 33 High Street Wheatley OX33 1XX Following permission P14/S1966/HH, to add first floor bathroom, storage area and two further rooflights. To lift existing stone flag floor and add insulation and damp proof membrane. Recommend Approval GRANTED 01.06.15
iv) P15/S1127/LB 33 High Street Wheatley OX33 1XX Following permission P14/S1966/HH, to add first floor bathroom, storage area and two further roof lights. To lift existing stone flag floor and add insulation and damp proof membrane. (As amended by drawing WHE.203.Rev A and Roof Insulation Details and amplified by tile photograph accompanying letter dated 13 May 2015 from the agent). Recommend Approval GRANTED 01.06.15
v) P15/S0138/A (Advertisement Consent) (Other) Asda Stores Ltd Construction of a
Home Shopping van loading canopy, extension to the service area of the store to accommodate a Home Shopping pod. Erection of a Click & Collect canopy, relocation of disabled parking spaces and relocation of a smoking shelter and trolley bay. Recommend Approval GRANTED 01.05.15
18. CORRESPONDENCE – NONE

19. DATE OF NEXT MEETING – WEDNESDAY 8TH JULY 2015 – NOTED
The Meeting closed at 8.30pm

ADDITIONAL INFORMATION
Email received from Cllr Bell on 11th June 2015 re 1 Coopers Close
We recommend refusal of the application to amend Condition 1 of the permission given for application P10/W1824/RM in March 2011 as stated on the application form for the following reasons:-
We recognise that the land is now in the ownership of 1 Coopers Place but feel that it is a significant public space that should not simply be incorporated into a private garden. It is part of a continuous line of Green Space through this part of Littleworth to the grounds of the Manor House in Wheatley High Street, largely along the line of the old railway, providing a corridor for wild life, particularly bats and other flying creatures which could be lost if it was part of a private garden.
The area is also a significant part of the public landscape of the centre of Littleworth from the Village Green through Coopers Close through to the mobile home park and should be left largely in its present wild state, apart from the part near the road entrance which does need some attention.
It should also be as open as possible to public view and therefore the current 1800mm fencing, which is illegal, should at least be lowered to no more that 1200mm though the original approved plans showed a different line and a more rural fence or hedging. We accept the area for car parking as mentioned in application P14/S3797/HH approved earlier this year changing the line of the closed area of the private garden. We disagree that the land in its present state does not contribute to the appearance of the area. Rather it enhances it.
Perhaps discussions could be had with your officer and the owner to try to resolve these issues.

/by

Extra Ordinary Meeting of the Parish Council 24th June 2015

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WHEATLEY PARISH COUNCIL

MINUTES OF THE EXTRA ORDINARY MEETING OF THE PARISH COUNCIL
HELD ON WEDNESDAY 24TH JUNE 2015 IN THE MERRY BELLS HALL AT 8.00PM
PRESENT: Councillors: G Stephens (Chairman), R Bell, P Hood, A Davies,
T Davies, P Willmott, Coveley, A Walkey, P Gregory, P Bignall and
T Newman

OFFICERS: Gareth Morris, Clerk to the Parish Council

Also present: One member of the public

27. APOLOGIES FOR ABSENCE had been received from Cllrs Carr, Coleridge and Reilly

28. DECLARATIONS OF INTEREST – None

29. MINUTES OF THE AGM AND ORDINARY MEETING HELD ON 18th May 2015 (circulated previously)

i) Page 3 Open Forum – PCSO James Hopkins Add a second paragraph:
“In reply to a question from Cllr Gregory, James said that the CCTV camera in the High Street should be back up and running but unfortunately the only PCSO who that knew how to operate it has been transferred. They would have to get him back to show them how to operate it”
ii) Page 5 Minute 21(iii) Insert ‘A Davies’ between ‘Cllr’ and ‘had’ in the first line
30. TO RECEIVE THE FINAL ACCOUNTS FOR THE FINANCIAL YEAR 2014-2015
i) To approve and sign the final accounts for the financial year 2014-2015
The clerk explained that the Internal Auditor had been in to look at the accounts and the papers distributed were no longer ‘draft’ documents.
The clerk went through the Register of Assets, The Notes to the Accounts, the Balance Sheet and the Income and Expenditure Accounts. The Internal Auditor was happy that all the figures were accurate and would be sending his formal Audit Report shortly.
Cllr Hood proposed and Cllr Gregory seconded that the final accounts for the financial year 2014-2015 be received. This was AGREED unanimously.

ii) To receive and approve SECTIONS 1 (Statement of Accounts) and SECTION 2 (Annual Governance Statement) OF THE ANNUAL RETURN FOR THE FINANCIAL YEAR 2014 -2015
The clerk explained that the Parish also had to submit an Annual Return to an External Auditor (BDO Ltd).
The Internal Auditor was happy with all the figures in Section 1 and had ‘agreed’ with all the Internal Control Objectives (though as Cllr Gregory pointed out he had signed it for 2016!)
The Council agreed that the Chairman could answer ‘yes’ to the nine statements in Section2 ((Annual governance statement 2014-2015
Cllr Willmott proposed and Cllr Newman seconded that SECTION 1 (Statement of Accounts) and SECTION 2 (Annual Governance Statement) OF THE ANNUAL RETURN FOR THE FINANCIAL YEAR 2014 -2015 received and approved.
This was AGREED unanimously

8.30pm – Open Forum – The Chairman declared the meeting out of session and invited the District Councillor and the member of the public

District Cllr T Newman – The application by Taylor Wimpey re the housing development on London Road had been submitted to SODC. Consultation would run for 28 days
From September kerbside recycling would include clothing and small electrical items.
SODC would be operating from its new offices at Milton Park (135 Eastern Avenue) from Monday 29th June
He also drew attention to OCC’s Consultation Document on subsidised bus services across the county. [The clerk would put this on the Agenda for the council meeting on 6th July and circulate the details to all councillors.}

Mr Johnson – asked when the 28 days would run from. Cllr Newman replied that it runs from when the application is made public.
8.45pm – The Chairman declared the Council back in session
31. RESOLUTION FROM CLLR T DAVIES – received 18TH MAY 2015
Suggestions concerning the Process of future meetings

Proposals:
Frequency of meetings: PC meetings should be monthly not once every two months. (This requires point 6 to be amended to read “Eight additional meetings shall be held on the first Monday in the months of February, April, June, August, October and December.”)

Sub-Committees: (With monthly meetings, the need for additional sub-committee meetings is reduced)
Planning: These need to be held monthly and need to held to fit into the SODC’s timetable of meetings.
F&GP: With the full council meeting monthly and with discussion papers being circulated in advance we question the need for having a separate sub-committee. If on occasion there is a need a pre-appointed sub-group could be convened.
TRAC: Given this is a non-decision making group and in 2014 only met once in the first six months it appears to be unnecessary. Sub-groups could be appointed to research specific matters and report back to the main committee.

Minutes Content: The current minutes contain the minimum amount of required information and could be significantly improved. Going forward minutes need to reflect the main points of any discussion with names, and include action points with reporting dates. Amend Point 13 to read “The clerk shall record the names of the members who voted so as to show whether they voted for or against it.” In addition it should be extended to read “The minutes must reflect the main points of discussion and show agreed action points with the name of the councillor(s) responsible for the action and a date for reporting.”

Minutes Timing: Should be circulated within a week of the meeting not a week before the next meeting. If the Chair has not approved them they should be circulated as a Draft. (No reference could be found as to when these should be issued – suggest MINUTES is added as a new heading after VOTING and a new Point 15 is inserted “Minutes will be circulated within one week following a meeting.”

Meeting Agendas: All agendas should include Any Other Business allowing points to be brought forward. These should be added to the agenda on the Friday before the meeting.

Briefing /Discussion Papers: Councillors either reporting on an issue or raising an issue should circulate a paper to all members a week in advance of the meeting. Point 20 under Resolutions Moved on Notice states “ Except as provided by these Standing Orders, no resolution may be moved unless the business to which it relates has been put on the Agenda by the Clerk or the mover has given notice in writing of its terms and has delivered the notice to the Clerk at least ten clear days before the next meeting of the Council”. It is suggested that this is amended to three working days which allows time for the resolution to be circulated to all members and if not on the agenda they can be brought up under Any Other Business.

Accountabilities: All Councillors should have specific responsibilities / interests. (Suggestions to be made but could include: Security/Law Enforcement, Support for Businesses, Website/Communication, ‘Toilet Square’ improvements, Social Events, etc

Communication: Every opportunity should be taken to consult with residents and organisations within the village. This hasn’t occurred widely enough in the past bringing condemnation from many. It is suggested that each councilor has roads assigned to them for delivering leaflets on the occasions this is necessary, the Web site is utilized and improved, an email mailing list is maintained and banners announcing events are hung outside the Merry Bells.

The Chairman suggested that with the permission of Cllr T Davies the item on ‘Communication’ be taken first. Cllr T Davies had no objection.

Communication
Cllr T Davies said there had been instances recently where residents had not been aware of Parish Council decisions and this had led to protest and dissatisfaction
There was general agreement that the Parish Council should do all it could to inform the public on its intentions. Various ideas were suggested eg a Twitter Account, a Facebook Page, a better, more informative and interactive web site, a Parish Council banner for advertising events, a Parish Council ‘Noticeboard’ page in the newsletter and leaflets in the Wheatley Newsletter.

Frequency of Meetings
The proposer said that he felt that at two months the gap between Parish Council
meetings was too long. His proposal overall would reduce total number of
meetings by 6 meetings in total by scrapping the Finance and General Purposes
Committee.
Cllr Bell explained the Parish Council had moved to 6 meetings in 2000 in order to stream line decision making. It was easier to debate issues more fully in a committee of 9 members (F&GP) than 15 (full council). Some councillors felt that perhaps the F&GP committee should be kept, either meeting as and when necessary, or keep it at 12 meetings. Some councillors felt that as many were new to the council, a decision so early in the council’s life was premature.
The clerk said that he would be happy if total meetings went down, going up to over 35 meetings a year was, he felt administratively unfeasible. There was also a logistical issue with a PC meeting every month was that further meetings on Mondays would not be possible because of a regular booking of the hall.
Cllr T Davies proposed that ‘PC meetings should be monthly not once every two months. (This requires point 6 to be amended to read “Eight additional meetings shall be held on the first Monday in the months of February, April, June, August, October and December.”) There were 2 votes in favour and 9 against. The resolution was defeated.

Minutes Content

Minutes Timing
The clerk said that putting a time period of 1 week was unrealistic. But accepted that just before a meeting was unsatisfactory. Until a meeting approved the minutes of the previous meeting, the minutes were the responsibility of the clerk. He sent s draft copy to the chairman as a courtesy and to proof read. The chairman did not approve them. He suggested that minutes be put on the website as soon as they had been written as ‘Draft Minutes, subject to confirmation’. This was accepted.
It was possible for councillors be named against action points as long as they were finding out information on behalf of the council not acting in their own personal capacity.
The Chairman circulated a template that could be used to record the names of those councillors voting, for or against or abstaining on a particular issue. Cllr Hood proposed and Cllr Newman seconded that this template be used. This was Agreed. Standing Order 13 remains in place; a councillor still has to make a request for the names of how councillors voted, to be placed in the minutes.

Meeting Agendas
The proposer accepted that is was recommended by National Association of Local Councils, amongst others, that ‘Any Other Business’ be placed on an Agenda as it was not lawful to make a decision on anything that wasn’t on the agenda.
It was suggested that, ‘Items for Information’ be placed at the end of the Agenda. This was Agreed

Briefing /Discussion Papers
The clerk explained that Agendas had to go out three days before a meeting – this did not include the day of receipt, the day of the meeting or Sundays or Bank Holidays. Therefore, for example, the Agenda for a Monday meeting had to be posted on the Tuesday before. Items for an agenda should be with the clerk at least a week before the meeting.

He agreed that any papers/reports should either go out with the Agenda or at the very least be sent to the clerk before the meeting so it could be circulated by e-mail before the meeting. The Council agreed that it was unsatisfactory to have such information tabled at the meeting.

Accountabilities
The Council agreed that this could be a way forward. Cllr Hood said she would take responsibility for the website/communication. Perhaps the Primary Academy could be involved in suggesting a design for the old toilet block area. A new name should also be suggested for that area. This to be an item for a future meeting.

32. TO DISCUSS THE FIRST STEPS REGARDING THE POSSIBLE ADOPTION OF A NEIGHBOURHOOD PLAN

Cllr Tim Davies said a Neighbourhood Plan was an opportunity to reach out to the whole community and involve them not only in the issue of housing but of infrastructure In general in the village for example sewage and traffic safety.

Cllr Anne Davies suggested inviting SODC Officers to talk to the Parish Council. Cllr Newman agreed and said there were SODC Officers willing to come and talk and perhaps Parish Councils that had adopted a Neighbourhood Plan could come and talk about their experiences.

Cllr Willmott suggested that Councillors go to the Campaign for the Protection of Rural England website and look at the information on there re creating a Neighbourhood Plan. He also pointed out that the boundary for a Neighbourhood Plan can be extended beyond the Parish boundaries and multiple Parish councils can join together to devise one. Given the interest Wheatley has in the future of the Wheatley Campus of Oxford Brookes University wouldn’t it be a good idea if we asked Holton Parish Council if they wished to join us in formulating a joint plan. This suggestion received a lot of support.

It was suggested that before a decision to go ahead with a Neighbourhood Plan more information should be sought from SODC officers and councils that had already adopted their own plan. Cllr Willmott would give the clerk the link to the CPRE site and Cllr Newman would give links to councils that had adopted their own plans for circulation to all councillors. A hard copy to be kept in the Parish Office.

Cllr A Davies proposed and Cllr Hood seconded that the ‘clerk arrange an evening meeting with Parish Councillors and an officer from SODC with experience of Neighbourhood Plans, to which Holton Parish Councillors would be invited to attend if they so wish’
This was AGREED unanimously.
33. DATE OF NEXT MEETING – MONDAY 6th July 2015 – NOTED
The meeting closed at 10.15pm

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Finance & General Purposes Committee 15th June 2015

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Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 15th June 2015 IN THE PARISH OFFICE AT 7.30PM
PRESENT: Councillors P Willmott (Chair for item 1), P Gregory (Chair from item 2 onwards) A Davies, T Davies, P Hood, R J Reilly from 7.45pm) and T Newman.

OFFICER: THE CLERK: Gareth Morris

Also present: Parish Councillor P Bignall

Councillor Willmott as the outgoing Chairman of the Committee took the chair for item 1, and called for nominations for Chairman
1. ELECTION OF CHAIRMAN
Cllr T Davies – proposed by Cllr A Davies, seconded by Cllr Newman
Cllr P Gregory – proposed by Cllr Hood and seconded by Cllr Willmott
The vote was as follows – Cllr T Davies – 1 vote
Cllr P Gregory – 4 votes
Cllr Gregory was declared Chairman of the Finance and General Purposes
Committee and took the Chair for the remainder of the meeting
2. ELECTION OF VICE CHAIRMAN
Cllr T Davies – proposed by Cllr Newman, Seconded by Cllr A Davies
As there were no further nominations Cllr T Davies declared elected.
3. APOLOGIES FOR ABSENCE had been received from Cllrs Carr, Birks and Stephens
4. DECLARATIONS OF INTEREST – None

5. MINUTES OF THE PREVIOUS MEETING HELD 20th April 2015 which had been circulated previously were signed as a correct and accurate record with the following amendment:
Minute 132(i) – delete ‘the put on’ after ‘available on’ in the second line
6. UPDATE ON ITEMS FROM THE MINUTES 20th April 2015
i) Minute 114(iii) – Handrails at entrance of Memorial Gardens. The handrails had now been ordered from Taylor Services Ltd. Cllr Newman mentioned that he had seen measurements being taken at the entrance approximately 2 weeks ago.

7.45pm – Cllr Reilly joined the meeting
7. TO RECEIVE THE FINAL ACCOUNTS FOR THE FINANCIAL YEAR 2014-2015 prior to their approval at the Extra-Ordinary Council Meeting of the Parish Council to be held on Wednesday 24th June

The clerk explained that the Parish Council has to have two Auditors, an Internal one and an External one. The Internal Auditor was due to come to the office on Friday 19th June. As the Internal Auditor had not yet seen the accounts. they were still entitled ‘Draft’
The clerk took the committee through the Annual Return, the Notes to the Accounts, the Income and Expenditure Accounts and the Balance Sheet.
The Accounts were received.
8. TO CONSIDER OALC TRAINING COURSES
i) Role and Responsibilities – Wednesday 29th July – Didcot Civic Hall -10.00am to 3.00pm – £65 – Cllrs Gregory, Hood and T Davies wished to attend
ii) Chairmanship – Wednesday 2nd September – Didcot Civic Hall 10.00am to 3.00pm – £65 – Cllr Stephens wishes to attend
iii) Getting to Grips with Finance – Wednesday 30th September – Didcot Civic Hall- 10.00pm to 3.00pm – Annette Richards (Assistant Clerk) wishes to attend

There will be a Planning Course on how local councils fit into the planning system and effective responses to planning applications.

9. TO CONSIDER THE DETAILS OF THE PARISH COUNCIL’S ‘TABLE’ AT THE MERRY BELLS FAIR ON 4TH JULY 2015
Cllrs A Davies and Hood agreed to organise a rota of Parish Councillors to staff the table from between1pm to 5pm and boards. Cllr Willmott would supply large plans of the suggested new pavilion at Holton and the clerk would try and obtain large plans for the development on London Road. Cllr Gregory agreed to research the price of a ‘Parish Council’ banner.
One suggestion was that the Parish Council asks for volunteers to help with jobs around the village.
[ Cllr Gregory has contacted one firm and has passed details on to the clerk who will liaise with the Chairman of the Council – Clerk]

10. CLERK UPDATE
i) Newsletter on website. – the latest newsletter is now on the website
ii) Update of Information Booklet – this would be ready for printing shortly
iii) Land in front of the old toilet block – it was noted that at the full council meeting on 18th May the proposal to put planters on the land was defeated.
vi) Trees in the village – The clerk had received complaints from residents in Farm Close Road about the trees along the Station Rd to Farm Close Road footpath over hanging their parked cars. It was Agreed that tenders be obtained for those trees to be cut back and crowns reduced. It was further Agreed that ‘Trees’ be a standing item on the F&GP Agenda
v) Fence at Coopers Close public open space. – The householder had now repaired the fence. The clerk to contact to offer half the cost.
vi) ASDA’s ‘Big Lunch’ on Church Road Recreation Ground – Sat 6th June – The clerk (after consultation with the Chairman of the Council) had given permission, (ASDA did provide public liability insurance). This event had not been well attended and ASDA will give thought about better publicity next year.
vii) Replacement photocopier – a smaller, more reliable one had been provided.
viii) Gardener for Memorial Gardens and planter by old toilet block – The clerk was meeting a possible gardener to look after the Memorial Gardens and the planter
ix) Garden waste bin for the Parish Council – SODC would provide a garden waste (brown bin) for the Parish Council) – to be kept at the top end of the Memorial Gardens.
x) Defibrillator training – Sat 18th July – two sessions of 90 minutes was to be provided free of charge by the South Central Ambulance service. If councillors wish to be included please contact the clerk (places are limited to 28 – all the shops and offices in the vicinity of the Merry Bells are to be invited)

10. GRANTS, LICENCES AND SUBSCRIPTIONS – None
11. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Vehicle Activated Signs – Quote from OCC for 4 signs is £23,252.72 (£17,439 for three). The provisional quote on 13th November 2014 was £11,298.80 for 4.
When the clerk had pointed out the doubling of cost to the County Council who had replied ‘Unfortunately there was an internal error with our commuted sum spreadsheet which I must apologise for. This commuted sum covers the price of a new unit, 30 years energy and maintenance costs. The sum for this £3,167.04 extra per unit and not the £414 originally quoted”.
The committee was aware that this issue should be expedited as soon as possible but given this increase in cost further research is required.
The clerk was asked to contact Cty Cllr Anne Purse and Chislehampton and Horspath Parish Council Councils.to ask for the costs of their signs. Also the cost of solar powered signs should be revisited.

12. FINANCIAL MANAGEMENT
a) A completed copy of reconciled bank statement was signed by the RFO

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 15th June 2015will be as follows:
Community £2,371.91
Tracker £140,448.75
Treasury £60,738.65
13. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
106176-181 GM/SW/JF/OCC/AR/HMR&C May/wages/pen/PAYE/NICs 4,327.06
106182 J J Bark Motor lawn mower 379.00
d/d Orange Internet 18.37
106183 Post Office Stamps 189.00
Total £4,913.43
Cheques to Pay
106185 Green Scythe Ltd Recreation cuts x 2 April 466.34
106186 Grzegorz Zasuwa Window cleaning 5.00
106187 Lyreco New Chair and stationary 256.72
106188 Swift Digital Services Copies 13/04/15 – 29/05/15 126.80

106189 Annette Richards June/July newsletter 680.00
106190 Parchments of Oxford June/July newsletter 1,484.90
106191 WPSFMC 2nd Quarterly payment 2,000.00
106193 Berinsfield Community Business Verges -May 608.33
GM/SW/JF/AR/OCC//HMR&C June sal/wages/pen/PAYE/NICs 4,000.00
Total £9,628.09
INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Treasurer Bill Interest 37.72
VAT Refund 579.15
Newsletter Advertising 120.00
Total £736.87

14. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
i) The Haseleys – June 2015*
ii) Little Milton Newsletter –June 2015*
iii) Great Milton Bulletin – April 2015*
iv) URC Newsletter – June 2015*
v) Holton, Waterperry & Waterstock News – March 2014*
vi) Tiddington with Albury and Milton Common newsletter – April/May 2015
vii) Letter from resident re Parking along The Avenue – The clerk read out a letter from a resident of the Avenue complaining about the vehicle parking along the Avenue. The committee, whilst sympathising with the resident, pointed out that the Parish Council did not have any powers in the area of introducing and enforcing parking restrictions. As far as pothole and damaged kerbs were concerned the resident could always report them on the OCC ‘Fix-My-Street’ website,
viii) Letter re dropped kerbs around Triangle Care Home.- The Clerk read a letter from a relative of a resident in the Triangle Care Home re the lack of dropped kerbs in its vicinity. Given the cost that OCC would be likely to charge the clerk was asked to try and find another contactor and also ask The Triangle Care Home, the Wheatley Business Park, Jordell and Siblings Nursery if they would be willing to contribute towards the cost of providing dropped kerbs by their businesses.
ix) Wheatley Park School – School Travel Plan 2015* – Cllr Newman had attending a meeting at Wheatley Park School re the plan. Cllr Bell had also attended. One issue raised was that of schoolchildren waiting up to 40 minutes for a bus on Park Hill. The school had requested that a service bus might pull in to the school coach park at home time and pick up students. The bus companies did not seem keen on this. However there was a possibility a Park and Ride bus might take students from the school to the Thornhill car park. Cllr T Davies asked for details so that he could raise the issue at the Public Transport User Group meeting the following week.
x) Wheatley Park School – Summer afternoon at the Museum and Archive – Saturday 27th June 2015 2pm – 5pm
xi) International Tree Foundation – Impact Report 2014
xii) Oxfordshire (The Rifles) Battalion – Army Cadet Force – Annual Camp Visitors’ Day 20th August 2015 – Tenby, Pembrokeshire
xiii) Open Spaces Summer 2015 magazine + invite to AGM- Thursday 9th July 2015 at 11.00am, Friends’ House, Euston Road
* On display in Parish Office

15. DATE OF NEXT MEETING – 20th July 2015 – Noted

16. UPDATE ON PROGRESS OF THE PARISH COUNCIL’S VILLAGE GREEN APPLICATION
Cllr Willmott gave a brief summary of meetings with the Diocese. There had been an informal meeting with Mr Joiner, of the Diocese in January and then a second meeting in March which he and Ms Joan Morters, (Head Teacher) and Mrs Liz Wickens (Community Governor) had also attended. This had been followed by a site meeting. It was thought that the school had indicated which area of the playing field that they required.
Cllr Willmott pointed out that the Parish Council could not withdraw the application but if an agreement could be reached with the Diocese an amendment could be made.
Cllr Hood proposed and Cllr A Davies seconded that a further meeting with Mr Joiner be arranged. This was AGREED.
Meeting closed at 9.45pm

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Annual General Meeting 2015

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WHEATLEY PARISH COUNCIL

WHEATLEY PARISH COUNCIL ANNUAL GENERAL MEETING 2015
Present: D Lamont (Chairman for item 1 only), G Stephens (Chairman from item 2), R Bell, A Davies, J Coveley, R Reilly, G Birks, J Carr, S Coleridge, T Newman,
P Gregory, T Davies, P Hood and A Walkey

Officers: The clerk and assistant clerk

Also present: 8 members of the public
1 ELECTION of Chairman for 2015– 16 and Acceptance of Office
The retiring Chairman, Cllr Lamont, asked for nominations for Chairman
There were two nominations:
Cllr Stephens – Proposed by Cllr Birks and seconded by Cllr Bell
Cllr Gregory – Proposed by Cllr T Davies and seconded by Cllr A Davies

In the vote that followed Cllr Stephens received 7 votes and Cllr Gregory received 3 votes. Cllr Stephens was declared elected. He signed the Acceptance of Office and took the chair

He thanked Mr Lamont for his work as a councillor for the last 4 years and especially the last year as chairman
2 APOLOGIES FOR ABSENCE had been received from Cllr Willmott and County Councillor Anne Purse

3 ELECTION of Vice-chairman
Cllr J Carr – Proposed by Cllr Reilly and seconded by Cllr Coveley
Cllr P Gregory – Proposed by Cllr T Davies and seconded by Cllr A Davis

In the vote that followed Cllr Carr received 7 votes and Cllr Gregory received 3 votes. Cllr Carr was declared elected
4. FORMAL ADOPTION OF STANDING ORDERS (INCLUDING CODE OF
CONDUCT)
Cllr Reilly proposed and Cllr bell seconded that the Standing Orders, as distributed to all councillors, be adopted. This was AGREED nem con.

6. APPOINTMENT of Committees;

i.) Standing Committees
a) Finance & General Purposes Membership
Cllrs A Davies, T Davies, P Gregory, G Birks, P Hood, T Newman, and
J Reilly. Agreed to serve on the committee. Cllr Willmott to be asked to serve on this committee as well.

b) Planning Committee Membership
Cllrs A Davies, R Bell, J Coveley, S Coleridge, A Walkey agreed to serve on the committee. Cllr Bignell to be asked to serve on this committee

The chairman and vice-chairman are ex-officio members of ALL committees
ii) Advisory Committees and Working Groups
a) Traffic and Roads Advisory Committee (TRAC)
Cllrs T Davies, P Gregory, J Carr, J Coveley, G Birks and J Reilly agreed to serve on this advisory committee. It was agreed that this committee would meet on an ad hoc basis
b) Recreation Areas Working Group
Cllrs R. Bell, P Hood, S Coleridge and A Walkey agreed to serve on this working group. This group would meet on an ad hoc basis
7. CONFIRMATION of representatives to outside bodies:

i Merry Bells Management Committee; Cllr P Gregory

ii Oxfordshire Association of Local Councils; Cllrs J. Carr. & Cllr T Davis
iii Wheatley Sports Field Management Committee (to 31.08.15); Messrs Peter Bayliss, Steve Kemp, Peter Cudd and Doug Lamont, and Cllrs Geoff Stephens & Paul Willmott
iv Wheatley Playing Field Trust: Mrs M Blake; Mrs P Willmott; Mr R Cosier; Mr S Pearson; Mr D Lamont Cllr P Willmott and Cllr G Stephens
iv Howe Trust; Mrs Caroline Dalton and Cllr Joyce Coveley
v Wheatley Charities; Mr Mike Lancashire (to 2017), and Mr Graham Colverson (until 2019)
vi Public Transport Representative: Cllr Tim Davies
vii Wheatley Windmill Preservation Society; Cllr G Stephens
viii. Wheatley Nursery School & John Watson Confederation Cllr Sarah Coleridge
ix). Neighbourhood Action Group – Cllr A Davies
FIRST STATUTORY MEETING OF WHEATLEY PARISH COUNCIL
for council year 2015 – 16
8. APOLOGIES FOR ABSENCE had been received from Cllr Willmott and County Councillor Purse
9. DECLARATIONS OF INTEREST
Cllr Coleridge as a Governor of the Wheatley Nursery School & John Watson Confederation and Cllr Hood as Treasurer of the ‘Cool Kidz club declared an interest in Agenda items 25, (The Parish Council’s application for a village green on the Littleworth Field)
10. MINUTES of the meeting of the Parish Council of Monday 2nd March
2015, which had been circulated previously, were signed as a correct and accurate record.
11. UPDATE from the meeting held on Monday 2nd March 2015
Minute 102 – Housing on the Exception Site on London Road
Taylor-Wimpey had informed the clerk that they were not in position to give an update at this meeting.
The clerk was asked to enquire about when the planning application was likely to be made and request that Taylor-Wimpey come back to the Parish Council with the details of the scheme and any alterations as a result of the public consultation and the timetable for the application.
Minute106 – Receiving Agendas electronically – Unless notified to the contrary it would be presumed that all councillors would be prepared to receive Agendas electronically. Minutes would be sent electronically and via the normal post.
8.30pm – The Chairman declared the Council out of session and asked for contributions from the floor

Mr Doug Lamont – from talks he had had with Taylor Wimpey he understood that to give a better mix of types of houses the number would increase from 50 to 51. There would be a footpath along the north side of London Road, 2 light controlled pedestrian crossings and double yellow lines at the corners of the entrances into the development. They would also contribute some funding for Farm Close Recreation Area.

Mrs Liz Wickens – asked about the rationale behind items of confidentiality on the Agenda. That the clerk explained that exclusion of the public could only be asked for in a limited number of cases: engagement, terms of service, conduct and dismissal of employees; terms of tenders, negotiation of contracts and preparation of a legal case. He added that there couldn’t be any ‘confidential minutes’, care had to be taken not to report specific details.

PCSO James Hopkins reported that there had not been any recent cases of ASB in the village. A replacement for PCSO Cooney was now being trained up and would shortly be out on his own around the village. This brings up to strength the complement of 4 PCSOs serving the Wheatley/Chalgrove area which covers around 20 individual villages)
In reply to a question from Cllr Gregory, James said that the CCTV camera in the High Street should be back up and running but unfortunately the only PCSO who that knew how to operate it has been transferred. They would have to get him back to show them how to operate it

Mr Doug Lamont – Asked Cllr T Davies if he know what monetary support might be available from SODC to the village preparing its Neighbourhood Plan?
Cllr Davies replied that his understanding that for a village of Wheatley’s size around £18.000 might be available. He stressed that this information was some months old.

District Cllr Toby Newman – Stated that he would be attending his first SODC meeting the following Thursday

8.50pm The Chairman declared the council back in session
12. THE MINUTES of the meetings of the Planning Committee held on the following dates were received:
i) Wednesday 11th March 2015 – circulated previously
ii) Wednesday 8th April 2015 – circulated previously
13. THE MINUTES of the meetings of the F&GP Committee meetings held on the following were received:
i) Monday 16th March 2015 – circulated previously
ii) Monday 20th April 2015 – circulated previously

14. The minutes of the Traffic and Roads Advisory Committee held on 15th April, which had been circulated previously were received.
i) Minute 4(ii) – Recommendation to Full Council that concrete planters be purchased and located on the land in front of the old toilet block.
Following discussion a number of councillors felt that the whole area should be looked at again. Cllr Hood proposed and Cllr T Davies seconded that this recommendation be differed. This deferred was AGREED by 7 votes to 0 with 4 abstentions

15. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE AND THE WHEATLEY PLAYING FIELD TRUST
i) Composition of the Trustees – Agreed to Mr Lamont remaining a trustee
ii) Letter of Engagement from Freeths Solicitors – estimated costs £2,000.00
This was Agreed
16. TO ADOPT THE WHEATLEY AND HOLTON EMERGENCY PLAN
Cllr A Davies said that there were still omissions eg addresses etc and letters should be sent to residents asking if they were happy to be included in the handbook. The Chairman said that he, Cllr A Davies and the clerk would go through the handbook and complete and then bring it back to full council
17. TO AGREE THE SIGNATORIES TO PARISH COUNCIL CHEQUES
It was AGREED that Cllr Stephens and Cllr Gregory should be signatories along
with Cllrs Bell, Carr and Reilly
18. TO CONSIDER THAT THE PARISH COUNCIL TAKE AN OUTSIDE STALL, STAFFED BY PARISH COUNCILLORS AT THE MERRY BELLS FAIR ON 4TH JULY 2015
Cllr A Davies thought the stalls would be inside the hall
It was proposed by Cllr T Davies and Seconded by Cllr Newman that the Parish Council does take an outside stall at the Merry Bells Fair on 4th July. This was Agreed. The details to be worked out at the F&GP Committee meeting on15th June
19. GRANTS, LICENCES AND SUBSCRIPTIONS – None
20. FINANCIAL MANAGEMENT
a) Signing of completed copy of reconciled bank statement by Chairman & RFO
b) Balances – Noted
After the cheques below have been paid the balances on the council’s accounts as at 18th May 2015 will be as follows:
: Community £1,277.70
Tracker £137,448.75
Treasury £60,567.55

SCHEDULE OF PAYMENTS TO BE AUTHORISED

Payee Payment details Amount
Cheques paid
106164-106169 GM/SW/JF/OCC/HMR&C April sal/wages/pen/PAYE/NICs 4,065.61
d/d Orange internet Internet for April 18.37
106158 Green Scythe Recs etc 233.17
106159 Oxon Assoc of Local Councils 2015- 2016 subscription 746.34
106161 Oxfordshire Rural Cty Council 2015- 2016 subscription 65.00
106162 Wheatley Village Archives Grant for 2015-2016 1,500.00
106163 The Information Commissioner 2015-2016 subscription 35.00
Total £6,663.49
Cheques to Pay
106170 Oxford Conservation (Simon Shew) Final fees for new entrance into Church Road Recreation Ground 104.00
106171 Berkshire ALC ‘Good Councillor Guide’ Booklets 51.20
106172 Berinsfield Community Business Verge cutting April 2015 608.33
106073 AON Insurance 2015-2016 3,590.72
106074 Public Law Solicitors Village Green Application 2,176.80
Trinder and Sons Fitting of Defibrillator Cabinet 150.00
GM/SW/JF/OCC/HMR&C May sal/wages/pen/PAYE/NICs 4,500.00
Total £11,181.05

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter advertising 100.00
OCC Recharge for verge cutting 1,775.02
Total £1,875.02
21. REPORTS FROM OUTSIDE BODIES
i) The Merry Bells Management Committee – planning for the Fayre on 4th July was underway. Bookings were very healthy. The results of the recent Building and Energy surveys were being studied.
Cllr T Davies raised the issue of the Parish Council paying Wheatley Village Archives £1,500 so that the Archives could pay their rent. Couldn’t the Merry Bells charge just a peppercorn rent? Cllr A Davies said that this general matter had been raised at the Merry Bells AGM and would be on the next merry Bells Committee meeting.
ii) The Howe Trust – next meeting was in a week’s time
iii) Neighbourhood Action Group – Cllr A Davies had attended her first meeting. She had found it interesting, it received reports from TVP on traffic maters and ASB. She suggested that the minutes be circulated to all councillors.
iv) Thames Valley Police. Newsletter April 2015 – No Anti-Social Behaviour reports.
2 drivers caught without valid insurancr5 penalty notices for parking offences
29 drivers caught speeding on London Road. I driver using mobile phone.
1 theft from a vehicle. 2 number plate thefts.1 burglary Non-Dwelling
Mortar non de-activated bomb discovered in shed in Elm Close. Bomb squad called and safely destroyed.
22. CORRESPONDENCE – Noted
i) The Hasleys newsletter May 2015*
ii) Wheatley URC Newsletter – May 2015*
iii) Little Milton Newsletter – May 2015*
iv) Clerks and Councils Direct May 2015*
v) Holton, Waterperry& Waterstock news – April 2015*
vi) Wheatley Village Archives – Thank-you for Grant Aid
vii) OCC Traffic Regulation Order – closure of slip road of A40 on to A 418 on 29th May between 8.00pm and 6.00am. Diversion from Holton turn along Church Road.
ix) TVP – Neighbourhood Policing April 2015 newsletter*
x) Great Milton Bulletin May 2015*
xi) Letter from resident re Merry Bells polling station. The clerk read out the letter including the one that the resident had written to David Buckle, the SODC Returning Officer. The Parish Council does not have any responsibility in this area. Some advice to residents in the newsletter before elections on the role of tellers and the rights of voters would be useful.

9.50pm – Suspension of Standing Orders for 20 minutes in order to finish the Agenda. Proposed by Cllr bell and seconded by Cllr Reilly – AGREED

xii) Oxford Brooks University – Notice of 150th Celebration of the start of teaching at the Oxford School of Art and of the next Residents’ Associations’ Meetings – 11th June 2015

* On display in the Parish Office
23. CALENDAR OF MEETINGS – Noted

i) Planning Committee – Wednesday 20th May 2015 – 7.30pm
ii) OALC AGM – Worton Park, Cassington- Monday June 2nd 2015 – 7.30pm
iii) CPRE (Oxon Branch) AGM St Edmund Hall -Saturday 6th June 2.30pm
iv) Planning Committee – Wednesday 10th June 12015 – 7.30pm
v) F&GP Committee – Monday 15th June 2015 – 7.30pm
vi) Parish Council Meeting – Monday 6th July 2015– 7.30 pm
24. RESOLUTION TO EXCLUDE THE PUBLIC
Cllr Carr proposed and Cllr Birks seconded ‘that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters
This was AGREED nem con

Parish Council – Confidential Agenda Monday 20th April 2015
25. UPDATE ON PROGRESS OF THE PARISH COUNCIL’S VILLAGE GREEN APPLICATION
i) To agree to transfer solicitors – The solicitor whom the Parish Council was using was transferring to another partnership and had written to the Parish Council asking if they still wished for him to act for them. AGREED

Cllr. Birks summarised the position re our Village Green application from inception. Two meetings had been held with the diocese/school & the indications were that a compromise would be possible, which would satisfy both the Parish Council and the school/diocese.

.
Cllr Hood proposed and Cllr Carr seconded that the Parish Council should continue to negotiate with the Diocese /School. This was AGREED with one abstention

26. STAFFING OF SPORTSFIELD MANAGEMENT COMMITTEE AND THE WHEATLEY PLAYING FIELD TRUST
As the Sportsfield Management Committee would not exist after 31st August 2015. The two employees of the committee would be made redundant.
As the costs of the Sportsfield were shared 4/5ths (OCC) and 1/5th Parish Council, so should the redundancy costs. The cost to the Parish Council could be between £2,000 and£ 3,000

The meeting closed at 10.10pm

/by

Finance and General Purposes Committee 20th April 2015

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 20th April 2015 IN THE PARISH OFFICE AT 7.30PM
PRESENT: Councillors P Willmott (Chair), R Bell, G Birks, D Lamont, R J Reilly, R Old and S Coleridge,

OFFICER: THE CLERK: Gareth Morris
127. APOLOGIES FOR ABSENCE had been received from Cllr Carr
128. DECLARATIONS OF INTEREST – None

129. MINUTES OF THE PREVIOUS MEETING HELD 23rd MARCH 2015 (Including Minutes of the confidential session) which had been circulated previously were signed as a correct and accurate record with the following amendments:
• Add Cllr R Old to those present
• Minute 115(i) – line 5 – change ‘gat’ to ‘gate’
• Minute 123 (xiv) –change second sentence to read ‘The clerk read out an e-mail from a resident complaining the Parish Council had raised the precept.
130. UPDATE ON ITEMS FROM THE MINUTES 23RD MARCH 2015
i) Minute114(i) – New entrance in to Church Road Recreation ground
The double yellow lines had been reinstated and the mortar repaired at the top of the wall
ii) Minute 114(ii) – Faculty for new bench in Memorial gardens. This was still to be progressed
iii) Minute 114(iii) – Handrails at entrance of Memorial Gardens – see minute 141
iv) Minute 114(iv) – Noticeboards for the village – the application for grant aid from SODC will be made later in the week
v) Minute 114(v) – new bench by Ambrose Rise bus stop. Taylor Landscapes had agreed to install the bench which could be delivered to Mobbs’ yard
131. TO FORMULATE A VILLAGE EMERGENCY PLAN
i) TO RECOMMEND TO FULL COUNCIL ON 18TH MAY THE ’PARISHES OF WHEATLEY & HOLTON EMERGENCY PLAN’ as presented to F&GP committee
Cllr Stephens proposed and Cllr Bell seconded that the Parish Council adopt the Wheatley and Holton Emergency Plan subject to the changes suggested by Cllr Dalton and the addition of ‘useful names’. This was AGREED

ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village. The one for the Holton Pavilions was up and running. The second one for the Merry Bells had been delivered and would be installed shortly. Training for interested parties would be provided
132. CLERK UPDATE
i) Newsletter on website. Cllr Lamont proposed and Cllr Stephens seconded that the newsletter should be available on the Parish Council’s website. Agreed unanimously
ii) Update of Information Booklet – the deadline for information from contributors was April 29th
iii) Land in front of the old toilet block – The Traffic and Roads Committee had recommended to full council that 3 or so concrete tubs be installed around the area in front of the old toilet block area. It was also suggested that the council insure against ‘non-ownership’
vi) Trees in the village – The hedge on Church Road that backed on to the houses in Templars Close had now been cut back
v) Fence at Coopers Close public open space. Resident of Coopers Close had reported that the fence between his property and the open space was falling down. The responsibility for the fence was unclear. It was agreed that the Parish Council should share the cost of repair.
133. GRANTS, LICENCES AND SUBSCRIPTIONS
i) OALC 2015 -16 subscription – £746.34 – Agreed
ii) Oxford Green Belt network 2015-2016 subscription – £15 – Agreed
iii) Oxfordshire Rural Community Council (ORCC) 2015-2016 subscription – £65 – Agreed
iv) Wheatley Village Archives – Request for Grant Aid 2015-2016 – £1,500 – Agreed
v) Information Commissioner’s Office – Data Protection renewal 2015-2016 – £35 – Agreed
134. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Bell Lane corner, and other matters – The alterations to Bell Lane Corner had been completed except for the reinstating of the yellow lines which should be done in May. Cllr Lamont had painted the bell bollards.
ii) Vehicle Activated Devices – it was agreed that the VAS for London Road west be put on hold until the development on the north side was completed. The other three signs should go ahead.

135. FINANCIAL MANAGEMENT
a) A completed copy of reconciled bank statement was signed by by Chairman & RFO
The Budget to the end of March 2015 was discussed.

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 20th April would be as follows:
Community £2,162.79
Tracker £152,448.75
Treasury £60,700.93
136. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
130,131,136-140 GM/SW/JF/OCC/AR/HMR&C March/wages/pen/PAYE/NICs 3,930.95
106134 C Sprent Mileage for delivering newsletters 42.46
106135 SODC Dog bins Oct -Mar 200.93
106142 Fusion UK Grant Aid – St Georges FunDay 275.00
106143 WPSFMC 1st Quarterly payment 2,000.00
106144 The Post Office Stamps 189.00
Total £6,638.34
Cheques to Pay
106146 A Richards April/May 2015 Newsletter 680.00
106147 Mainstream Digital Calls, rental, directory entry 03-06 79.41
106148 Lyreco USB drives, waste bins 57.78
106149 MBMC Office rental 25.03.15-24.06.15 1,133.20
106149 MBMC Gas recharge 05.01.15-31.03.15 77.41
106150 Arbor Tree Specialists Hedge along Church Road 250.00
106151 Grzegorz Zasuwa Window cleaning April 5.00
106152 Berinsfield Community Business Verges, FCPatio CulRd March 818.33
106153 Swift Digital Services Copies 15.01-13.04 132.43
106154 Parchments of Oxford April/May newsletter 1,484.90
106155 Southern Electricity Electricity 8/1/15-13/4/15 87.94
106156 Green Scythe Ltd Recs and greens 233.17
GM/SW/JF/AR/OCC//HMR&C April sal/wages/pen/PAYE/NICs 4,000.00
Total £9,039.57
INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Precept 2015-2016 – Ist half 53,961.50
Council Tax Reduction Scheme 2015-16 3,544.00
Treasury bonds interest 20.85
Tracker Account Interest 13.69
Newsletter Advertising 2,176.87
Photocopies 14.70
Allotments 10.00
Grant from MBMC for defribrillator 840.87
Total £60,582.48

137. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
i) The Haseleys – April 2015*
ii) Little Milton Newsletter –April 2015*
iii) Great Milton Bulletin – April 2015*
iv) URC Newsletter – April 2015*
v) Holton, Waterperry & Waterstock News – March 2015*
vi) Tiddington with Albury and Milton Common newsletter – April/May 2015
vii) Letter from resident
viii) CPRE ‘Oxfordshire Voice’ Spring 2014
ix) Civic Voice – War Memorials’ survey
* On display in Parish Office

138 DATE OF NEXT MEETING – 15th June 2015 – NOTED

139. RESOLUTION TO EXCLUDE THE PUBLIC
Cllr Reilly proposed and Cllr Birks seconded that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters
Agreed unanimously

Confidential Agenda Monday 20th April 2015

140. UPDATE ON PROGRESS OF THE PARISH COUNCIL’S VILLAGE GREEN APPLICATION
Oxfordshire County Council has put the Parish Council ‘on notice’ that as the registration authority it intends to convene a public inquiry into the Application for Registration of a village green.

A further meeting with the Oxford Diocesan Schools Trust on the issue was to be held.
141. QUOTATION FOR HANDRAILS IN ENTRANCE TO MEMORIAL GARDENS
It was Agreed nem con with one abstention to accept the quote from Taylor Services for the manufacture and installation of mild steel handrails to the steps at the High Street entrance to the Memorial gardens. Cost £1,100 ex VAT
142. SALARY AND WAGE REVIEW FOR PARISH COUNCIL STAFF
The clerk had circulated a paper giving recommendations for the pay of the Parish Council employees. It was Agreed to:
• Award the Parish clerk his increment for 2015-16
• Following the completion of a satisfactory probationary period the Assistant Clerk would be paid an increased hourly rate in line with the national pay award 2014-16, backdated to January 1st 2015
• The two outdoor workers to have their hourly rate increased in line with ‘the living wage’.
143. STAFFING OF SPORTSFIELD MANAGEMENT COMMITTEE AND THE WHEATLEY PLAYING FIELD TRUST
Negotiations were ongoing with the employees of the Sportsfield Management Committee on their situation when the Sportsfield Management Committee ceases to exist at the end of August 2015.

The meeting closed at 9.25pm

/by

Planning Committee 20th May 2015

Wheatley Parish Council
MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD IN THE PARISH OFFICE ON WEDNESDAY 20th MAY 2015
PRESENT: Cllrs P Bignell, J Carr, S Coleridge, A Davies, G Stephens (Acting Chairman)

OFFICER: The Assistant Clerk
1. ELECTION OF CHAIRMAN – As the outgoing Chairman Cllr Stephens asked for nominations for Chairman
Cllr Coveley was proposed and seconded.
In the absence of Cllr Coveley, Cllr Stephens continued as Chairman for the meeting

2. APOLOGIES FOR ABSENCE – Cllrs R Bell, J Coveley, A Walkey
3. DECLARATIONS OF INTEREST – None
4. MINUTES OF THE PREVIOUS MEETING HELD ON 8th APRIL 2015 which had been circulated previously were signed as a correct and accurate record.
5. UPDATE ON MEETING HELD ON 8th APRIL 2015 – None
6. AMENDMENTS TO PREVIOUS APPLICATIONS – None
7. NEW PLANNING APPLICATIONS

i) P15/S1126/HH and P15/S1127/LB 33 High Street Wheatley OX33 1XX
Following permission P14/S1966/HH, to add first floor bathroom, storage area and two further roof lights. To lift existing stone flag floor and add insulation and damp proof membrane. Noted: comments on SODC Website from the Conservation Officer, regarding specifics about roof light windows and insulation. Also comments from the neighbour at 28 Church Rd, no objections. Recommend Approval – subject to satisfaction of the Conservation Officer

ii) P15/S1006/FUL 112 London Road Wheatley OX33 1YH Conversion of existing dwelling into 2 x two bed apartments. Recommend Approval

iii) P15/S1231/HH 7 Templars Close Wheatley OX33 1PA Single storey side and rear extension and replacement canopy. Recommend Approval – noting the comments of the neighbour (6 Templars Close)

iv) P15/S1352/HH 2 Hillary Way Wheatley OXFORD OX33 1UY Proposed extension to existing bedroom to front incorporating existing bedroom as dressing room. Noted: comments on the SODC website from the neighbour at 4 Hilary Way, no objections. Recommend Approval

v) P15/S1384/FUL Part of Castle Hill Farm Wheatley OXON OX33 1JQ General purpose farm building. Noted: Comments on the SODC website from the neighbour at 10 Jackies Lane. Recommend Approval

vi) P15/S1457/T28 O/S 12 Station Road Wheatley OX33 1ST Installation of 1 x DSLAM equipment cabinet. For information only. Noted

vii) P15/S1534/HH 31 Elton Crescent Wheatley OX33 1UZ Removal of the existing front entrance porch and the erection of a single storey front extension. Incorrect plans sent by SODC so unable to make a recommendation.

viii) P15/S1021/HH Moon Cottage 53 Old Road Wheatley OX33 1NX Demolition of glazed outhouse and replacement with two storey extension incorporating master bedroom suite. No strong views – noted that plans are not as clear as they could be

 
8. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P15/S0414/HH 52 Littleworth Demolition of conservatory. Erection of single storey rear extension. Recommend Approval GRANTED 13.04.15
ii) P15/S0139/HH 58 Crown Road Erection of single storey rear extension to provide enlarged dining room. Internal modification. Recommend Approval GRANTED 14.04.15
iii) P15/S0240/HH 45 London Road To convert a garage for habitable use No strong views GRANTED 09.04.15
iv) P15/S0522/HH 6 Littleworth, Littleworth OX33 1TR Single Storey extension at the front Recommend Approval GRANTED 20.04.15
v) P15/S0577/FUL 21 Windmill Lane Demolition of existing dwelling and erection of new dwelling. No strong views GRANTED 28.04.15
vi) P15/S0603/FUL Land adjacent to 24 Westfield Road, New Dwelling Recommend Approval GRANTED 29.04.15
vii) P15/S0601/HH 3 Kiln Lane Construct a small enclosed entrance porch outside the existing front door with ramped access from the roadside boundary fence. Recommend Approval GRANTED 01.05.15
viii) P15/S0137/FUL (Minor) Asda Stores Ltd Construction of a `Home Shopping’ van loading Canopy, an extension to the service area of the store to accommodate a Home Shopping’ pod, erection of a `Click & Collect’ canopy, relocation of disabled parking spaces and relocation of a smoking shelter and trolley bay. Recommend Approval GRANTED 01.05.15
ix) P14/S3978/FUL 40 Hilary Way Variation of conditions 2 and 5 of planning permission P11/W1023 so as to retain garage No strong views GRANTED 13.03.15
x) P15/S0418/FUL 87A High Street Change of use from existing retail use (A1 use) to Sui Generis to allow a dog grooming parlour. Recommend Refusal GRANTED 08.04.15
xi) P15/S0713/A (Advertising Consent) (Other) 87A High Street Proposed new signage No strong views GRANTED 01.05.15
xii) P15/S0321/FUL (Full) 19 Roman Road Two storey, two bedroom dwelling with parking space with access from Leyshon Road. No strong views GRANTED 02.05.15
xiii) P15/S0624/HH 58 High Street Two new Dormer Windows to rear of house and three rooflights to front of house Recommend Refusal GRANTED 05.05.15

9. CORRESPONDENCE – none

10. DATE OF NEXT MEETING – WEDNESDAY 10TH JUNE 2015 – NOTED
The Meeting closed at 8.10pm

/by

Parish Council Meeting 2nd March 2015

,

WHEATLEY PARISH COUNCIL

 

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 2nd MARCH 2015 IN THE MERRY BELLS HALL AT 7.30PM


PRESENT: Councillors: D Lamont (Chairman), J Reilly, G Stephens, J Carr, R Bell

                   S Coleridge, C Dalton, A Knapp, R Old, P Willmott, G Birks, J Coveley and E Stacey

 OFFICERS: Gareth Morris, Clerk to the Parish Council

Also present: Cty Cllr Anne Purse, Mr M Fenton (Taylor Wimpey), Mr S. Brown (Woolf Bond) and 20 members of the public

 

95. APOLOGIES FOR ABSENCE had been received from Cllrs Bailey and Davies

 

96. DECLARATIONS OF INTEREST – Cllr Coleridge as a Governor of the John Watson School declared an interest in item 20 on the confidential agenda.

 

97. MINUTES of the meeting of the Meeting of the Parish Council meeting held on Monday 5th January 2015 circulated previously with the removal of ‘R Old’ from those present and added to ‘Apologies’ and in Public Forum (page 3 ) in    Mr Bettess’ report, second line, ‘Road’ be added after ‘London’.

 

98. UPDATE from the meeting held on Monday 5th January 2014

i) Minute 90 – the clerk had yet to contact Cllr Davies.

 

 99 THE MINUTES of the meetings of the Planning Committee held on:

Wednesday 14th January 2015 which had been circulated previously were received

 

100. THE MINUTES of the meetings of the F&GP Committee held on Monday 19th January 2015 which had been circulated previously and on Monday 16th February 2015 which had been circulated with the Agenda were received

 

101. THE MINUTES of the meetings of the TRAC Committee held on 7th January 2015 which had been circulated previously and the meeting on 18th February 2015 which had been circulated with the Agenda were received

 

102. TO REPORT PROGRESS ON HOUSING FOR THE EXCEPTION SITE NORTH OF LONDON ROAD

        Mr M Fenton from Taylor Wimpey and Mr S Brown from Woolf Bond gave a presentation on the 2 options for site north of London Road. There would be 50 units, 38 affordable and 12 private.

A public exhibition would be held in the Merry Bells on Friday 27th March and Saturday 28th March

 

8.52pm The Chairman declared the Council out of session and asked for questions from the public


Resident 1 – Would the gap in the wall made by Taylor Wimpey’s surveyors be repaired?. – A; Yes

Resident 2 –Will there be measurement of sound from A40 taken before and after the development is completed?. A; This could be a condition of planning permission

Resident 3 – Is London Road to be widened? A – No

Will local stone be used? – A – The exhibition will give examples of materials to be used.

Resident 4 – What will be the parking facilities? – A – At least 2 per dwelling.

Cllr Bell – said that the number of 3 & 4 bedroom units was excessive. Wheatley needed more 1 and 2 bed units.

 

8.18pm The Chairman declared the Council back in session

 The Chairman thanked Mr Brown and Mr Fenton for their attendance and presentation and looked forward to the exhibition at the end of the month.

 

 

103. TO NOTE AND RESPOND TO SODC’S INVITATION TO CONTRIBUTE TO A    STUDY OF THE GREEN BELT AROUND WHEATLEY

        SODC had invited the Parish Council to send representatives to a ‘Green Belt    Community Assessment Event’ held on 11th February. Cllrs Stephens and Bell attended. As a result the Parish Council was invited to contribute to a study of the Green Belt around Wheatley. Due to time constraints, deadline 26th March, a start had been made on the study, volunteers had been sought but more were needed.

The results will be measured against the criteria that green belt land has to fulfil which are given in the National Planning Policy Framework (March 2012)(NPPF).

           The explaining the reason behind going ahead with the study. A number of councillors expressed their concerns about participating in the study. They felt that the time scale was far too short and due process had not been followed.

Cllr Carr proposed and Cllr Birks seconded that “The Parish Council does not participate in this study”.

The motion was Agreed by 9 votes in favour to 2 against with 2 abstentions.

    

 104. TO NOTE THAT SODC, THE Vale District Council and OCC have decided not to actively pursue the implementation of civil parking enforcement

            The clerk read out a letter from SODC stating that SODC, the Vale and County Councils have decided not to actively pursue the implementation of civil parking enforcement. This was Noted

 

9.46pm – The Chairman declared the Council out of session and asked for contributions from the floor.

 

Cty Cllr Purse Green Belt – whilst it might be possible for authorities to ‘swap’ Green Belt areas it was not possible in Oxfordshire due to the Berks and Bucks boundaries.

                          OCC’s decision to make the Chief Executive redundant was to be rescinded and a new vote taken.

OCC would be discussing the possibility of new unitary authorities.

The independent review in to the child-sex scandal in Oxfordshire would be published the following day

John Reay – would it be possible for the District and County Councillors reports to be  items on the Agenda?

District Councillor Bell – reported that SODC had agreed a reduction in the Council tax; however the opposition group had proposed that the Council Tax remained the same but had been outvoted by the main group.

District Councillor Carr – As a result of the fire the Council would be renting offices in Milton Park from May. It could be 3 or 4 years before they could return to their Crowmarsh Offices

 

105  TO NOTE THE FOLLOWING CONSULTATIONS BY SODC

i) South Oxfordshire Local Plan 2031 Refined Options closing date 2nd April

     Larger Village Allocations – Wheatley – “Wheatley is one of our largest villages, it is inset in the Green Belt and has very limited opportunities for expansion. We asked our core Strategy Inspector if we could alter the Green Belt boundary at Wheatley, making an exceptional circumstances case to allow for some more homes to be built, but he rejected this request. We have therefore pursued an exception site approach in Wheatley to achieve some desperately needed affordable housing. We have identified a site to the north of the London Road and a scheme for 50 homes is being prepared. We do not need to allocate this site in the Local Plan.”

http://www.southoxon.gov.uk/services-and-advice/planning-and-building/planning-policy/local-plan-2031/local-plan-2031-refined-op

       http://www.southoxon.gov.uk/services-and-advice/planning-and-building/planning-policy/evidence-studies/larger-villages-allocatio

The consultation was noted

ii) “Proposal to change the way some services are delivered in South Oxfordshire and the Vale of White Horse” Closing date 9th March           https://consult.southandvale.gov.uk/portal/southandvale/cs/consultation_corporate/corporate_services_contract

The consultation was noted.  

 

106. TO AGREE TO RECEIVE AGENDAS ELECTRONICALLY

          The Clerk explained that due to a Legislative Reform Order in January 2015

Parish Councils, can if they agree, receive agendas electronically. This could save Wheatley Parish Council up to £500 per annum in postage as well as savings in paper and printing costs. Paper copies would still be available from the Parish Office and posted on village notice boards. Cllr Stephens proposed that the Parish Council agrees to receive agendas electronically. This was Agreed

 

  107. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD   MANAGEMENT COMMITTEE

   i) To agree the Trust Members – Following advice from a solicitor, Cllr Willmott reported that the number of Parish Councillors (4 out of 7) would be unacceptable to the Charity Commissioners. It was Agreed, therefore, to appoint 3 Parish Councillors, (Cllrs Willmott, Lamont and Stephens); Mr Richard Cosier, from the Rugby Club: one from Wheatley Park School (to be informed) two from the Community (Mrs M Blake and A N Other)

ii) To agree a sum for legal fees – It was Agreed to spend a maximum of £2,000 on legal fees

iii) Other matters concerning the Sportsfield Management Committee – none


108  TO CONSIDER THE RISK ASSESSMENT PLAN 2015-16

          The clerk reported that he had completed the Risk Assessment Plan for 2015- 2016. It was available for inspection in the Parish Office. It was Agreed that the Plan be accepted and the Action Plan, which had been circulated to all              councillors be signed by the chairman.

 

109.  REPORTS FROM OUTSIDE BODIES

i) The Merry Bells Management Committee – No report

ii) The Howe Trust had started to look more at its charitable functions; perhaps funding staff at the primary school for extra curriculum activities, especially sport.

iii) Thames Valley Police – In January TVP received 58 calls from the Wheatley Area- 49 Miscellaneous, non-urgent calls: 3 theft; 3 shoplifting and 3 ASB

iv) Flooding Committee Thames Water are renew the pumps at the sewage works on London Road.

 

 110. CALENDAR OF MEETINGS – NOTED

i) Oxford Brookes University – Residents’ Association Meeting – 3rd March 6.45pm

ii) Planning Committee – Wednesday 11th March 2015 – 7.30pm

iii) F&GP Committee – Monday 23rd March 2015 – 7.30pm

iv) Annual Parish Meeting – Tuesday 7th April 2015

v) Planning Committee – Wednesday 8th April 2015 – 7.30pm

vi) Thame CPRE AGM – Tuesday 14th April 2015 – Great Hasley Village Hall – 8.00pm

vii) TRAC Committee –– Wednesday 15th April 2015 – 7.30pm

viii) F&GP Committee – Monday 20th April 2015– 7.30pm

ix) Parish Council Meeting – Monday 18th May 2015 – 7.30 pm

 

111,   RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Reilly proposed and Cllr Birks seconded “ that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as

defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

This was Agreed unanimously

 

112. MINUTES OF THE CONFIDENTIAL SESSION OF THE PARISH COUNCIL HELD ON 5TH JANUARY 2015 which had been circulated previously were signed as a correct and accurate record

 

113. THE MINUTES OF THE CONFIDENTIAL SESSIONS OF THE F&GP COMMITTEE HELD ON: 19th JANUARY 2015 which had been circulated previously and the 16th FEBRUARY 2015 which had been circulated with the agenda were received.


114. TO REPORT ON PROGRESS OF THE PARISH COUNCIL’S APPLICATION APPLYING FOR VILLAGE GREEN STATUS FOR THE PLAYING FIELDS AT LITTLEWORTH ROAD.

The Parish Council had now received the County Council’s objections to the Parish Council’s Village Green application and following a cordial and positive meeting with the Diocese the Parish Council would now write to our solicitors for further advice. A modest fee was agreed.

 

115. TO CONSIDER LAND THAT MAY BE SUITABLE FOR A NEW VILLAGE BURIAL GROUND

            A resident had contacted Cllr Carr suggesting a number of sites within the village that might be suitable. One, it turned out, would not be available and another one was probably unsuitable for drainage reasons. However Cllr Carr agreed to follow up a third site.

 

       The meeting closed at 10.01pm

/by

Finance and General Purposes Committee Monday 23rd March 2015

,

Wheatley Parish Council

 

 

 

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 23rd MARCH 2015 IN THE PARISH OFFICE AT 7.30PM

 

 

PRESENT: Councillors P Willmott (Chair), R Bell, J Carr, D Lamont, R J Reilly, R Old and S Coleridge,

 

OFFICER: THE CLERK: Gareth Morris

 

 

  1. APOLOGIES FOR ABSENCE had been received from Cllr Stephens.

 

 

  1. DECLARATIONS OF INTEREST – none

  

 

  1. MINUTES OF THE PREVIOUS MEETING HELD 15th FEBRUARY 2015 (Including Minutes of the confidential session) – which had been circulated previously were signed as a correct and accurate record

 

 

  1. UPDATE ON ITEMS FROM THE MINUTES 15th FEBRUARY 2015
  2.  i) Minute114(i) – New entrance in to Church Road Recreation ground – Halls Construction had been back to re-do the mortar on the top of the wall.

A 2nd resident had complained to the office that the new gate was not ‘child- proof’. The clerk had replied that the complaint would be reported to the council. The committee was not minded to alter the gate at this moment in time.

  1.     ii) Minute 114(ii) – Faculty for new bench in Memorial gardens – a new position, diagonally opposite to the existing bench was chosen. The clerk will check with the Diocese

    iii) Minute 114(iii) – Handrails at entrance of Memorial Gardens – the Clerk will contact Taylor Services for ideas

  1.     iv) Minute 114(iv) – Noticeboards for the village – the infrastructure fund will operate in the financial year 2015-16
  2.     v) Minute 114(v) – new bench by Ambrose Rise bus stop – Richard Taylor will install the new bench

    

  1. TO FORMULATE A VILLAGE EMERGENCY PLAN
  2.  i) To report on the progress on the plan – The clerk will contact Cllr Davies and ask if she is happy for the plan to go to committee and full council for approval.
  3.   ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village – The Holton Pavilions one was up and running. The one for the front of the Merry Bells had been ordered.

       

 

  1. CLERK UPDATE    
  2.        i) Confirmation from SODC of the precept requested (£107,923) – noted
  3.      ii) Update of Information Booklet – noted

iii) Request from Fusion to use Church Road Recreation Ground St George’s Fun Day- GRANTED

  1.       iv) Land in front of the old toilet block – the clerk had been advised that the land may still belong to Pye’s of Kidlington. The clerk to check.
  2.      v) Changes due to Local Government Transparency Code 2014 – The clerk had been advised by the OALC newsletter that “ there are no confidential minutes for parish councils. All minutes are available for public inspection” – Noted
  3.      vi) BCB will keep charges unchanged for 2015-16 – noted

vii) Payment of 2015-2016 Council Tax.- it would not be possible to pay the council tax bill at the bank.The clerk would pay the bill at the Post Office

viii) Trees in the village

  • The cherry tree that the County Council had felled at the top of the Ambrose Rise stream had been diseased. It was AGREED that a replacement cherry tree should be purchased to replace it .
  • The clerk would ask Steve Wensley to cut back the trees on the short path from Farm Close Lane to Farm Close Road. The leaseholding company for the properties on Farm Close Road should be asked to cut the trees back.
  • Also the trees by the side of the footpath to Station Road should be cut back
  • Cllr Carr would ask SODC if it was possible for the Parish Council to have a garden waste brown bin..

 

 

  1.  GRANTS, LICENCES AND SUBSCRIPTIONS
  2. i) Fusion – St George’s Fun Day grant towards inflatables/climbing wall – (£250 last 2 years) (Non 137 section 145 LGA 1972) Will come out of 2015-2016 budget – AGREED £275

 

 

  1. TO AGREE THE FINAL TWO MEMBERS OF THE WHEATLEY PLAYING FIELD TRUST
  2.       i) Representative from Wheatley Park School – Mr S Pearson has been put forward – AGREED
  3.     ii) Representative from the Community – Mrs P Willmott has been put forward.

AGREED

 

  1. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
  2.   i) Bell Lane corner – this was being altered this week.
  3.   ii) Vehicle Activated Devices – given the proposed development on London Road councillors wondered if they signs could be moved to other posts.

 

 

  1. FINANCIAL MANAGEMENT
  2. a) A completed copy of reconciled bank statement was signed by the Chairman & RFO

Budget to the end of February 2015 was presented and discussed

 

  1. b) Balances

After the cheques below have been paid the balances on the council’s accounts as at 16th February will be as follows:

Community     £2,017.96

Tracker         £104,929.56

Treasury           £60,680.08

 

 

 

 

 

 

 

 

 

  1. SCHEDULE OF PAYMENTS AUTHORISED

 

Cheque no. Payee Payment details Amount
Cheques paid
d/d Barclays Bank Bank charges 13/01 to 12/02 37.46
d/d Siemens Photcopier lease 403.70
106109 Green Scythe Ltd Strim bank of Am’rse Rise Stream 321.60
106110 D Lamont Refreshments for meeting 9.45
106111 OALC Training Course 78.00
106112 The Post Office 2nd class stamps 106.00
106113 Sue Ryder Hospice Grant Aid 50.00
106114 Thame CAB Grant Aid – non 137 1,000.00
106115 OCC Bell Lane corner 6,056.39
106117-106122 GM/SW/JF/OCC/AR/HMR&C Feb/wages/pen/PAYE/NICs 3,678.37
Total £11,739.57
Cheques to Pay
106123 Sage Ltd Invoices 46.80
106124 D Lamont Travel to Crowmarsh Gifford 15.26
106125 Berinsfield Community Business Verges Feb payment 608.33
106126 Lyreco stationary 47.36
106127 The Merry Bells Hire of hall & coffee room 91.50
106128 Thames Water Memorial Gardens – 16/12-05/03 16.99
106129 SODC 2015-2016 council tax 1,416.00
GM/SW/JF/AR/OCC//HMR&C Feb sal/wages/pen/PAYE/NICs 4,000.00
Total                £6,242.24

 

 

 

INCOME RECEIVED SINCE LAST MEETING

 

Income details Amount
Newsletter Advertising 4,796.00
VAT Refund – Nov/Dec/Jan 5,676.60
WPSFMC – contribution to defibrillator 577.50
Newsletter Subscription 12.00
Total £10,786.10

 

 

 

  1. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
  2. i) The Haseleys – March 2015*
  3. ii) Little Milton Newsletter –February 2015*
  • iii) Great Milton Bulletin – February 2015*
  1. iv) URC Newsletter March 2015*
  2. v) Holton, Waterperry & Waterstock News –February 2014*
  3. vi) Tiddington with Albury and Milton Common newsletter – Feb/March 2015
  • vii) Oxfordshire Rural Community Council – Policy Bulletin January 2015*
  • viii) Thames Valley Police – January Crime report*
  1. ix) Thames Valley Police – Neighbourhood Policing newsletter Feb 2015*
  2. x) Thank you for grant aid – Oxfordshire Association for the Blind
  3. xi) Thank you for grant aid – Thame CAB
  • xii) Open Space – Spring 2015*
  • xiii) Oxfordshire Playing Fields Association – Newsletter Winter 2015*
  • xiv) Letter from resident re 2015-2016 precept.- The clerk read out an e-mail from a resident complaining that the Parish Council had raised the precept

* On display in Parish Office

 

  1. DATE OF NEXT MEETING – 20th April 2015 – NOTED

 

 

  1. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Lamont proposed and Cllr Reilly seconded “that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters2

AGREED nem con

 

 

  1. UPDATE ON PROGRESS OF THE PARISH COUNCIL’S VILLAGE GREEN APPLICATION

 

          A reply from the Parish Council’s solicitor had been received.

It was agreed that a further meeting with the Diocese would be welcomed

 

 

The meeting closed at 9.05pm

/by

Traffic and Roads Advisory Committee 18th February 2015

,

 

WHEATLEY PARISH COUNCIL

 

 

 

MINUTES OF THE MEETING OF THE TRAFFIC AND ROADS ADVISORY COMMITTEE (TRAC) OF THE PARISH COUNCIL HELD ON WEDNESDAY 18th FEBRUARY 2015 IN THE MERRY BELLS HALL AT 7.30 PM

 

 

PRESENT: Councillors: R J Reilly (Chairman), Carr, Dalton, Birks, Lamont, Stephens, Coveley and

                   Bell

 

Officer: The Clerk

 

Also present: Cty Cllr Ann Purse and 5 members of the public

 

 

  1. APOLOGIES FOR ABSENCE had been received from Cllrs Davies

 

 

  1. DECLARATIONS OF INTEREST – None

 

 

  1. MINUTES OF THE MEETING OF 7th January 2015 – which had been circulated previously were signed as a correct and accurate record

 

 

  1. UPDATE ON MINUTES OF 27th January 2015
  2. i) Minute 50(i) – Footway around the Roundhouse and new entrance in to recreation ground – The double yellow lines around the corner had still not been re-instated
  3. ii) Minute 50(iii) – Land by old toilet block. OCC Highways had responded saying that it would not be possible to extend the corner because according to their definitive maps the extent of the public highway is only a footpath width.

The clerk reported that between 2006 and 2009 the Parish Council had attempted to take adverse possession of the land in front of the old toilet block.

At the Parish Council meeting of May 2009 a letter from Mr Barnatt (the Parish Council’s solicitor at the time) was read suggesting that before he sent the additional £190 cheque to the Land Registry the Parish Council might like to consider a recent not dissimilar case where the land Registry had refused adverse possession.

It had been agreed to discontinue our claim through Mr Barnatt and tell him not to send the £190 to the Land Registry.

It was AGREED that this matter be placed on the next F&GP Agenda

  • iii) Minute 58 – Disabled parking space outside the chemists – an e-mail from a resident, stating that a disabled parking space was not necessary as those displaying a disabled person badge could park on double yellow lines.

 

 

  1. TO CONSIDER THE COST AND LOCATION OF VEHICLE ACTIVATED SIGNS

The Finance and general Purposes Committee at its January meeting agreed to fund a fourth VAS to be located at the bottom of Ladder Hill (facing north).

It was Agreed that the signs on Ladder Hill should be attached to:

  1. i) The post at the top of Ladder Hill Northbound into the village. Number is obliterated but it is just before the downward incline and currently has our Police speeding area sign attached and
  2. ii) Bottom of Ladder Hill going south (Uphill) on post numbers 9 which is opposite the entrance to Howe Close.

 

 

  1. TO CONSIDER OXFORDSHIRE COUNTY COUNCIL’S CONSULTATION ON

             THE LOCAL TRANSPORT PLAN 4.

OCC has opened consultation on the draft of Connecting Oxfordshire, the new Local Transport Plan for Oxfordshire. You can access the consultation by following the links on the Connecting Oxfordshire web page: www.oxfordshire.gov.uk/connectingoxfordshire

 

The Connecting Oxfordshire policies and strategies are presented in several volumes. Their contents are outlined on the consultation web page, and are summarised briefly below:

 

  • Volume 1 describes the overarching policies and objectives for the development of transport in Oxfordshire until 2031
  • Volume 2.1 is the Oxford Transport Strategy
  • Volume 2.2 are area strategies for locations that we have identified as areas likely to be affected by growth as a result of the new Oxfordshire Strategic Economic Plan
  • Volume 3 is the Science Transit plan, which looks at how we can work with industry and researchers in Oxfordshire to develop new, future ideas for improving transport
  • Volume 4 contains our strategies for cycling, freight and bus transport across Oxfordshire.
  • Volume 5 is the Environmental Report containing an assessment of the potential environmental impact of implementing our proposed strategies.

 

It was AGREED that a review of the paths and cycle routes through the village should be reviewed. This to be placed on the next TRAC agenda.

 

 

  1. TO CONSIDER THE SAFETY CONCERNS FOR PEDESTRIANS AT THE PARK HILL/LONDON ROAD PEDESTRIAN CROSSINGS

Mr Francis had responded in January that “Further to the site meeting in July 2014, a further meeting at the site took place in December 2014 which was attended by the developer’s consultants, a representative of Thames Valley Police, myself and Anthony Kirkwood to review safety at the site. No specific safety issues were identified at this meeting, the site has been closely monitored following the installation of the crossings and no injury accidents have been reported.

 

We appreciate the Parish Councils concerns and propose to install pedestrian crossing warning signs on the approaches to the crossing from both the London Road direction and Holton direction, these should be installed in the near future. We will continue to monitor the site but unfortunately we have no funding available for further measures at this time”.

 

The committee was disappointed with this response. Councillors were under the impression that they would be invited to this meeting and weren’t. The Parish Council should put pressure on the Highways to make sure that the signs promised were actually installed. The suggestions made re improving site lines should again be pressed for. Brookes University said that they would undertake a review of the scheme. The County should be asked if that review has taken place and if it hasn’t are they going to undertake it.

 

 

  1. PEDESTRIAN CROSSING AT JUNCTION OF STATION ROAD AND HIGH STREET.

               In his e-mail of January 2015 Mr Francis went on to say “Tony and I have also visited the proposed pedestrian crossing site in Station Road, we considered there to be significant site constraints which would make the installation of a crossing at this location extremely difficult, I have researched the personal injury accident history at this location and can confirm that there have been no such accidents within the last five years.”

                 The committee was again disappointed with the County Council’s response. It was agreed that a letter should be sent thanking them for their response but stating that the Parish Council does not accept their reasoning and they believe that this is a dangerous crossing point for pedestrians making their way to the Primary school and to the shops.

 

 

 

  1. TO REPORT ON PROGRESS IN THE ALTERATIONS TO THE BELL LANE/ STATION ROAD JUNCTION

       The F&GP committee had agreed the new price for the alterations to the corner. It would now cost £5,049.99 net of VAT.

The clerk had been assured by Mark Francis that a VAT receipt would sent when the Parish Council’s check was received and the money would not be lost should he work continue in to the next financial year.

 

 

  1. TO REPORT ON PROGRESS ON THE EXTENSION OF YELLOW LINES ON THE SOUTH SIDE OF CHURCH ROAD BETWEEN FRIDAY LANE AND HOLLOWAY ROAD.

       The clerk had spoken to Mark Francis (OCC Highways) and between them they had agreed that there would be three additional stretches of double yellow lines – one would be across the entrance to the Merry Bells car park and the remaining two would remove two car parking spaces. This would allow buses to pull in to the left to avoid oncoming traffic. Mr Francis was about to apply for Traffic Order.

 

 

  1. TO CONSIDER THE CLOSURE OF FRIDAY LANE FOR UP TO FIVE MONTHS

The closure of this road was causing a great deal of unrest amongst residents in the

east end of the village who lived along the diversion route and High Street traders

who had lost a substantial amount of trade. Councillors and residents had been pressing for better signage to warn motorists of the pedestrians along the stretch of Crown Road without a pavement and even to rescind the road closure. County Councillor Nimmo-Smith (Cabinet Member for Transport) and Mr Peter Ronald (OCC Highways Officer) had paid site visits in recent days to see for themselves.
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  1. TO CONSIDER THE RECENT IMPLICATIONS OF THE ROAD WORKS ON LONDON ROAD (WEST)

       On Monday 9th Feb the traffic lights were moved to the junction of London Road and Holloway Road. These caused gridlock in Wheatley on Monday evening and again on the Tuesday morning with tailbacks on to the A40. The clerk contacted the Highways Department to report the matter. In the meantime Wheatley Park School reported that parents stuck on the A40 were letting their children out to walk to school

It is understood that OCC did send somebody out to investigate and the delays had not been as serious since. The work would be continuing for two more weeks or so.

 

 

  1. DATE OF NEXT MEETING – Wednesday 15th April 2015 – Noted

 

 

 

 

The meeting closed at 8.48pm

 

 

/by

Planning Committee 11th March 2015

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD IN THE PARISH OFFICE ON WEDNESDAY 11th March 2015
PRESENT: Cllrs J Coveley, C Dalton, A Davies, A Knapp, D Lamont,
G Stephens (Chairman)

OFFICER: The Assistant Clerk
72. APOLOGIES FOR ABSENCE – Cllr E Stacey
73. DECLARATIONS OF INTEREST – None
74. MINUTES OF THE PREVIOUS MEETING HELD ON 14th JANUARY 2015 which had been circulated previously were signed as a correct and accurate record
75. UPDATE ON MEETING HELD ON 14TH JANUARY 2015 – None
76. AMENDMENTS TO PREVIOUS APPLICATIONS – None
77. NEW PLANNING APPLICATIONS

i) P14/S3978/FUL 40 Hilary Way Variation of conditions 2 and 5 of planning
permission P11/W1023 so as to retain garage. No strong views.

ii) P15/S0185/HH(Householder) 22 Ladder Hill Erection of a two storey side and rear extension. (Revision to approved scheme P14/S2682/HH) No strong views. With reservation regarding the past history of surface water and drainage issues and concerns from the neighbour at No.18 about flooding.

iii) P15/S0321/FUL (Full) 19 Roman Road Two storey, two bedroom dwelling with parking space with access from Leyshon Road. SODC website comments from the Highway Officer were noted regarding conditions to be met for access and drainage; in particular the comments about splays. No strong views.

iv) P15/S0320/HH 19 Roman Road Two storey side extension. Front extension to enlarge kitchen and first floor bedroom. Enlarge entrance area. No strong views.

v) P15/S0139/HH 58 Crown Road Erection of single storey rear extension to provide enlarged dining room. Internal modification. Recommend Approval.

vi) P15/S0342/LDP Certificate of Lawful Development 37 Acremead Road Certificate of lawfulness for a proposed single storey side extension. Noted.

vii) P15/S0414/HH 52 Road Running Through Littleworth. Demolition of conservatory. Erection of single storey rear extension. SODC website comment from neighbours at No.42 noted. Recommend Approval.
.
viii) P15/S0240/HH 45 London Road.To convert a garage for habitable use. No strong views.

ix) P15/S0418/FUL 87A High Street Change of use from existing retail use (A1 use) to Sui Generis to allow a dog grooming parlour. SODC website comments noted from 87a coffee shop owner and neighbour at No.83. Recommend Refusal.
Reasons:
– Not suitable for change of use because of hygiene concerns as it will be situated next to catering premises
– Will exacerbate the difficult parking situation in the High Street and in particular there is concern about access to the neighbouring property.

x) P15/S0522/HH 6 Littleworth (in the parish of Wheatley) Single storey extension at the front. Recommend Approval.

xi) P15/S0533/LDE McKenna Plant Hire London Road Certificate of lawfulness of
existing use of the land referred to in Condition 3 of planning permission ref.
SO/N/795/79 and outlined in red on the plan referred to therein for the parking of motor vehicles and the storage of vehicles, plant, machinery, spares and materials. Noted.

xii) P15/S0577/FUL 21 Windmill Lane Demolition of existing dwelling and erection of new dwelling. No strong views.

xii) P15/S0603/FUL Land adjacent to 24 Westfield Road, New Dwelling Recommend Approval.
78. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P14/S3568/HH (Householder)(Other) 3 Orchard Close Front extension and porch and existing flat roof over garage to pitched roof. Recommend Approval
GRANTED 14.0.15

ii) P14/3797/HH (Householder) 1 Coopers Close Littleworth Conversion of garage to provide enlarged kitchen/dining room, utility roomand downstairs cloakroom Recommend Approval GRANTED 29.1.15

iii) P14/S3707/HH (Householder)(Other) 21 Windmill Lane Part demolition and
removal of roof, demolition of conservatory, part demolition of existing attached
garage. Raising of roof level, carport side extension and single storey flat roof garage side extension and internal and external alterations. Recommend Approval GRANTED 11.02.15

iv) P14/S4058/HH (Householder) 29 Roman Road Erection of a two storey and single storey
rear extension. Recommend Approval GRANTED 10.02.15

v) P14/S3863/HH (Householder) 2 Anson Close Demolition of existing garage, erection of side and rear extension, conversion of loft space and creation of rear dormer, inclusion of roof windows to front elevation (revised scheme of extant planning permission).Recommend Approval GRANTED 17.02.15

vi) P14/S4110/HH (Householder) 37 Roman Road Single storey infill & garage extension Recommend Approval GRANTED 23.02.15

79. CORRESPONDENCE – none

80. DATE OF NEXT MEETING – WEDNESDAY 8TH APRIL 2015 – NOTED

Patients can stop using Viagra at any moment without developing any dependence. That’s the main advantage of this medicine at https://www.mcmedicalnj.com/viagra-generic. The second is a great efficiency. Throughout the medical practice, I haven’t seen a single patient who wouldn’t improve his sexual relations after the treatment with Viagra. At the beginning, you may experienced certain problems related to the bad choice of the dosage. To prevent it, you need to consult a specialist who will chose the most appropriate dose of the medication. It is really helpful! That’s why patients with impotence can get rid of them for good.

The Meeting closed at 8.30pm

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