Finance and General Purposes Committee 24th January 2011

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 24th JANUARY 2011 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors:  G Birks (Chairman), S Coleridge, R Old, J Reilly, J Carr, R Bell, P Devlin

& E Stacey

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. There were no such declarations

105. APOLOGIES FOR ABSENCE had been received from Cllr Fyffe

106.       MINUTES OF THE PREVIOUS MEETING held on 13th December 2010, which had been circulated previously, were signed as a correct and accurate record.

107.       DECLARATIONS OF INTEREST – None

108. MATTERS ARISING FROM THE MINUTES  13th December 2011

i. Minute 94(i) – Grit Bins in the Village. The clerk had been informed that there would be no more bins supplied this financial year. The OCC Highways dept. would check to see if the locations suggested were suitable. Councillors expressed concern re pot holes in  Wheatley’s roads. Agreed that the clerk write to the Highways Dept.

ii. Minute 949iii) – Oxford City’s Management of Shotover Park – no feedback as yet on the meeting held on 11th January

iii. Minute 69(iv) – Christmas tree – this had been a success and the lights had remained on throughout the period. The clerk to write to Mr Tandy thanking him for supplying the electricity.

109. TO REPORT PROGRESS RE REFURBISHMENT OF CULLUM ROAD RECREATION GROUND

Cllr Dalton was arranging the planting of shrubs along the top boundary.

It was reported that barbed/razor wire had been put along one of the fences at the back of one of the houses on Miller Road. The clerk to investigate.

110. TO CONSIDER THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION   GROUND

The application to SODC for grant aid had been sent off.

111. TO RECEIVE AN UPDATE ON THE PARISH COUNCIL’S REQUEST TO SECTION 106

FUNDING FOR PEDESTRIAN AND TRAFFIC SAFETY MEASURES.

The Clerk to contact Anne Purse re the request for the original and current costings for the 2002 pedestrian safety plans for the village.

The clerk and Chairman of the Council reported on a further meeting at Thame Police Station re the car parking along Waterperry Road etc

112. TO CONSIDER THE NEED TO PROVIDE A NEW BURIAL AREA WHEN THE CURRENT CHURCHYARD RUNS OUT OF SPACE

This item had been referred to the F&GP Committee from the Parish Council meeting   of 10th January. Mr Sprent, churchwarden, had suggested the Parish Council eg write to the Diocese of Oxford asking for part of the vicarage garden to be used.

Agreed that the clerk check the legal position re Parish Councils’ ‘duty’ to provide a burial ground. It was noted that Mr Sprent had already written to the Diocese along the lines he suggested at the Parish Council meeting

113. CLERK UPDATE

i)   Computer back up – The internet back –up facility has now been installed

ii)   An e-mail had been received from a resident asking the Parish Council to note his correspondence to SODC re the non adoption of the sewerage system in Elton Crescent

iii)   The Clerk had been informed that the road through Littleworth would be closed for a few days from 14th February whilst sewer repair works are carried out.

iv)   The Clerk requested permission to attend the training day/ conference organised by the  Oxfordshire branch of the Society for Local Council Clerks on 16th February. This was Agreed. It was further Agreed that the council pay the conference fee of £40.

114. GRANTS, LICENCES AND SUBSCRIPTIONS

i) Sage Instant Accounts Cover for 2011 – £174.00 (inc VAT) – Agreed

ii) Ryder-Cheshire Volunteers, Oxfordshire – 16 disabled members and 3 volunteers in this area – Agreed £100 under Section 137 of the 1972 Local Government Act

115. FINANCIAL MANAGEMENT

i)   Scrutiny of budget to end December (see enclosed paper) and signing of completed copy of reconciled bank statement by Chairman & RFO

ii) Balances

After the cheques below have been paid the balances on the council’s accounts as at

24th January 2011 will be as follows:              Community     £2,122.07

Tracker           £48,110.22

Treasury         £60,034.07

SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105236-240 GM/SW/JF/OCC/HMR&C Dec wages/pen/PAYE/NICs 3,362.41
105241 WPSFMC Quarterly Payment 2,000.00
105242 South and Vale Carers Grant Aid 150.00
d/d Siemans Financial Services Photocopier lease 383.05
d/d Bank charges 6/9 – 5/12 81.89
Total £5,977.35
Cheques to Pay
105243 Sage (UK) – Accounts Instant accounts cover for 2011 174.00
105244 Claire Logic IT Support 93.60
105245 Southern Electric Electricity 1/10 – 7/01 60.81
105246 Whetter, Duckworth and Fowler SODC Land in High Street 348.75
105247 Sage (UK) Accounts Accounts stationery 63.46
105248 Thames Water Memorial gardens 8.28
105249 Berinsfield Business Community Grass verge contract 542.26
105250 Merry Bells Management C’ttee Hire of Hall 15/11/10 25.00
105250 Merry Bells Management C’ttee Rental Increase 18/10/10–25/12/10 42.34
105250 Merry bells management C’ttee Gas recharge 1/6/10 – 31/12/10 247.50
105251 Oxfordshire Business Alliance Grant Aid 2009-2010 150.00
105253 Swift Digital Services Charge for photocopies 51.41
GM/SW/JF/OCC/HMR&C Jan wages/pen/PAYE/NICs 3,500
Total £5,307.41

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Tracker Interest 7.04
Newsletter Advertising 5,382.00
Total £5,389.04

116. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – Newsletter January 2011*

ii)        Wheatley URC Newsletter January 2011*

iii)        Little Milton Newsletter January 2011*

iv)        Great Milton Bulletin January 2010*

v)        Holton, Waterstock and Waterperry News – December  2010*

vi)        SODC Minutes of Standards Committee 25th November 2010*

vii) Letter from resident expressing concern over the education provided at the Primary and Secondary schools within the village – Agreed that the clerk would reply to the effect that  this matter does not fall within the Parish Council’s remit and that he might wish to contact the Chairman of the Governing body of each school

viii) Local Government Boundary Commission – Electoral review of Oxfordshire. Agreed that the matter be placed on the next F&GP agenda and that the clerk sends each councillor the Boundary Commission correspondence.

ix) Thames Valley Primary Care – Application By Morland House Surgery to provide pharmaceutical services – refused

x) Clerks and Councils Direct*

xi) Request from resident for double yellow lines along the road leading up to the Caravan Park from Littleworth Road opposite the Primary School. Agreed that the clerk reply saying that this road is a private Road.

xii) E-mail from resident pointing out the removal of the solar powered real time bus indicator from the bus stop on Church Road by the SODC car park – Noted The clerk reported that the County Council would be erecting a ‘normal’ real time information post during February

xiii) OCC Snow guide for Oxfordshire Communities – Noted

xiv) The Royal British Legion request to hold or support ‘The Great Poppy Party Weekend’ on 10th,11th & 12th June 2011 – to celebrate 90 years of the Royal British Legion – Noted

xv) 2011 Census – request to help those who need help to complete the forms, consider venue and volunteer resource for assisted sessions. This to be discussed at the next F&GP meeting

xvi) To consider a request from the PCSO that given the recent outbreak of graffiti in the village the Parish Council provides a ‘graffiti wall’. Agreed that no action be taken on this.

*On display in Parish Office

117. DATE OF NEXT MEETING – 21st January 2011 – Noted

118. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Carr proposed and Cllr Reilly seconded that “Under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that   it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

Agreed nem con

The meeting closed at 9.00pm following the confidential items

/0 Comments/by

Finance and General Purposes Committee 13th December 2010

,

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 13th DECEMBER 2010 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors:  G Birks (Chairman), S Coleridge, R Old, J Reilly, J Carr, R Bell,

M Fyffe (until 9.00pm) & E Stacey

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. There were no such declarations

91. APOLOGIES FOR ABSENCE had been received from Cllr Devlin

92.  MINUTES OF THE PREVIOUS MEETING – 15th November 2010, which had been circulated previously were signed as a correct and accurate record.

93.  DECLARATIONS OF INTEREST – None

94. MATTERS ARISING FROM THE MINUTES  15th November 2010

i. Minute 79(i) – Grit Bins in the Village – No reply had been received from OCC Highways. The clerk would chase up

ii. Minute 79(ii) – Wheatley Information Booklet – this had now been distributed. A letter of thanks to be sent to Martin Tims.

iii. Minute 79(iii) – Oxford City’s Management of Shotover Park. Cllr Devlin had been in touch with the Natural England organisation and Oxford City Council. There was to be a ‘Shotover User Forum on Tuesday 11th January 2011 in the Tea Room at Horspath Sports Ground. Parish Councillors were encouraged to attend.

iv. Minute 69(iv) – Christmas tree – this was now in situ. An external extension cable and 2 extra lengths of lights had been purchased.

v. Minute 81 – Newsletter publishing – Mr Jim Watson to be asked to quote a price for the doing the work that Mr Durbin used to undertake in preparing the newsletter for printing.

vi. The clerk had yet to contact the contractor re the hatching at Littleworth.

95. TO CONSIDER A REVISED BUDGET FOR 2010-2011 AND A DRAFT BUDGET FOR 2011– 2012 WITH A VIEW TO MAKING A RECOMMENDATION TO FULL COUNCIL ON 10th JANUARY 2011

i.      Revised budget 2010-2011 – The clerk presented a 2nd draft of the revised 2010-2011 budget in which was included the new rental amount for the Parish Office and up to date income and cost figures for the newsletter.

ii.     Budget for 2011-2010 – the second draft of the budget for 2011-2012 included increases for the Parish Office rent and in the cost of the grass cutting cost. There was also an additional £5,000 provided at the request of the Sportsfield Management Committee to meet the possible costs of providing plans for the proposed pavilion development. These additional costs could be met by drawing on the Parish Council’s general fund.

However it was felt that an increase in the precept should be recommended to meet possible future expenditure; notably an increase in the Section 137 funding to allow for a Parish Council grant towards the provision of a lift on the steps from the bank to the Merry Bells Car Park which is being pursued by the Merry Bells Management Committee and to increase the amount earmarked for pedestrian and traffic safety measures within the village as the County Council does  not appear at present to wish to fund measures which the Parish Council feels are necessary and supported by residents.

Cllr Reilly proposed and Cllr Carr seconded that the revised 2010-2011 Budget and the draft budget for 2011-2012 as presented, with the addition of £3,000 to the Grants (Section 137) heading and an increase in the earmarked funds for traffic and road safety measures of £7,000, thus making the precept required £104,619, be recommended to the full council meeting on 10th January 2011. This was Agreed unanimously

96. TO REPORT PROGRESS RE REFURBISHMENT OF CULLUM ROAD RECREATION GROUND

Cllr Fyffe said she was yet to check whether or not the replacement trees/ shrubs had been planted.

97. TO CONSIDER THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND

Cllr Stacey had completed the application form for Grant Aid from SODC and this would be sent of by the end of the week

98. TO AGREE A DATE FOR THE 2011 ANNUAL PARISH MEETING

Monday 4th April 2011 was Agreed as the date for the 2011 Annual Parish Meeting. The clerk would see if Sergeant Hookham, the neighbourhood police sergeant would attend.

99. CLERK UPDATE

i)       Computer back up – to consider automatic Internet backup – £45 pa. Agreed

100. GRANTS, LICENCES AND SUBSCRIPTIONS

i) South and Vale Carers – 19 carers in the area (last year £150) – Agreed £150

101. FINANCIAL MANAGEMENT

i)   The budget to end November  had been circulated and a completed copy of reconciled bank statement was signed by the Chairman & RFO

ii) Balances

After the cheques below have been paid the balances on the council’s accounts as at

13th December will be as follows:               Community           £1,849.27

Tracker           £51,103.18

Treasury         £60,034.07

SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105219-223 GM/SW/JF/OCC/HMR&C Nov wages/pen/PAYE/NICs 3506.37
105218 BT Telephone rental and calls 120.51
105224 Thame and District CAB Grant Aid 2010-2011 (non137) 1,000.00
105258 Post Office Stamps 154.00
Total £4,780.88
Cheques to Pay
105225 The Tree Barn Village Christmas Tree 172.72
105226 Mallabar Durbin Dec/Jan Newsletter 235.00
105227 SODC Dog Waste Bin contract 224.84
105228 Lyreco Stationary 18.21
105229 Berinsfield Community Business Verges, Nov 542.26
105230 Parchments Dec/Jan newsletter 1,484.90
105231 J Watson Dec/Jan newsletter 480.00
105232 G Ewbank Cable/lights for tree 67.10
Parchment Information Booklet 801.16
GM/SW/JF/OCC/HMR&C Dec wages/pen/PAYE/NICs 3,500.00
Total £7,526.19

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Treasury Bill Interest 25.07
Vat Refund 231.26
Newsletter Advertising 2437.00
Total £2,693.33

102. PUBLICATIONS & CORRESPONDENCE RECEIVED – NOTED

i)        The Haseleys – Newsletter December   2010*

ii)        Wheatley URC Newsletter December 2010*

iii)        Little Milton Newsletter December  2010*

iv)        Great Milton Bulletin December   2010*

v)        Holton, Waterstock and Waterperry News – December  2010*

vi)        CPRE ‘Fieldwork’ December 2010*

vii)        Tiddington with Albury and Milton Common  Newsletter Dec 2010/Jan 2011*

viii)        Neighbourhood Policing December Newsletter.*

*On display in Parish Office

9.00pm Cllr Fyffe left the meeting

103. DATE OF NEXT MEETING – 24th January 2011– Noted

104. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Carr proposed and Cllr Reilly seconded that: “Under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that   it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters” Agreed nem con

The meeting closed at 9.15pm at the end of the confidential session

/0 Comments/by

Finance and General Purposes Committee 15th Novemebr 2010

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 15th NOVEMBER 2010 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors:  G Birks (Chairman), S Coleridge, R Old, J Reilly, J Carr, R Bell,

P Devlin, M Fyffe & E Stacey

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. There were no such declarations

75. APOLOGIES FOR ABSENCE – None

76. MINUTES OF THE MEETING OF 27TH SEPTEMBER were signed as a correct and accurate record with the addition of Cllr E Stacy to those present and the deletion of the second Cllr S Coleridge (These minutes had been tabled at the F & GP’s last meeting but not signed).

77.  MINUTES OF THE PREVIOUS MEETING – 18th OCTOBER 2010 which had been tabled at Parish Council meeting  of November 1st were signed as a correct and accurate record

78. MATTERS ARISING FROM THE MINUTES  27th SEPTEMBER   2010

i) Minute 55(i) – Real time bus information – A resident had reported that the solar panel and post at the Church Road bus shelter was to be taken down. The clerk had checked with the County Council and they had confirmed this but had said that a standard real time timetable would replace it.

79. MATTERS ARISING FROM THE MINUTES  18th October  2010

i) Minute 63(i) – Grit Bins in the Village – the County Council had been asked to look at the additional location on Crown Road and had been asked about the material placed in the bins. No reply had been received.

ii)   Minute 63(ii) – Wheatley Information Booklet – the clerk had ordered an extra 100 copies. The cost of cost printing 2,100 copies is £801.He had received a copy from Parchment for proof reading.

iii) Minute 63(iii) – Oxford City’s Management of Shotover Park. Cllr Devlin had been in touch with Martin Harris of Horspath. It was Agreed that Wheatley supports Horspath’s position in seeking better management of the Park.

iv) Minute 69(iv) – Christmas tree – 14’ Norway spruce £112 + £35 transport. Agreed. An extension cable and further lights would be purchased

80. TO CONSIDER A REVISED BUDGET FOR 2010-2011 AND A DRAFT BUDGET FOR 2011– 2012 WITH A VIEW TO MAKING A RECOMMENDATION TO FULL COUNCIL ON 10th JANUARY 2011

The figures for a revised budget 2010-2011 and a budget for 2011-2012 had been circulated with the Agenda.

Suggestions were made for changes to the figures provided e.g. office rental for 2011-2012 was likely to be more than estimated and the amount for the Sportsfield Management Committee was likely to be higher due to the cost of submitting a planning application for the pavilion development.

It was the feeling of the meeting that the Parish Council should be prepared to increase the precept because:

  • The County Council may require parishes to undertake work that they (the County Council) had previously undertaken.
  • The new Localism Act was likely to give Parish Councils greater powers/responsibilities

It should be noted that the precept had not risen in the previous year and that whilst being exempt from a freeze on its precept the Parish Council could not be certain that one would not be imposed in the future. Councillors were asked to consider what projects might be taken on in 2011-12 eg traffic and pedestrian safety measures.

Parish Council newsletter advertising charges for 2011-12

Due to the fact that VAT was to increase to 20% on 4th January 2011 and advertising prices had not been increased for 6 years the committee felt an increase in price was needed. There was a full discussion on the scale of the rise.

Cllr Devlin proposed and Cllr Birks seconded the following prices (gross of VAT):

Quarter page – £25 –  Agreed by 7 votes in favour to 2 against

Half page – £35    –     Agreed unanimously

Full page – £55     –    Agreed unanimously

81. TO CONSIDER THE RENEWAL OF THE EDITORSHIP OF THE NEWSLETTER FROM JANUARY 2011

It was Agreed appoint Jim Watson as editor of the newsletter for 2011

The Clerk reported that Mr Clive Durbin who had prepared the newsletter for the printers for a number of years would cease to do it after the December/January issue. It was Agreed that Mr Watson be asked to make new arrangements which might involve the Parish Council purchasing the relevant software.

82. TO REPORT PROGRESS RE REFURBISHMENT OF CULLUM ROAD RECREATION GROUND

Cllr Fyffe reported that a number of ‘failed’ trees in the recreation ground would be replaced. On fencing her advice had been that fencing would not be suitable and that planting would be better. It was Agreed that this be investigated. It is the Council’s intention to do something to protect the residents’ fencing as soon as was practicable.

83. TO CONSIDER THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND

Cllr Stacy circulated a draft application for submission to SODC for grant aid towards the shelter. Councillors gave suggestions for the answers to the questions. Cllr Stacy will complete the form and submit to the clerk to be sent off. Cllr Bell will provide details of prices from a second supplier.

Cllr Stacy was thanked for her work on the application.

84. TO CONSIDER A REQUEST FOR A DOG WASTE BIN IN THE CULLUM/MILLER/LEYSHON  ROAD AREA – Agreed (cost approx £190)

85. CLERK UPDATE

i)        Parish Councils exempt from freeze on Council Tax – Noted

ii)        In 2011 it is the intention that payment methods for Parish Councils will be reformed i.e. freedom to use modern banking methods such as electronic banking – Noted

iii)        To consider quotes received for the hatching on the Littleworth industrial apron Agreed to accept the quote from Acculine Ltd for £385

86. GRANTS, LICENCES AND SUBSCRIPTIONS

i) Thame CAB – in past years the Parish Council have given £1,000. A letter from the CAB had been circulated with Agenda. In it the manager explained that clients seem to be accessing advice by telephone or travelling to Thame rather than face to face in Wheatley. There was a discussion about whether the Parish Council should reduce its grant aid in light of this.

Cllr Carr proposed and Cllr Reilly seconded that a grant of £500 be made. This motion was lost by 4 votes in favour to 5 against.

Cllr Bell proposed and Cllr Devlin seconded that the grant should remain at £1,000 for 2010/2011. This was Agreed with 5 votes in favour to 4 against.

9.30 pm Cllr Devlin proposed and Cllr Reilly seconded that Standing Orders be suspended for 20 minutes in order to finish the Agenda. Agreed

87. FINANCIAL MANAGEMENT

i)   The budget to October 2010 was scrutinised and a copy of the reconciled bank statement was signed by the Chairman & RFO

ii) Balances

After the cheques below have been paid the balances on the council’s  accounts  as at 15th November 2010 will be as follows:           Community        £1,756.15

Tracker             £56,103.18

Treasury           £60,009.00

SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105207-211 GM/SW/JF/OCC/HMR&C Oct wages/pen/PAYE/NICs 3506.37
105200 The Post Office Stamps 185.00
105201 Southern Electric Electricity July – Sept 2010 3.40
105202 Royal British Legion Wreath 40.00
105203 M Hogan 4 years antivirus subscription 169.95
105204 Oxfordshire Assoc. or the Blind Grant Aid 200.00
105205 Society for local Council Clerks 2010-2011 subscription 168.00
105206 Berinsfield Community Business September verges and recs 804.87
d/d BNP Paribas Quarterly lease for photocopier 360.18
Total £5,437.77
Cheques to Pay
105212 MBMC Office rental Sept-Dec 2010 949.69
105212 MBMC Hire of hall 75.00
105213 Berinsfield Business Community Verges/Recs/Patio/Greens 981.22
105214 Swift Business services Ltd Final excess copies on old copier 95.72
105215 Anthony Stiff Associates Defects Inspection and report 500.00
105216 Active Installations Cullum Rd 5% retainer 4,775.60
GM/SW/JF/OCC/HMR&C Nov wages/pen/PAYE/NICs 3,500.00
Total £10,877.23

Also authorised £234.52 to Queensbury Shelters – replacement glass for Park Hill Bus shelter

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Allotments 20.00
Photocopying 1.10
Total £21.10

88. PUBLICATIONS & CORRESPONDENCE RECEIVED – NOTED

i)        The Haseleys – Newsletter November  2010*

ii)        Wheatley URC Newsletter October 2010*

iii)        Little Milton Newsletter November  2010*

iv)        Great Milton Bulletin November  2010*

v)        Holton, Waterstock and Waterperry News – October 2010*

vi)        CPRE Oxfordshire Bulletin Autumn 2010*

vii) The Wheatley Society – Letter re centre of the village and footpaths

It was Agreed that the outdoor workers be asked to clear the grit from the kerbs and in the longer term investigation be mad into using the ‘Unpaid Work in the Community’ scheme run by Thames Valley Probation to help with such tasks in the future

*On display in Parish Office

89.  DATE OF NEXT MEETING – 13th December 2010 – Noted

90.  RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Carr proposed and Cllr Reilly seconded that:

“Under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that   it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

Agreed

The meeting closed at 9.50pm following the confidential item

/0 Comments/by

Planning Committee 9th February 2011

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 9th February 2011

PRESENT: Cllrs C Dalton (Chairman), P Willmott, J Coveley & N Messenger

Officer: the Clerk – G Morris

Also present: Cllr R Bell

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. THERE WERE NO SUCH DECLARATIONS

77. APOLOGIES FOR ABSENCE had been received from Cllrs Sprent, Knapp and Carr

78.  DECLARATIONS OF INTEREST –  None

79.  MINUTES OF THE PREVIOUS MEETING HELD ON 12th JANUARY 2011 were signed as a correct and accurate record

80. MATTERS ARISING FROM MEETING HELD ON 12TH JANUARY 2011 – None

81. AMENDMENTS TO PREVIOUS APPLICATIONS – None

82. NEW PLANNING APPLICATIONS

i)       P10/W1824/RM (Reserved Matters) (Minor) Land adjoining Littleworth Park, Cooper Close. Reserved Matters regarding P10/W0461/O – Layout, scale, appearance, the means of access, vehicle and cycle parking, sustainable forms of construction and the landscaping of the site. A number of letters of objection that had been sent to SODC were read out and Cllr Bell spoke to his letter of objection. Agreed to Recommend Refusal. The Committee wishes to reiterate its reason for objecting. This application is an overdevelopment of the site out of keeping with that part of the village.

The land at the west end of the site is not viable as an amenity/recreation space (as suggested by the Design Statement) due to the embankment by the bridge. Also, isn’t the land by the bridge owned by British Railways and not the applicant? Furthermore who is going to be responsible for its maintenance.

There is concern over the diverting of the footpath, changing a ‘safe way to school’ and into the village to a route across drives and parked cars. If the house on plot 1 is removed from the plan the present route of the footpath may still be viable.

Also what is going to happen to the footpath and its users whilst construction is going on?

Coopers Close and the footpath have not been adopted by OCC Highways. How does this affect the development?

The Committee would like the Planning Officer to make a site visit to look at the viability of the house at plot 1.

ii)       P11/W0025(Other) 87 Littleworth Rd proposed dormer window and rooflight in north facing slope – No Strong Views

iii)       P11/W0122 24 Ladder Hill (Other) Demolition of existing single-storey rear 03.02.11 extension and part side extension and construction of two storey rear and side 04.03.11 extensions to form sun room, enlarged kitchen, utility room to ground floor and bedroom and study to first floor

No Strong Views

iv)       P11/W0039/DA (Other[Deemed]) Land at the rear of The Windmill Windmill Lane TOWN AND COUNTRY PLANNING ACT 1990 (AS AMENDED)  NOTIFICATION OF ENFORCEMENT APPEAL Location: Land at the rear of The Windmill, Windmill Lane  Alleged breach : Change of use of the Land edged red on the plan from agriculture to mixed purposes, consisting of: 1) agriculture and  2) storage purposes located in the approximate position shown hatched blue within the Land edged red on the Plan. Agreed to write to the Planning Inspectorate supporting SODC’s enforcement notices and objecting to an extension in the time for compliance. The land, which is in the Green Belt, and highly visible and intrusive in views from across the valley should be returned to agricultural use. The Parish Council would be opposed to any granting of a Certificate of Lawful Development. The parish Council further believes that the land should be viewed from the Acremead/Keydale Road area of the village as the full impact is not seen from Windmill Lane.

v)       P11/W0076 (Other) 50 Crown Road  Removal of existing porch for new entrance porch extension – Recommend Approval

83. PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P10/W1780 (other) 93, Old Road Single storey side extension and alterations to existing side windows. Erection of roof canopy GRANTED 14.01.11

ii) P10/W1700 (Other) 65 High Street. Change of use to retail and training

Recommend Approval – Plus floor plan (for information only) – GRANTED  17.01.11

iii) P10/W1779 (Other) 69 Church Road Creation of hard standing for vehicle in front of property No Strong Views  – GRANTED 18.01.11

iv) P10/W1800/RLB (Retrospective Listed Building) Greystones 88 High Street

Works to remedy damp & rot in cellar comprising block-work lining and new  joists reclaimed floorboards above; also replace cement to external plinth with lime mortar. Introduce gas supply to property, with meter in cellar adjacent existing water meterInstall CH boiler in first-floor Airing Cupboard with flu through south roof-space, to replace inefficient oil-fired boiler in kitchen. Conservation velux with side opening in north roof to provide access to inner valley. Recommend Approval – GRANTED 20.01.11

v) P10/W1670/A (Advertisement Consent) 93 High Street Removal of the existing fascia signage and projecting sign, and installation of new individual fascia signage and projecting sign – No Strong Views – GRANTED 25.01.011

vi) P10/1903/LD (Lawful Development) 111 Old Road. Proposed single storey side extension with a tiled roof on three sides, with a flat top section. Part demolition of existing garden wall to allow for new front wall of the proposed extension.

No Representations – GRANTED 19.01.11

vii) P10/W1855 (Minor) 34 Roman Rd Erection of one dwelling No Strong Views

REFUSED 27.01.11

viii) P10/W1878 (Minor) Asda Stores Ltd London Road. Proposed  entrance lobby to existing store main entrance. Recommend Approval – GRANTED 27.01.11

84.  CORRESPONDENCE – None

85.  DATE OF NEXT MEETING – Wednesday 9TH March 2011 – Noted The parish clerk gave his apologies for the meeting

The meeting closed at 8.30pm

/0 Comments/by

Planning Committee 12th January 2011

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 12th JANUARY 2011

PRESENT: Cllrs C Dalton (Chairman), C Sprent, P Willmott, A Knapp, J Coveley &  N Messenger

Officer: the Clerk – G Morris

Also present: 2 members of the public

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. THERE WERE NO SUCH DECLARATIONS

68.   APOLOGIES FOR ABSENCE had been received from Cllrs Reilly & Carr

69.   DECLARATIONS OF INTEREST – None

70.      MINUTES OF THE PREVIOUS MEETING HELD ON 8th DECEMBER   2010 which had been previously circulated were signed as a correct and accurate record with the addition of Cllr Knapp to those who had given their apologies.

71. MATTERS ARISING FROM MEETING HELD ON 8TH DECEMBER   2010

i. Minute 64(ii) P10/W1700(Other) – 65 High Street.

Floor plan and covering letter – For Information Only – Noted

ii.    Minute 63 – Enforcement Order on land behind Wheatley Windmill – the clerk to enquire about the timescale of the order.

72.  AMENDMENTS TO PREVIOUS APPLICATIONS – None

73.   NEW PLANNING APPLICATIONS

i) P10/W1855 (Minor) 34 Roman Rd Erection of one dwelling The applicants were given leave to address the meeting. AGREED No Strong Views

ii) P10/W1800/RLB (Retrospective Listed Building) Greystones 88 High Street Works to remedy damp & rot in cellar comprising block-work lining and new joists & reclaimed floorboards above; also replace cement to external plinth with lime mortar. Introduce gas supply to property, with meter in cellar adjacent existing water meterInstall CH boiler in first-floor Airing Cupboard with flu through south roof-space, to replace inefficient oil-fired boiler in kitchen. Conservation velux with side opening in north roof to provide access to inner valley. Agreed

Recommend Approval

iii)       P10/W1878 (Minor) Asda Stores Ltd London Road. Proposed entrance lobby to existing store main entrance. Recommend Approval. Also comment that Asda should now take up the Parish Council’s suggestions for safer pedestrian access to the store from London Road.

iv) P10/W1852 (Minor) 93 High St. New air conditioning condenser installed on flat roof. Existing entrance Steps to be relocated to align with building. The committee wishes to support the comments and conditions of SODC’s Environmental Protection Team Agreed No Strong Views

v) 1903/LD (Lawful Development) 111 Old Road. Proposed single storey side extension with a tiled roof on three sides, with a flat top section. Part demolition of existing garden wall to allow for new front wall of the proposed extension. Agreed ‘No Representations’

vi) P10/W1976/LB Granary Church Studio 30 Church Road. Proposed renovation of existing church to include removal of existing ceiling, removal of existing heating system, removal of existing gallery partition, and other minor internal works. New works to include insulation of existing roof, proposed glazed screen to existing gallery, proposed storage boxes to existing floor, along with minor internal changes and new heating (including new boiler) and electrics.  Agreed Recommend Approval

74.  PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P10/W1338/LD (Lawful Development) 10 Jackies Lane Erection of residential outbuilding – See Comments sheet – Not lawful development 05.11.10 – Going to Appeal

ii) P10/W1623 (Minor) Mobbs Yard London Road Erection of the proposed steel framed covered maintenance shed at Mobbs Yard. – Recommend Approval GRANTED 15.12.10

iii) P10/W1675 19 Howe Close Erection of front extension to enlarge bedroom. (As amended by drawings accompanying e-mail from Agent dated 26 November 2010) No Strong Views – GRANTED 22.12.10

iv) P10/W1656/LD (Lawful Development) 31 Barlow Close. Conversion of existing roof space over garages with addition of 2 no. roof lights in accordance with submitted drawings 10-030/F/002 & 10-030/F001- No representations – PERMITTED DEVELOPMENT 22.12.10

75.   CORRESPONDENCE

A copy  letter from a resident to SODC had been received concerning the illumination of Wheatley Estates sign out of working hours. Agreed clerk to write to SODC

76.   DATE OF NEXT MEETING – Wednesday 9TH February 2011 – Noted

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Planning Committee 8th December 2010

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 8th DECEMBER 2010

PRESENT: Cllrs C Dalton (Chairman), C Sprent, J Carr & P Willmott

Officer: the Clerk – G Morris

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. THERE WERE NO SUCH DECLARATIONS

59.  APOLOGIES FOR ABSENCE had been received from Cllrs Reilly, Coveley, Messenger and Knapp

60.  DECLARATIONS OF INTEREST – None

61.  MINUTES OF THE PREVIOUS MEETING HELD ON 10th NOVEMBER  2010 which had been circulated previously were signed as a correct and accurate record.

62. MATTERS ARISING FROM MEETING HELD ON 10th NOVEMBER  2010

(i)  Minute 53 Land behind Wheatley Windmill – To note that two enforcement notices have been served on land at the rear of Wheatley Windmill, one, ordering all non-agricultural items to be cleared and the second ordering the removal of the scaffolding structure with plastic sheeting sides and corrugated roof.

63. AMENDMENTS TO PREVIOUS APPLICATIONS

i) P10/W1675 19 Howe Close Erection of front extension to enlarge bedroom.

(As amended by drawings accompanying e-mail from Agent dated 26  November 2010) ­– No Strong Views

64 NEW PLANNING APPLICATIONS

i)       P10/W1780 (other) 93, Old Road Single storey side extension and alterations to existing side windows. Erection of roof canopy – No Strong Views, though the committee felt that the windows in the roof extension at the rear of the property were extremely unsympathetic.

ii)       P10/W1700 (Other) 65 High Street. Change of use to retail and training

Recommend Approval

iii)       P10/W1779 (Other) 69 Church Road Creation of hard standing for vehicle in front of property – No Strong Views. The committee whilst supporting the comment made by the neighbour at No 67 welcomes the reduction in on street parking.

iv)       P10/W1670/A (Advertisement Consent) 93 High Street Removal of  the existing fascia signage and projecting sign, and installation of new individual fascia signage and projecting sign. Recommend Approval

65       PLANNING DECISIONS AND NOTIFICATIONS – ­Noted

i.       P10/W1338/LD (Lawful Development) 10 Jackies Lane Erection of residential outbuilding – See Comments sheet – Not lawful development 05.11.10. This decision had now gone to appeal. It was noted that whilst the plans only showed one entrance (the original one) another entrance had in fact been constructed further along the boundary. Agreed, that the clerk would write to the inspector

ii.       P10/W1419 (Other) 82 Church Road Raise roof of existing dwelling to provide three bedrooms and a bathroom. Demolish existing rear porch and provide a single storey extension. (As amended by drawing number P2 Rev A received on 14 October 2010) – No Strong Views – GRANTED 09.11.10

iii. P10/W1485 (Other) 85 Old Road. Proposed alterations and extension including raising of roof to provide additional first floor accommodation – Recommend Approval – GRANTED 10.11.10

66       CORRESPONDENCE

A copy of a letter to SODC, from a resident requesting that Wheatley Estates be asked again to comply with conditions re their illuminated sign had been received. It was agreed to contact SODC.

67       DATE OF NEXT MEETING – Wednesday 12th January 2011 – Noted

The meeting closed at 7.53 pm

/0 Comments/by

Planning Committee 10th November 2010

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 10th NOVEMBER 2010

PRESENT: Cllrs C Dalton (Chairman), C Sprent, J Coveley, N Messenger

& P Willmott

Officer: the Clerk – G Morris

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. THERE WERE NO SUCH DECLARATIONS

51.  APOLOGIES FOR ABSENCE had been received from Cllrs Reilly, Carr & Knapp

52.  MINUTES OF THE PREVIOUS MEETING HELD ON 13th October 2010 which had been circulated previously were signed as a correct and accurate record.

53. MATTERS ARISING FROM MEETING HELD ON 13th October 2010

(i)  Minute 45 – Land behind Wheatley Windmill – nothing more had been   heard from SODC since the last meeting

54. AMENDMENTS TO PREVIOUS APPLICATIONS – None

55. NEW PLANNING APPLICATIONS

i)             P10/W1623 (Minor) Mobbs Yard London Road Erection of the proposed steel framed covered maintenance shed at Mobbs Yard.

Agreed – Recommend Approval

ii)             P10/W1656/LD (Lawful Development) 31 Barlow Close. Conversion of existing roofspace over garages with addition of 2 no. roof lights in accordance with submitted drawings 10-030/F/002 & 10-030/F001 – Agreed – No representations – Comment – this building had been residential for the extent of its lifetime

iii)             P10/W1673/LD 30 Barlow Close Single-storey rear extension and conversion of existing roof space over garage in accordance with enclosed drawings Agreed – No representations – Comment – this building had been residential for the extent of its lifetime. The Committee also questioned why they had not been asked for a recommendation re the single storey rear extension. Is it permitted development?

iv)             P10/W1675 (Other) 19 Howe Close Erection of front extension to enlarge bedroom.- No Strong Views

56. PLANNING DECISIONS AND NOTIFICATIONS – Noted

i)        P10/W1253/LB (Listed Building Consent)(Other) 23 Crown  Road  Amendment to listed approval P08/W1262/LB to include two additional conservation rooflight to east elevation of 1987 extension. Retain existing high level windows to west elevation in lieu of enlarged windows. Recommend Approval GRANTED 13.10.10

ii) P10/W1311 (Other) 30 Hillary Way Amendment : No. 1 Proposed side and rear 01.10.10 extensions, raised roof and alterations to form improved accommodation. (As 14.10.10 amended by Drawing Nos. 179010 1A, 2A, 5A and 6A accompanying letter from  Agent dated 28 September 2010). – No Strong Views – GRANTED 14.10.10

iii) P10/W1212(Other) 16 Littleworth. Demolition of existing single storey extension and erection of single storey extension and small 1½ storey attached link with pitched roof – Recommend Refusal – Amendment (as amended by drawing numbers 1a, 2a & 3a received 24th September 2010) – Recommend Refusal – GRANTED 14.10.10

iv)        P10/W1298 (Minor) 1B Windmill Lane Proposed new dwelling and garage to rear garden of existing dwelling including vehicular access  onto Ladder Hill.

v)        New garage to west of Greystocks Recommend Approval – GRANTED 19.10.10

57. CORRESPONDENCE – None

58.  DATE OF NEXT MEETING –– 8th December 2010 – noted Cllr Messenger gave his apologies

The meeting close at 7.50pm

/0 Comments/by

Full Council 10th January 2011

,

WHEATLEY PARISH COUNCIL

MINUTES OF THE ORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 10th JANUARY 2011 IN THE MERRY BELLS AT 7.30 pm

PRESENT: Councillors: R J Reilly (Chairman), G. Birks, R. T .Bell, C Sprent,

N Messenger, S Coleridge, C Dalton, M Fyffe (until 8.55pm), P Willmott, J Coveley, P Devlin, and A Knapp (from 9.00pm)

OFFICER: Gareth Morris, Clerk to the Parish Council

ALSO PRESENT: 8 members of the public

  1. APOLOGIES FOR ABSENCE had been received from Cllrs Carr and Old and County Councillor Purse; Cllr Knapp would be late.

  1. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 1st NOVEMBER  2010 which had been circulated with the Agenda were signed as a correct and accurate record

  1. MATTERS ARISING FROM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 1ST NOVEMBER 2010

i) Minute 76 – Brookes University – Parking at the Wheatley Campus

The clerk reported on a meeting he had attended a meeting at Thame Police Station with at which Brookes University and Anne Purse had been present. It was reported that the County Council would be removing the central white lines from the stretch of Waterperry Road north of the campus and would put a solid white lines on the inside of the carriage way an the bends in the road. A further meeting would be held on 12th January at Thame Police Station

ii) Minute 77 – Transfer of land in Wheatley High Street from SODC. Upon payment of £1 this land would now be owned by the Parish Council

  1. THE MINUTES of the meetings of the Planning Committee held on the following dates were received:

i) Wednesday 10TH November 2010, circulated previously

ii) Wednesday 8th December 2010, which had been circulated with the Agenda

Minute 62 – the clerk would try to ascertain the time scale for the Enforcement Notices

  1. THE MINUTES of the meetings of the F&GP Committee meetings  held on the following dates were received:

(i) Monday 15th November 2010, previously circulated

(ii) Monday 13th December 2010, which had been circulated with the Agenda

87. TO RESOLVE TO APPROVE THE PARISH COUNCIL REVISED BUDGET FOR 2010-2011 AND THE PARISH COUNCIL BUDGET AND PRECEPT FOR 2011-2012 AS RECOMMENDED BY F&GP ON 13TH DECEMBER.

The F&GP Committee had recommended that the precept for 2011-2012 be raised to £104,619 (up from £94, 619 for 2010-2011).

The 3rd draft had been circulated with the £3,000 added to Section 137 Grants heading and an extra £7,000 to pedestrian and traffic safety (though this would transferred to the Capital Spending heading. It was pointed out that the extra £5,000 added to the Sportsfield Management Committee and the capital spend on the prospective youth shelter had been funded from the reserves of the Parish Council.

Cllr Reilly proposed and Cllr Birks seconded that the revised budget for 2010-2011 and the budget for 2011-2012 as recommended by the F&GP committee and as amended by the clerk be approved. This was unanimously AGREED

88. TO CONSIDER THE SOUTH OXFORDSHIRE PROPOSED SUBMISSION CORE STRATEGY

The Parish office had one hard copy and it could also be found at www.southoxon.gov.uk/corestrategy and clicking on the Proposed Submission Core Strategy link. The consultation lasts until Friday 21st January 2011.

Cllr Birks proposed and Cllr Fyffe seconded that the council submits its previous objections to Core Strategy as it pertain to the review of the Green Belt around Wheatley.

The resolution was Agreed by 10 votes in favour to 1 against.

Cllr Birks requested that the names of those voting be recorded.

Those in favour were Cllrs Reilly, Willmott, Birks, Coveley, Sprent, Coleridge, Dalton, Messenger, Fyffe and Devlin and those against Cllr Bell.

89. TO CONSIDER A RESPONSE TO THE IMMINENT PLANNING APPLICATION FROM OXFORD CITY COUNCIL TO A WIND TURBINE ON OXFORD CITY LAND AT OXFORD ROAD, HORSPATH

It was Agreed by 10 votes to 0 with 1 abstention that the Parish Council support Horspath parish Council in its objection to the siting of this wind turbine.

90. TO RESPOND TO OXFORDSHIRE COUNTY COUNCIL LOCAL TRANSPORT PLAN 3 –The County Council had given the PC two extra days to respond to this consultation (officially closed on 9th January) due to the timing of the Parish Council’s meeting. Cllr Birks tabled a draft response which was unanimously adopted. It was agreed to submit the Parish Council’s response to the County Council.

91. TO CONSIDER A RESPONSE TO OXFORDSHIRE COUNTY COUNCIL’S LETTER (from Mr Bowler) THAT THE IMPLEMENTATION OF THE CHURCH ROAD MEASURES ‘REMAIN ON HOLD’

Following the Parish Council’s letters to the bus companies, the Arriva Bus Company sent the Parish Council a copy of their letter to the County Council supporting the measures.

It was Agreed to reiterate the Parish Council’s case and press to be supplied with costings.

8.35pm The Chairman declared the Council out of session and invited comment from the floor

Three residents from Anson Close were present to voice their complaints over Brookes’ students causing parking problems in their close. The Chairman replied that the police and the County Council were aware of the problem and there had been a meeting with Oxford Brookes, and further ones planned, to urge the university to press for more parking on site and to discourage students from parking anti-socially.

Mr Christopher Sprent, Church Warden, was present to give information on the remaining burial space in the Church yard. He stated that there were 60 grave spaces left, which could at the present rate of burials, for another 10 years.

He suggested that the parish Council might like to write to the Diocese to suggest that the bottom part of the vicarage garden, which adjoins the Church cemetery, is used. He thought the Diocese would require payment for the land.

8.55pm Cllr Fyffe left the meeting

The Chairman announced that he had had a meeting with the person in charge of the ‘Community Payback Scheme’ and he hoped a group would be coming to the village shortly and remove the graffiti that had appeared over the Christmas and New Year period

9.00pm The Chairman declared the Council back in session and Cllr Knapp joined the meeting

92. TO CONSIDER PLANNING FOR THE NECESSITY TO PROVIDE EXTRA CEMETERY SPACE  WITHIN THE NEXT TEN YEARS

It was Agreed to refer Mr Sprent’s suggestion to the next F&GP meeting

  1. REPORTS FROM OUTSIDE BODIES

a) Neighbourhood Action Group – Cllr Reilly gave a brief report on the last meeting

b) The Howe Trust – Cllr Dalton gave a brief update

c) Merry Bells Management Committee – no report

94. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

Cllr Bell reported that the Parish Council had been furnished with the 2011-2012 budget.

A response had been received (on 10th November) from SODC on the proposed pavilion development. Not surprisingly SODC were not keen on the proposed positioning. Mr Uzzell (WPSFMC planning consultant) recommends that the replacement building goes by the fence.

A meeting had also been held with the new Oxfordshire County Council Officer dealing with the joint use scheme.

  1. CALENDAR OF MEETINGS – NOTED

a)  Planning Committee – Wednesday 12th January  2011 – 7.30pm

b)  F&GP Committee – Monday 24th January 2011 – 7.30pm

c)  Planning Committee  – Wednesday 9th February 2011 – 7.30pm

d)  F&GP Committee – Monday 21st February 2011 – 7.30pm

e)  Parish Council – Monday 7th March 2011– 7.30pm

96. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Birks proposed and Cllr Devlin seconded that:

“Under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that   it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

Agreed

97. THE MINUTES OF THE CONFIDENTIAL SESSION HELD DURING THE MEETING OF THE F&GP COMMITTEE ON 15TH NOVEMBER WERE RECEIVED

98. THE MINUTES OF THE CONFIDENTIAL SESSION HELD DURING THE MEETING OF THE F&GP COMMITTEE ON 13TH DECEMBER WERE  RECEIVED

99. MATTERS ARISING FROM THE MINUTES OF THE CONFIDENTIAL SESSIONS HELD DURING THE ABOVE MEETINGS   – None

The meeting closed at 9.20pm

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Parish Council 1st November 2010

,

WHEATLEY PARISH COUNCIL

MINUTES OF THE ORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 1st NOVEMBER 2010 IN THE MERRY BELLS AT 7.30 pm

PRESENT: Councillors: R J Reilly (Chairman), G. Birks, R. T .Bell, C Sprent,

N Messenger, S Coleridge, C Dalton (until 9.57), M Fyffe, P Willmott, J Coveley, P Devlin, & R Old

OFFICER: Gareth Morris, Clerk to the Parish Council

ALSO PRESENT: County Councillor Anne Purse and 1 member of the public

65. APOLOGIES FOR ABSENCE had been received from Cllrs Carr & Stacey

66. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 6th SEPTEMBER  2010 which had been circulated with the Agenda, to replace the ones tabled at the meeting of 18th October were signed as a correct and accurate record with the following amendments:

i)   Minute 50 – change the ‘b)’ before ‘Minute 39’ to ‘c)’

ii)  Minute 53 – third bullet point – change ‘priories’ to ‘priorities’

iii) Minute 53 – add a 4th bullet point to read ‘the review would be publicised in     the newsletter and on the parish Council’s website’

iv) Open Forum – County Councillor Anne Purse’s report, third line, change ‘of’ to ‘off’

67. MINUTES OF THE EXTRA ORDINARY PARISH COUNCIL MEETING HELD ON 18TH OCTOBER 2010 which had been circulated with the Agenda were signed as a correct and accurate record.

68. MATTERS ARISING FROM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 6TH SEPTEMBER 2010

a) Minute 50b – Traffic measures on Ladder Hill. The Clerk reported that Thames Valley Police do not have a scheme whereby residents can be trained to us speed guns

69. MATTERS ARISING FROM THE MINUTES OF THE EXTRA ORDINARY PARISH COUNCIL MEETING HELD ON 18TH OCTOBER  2010

The response had been sent to OCC.

The clerk read out a copy of an e-mail sent by County Councillor Anne Purse, as Wheatley’s County Councillor, to SODC, saying that she did ‘not think Wheatley should be targeted for any housing apart from low cost affordable housing for local people or for housing for very special purposes’.

70. THE MINUTES of the meetings of the Planning Committee held on Wednesday 15th September, & Wednesday 13th October, which had been circulated previously, were Received

71. THE MINUTES of the meetings of the F&GP Committee meeting  held on

Monday 27th September 2010 and Monday 18th October, circulated with the Agenda were Received

72. TO APPROVE AND ACCEPT THE ANNUAL STATEMENT OF ACCOUNTS 2009-2010 FOLLOWING THE COMPLETION OF THE EXTERNAL, NOTING THAT THERE WERE NO MATTERS REQUIRED THE ISSUING OF A ‘SEPARATE ADDITIONAL ISSUES ARISING REPORT’

Cllr Bell proposed and Cllr Dalton seconded that the Annual Return 2009-2010 be approved and accepted. Agreed unanimously

73. TO RESPOND TO OXFORDSHIRE COUNTY COUNCIL’S AREA REVIEW OF SUBSIDIZED BUS SERVICES, WHEATLEY, THAME AND WATLINGTON

Agreed to keep the bus services as they are as a very minimum.

74. TO RESPOND TO OXFORDSHIRE COUNTY COUNCIL LOCAL TRANSPORT PLAN 3 –  CONSULTATION ENDS 9TH JANUARY 2011

Consultation closes 9th January 2011. It was Agreed that Cllr Birks draft a response based on the Parish Council’s previous responses which would be brought to the January 2011 meeting. The Clerk to ask for a two day extension to the deadline.

75. TO RESPOND TO THE LOCAL GOVERNMENT BOUNDARY COMMISSION FOR ENGLAND – ELECTORAL REVIEW OF OXFORDSHIRE

Agreed that the boundaries should be left as they are at the moment subject to creating an additional councillor for Witney

76. TO CONSIDER AN APPROACH TO OXFORD BROOKES UNIVERSITY IN CONJUNCTION WITH HOLTON PARISH COUNCIL RE THE PARKING OF OXFORD BROOKES STUDENTS IN WHEATLEY AND HOLTON.

Mr Peter Oughton, Holton Parish Council, had been invited to attend for this item but unfortunately he was not able to be present.

It was Agreed that the Chairman liaise with Mr Oughton and write a letter to Oxford Brookes pointing out the situation

77. TO CONSIDER THE TRANSFER OF LAND (FORMERLEY TOILET BLOCK LAND) FROM SODC TO THE PARISH COUNCIL – PURCHASE PRICE £1

The Transfer Documents are now ready for signing.

Please note: Cause 11.1.2 prohibits the Parish Council from construction on the piece of land or any part of, or from developing it in any way, without in either case the prior written of SODC. Our solicitor had asked if SODC would dilute this obligation by adding the words’ such consent would not be unreasonably withheld’ at the end of the clause. However SODC has refused to include these words. – Noted

78. REPORTS FROM OUTSIDE BODIES

a) Neighbourhood Action Group – there had been an increase in the amount of graffiti in the village and a substantial increase in car crime, mainly theft of contents of vehicles

b) The Howe Trust – the Woodland Trust are to give 200 tree saplings to be    planted next Autumn

c) Merry Bells Management Committee – No report

79. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

Cllr Bell reported that SODC had still not responded following a site meeting held in May re the re-development of the site.

A working party had been set up to look at possible activities on the Littleworth Road site.

80. CORRESPONDENCE – Noted

i.   SODC – Invitation to Town and Parish Council Forum – 10 November 2010. Council Offices, Crowmarsh Gifford, 6.00pm – 9.00pm

ii.   BT ‘Race to Infinity’ High Speed Broadband Connection – vote by 31st December 2010 to www.racetoinfinity.bt.com.

iii.   Oxfordshire Playing Fields Association – ‘The Playing Field’ Autumn  2010*

iv.   Wheatley URC newsletter – November 2010*

* on display in Parish Office

81. CALENDAR OF MEETINGS. –  Noted

a)  Planning Committee – Wednesday 10th November  2010 – 7.30pm

b)  F&GP Committee – Monday 15th November 2010 – 7.30pm

c)  Planning Committee  – Wednesday 8th December  2010 – 7.30pm

d)  F&GP Committee – Monday 13th December – 7.30pm

e)  Parish Council – Monday 10th January – 7.30pm

8.37pm The Chairman declared the Council out of session and asked the  County Councillor to make her report and the member of the public present to speak.

County Councillor Anne Purse: She had spoken to OCC Highways about the

parking along Waterperry Road.

She had written to SODC re the Core Strategy and its effects on Wheatley.

When the A40 road works had finished she would ask for a noise survey on the

new quieter surface.

In answer to a question when the County Council would be switching off the street lights during the early hours of the morning Cllr Purse said that she understood that the County Council was switching of the lights in batches and Wheatley would be dealt with in due course

8.57pm Cllr Dalton left the meeting

Mr John Reay: reiterated his request for ‘No Parking on the Pavement’ signs

outside the Primary School on Littleworth Road and his request for a light in

Frampton’s Alley (the alley between the Sun Corner on Church Road and the

High Street.). He was told that this had been considered following his last

request but the Council had decided not to pursue the matter.

He was pleased that the Parish Council was requesting that the 103/104 bus

service frequency be retained.

In reply to his question about the use of the former SODC toilet land once the

Parish Council had secured ownership he was told that consultation with the

residents of the village would take place.

9.11pm The Chairman declared the Council back in session.

The meeting closed at 9.11pm

/0 Comments/by

Minutes of the Finance and General Purposes Committee 18th October 2010

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 18th October 2010 IN THE MERRY BELLS HALL AT 8.15 PM

PRESENT: Councillors:  G Birks (Chairman), S Coleridge, R Old, J Reilly, J Carr, R Bell & E Stacey

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. There were no such declarations

61. APOLOGIES FOR ABSENCE had been received from Cllrs Devlin and Fyffe

62. MINUTES OF THE PREVIOUS MEETING held on 27th September 2010 were tabled

As the minutes had been tabled it was agreed that they would be signed at the next meeting

63. MATTERS ARISING FROM THE MINUTES  27th September 2010

i. Minute 49 – Grit Bins in the Village – The County Council had been informed of the locations suggested and would be visiting the sites. It was agreed that a further location be suggested, on Crown Road by Rectory House. The clerk would clarify if the bins would be filled with grit and/or salt.

ii. Minute 50 – Wheatley Information Booklet – Quote for printing £765.98 – Agreed with the possibility of increasing the amount by 100 copies.

iii. Minute 52 – Oxford City’s Management of Shotover Park –in the absence of Cllr Devlin nothing to report

iv. Minute 54 – Meeting with Brookes University and Westwaddy – next meeting is at 6.00pm on Tuesday November 2nd at Gipsy Lane – Noted

v. Minute 57(ii) ­Grant aid for Didcot CAB – this had been agreed in error at the last meeting so it was agreed to rescind the decision.

64. TO REPORT PROGRESS RE REFURBISHMENT OF CULLUM ROAD RECREATION GROUND

The Clerk to ask the outdoor workers to sweep the path by the sandpit

65. TO CONSIDER MATTERS RELATING TO TREES WITHIN THE VILLAGE

i) Holloway Road – between old fire station and doctor’s surgery. The decision on the removal of the ivy etc was deferred until a later date.

66. TO CONSIDER THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND

No progress to report.

67. OXFORDSHIRE COUNTY COUNCIL’S AREA REVIEW OF SUBSIDISED BUS SERVICES, WHEATLEY, THAME AND WATLINGTON

For information only. This would be an item on the next Parish Council’s Agenda

68. OXFORDSHIRE COUNTY COUNCIL LOCAL TRANSPORT PLAN 3 –  CONSULTATION ENDS 9th JANUARY 2011

This item for information only and would be on the next Parish Council Agenda

69. CLERK UPDATE

i)        Home Page for Wheatley Parish Council website – Agreed to amalgamate Cllr Dalton’s suggestions with the existing information on the home page

ii)        SLCC Subscription for the Clerk  – £168 – The clerk left the room for this item – Agreed

iii)        The company  from which the Council leased the photocopier can supply a colour photocopier with the same facilities for £4.80 extra per month. It would also be able to provide the scanning facility with Windows 7, the present copier could not provide that function. Agreed to replace the copier.

iv)        Christmas Tree for the village. Fusion would not be able to provide a tree this year.

Agreed to spend up to £120 on purchasing a tree. The clerk to ask the Headteacher of the Primary School to nominate a pupil to switch on the lights on December 2nd, the day of the Advent Pageant.

70. GRANTS, LICENCES AND SUBSCRIPTIONS

i) Oxfordshire Association for the Blind – deferred from last meeting. The Clerk reported that 15 Wheatley residents availed themselves of the services offered. Agreed £200

71. FINANCIAL MANAGEMENT

i)   The  budget to September 2010 was circulated and discussed and a completed copy of reconciled bank statement was signed by the Chairman & RFO

ii) Balances

After the cheques below have been paid the balances on the council’s accounts as at

18th October 2010 would be as follows:      Community       £7,260.29

Tracker           £64,103.18

Treasury         £60,009.00

SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105190-94 GM/SW/JF/OCC/HMR&C Sept wages/pen/PAYE/NICs 3,234.63
105187 Kavan Ring Table/benches Cullum Rd Rec 400.00
105189 Safe and Sound Playgrounds Repairs to cradle swing 91.65
105195 WPSFMC 3rd Quarter payment 2010-2011 2,000.00
105200 Post Office Stamps 185.00
d/d Siemens Ltd Lease on photocopier 328.07
Total £6,239.35
Cheques to Pay
105196 J Watson Oct/Nov newsletter 480.00
105197 Lyreco Ltd Paper and files 57.54
105198 Parchment Oct/Nov newsletter 1,484.90
105199 Tree Care Associates Ltd Site visit – St Mary’s Close 160.00
GM/SW/JF/OCC/HMR&C Oct wages/pen/PAYE/NICs 3,500.00
Total £5,682.44

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 510.00
Interest 28.64
SODC 2nd half 2010-2011 precept 47,309.50
Total £47,848.14

72. PUBLICATIONS & CORRESPONDENCE RECEIVED – Noted

i)        The Haseleys – Newsletter October  2010*

ii)        Wheatley URC Newsletter October 2010*

iii)        Little Milton Newsletter October  2010*

iv)        Great Milton Bulletin July 2010*

v)        Holton, Waterstock and Waterperry News – September  2010*

vi)        Tiddington With Albury and Milton Common Newsletter October/November 2010*

vii)        The Tree Council – Tree News Autumn/Winter 2010*

viii)        Oxford Brookes University Magazine ‘Observe’ Autumn 2010*

ix)        Thank-you letter from Wheatley Village Produce Association

x) Oxford Brookes and the Residents’ Associations Meeting – Thursday 21st October 6.30m – Cllrs Reilly and Bell would be attending.

xi) The Local Government Boundary Commission for England – Electoral Review of Oxfordshire This would be an item on the next Parish Council’s Agenda

*On display in Parish Office        ** Decision needed

73. DATE OF NEXT MEETING – 15th November 2010– Noted

The meeting closed at  9.28pm

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