Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 15th APRIL 2013 IN THE PARISH OFFICE AT 7.30PM
PRESENT: Councillors: J Reilly (in the Chair), J Anderson, R Bell, G Birks, S Coleridge & R Old
OFFICER THE CLERK: Gareth Morris
MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE
133. APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Bailey and Carr
134. DECLARATIONS OF INTEREST – None
135. MINUTES OF THE PREVIOUS MEETING HELD 18th MARCH 2013 which had been circulated with the agenda were signed as a correct and accurate record
136. UPDATE ON ITEMS FROM THE MINUTES 18th MARCH 2013
i) Minute 118 – Footway around the roundhouse –the clerk had asked Keith Stenning (OCC) if this project could go ahead in the new financial year. The reply had been that he (Mr Stenning) was waiting for an answer ‘from above’.
137. TO CONSIDER APPLYING FOR INFRASTRUCTURE IMPROVEMENTS FUNDING FROM SODC
SODC had made available £150,000 for the 3 towns and 12 larger villages in the District for infrastructure
Improvements funding.
It was agreed that the clerk would contact the District saying that the Parish Council was interested in applying for funding and asking what would be the next steps in the process of application
138. TO DECIDE UPON THE FUTURE OF THE SAND PIT IN CULLUM, ROAD RECREATION GROUND FOLLOWING THE RECENT CONSULTATION WITH THE RESIDENTS
The clerk reported that a further questionnaire had been received plus a design for the sandpit’s replacement by a nine year old resident. A request had been made by a resident for the sand to be made available to members of the public. It was agreed that this resident be invited to take what he wants but otherwise the sand and logs be removed asap.
139. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE
Cllr Stacey had submitted a written report. In it she said:
“At the advisory meeting on 29th April, we will be reviewing progress so far, including an update from Fusion about numbers. We will also go over the concerns below since our last meeting:-
Update on clashes between Fusion and the children’s centre over housekeeping points
Offer of the grant secured by Jenny Stoker for holiday activities
Consultation at Wheatley Park School, overseen by Skye from Fusion and and Paul Lawrence from OAYP
new publicity material after the removal of all literature with the wrong terminology, and ways forward in publicising the club.
140 CLERK UPDATE
i) Muddy Lane – application to make Muddy Lane a public right of way. Cllr Reilly was dealing with this
ii) Meeting with representatives of Arriva & OCC Highways re Church Road. Cllrs Reilly and Bell, the clerk met with Mr Mark Francis (OCC) and Mr Roughton (Arriva) to discuss the traffic situation on Church Rd.
Mr Francis said the only measure likely to get approval from the County Council was to put new double yellow lines in two places on the south side of Church Road, losing just two parking spaces but allowing the west bound traffic a larger ‘pull-in’ to avoid east bound traffic.
iii) Local Government Boundary Commission – Report on new wards for SODC – from 2015 Wheatley Parish would be a single member ward – Noted
iv) SODC Community Governance review – suggested changes to the Parish boundary to be brought to the May Council meeting
v) OCC had informed the clerk that the lower portion of Holloway Road would be closed from 9.00pm to 6.00am on 15th May for telecommunication works.
141. GRANTS, LICENCES AND SUBSCRIPTIONS
i) OALC – £738.94 (£615.78 + VAT) – Agreed
ii) Information Commissioner Office Registration 2013-14 – £35.00 – Agreed
iii) Wheatley Village Archives – Grant Aid 2013-2014 – £1,000 – Agreed
iv) 2013-14 Subscription to LCR (formerly The Local Council Review) – £16.00 – Agreed
v) International Tree Foundation – £25 – Agreed
142. FINANCIAL MANAGEMENT
a) The budget to end of March 2013 was scrutinised & a completed copy of reconciled bank statement was signed by Chairman & RFO
b) Balances
After the cheques below have been paid the balances on the council’s accounts as at
15th April will be as follows: Community £1,333.46
Tracker £96,446.00
Treasury £60,445.91
143. SCHEDULE OF PAYMENTS AUTHORISED
| Cheque no. | Payee | Payment details | Amount |
| Cheques paid | |||
| 105666, 670-72 | GM/SW/JO/OCC/HMR&C | Mar sal/wages/pen/PAYE/NICs | 3,685.97 |
| 105664 | MBMC | Hire of Hall | 60.00 |
| 105664 | MBMC | Recharge for gas | 124.65 |
| 105665 | SODC | Dog Bin Contract | 195.19 |
| 105667 | Mr I Roberts | Electricity for Christmas tree | 35.42 |
| 105668 | Thames Water | Memorial gardens | 6.06 |
| 105669 | MBMC | 4th Quarter of office rental | 1,079.48 |
| 105674 | Fusion Youth and Community | Grant Aid St Georges Funday | 250.00 |
| did | Barclays Bank | Bank charges 13.2-12.3 | 31.64 |
| d/d | Public Works Loan Board | Loan repayment | 483.47 |
| Total | £5,951.88 | ||
| Cheques to Pay | |||
| 105675 | Lyreco | Stationary and office equipment | 77.14 |
| 105676 | Trinder and Sons | Socket for Christmas tree | 40.00 |
| 105678 | SODC | Non Domestic Rates | 1,362.90 |
| 105683 | OALC | 2013-14 subscription | 738.94 |
| 105679 | Information Commissioner’s Office | Registration | 35.00 |
| 105677 | Berinsfield Community Business | Verge cutting March 2013 | 581.88 |
| 105677 | Berinsfield Community Business | Cullum Rec and FCR Patio | 282.00 |
| 105681 | Parchment Printers | April/May Newsletter | 1,484.90 |
| 105682 | J. Watson | April/May Newsletter | 680.00 |
| 105689 | Wheatley Villages Archives | Grant Aid 2013-2014 | 1,000.00 |
| 105680 | Headley Brothers Ltd (NALC) | LCR Subscription | 16.00 |
| 105684 | Buryhook Country Side M’ment | Pollarding of willow in FC Rec | 510.00 |
| 105685 | OCC (Maple Tree Centre) | Use of building Nov 12 – April 13 | 1,581.75 |
| 105686 | Post Office | Stamps | 220.00 |
| 105687 | Southern Electric | Electricity | 77.35 |
| 105688 | MBMC | 1st Quarter office rental | 1,079.48 |
| 105690 | International Tree Foundation | Subscription 2013-2014 | 25.00 |
| GM/SW/JF/OCC/HMR&C | April sal/wages/pen/PAYE/NICs | 3,600.00 | |
| Total | £13,392.34 |
INCOME RECEIVED SINCE LAST MEETING
| Income details | Amount |
| Newsletter Advertising | 3,725.00 |
| Treasury deposit interest | 9.93 |
| Tracker A/c Interest | 13.67 |
| Photocopying | 7.00 |
| Total | £3,755.60 |
144. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
i) The Haseleys – April 2013*
ii) Little Milton Newsletter April 2013*
iii) Great Milton Bulletin April2103*
iv) Holton, Waterperry & Waterstock News – March 2013*
v) URC Newsletter March 2013*
vi) Clerks and Councils Direct
vii) Tiddington with Alberry and Milton Common April/May 2013*
viii) Tree News Spring/Summer 2013*
ix) Thame CAB – Thank you letter for grant aid.
x) Fusion Youth and Community – thank you for grant aid for St Georges Funday
* On display in Parish Office
145. DATE OF NEXT MEETING – 17th May 2013 – noted
146. RESOLUTION TO EXCLUDE THE PUBLIC
Cllr Birks proposed and Cllr Bell seconded that “under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt
information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely
private contractual and employment matters”
AGREED Nem Con
147 MINUTES OF THE CONFIDENTIAL SESSION OF THE FINANCE AND GENERAL PURPOSES COMMITTEE HELD ON 18th MARCH 2012 were agreed as a correct and accurate record
148. MATTER ARISING FROM THE CONFIDENTIAL SESSION OF THE FINANCE AND GENERAL PURPOSES COMMITTEE HELD ON 18TH MARCH 2012
The clerk had followed up the references which had been satisfactory and the contract had been duly awarded