Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 21st JANUARY 2013 IN THE PARISH OFFICE AT 7.30PM
PRESENT: Councillors: J Reilly (in the Chair), E Bailey, J Anderson, Stacey Coleridge & R Bell
OFFICER THE CLERK: Gareth Morris
MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE
89. APOLOGIES FOR ABSENCE had been received from Cllrs Carr, Birks, & Old
90. DECLARATIONS OF INTEREST
91. MINUTES OF THE PREVIOUS MEETING HELD 17th DECEMBER 2012 – circulated previously
92. UPDATE ON ITEMS FROM THE MINUTES 17TH DECEMBER 2012
(i) Minute 78(ii) Footway around the Roundhouse – work was expected to start shortly. Full council had approved Mr Shew’s quote for the design
(ii) Minute 78((v) – Cullum Road Sandpit – Cllr Bailey explained he survey question. An insert would be
put into the next Newsletter and be delivered to the roads adjacent to the recreation ground. Other streets nearby would have them delivered by councillors. Other residents could either fill in on-line or collect a copy from the Parish Office.
93. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE
Cllr Stacey reported on a meeting she and Cllr Lamont had attended with the Governors of Great Milton School. This had been a challenging meeting where the Parish Councillors had been presented with a written list of concerns. Cllr Stacey would be formulating a response
94. TO CONSIDER THE TENDER INFORMATION FOR THE CUTTING OF THE GRASS IN THE RECREATION AREAS AND LITTLEWORTH GREEN
. It was AGREED that a tender be drawn an sent to 3 or 4 contractors for the cutting f the grass on the three recreation grounds, Littleworth Green, Coopers Close public open space and the borders in Cullum Road Recreation Ground.
There would be a minimum of 1 cut a month from April to October inclusive with a 2nd cut in April and June. The first cut in April to be a ‘cut and collect’ and whenever the grass had grown substantially due to weather conditions.
95. CLERK UPDATE
i) Highways work within the village – non replacement of missing bollards – Agreed that the Parish Council would be prepared to offer to pay for them. Despite a request no costing had been given by the Highways Department.
ii) To consider Fusion’s request for the use of Church Road Recreation Ground for the ST George’s Funday on Saturday 20th April 2013 – Agreed
96. TO CONSIDER PRODUCING A COMMUNITY EMERGENCY PLAN
This item had been deferred from last meeting.
It was AGREED that the Parish Council did not wish for a formal Emergency Plan and would inform the County Council as such.
97. GRANTS, LICENCES AND SUBSCRIPTIONS
i) Sage Accounts Cover and helpline £180 – Agreed
98. TO CONSIDER A CONTRACT FOR THE REGULAR CLEARING OF THE AMBROSE RISE STREAM
The Clerk had arranged vis Kavan Ring for the stream to be ‘dredged’
99. FINANCIAL MANAGEMENT
a) The budget to end of December 2012 was scrutinised & of completed copy of reconciled bank statement was signed by the Chairman & RFO
b) Balances
After the cheques below have been paid the balances on the council’s accounts as at
21st January 2013 will be as follows: Community £5,358.60
Tracker £102,432.33
Treasury £60,410.64
99. SCHEDULE OF PAYMENTS TO BE AUTHORISED
| Cheque no. | Payee | Payment details | Amount |
| Cheques paid | |||
| 105624-28 | GM/SW/JO/OCC/HMR&C | Dec sal/wages/pen/PAYE/NICs | 3,155.15 |
| d/d | Barclays | Bank charges | 29.28 |
| d/d | Seimens | Photocopier lease | 367.84 |
| d/d | Orange | internet | 18.37 |
| Total | £3,570.64 | ||
| Cheques to Pay | |||
| 105629 | D Lamont | Mileage to SODC Parish Forum | 15.26 |
| 105630 | Berinsfield Community Business | Verges +Cullum rd rec | 653.88 |
| 105631 | Southern Electric | Oct-Jan electricity | 59.95 |
| 105632 | Thames Water | Memorial Gardens | 7.83 |
| 105633 | Sage UK | Accounts Cover/helpline | 180.00 |
| 105634 | WPSFMC | Quarterly Payment | 2,000.00 |
| 105635 | Swift Digital Srvices | Photocopier usage | |
| GM/SW/JF/OCC/HMR&C | Jan sal/wages/pen/PAYE/NICs | 3,600.00 | |
| Total | £6,516.92 |
INCOME RECEIVED SINCE LAST MEETING
| Income details | Amount |
| Newsletter Advertising | 50.00 |
| Interest – Tracker | 15.17 |
| Total | £65.17 |
100. PUBLICATIONS & CORRESPONDENCE RECEIVED & Noted
i) The Haseleys – January 2013*
ii) Little Milton Newsletter January 2013*
iii) Great Milton Bulletin January 2013*
iv) Holton, Waterperry & Waterstock News – December 2012*
v) URC Newsletter January 2013*
vi) Clerks and Councils Direct – January 2013*
vii) Oxford Brookes & residents’ Associations meeting – 21st February 6.30pm
* On display in Parish
101. DATE OF NEXT MEETING – 18th February 2013 – Noted