Wheatley Parish Council
Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE
on Monday 20th June 2016 in the COFFEE ROOM, Merry Bells at 7.30pm
Signed:
Gareth Morris, Clerk to the Parish Council 14th June 2016
ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.
AGENDA
- APOLOGIES FOR ABSENCE
- DECLARATIONS OF INTEREST
- MINUTES OF THE PREVIOUS MEETING HELD 23rd May 2016
- UPDATE ON ITEMS FROM THE MEETING HELD ON 23rd May 2016
Minute 6 – Bench in the memorial Gardens
Minute 12 – Endeavour Academy
- TO RECEIVE THE FINAL ACCOUNTS FOR THE FINANCIAL YEAR 2015-16 prior to their approval at the Extra-Ordinary Council Meeting of the Parish Council to be held on Wednesday 22nd June
See enclosed papers – further to follow
- TO RECEIVE AN UPDATE ON THE SITUATION REGARDING THE LEASE BETWEEN THE PARISH COUNCIL AND THE WHEATLEY PLAYING FIELD TRUST.
- TO REPORT ON THE PROGRESS MADE IN THE INSTALLATION OF THE VEHICLE ACTIVATED SIGNS FOLLOWING THE COMMITTEE’S LETTER TO COUNTY COUNCILLOR HUDSPETH.
.
- TO REPORT ON THE PROGRESS ON DEALING WITH ROCK FALL FROM THE CLIFF IN CHURCH ROAD RECREATION GROUND
- i) To sign The General Terms and Conditions of Engagement of GWP consultants
- ii) See enclosed paper from the Recreation Areas Working Group.
- TO CONSIDER THE CONDITION OF THE TREES WITHIN THE VILLAGE AND WHAT ACTIONS ARE NECESSARY
- GRANTS, LICENCES AND SUBSCRIPTIONS
- i) St Mary’s – Churchyard maintenance (£500 2015-16)
- ii) Campaign to Protect Rural England 2016/17 subscription – £36
- TO RECEIVE A REPORT ON THE QUEENS 90TH BIRTHDAY CELEBRATIONS
- i) Report on the day
- ii) Finance
iii) Response from Fairfax Gate
- TO CONSIDER THE REPORTS ON THE PARISH COUNCILLORS’ WALKS
AROUND THE VILLAGE
- TO RECEIVE AN UPDATE ON THE SITUATION OF THE MAPLE TREE CHILDREN’S CENTRE
- CLERK UPDATE
- i) TVP Day of Action – Saturday 23rd July 2016
- ii) Request for SODC Grant towards 5 noticeboards and two seats
- TO CONSIDER THE GENERAL TIDINESS OF THE VILLAGE
- TO CONSIDER TRAINING COURSES OFFERED BY OALC
- i) Roles and Responsibilities – the same course will be run on two separate dates Saturday 10th September and Wednesday 5th October so that councillors that work can come.
- ii) Chairmanship skills – 13th July
- FINANCIAL MANAGEMENT
- a) A completed copy of reconciled bank statement was signed by the Chairman & RFO
- b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 20th June 2016 will be as follows:
Community £2,996.28
Tracker £113187.52
Treasury £60,962.08
- SCHEDULE OF PAYMENTS TO BE AUTHORISED
Cheque no. | Payee | Payment details | Amount |
Cheques paid | |||
106501,106504-8 | GM/SW/JF/OCC/AR/HMR&C | April sals/wages/pen/PAYE/NIC | 4,341.46 |
106502 | Arbor | Tree work | 150.00 |
106503 | First Aid Matters | Queen’s 90th birthday party | 150.00 |
106509 | T Davies (Awesome M’dise) | Mugs Queen’s Party | 650.00 |
106510 | Universal Access | Fencing Church Road Rec | 353.50 |
d/d | Bank Charges | 13.4.16 – 12.05.16 | 31.44 |
d/d | Siemens Finance services | Photocopier lease | 486.33 |
Total | £6162.73 | ||
Cheques to Pay | |||
106511 | Green Scythe Ltd | Cuts to recs 13/4 & 27/04 | 475.68 |
106512 | Wheatley Scouts | 90th Birthday Flyer delivery | 150.00 |
106513 | Lyreco | Copier paper/ post trays | 45.35 |
106514 | Mainstream Digital Ltd | Telephone calls 03/05-31/05 | 2.50 |
106515 | Parchments of Oxford | June/July Newsletter | 1,871.30 |
106516 | Annette Richards | June/July Newsletter | 680.00 |
106517 | Arrow Accounting | 2015-2016 Internal Audit | 424.60 |
106518 | Local Toilet Hire | Toilets HMQ party | 234.00 |
106519 | Oxford Marquee Ltd | Marquee cost for HMQ party | 1,360.80 |
106520 | Wheatley Society | Prizes for HMQ party | 26.88 |
GM/SW/JF/OCC/AR/HMR&C | June sals/wages/pen/PAYE/NIC | 4,303.43 | |
Total | £9,574.54 |
INCOME RECEIVED SINCE LAST MEETING
Income details | Amount |
Newsletter Advertising | 1,225.00 |
WPFT May repayments of loan | 500.00 |
Donations to Queens Birthday | 710.00 |
Treasury deposit interest | 37.67 |
OCC verges payment | 295.38 |
Total | £2,768.05 |
- PUBLICATIONS & CORRESPONDENCE RECEIVED
- i) The Haseleys May 2016*
- ii) Little Milton Newsletter – May 2016*
- iii) Great Milton Bulletin –April 2016*
- iv) URC Newsletter – June 2016*
- v) Tiddington with Albury and Milton Common –June/July 2016*
- vi) The Haseleys – June 2016*
- vii) Open Space Society Summer 2016 + AGM 7th July 2016
- viii) Thank-you for grant aid from Village Archives.
- ix) Oxfordshire Playing Fields Association Newsletter Spring 2016
- x) Letter from Great Milton Parish Council re the possibility of an ASDA shuttle bus service in the surrounding villages.
* On display in Parish Office
- 23. DATE OF NEXT MEETING – 18th July 2016
- ITEMS FOR INFORMATION
- 25. RESOLUTION TO EXCLUDE THE PUBLIC
that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters
26 SALARY AND WAGE REVIEW FOR PARISH COUNCIL STAFF FOLLOWING THE AGREED PAY AWARD FOR 2016-2017 AND 2017-2018
See enclosed paper