WHEATLEY PARISH COUNCIL
MINUTES OF THE EXTRA-ORDINARY MEETING OF THE COUNCIL
HELD ON MONDAY 27TH JUNE 2011 IN THE MERRY BELLS AT 8.00PM
PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. J. M. Carr, G. Birks, R. T .Bell, P Willmott , M Fyffe , S Coleridge, R Old, D Lamont & G Stephens
OFFICER: Gareth Morris Clerk to the Parish Council
24. APOLOGIES FOR ABSENCE had been received from Councillors Anderson, Dalton and Coveley
25. DECLARATIONS OF INTEREST – none
26. TO RECEIVE THE FINAL ACCOUNTS FOR THE FINANCIAL YEAR 2010-2011
i) To approve and sign the final accounts for the financial year 2010-2011
The Clerk reported that Mr Phillip Hood, the Parish Council’s newly appointed Internal Auditor had visited the Parish Office the previous Tuesday to inspect the council’s accounts and various other documentation. He had found everything was satisfactory and he had returned that day to sign Section 4 of the Annual Return. His written report was expected shortly and would be circulated to all councillors and discussed at the next Finance and General Purposes Committee and full Council
The clerk explained that due to a new instruction from the external auditors Parish Council assets should no longer be valued at their insurance values (as in past years). They should be valued at cost price or if that was not known given a proxy value, which as most of the council’s assets do not have a market value would be just £1. On paper the value of the Parish Council’s assets had been halved despite new assets having been purchased for over £3,000 and no assets having been disposed of.
The Parish Council funds had increased by £21,143 over the year and the total net assets of the Council stood at £119,905.
It was AGREED that the accounts be received and approved, as recommended unanimously by the Finance and General Purposes Committee, and signed by the Chairman.
ii) To receive, approve and sign SECTION 1 (Statement of Accounts) and SECTION 2 (Annual Governance Statement) OF THE ANNUAL RETURN FOR THE FINANCIAL YEAR 2010 -2011
It was AGREED to receive, approve and sign Section 1 of the Annual Return and to answer ‘Yes’ to all the questions in Section 2.
27. DATE OF NEXT MEETING – MONDAY 4th July 2011 – Noted
The meeting closed at 8.30pm