Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 20th April 2015 IN THE PARISH OFFICE AT 7.30PM
PRESENT: Councillors P Willmott (Chair), R Bell, G Birks, D Lamont, R J Reilly, R Old and S Coleridge,

OFFICER: THE CLERK: Gareth Morris
127. APOLOGIES FOR ABSENCE had been received from Cllr Carr
128. DECLARATIONS OF INTEREST – None

129. MINUTES OF THE PREVIOUS MEETING HELD 23rd MARCH 2015 (Including Minutes of the confidential session) which had been circulated previously were signed as a correct and accurate record with the following amendments:
• Add Cllr R Old to those present
• Minute 115(i) – line 5 – change ‘gat’ to ‘gate’
• Minute 123 (xiv) –change second sentence to read ‘The clerk read out an e-mail from a resident complaining the Parish Council had raised the precept.
130. UPDATE ON ITEMS FROM THE MINUTES 23RD MARCH 2015
i) Minute114(i) – New entrance in to Church Road Recreation ground
The double yellow lines had been reinstated and the mortar repaired at the top of the wall
ii) Minute 114(ii) – Faculty for new bench in Memorial gardens. This was still to be progressed
iii) Minute 114(iii) – Handrails at entrance of Memorial Gardens – see minute 141
iv) Minute 114(iv) – Noticeboards for the village – the application for grant aid from SODC will be made later in the week
v) Minute 114(v) – new bench by Ambrose Rise bus stop. Taylor Landscapes had agreed to install the bench which could be delivered to Mobbs’ yard
131. TO FORMULATE A VILLAGE EMERGENCY PLAN
i) TO RECOMMEND TO FULL COUNCIL ON 18TH MAY THE ’PARISHES OF WHEATLEY & HOLTON EMERGENCY PLAN’ as presented to F&GP committee
Cllr Stephens proposed and Cllr Bell seconded that the Parish Council adopt the Wheatley and Holton Emergency Plan subject to the changes suggested by Cllr Dalton and the addition of ‘useful names’. This was AGREED

ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village. The one for the Holton Pavilions was up and running. The second one for the Merry Bells had been delivered and would be installed shortly. Training for interested parties would be provided
132. CLERK UPDATE
i) Newsletter on website. Cllr Lamont proposed and Cllr Stephens seconded that the newsletter should be available on the Parish Council’s website. Agreed unanimously
ii) Update of Information Booklet – the deadline for information from contributors was April 29th
iii) Land in front of the old toilet block – The Traffic and Roads Committee had recommended to full council that 3 or so concrete tubs be installed around the area in front of the old toilet block area. It was also suggested that the council insure against ‘non-ownership’
vi) Trees in the village – The hedge on Church Road that backed on to the houses in Templars Close had now been cut back
v) Fence at Coopers Close public open space. Resident of Coopers Close had reported that the fence between his property and the open space was falling down. The responsibility for the fence was unclear. It was agreed that the Parish Council should share the cost of repair.
133. GRANTS, LICENCES AND SUBSCRIPTIONS
i) OALC 2015 -16 subscription – £746.34 – Agreed
ii) Oxford Green Belt network 2015-2016 subscription – £15 – Agreed
iii) Oxfordshire Rural Community Council (ORCC) 2015-2016 subscription – £65 – Agreed
iv) Wheatley Village Archives – Request for Grant Aid 2015-2016 – £1,500 – Agreed
v) Information Commissioner’s Office – Data Protection renewal 2015-2016 – £35 – Agreed
134. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Bell Lane corner, and other matters – The alterations to Bell Lane Corner had been completed except for the reinstating of the yellow lines which should be done in May. Cllr Lamont had painted the bell bollards.
ii) Vehicle Activated Devices – it was agreed that the VAS for London Road west be put on hold until the development on the north side was completed. The other three signs should go ahead.

135. FINANCIAL MANAGEMENT
a) A completed copy of reconciled bank statement was signed by by Chairman & RFO
The Budget to the end of March 2015 was discussed.

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 20th April would be as follows:
Community £2,162.79
Tracker £152,448.75
Treasury £60,700.93
136. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
130,131,136-140 GM/SW/JF/OCC/AR/HMR&C March/wages/pen/PAYE/NICs 3,930.95
106134 C Sprent Mileage for delivering newsletters 42.46
106135 SODC Dog bins Oct -Mar 200.93
106142 Fusion UK Grant Aid – St Georges FunDay 275.00
106143 WPSFMC 1st Quarterly payment 2,000.00
106144 The Post Office Stamps 189.00
Total £6,638.34
Cheques to Pay
106146 A Richards April/May 2015 Newsletter 680.00
106147 Mainstream Digital Calls, rental, directory entry 03-06 79.41
106148 Lyreco USB drives, waste bins 57.78
106149 MBMC Office rental 25.03.15-24.06.15 1,133.20
106149 MBMC Gas recharge 05.01.15-31.03.15 77.41
106150 Arbor Tree Specialists Hedge along Church Road 250.00
106151 Grzegorz Zasuwa Window cleaning April 5.00
106152 Berinsfield Community Business Verges, FCPatio CulRd March 818.33
106153 Swift Digital Services Copies 15.01-13.04 132.43
106154 Parchments of Oxford April/May newsletter 1,484.90
106155 Southern Electricity Electricity 8/1/15-13/4/15 87.94
106156 Green Scythe Ltd Recs and greens 233.17
GM/SW/JF/AR/OCC//HMR&C April sal/wages/pen/PAYE/NICs 4,000.00
Total £9,039.57
INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Precept 2015-2016 – Ist half 53,961.50
Council Tax Reduction Scheme 2015-16 3,544.00
Treasury bonds interest 20.85
Tracker Account Interest 13.69
Newsletter Advertising 2,176.87
Photocopies 14.70
Allotments 10.00
Grant from MBMC for defribrillator 840.87
Total £60,582.48

137. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
i) The Haseleys – April 2015*
ii) Little Milton Newsletter –April 2015*
iii) Great Milton Bulletin – April 2015*
iv) URC Newsletter – April 2015*
v) Holton, Waterperry & Waterstock News – March 2015*
vi) Tiddington with Albury and Milton Common newsletter – April/May 2015
vii) Letter from resident
viii) CPRE ‘Oxfordshire Voice’ Spring 2014
ix) Civic Voice – War Memorials’ survey
* On display in Parish Office

138 DATE OF NEXT MEETING – 15th June 2015 – NOTED

139. RESOLUTION TO EXCLUDE THE PUBLIC
Cllr Reilly proposed and Cllr Birks seconded that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters
Agreed unanimously

Confidential Agenda Monday 20th April 2015

140. UPDATE ON PROGRESS OF THE PARISH COUNCIL’S VILLAGE GREEN APPLICATION
Oxfordshire County Council has put the Parish Council ‘on notice’ that as the registration authority it intends to convene a public inquiry into the Application for Registration of a village green.

A further meeting with the Oxford Diocesan Schools Trust on the issue was to be held.
141. QUOTATION FOR HANDRAILS IN ENTRANCE TO MEMORIAL GARDENS
It was Agreed nem con with one abstention to accept the quote from Taylor Services for the manufacture and installation of mild steel handrails to the steps at the High Street entrance to the Memorial gardens. Cost £1,100 ex VAT
142. SALARY AND WAGE REVIEW FOR PARISH COUNCIL STAFF
The clerk had circulated a paper giving recommendations for the pay of the Parish Council employees. It was Agreed to:
• Award the Parish clerk his increment for 2015-16
• Following the completion of a satisfactory probationary period the Assistant Clerk would be paid an increased hourly rate in line with the national pay award 2014-16, backdated to January 1st 2015
• The two outdoor workers to have their hourly rate increased in line with ‘the living wage’.
143. STAFFING OF SPORTSFIELD MANAGEMENT COMMITTEE AND THE WHEATLEY PLAYING FIELD TRUST
Negotiations were ongoing with the employees of the Sportsfield Management Committee on their situation when the Sportsfield Management Committee ceases to exist at the end of August 2015.

The meeting closed at 9.25pm

Wheatley Parish Council

 

 

 

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 23rd MARCH 2015 IN THE PARISH OFFICE AT 7.30PM

 

 

PRESENT: Councillors P Willmott (Chair), R Bell, J Carr, D Lamont, R J Reilly, R Old and S Coleridge,

 

OFFICER: THE CLERK: Gareth Morris

 

 

  1. APOLOGIES FOR ABSENCE had been received from Cllr Stephens.

 

 

  1. DECLARATIONS OF INTEREST – none

  

 

  1. MINUTES OF THE PREVIOUS MEETING HELD 15th FEBRUARY 2015 (Including Minutes of the confidential session) – which had been circulated previously were signed as a correct and accurate record

 

 

  1. UPDATE ON ITEMS FROM THE MINUTES 15th FEBRUARY 2015
  2.  i) Minute114(i) – New entrance in to Church Road Recreation ground – Halls Construction had been back to re-do the mortar on the top of the wall.

A 2nd resident had complained to the office that the new gate was not ‘child- proof’. The clerk had replied that the complaint would be reported to the council. The committee was not minded to alter the gate at this moment in time.

  1.     ii) Minute 114(ii) – Faculty for new bench in Memorial gardens – a new position, diagonally opposite to the existing bench was chosen. The clerk will check with the Diocese

    iii) Minute 114(iii) – Handrails at entrance of Memorial Gardens – the Clerk will contact Taylor Services for ideas

  1.     iv) Minute 114(iv) – Noticeboards for the village – the infrastructure fund will operate in the financial year 2015-16
  2.     v) Minute 114(v) – new bench by Ambrose Rise bus stop – Richard Taylor will install the new bench

    

  1. TO FORMULATE A VILLAGE EMERGENCY PLAN
  2.  i) To report on the progress on the plan – The clerk will contact Cllr Davies and ask if she is happy for the plan to go to committee and full council for approval.
  3.   ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village – The Holton Pavilions one was up and running. The one for the front of the Merry Bells had been ordered.

       

 

  1. CLERK UPDATE    
  2.        i) Confirmation from SODC of the precept requested (£107,923) – noted
  3.      ii) Update of Information Booklet – noted

iii) Request from Fusion to use Church Road Recreation Ground St George’s Fun Day- GRANTED

  1.       iv) Land in front of the old toilet block – the clerk had been advised that the land may still belong to Pye’s of Kidlington. The clerk to check.
  2.      v) Changes due to Local Government Transparency Code 2014 – The clerk had been advised by the OALC newsletter that “ there are no confidential minutes for parish councils. All minutes are available for public inspection” – Noted
  3.      vi) BCB will keep charges unchanged for 2015-16 – noted

vii) Payment of 2015-2016 Council Tax.- it would not be possible to pay the council tax bill at the bank.The clerk would pay the bill at the Post Office

viii) Trees in the village

  • The cherry tree that the County Council had felled at the top of the Ambrose Rise stream had been diseased. It was AGREED that a replacement cherry tree should be purchased to replace it .
  • The clerk would ask Steve Wensley to cut back the trees on the short path from Farm Close Lane to Farm Close Road. The leaseholding company for the properties on Farm Close Road should be asked to cut the trees back.
  • Also the trees by the side of the footpath to Station Road should be cut back
  • Cllr Carr would ask SODC if it was possible for the Parish Council to have a garden waste brown bin..

 

 

  1.  GRANTS, LICENCES AND SUBSCRIPTIONS
  2. i) Fusion – St George’s Fun Day grant towards inflatables/climbing wall – (£250 last 2 years) (Non 137 section 145 LGA 1972) Will come out of 2015-2016 budget – AGREED £275

 

 

  1. TO AGREE THE FINAL TWO MEMBERS OF THE WHEATLEY PLAYING FIELD TRUST
  2.       i) Representative from Wheatley Park School – Mr S Pearson has been put forward – AGREED
  3.     ii) Representative from the Community – Mrs P Willmott has been put forward.

AGREED

 

  1. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
  2.   i) Bell Lane corner – this was being altered this week.
  3.   ii) Vehicle Activated Devices – given the proposed development on London Road councillors wondered if they signs could be moved to other posts.

 

 

  1. FINANCIAL MANAGEMENT
  2. a) A completed copy of reconciled bank statement was signed by the Chairman & RFO

Budget to the end of February 2015 was presented and discussed

 

  1. b) Balances

After the cheques below have been paid the balances on the council’s accounts as at 16th February will be as follows:

Community     £2,017.96

Tracker         £104,929.56

Treasury           £60,680.08

 

 

 

 

 

 

 

 

 

  1. SCHEDULE OF PAYMENTS AUTHORISED

 

Cheque no. Payee Payment details Amount
Cheques paid
d/d Barclays Bank Bank charges 13/01 to 12/02 37.46
d/d Siemens Photcopier lease 403.70
106109 Green Scythe Ltd Strim bank of Am’rse Rise Stream 321.60
106110 D Lamont Refreshments for meeting 9.45
106111 OALC Training Course 78.00
106112 The Post Office 2nd class stamps 106.00
106113 Sue Ryder Hospice Grant Aid 50.00
106114 Thame CAB Grant Aid – non 137 1,000.00
106115 OCC Bell Lane corner 6,056.39
106117-106122 GM/SW/JF/OCC/AR/HMR&C Feb/wages/pen/PAYE/NICs 3,678.37
Total £11,739.57
Cheques to Pay
106123 Sage Ltd Invoices 46.80
106124 D Lamont Travel to Crowmarsh Gifford 15.26
106125 Berinsfield Community Business Verges Feb payment 608.33
106126 Lyreco stationary 47.36
106127 The Merry Bells Hire of hall & coffee room 91.50
106128 Thames Water Memorial Gardens – 16/12-05/03 16.99
106129 SODC 2015-2016 council tax 1,416.00
GM/SW/JF/AR/OCC//HMR&C Feb sal/wages/pen/PAYE/NICs 4,000.00
Total                £6,242.24

 

 

 

INCOME RECEIVED SINCE LAST MEETING

 

Income details Amount
Newsletter Advertising 4,796.00
VAT Refund – Nov/Dec/Jan 5,676.60
WPSFMC – contribution to defibrillator 577.50
Newsletter Subscription 12.00
Total £10,786.10

 

 

 

  1. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
  2. i) The Haseleys – March 2015*
  3. ii) Little Milton Newsletter –February 2015*
  • iii) Great Milton Bulletin – February 2015*
  1. iv) URC Newsletter March 2015*
  2. v) Holton, Waterperry & Waterstock News –February 2014*
  3. vi) Tiddington with Albury and Milton Common newsletter – Feb/March 2015
  • vii) Oxfordshire Rural Community Council – Policy Bulletin January 2015*
  • viii) Thames Valley Police – January Crime report*
  1. ix) Thames Valley Police – Neighbourhood Policing newsletter Feb 2015*
  2. x) Thank you for grant aid – Oxfordshire Association for the Blind
  3. xi) Thank you for grant aid – Thame CAB
  • xii) Open Space – Spring 2015*
  • xiii) Oxfordshire Playing Fields Association – Newsletter Winter 2015*
  • xiv) Letter from resident re 2015-2016 precept.- The clerk read out an e-mail from a resident complaining that the Parish Council had raised the precept

* On display in Parish Office

 

  1. DATE OF NEXT MEETING – 20th April 2015 – NOTED

 

 

  1. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Lamont proposed and Cllr Reilly seconded “that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters2

AGREED nem con

 

 

  1. UPDATE ON PROGRESS OF THE PARISH COUNCIL’S VILLAGE GREEN APPLICATION

 

          A reply from the Parish Council’s solicitor had been received.

It was agreed that a further meeting with the Diocese would be welcomed

 

 

The meeting closed at 9.05pm

Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 15 DECEMBER 2014 IN THE Parish OFFICE AT 7.30PM
PRESENT: Councillors: P Willmott (Chair), G Stephens, R Bell, D Lamont, J Reilly, R. Old, J Carr & G Birks (until 9.05pm)

OFFICER THE CLERK: Gareth Morris

Also present: Cllr A Davis (for Agenda Item 6(i)

72. APOLOGIES FOR ABSENCE had been received from Cllr Coleridge
73. DECLARATIONS OF INTEREST- NONE

74. MINUTES OF THE PREVIOUS MEETING HELD 24th November 2014 which had been circulated previously were signed as a correct and accurate with the following addition:
Minute 67 – Traffic matters in the village. Add at the end “These items to be discussed at the TRAC meeting on 26th November 2014
75. UPDATE ON ITEMS FROM THE MINUTES 24th November 2014
i) Minute 57(i) New entrance in to Church Road Recreation ground. Still waiting for the gate to be installed
ii) Minute 65 – report from sub-committee. The Committee had met on two occasions and the completed document would be presented at the January Council meeting

76. TO CONSIDER A REVISED BUDGET FOR 2014-15 AND THE 2015-2016 BUDGET

(i) To recommend to full council a revised budget for 2014-2015
It was AGREED to recommend to full council, the revised budget for 2014-2015, as circulated,.
(ii) To recommend to full council a precept and budget for 2015-2016
It was agreed that £2,000be added to the budget for improvement to the Farm Close Road Recreation Ground.
SODC recommends that the Parish Council’s Council Tax is calculated by band ‘D’ property which for 2014-2015 was £62.54. Cllr Bell recommended and Cllr Carr seconded that this figure be increased by 1.9% to £63.72. This was AGREED unanimously.
As the Tax Base (calculated by SODC) risen from 1,611.4 to 1,693.7, the precept resulting from band ‘D’’ of £63.72 would be £107,922.56 (up from £100,782.00).
Despite this increase, to meet the estimated net expenditure for 2015-16, the Parish Council’s would be contributing £36,000 from its reserves

77. TO FORMULATE A VILLAGE EMERGENCY PLAN
i) To report on the progress on the plan. Cllr Davies spoke to the latest draft of the Emergency Plan which was circulated to the committee. . She said the next steps are to flesh out the names and contact details of the people in the ‘Local Skills and Resources, Identified Community Meeting Points and Helping vulnerable people and communities’ sections. She asked councillors for any names and addresses of ‘useful’ people. The committee thanked her for the worked she had put into the plan.
ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village.
The one for the pavilions had arrived. A 10 year maintenance had been purchased for an extra £300. Total cost £1,155.00, to be met jointly by the Rugby Club and the Sportsfield management Committee
The one for the centre of the village, including the cabinet, would cost £1,993. The Merry Bells Committee would pay 50% and allow it to placed on their wall. Planning Permission had to be ascertained.

78. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION
As the 5th December deadline had passed Cllr Lamont had spoken to the County Council and had been informed that40 comments in total had now been received. These would be sent on to the solicitors.
Cllr Willmott had heard via the Wheatley CAG, who had asked the two academies to install solar panels. Wheatley Park was going ahead but the Primary School Academy would not proceeding because i) they were a fire risk and ii) the Diocese within 10 years wishes to develop the site.
79. CLERK UPDATE
i) Christmas Tree and Lights – Installed and working – £40 worth of baubles purchased
ii) Dog Bin request Windmill Lane and Litter Bin for Farm Close Patio – clerk to check with SODC
iii) No Ball Games’ Notice – Installed
iv) Tree work in Memorial Gardens and St Mary’s Close – SODC had granted permission
v) OCC TTRO – Closure of Friday Lane from 5th January for up to 5 months NOTED
80. i) TO REQUEST A FACULTY FROM THE CHURCH DIOCESE TO PLACE A SEAT IN THE MEMORIAL GARDENS AT THE REQUEST OF THE WHEATLEY SOCIETY/ROYAL BRITISH LEGION
Details of the seat and location had been submitted to the Diocese for comments. The Faculty had yet to be applied for. Following a survey of the trees in the Memorial Gardens it had been pointed out that the Root Protection Area survey should be made before the seat was installed.
ii) TO CONSIDER A REQUEST FOR A HANDRAIL ON THE STEPS FROM THE HIGH STREET
It was agreed that handrails going up at a diagonal at the corners would be preferable. The question of Planning Permission or not had now to be addressed.

9.05pm Cllr Birks left the meeting
82. TO CONSIDER A NEW EDITOR FOR THE WHEATLEY NEWSLETTER FOLLOWING DR WATSON’S RELINQUISHMENT OF THE POST
Jim Watson had written to the Clerk and Chairman saying that after 10 years he wished to relinquish the post of Editor of the Wheatley Newsletter. His last issue would be February/March 2015.
It was agreed to ask the Assistant clerk if she might wish to take the role on, on the same terms as the current editor i.e. a fixed sum for each issue.
83. GRANTS, LICENCES AND SUBSCRIPTIONS
i) Sue Ryder Nettlebed Hospice – deferred until next meeting
ii) Oxford Association for the Blind – are in contact 23 visually impaired people in the Wheatley postcode OX33 – £200 had been granted on the previous two occasions. Cllr Carr proposed and Cllr Reilly seconded that £250.00 be awarded. AGREED
iii) Ordnance Survey – Map Copying Licence (£65.70) – AGREED
iv) Open Spaces Society – 2015 subscription – £45 – AGREED

84. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Bell Lane corner –the clerk still to ascertain the placing of the dropped kerbs.
ii) Vehicle Activated Devices
OCC (Street Lighting) had confirmed that each unit would cost £2,824. 70, for parts, installation and 30 year’s maintenance costs. (£11,298.80 in total)
Cllr Stephens proposed, that as the Committee had only agreed that up to £10,000 be spent, “Three Vehicle Activated Devices be purchased. Two for London Road in the locations already agreed. One for Ladder Hill to be located near The Plant Centre for vehicles travelling north.”

This was AGREED by six votes in favour with none against and one abstention
85. FINANCIAL MANAGEMENT
a) A copy of the reconciled bank statement by Chairman & RFO
Budget to the end of November 2014 – was discussed

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 15th December 2014 would be as follows:
Community £3,426.40
Tracker £128,910.55
Treasury £60,656.00
86. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
106049-106054 GM/SW/JF/OCC/AR/HMR&C Nov sal/wages/pen/PAYE/NICs 4,032.00
Total £4,032.00
Cheques to Pay
106056 Berinsfield Community Business Nov payment 608.33
106057 Buryhook Countryside M’ment Tree work/Littleworth/C Close etc 720.00
106058 Lyreco UK Ltd Photocopying paper 47.44
106059 J Watson Dec/Jan newsletter 680.00
106060 Parchments of Oxford Dec/Jan newsletter 1484.90
106061 Kingdom Signs Ltd “No Ball Games” sign 163.10
106062 The Tree Barn Christmas tree 252.00
106063 Down to Earth Memorial Gardens 50.00
106064 Mainstream Digital Nov Telephone charges 0.82
106065 Hall Construction Ltd New entrance to Ch Rd Rec 13,632.80
106066 Merry Bells Annual RPI increase for 3rd quart 19.04
GM/SW/JF/AR/OCC//HMR&C Dec sal/wages/pen/PAYE/NICs 3,800.00
Total £21,458.43

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 585.00
Treasury Bill Interest 23.31
VAT Repayment 319.95
Total £928.26

87. PUBLICATIONS & CORRESPONDENCE RECEIVED & NOTED
i) The Haseleys – December2014*
ii) Little Milton Newsletter – December 2014*
iii) Great Milton Bulletin – November 2014*
iv) URC Newsletter December 2014*
v) Holton, Waterperry & Waterstock News – November 2014*
* On display in Parish Office

88. DATE OF NEXT MEETING – 19th January 2015 – NOTED

89. RESOLUTION TO EXCLUDE THE PUBLIC
Cllr Lamont proposed and Cllr Bell seconded “ that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”
AGREED NEM CON

Meeting closed at 9.30pm at the conclusion of the Confidential Agenda

Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 24th NOVEMBER 2014 IN THE MERRY BELLS COFFEE ROOM AT 7.30PM
PRESENT: Councillors: P Willmott (Chair), G Stephens, R Bell, D Lamont, J Reilly &
S. Coleridge

OFFICER THE CLERK: Gareth Morris

Also present: One member of the public
54. APOLOGIES FOR ABSENCE had been received from Cllrs Birks, Carr and Old
55. DECLARATIONS OF INTEREST
Cllr Coleridge declared an interest in item 8 (Village Green Application) as she is Governor of the John Watson Federation who are objecting to the application

56. MINUTES OF THE PREVIOUS MEETING HELD 20th OCTOBER 2014 (Including Minutes of the confidential session) which had been circulated previously were signed as a correct and accurate record with the following correction:
Page 3 item 46(v) – add ‘was noted’ at the end’
57. UPDATE ON ITEMS FROM THE MINUTES 20TH OCTOBER 2014
i) Minute 38(i) New entrance in to Church Road Recreation ground. The entrance had been made but the actual gate was yet to be installed
ii) Minute 38(ii) Refurbishment of War Memorial and Memorial Gardens – This was completed in time for Remembrance Sunday
iii) Minute 38(iv) Replacement Equipment in Cullum Road Recreation Ground.-The replacement equipment had been installed and was ready for use.
iv) Minute 38(v) State of the Gutters across the village – SODC had been visiting the village and clearing the gutters
v) Minute 43(v) – Closure of lower part of Holloway Road. The planned closure had been put on hold for the time being due to other pressures on the highway. The clerk to ask that warning signs advising of the closure be placed at the top of Holloway Road ahead of the closure

58. TO CONSIDER A REVISED BUDGET FOR 2014-15 AND THE 2015-2016 BUDGET
(i) Revised 2014-15 budget – the alterations from the last meeting had been made
(ii) 2015-2016 budget – the alterations from the last meeting had been made. The amounts for Information Booklet and Parish Council election reduce from £2,000 to £1,000 in each case.

59. TO FORMULATE A VILLAGE EMERGENCY PLAN
As requested the clerk had written to the clerk at Holton to see if they would like to join with Wheatley in an Emergency Plan. The reply was that they would like to and a name of a Holton Parish councillor had been given

Purchase of 2 defibulators

1. One for the Holton Sports pavilion – cost to be met by Wheatley Rugby Club and the Sportsfield Management Committee. The ‘secured coded box’ donated from ‘Saving Lives of Thame’ – This was Agreed

2. One for the centre of the village. Cost of defibulators £843, cost of box £850 Total = £1,693. The Merry Bells Management Committee to be asked if they would donate 50% of the cost and give permission for it to be mounted on the front wall with power taken from the Parish Office. This was Agreed
60. TO CONSIDER THE AUDIO/VIDEO RECORDING OF PARISH COUNCIL
MEETINGS
Following research undertaken by Cllr Stephens it was agreed to purchase a stereo recorder that could be placed in the middle of a meeting and make a recording. The cost would be £83.33
61. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION
Nothing had been received from Oxfordshire County Council.
Cllr Willmott had received a request from the Director for Education at the Diocese for us to withdraw the Parish Council’s application. The committee was not for withdrawing the application. It would wait until after 5th December and the deadline for objections at the County Council.
Mrs Liz Wickens (Academy Governor) was given permission to address the meeting. She said that a letter was going from the Headteacher and the Governors to all parents encouraging them to object to the application.
She gave a draft of the letter to the Cllrs Lamont and Willmott.
62. CLERK UPDATE
i) Christmas Tree and Lights- one had been ordered and would arrive on 28th November. The lights to be switched on at 4.00pm on 4th December (the day of the advent pageant)
ii) Farm Close Patio – the rebuilding of the front wall and steps had been completed
iii) SODC Town and Parish Forum – Wednesday 12th Nov @ 6.00pm – Crowmarsh Cllr Lamont gave a verbal report on the event.
iv) Dog Bin request Windmill Lane – the clerk to enquire of SODC if a normal litter bin could be installed.
v) ‘No Ball Games’ Notice – one had been ordered to be placed by the listed building that is next to the old toilet block land.
vi) Tree work in Memorial Gardens and St Mary’s Close – OCC had requested that the overhanging tree which was blocking a light in Bell Lane be trimmed back. Also a request had been made that the horses chestnut tree in St Mary’s Close be cut back. In both cases permission from SODC was necessary. The required forms had been sent in.
63. i)TO REQUEST A FACULTY FROM THE CHURCH DIOCESE TO PLACE A SEAT INTO THE MEMORIAL GARDENS AT THE REQUEST OF THE WHEATLEY SOCIETY/ROYAL BRITISH LEGION
This was AGREED subject to the design and confirmation that the seat and installation would be met by the Wheatley Society/Royal British Legion.

ii) TO CONSIDER A REQUEST FOR A HANDRAIL ON THE STEPS FROM THE HIGH STREET
It was AGREED that the clerk make investigations in to suitable handrails and the permissions needed.
64. TO CONSIDER THE REQUEST FOR STREET TRADING CONSENT FROM MR MAHDY TAVAKKOLY TO SELL KEBABS AND PIZZA FROM A CATERING VAN LOCATED IN THE SODC CAR PARK, WHEATLEY, TRADING BETWEEN 1700 AND MIDNIGHT ON EVERY WEDNESDAY, THURSDAY, FRIDAY AND SATURDAY
The committee strongly objected to the granting of this licence on the grounds of litter and the noise and disturbance it is likely to create in what is a mainly residential area.
65. TO SET UP A SUB-COMMITTEE TO DECIDE UPON THE DETAILED PROPOSALS FOR THE FORMATION OF A TRUST TO LOOK AFTER THE SPORTSFIELD (to be presented to the Council meeting in January)
It was agreed to set up the subcommittee with Cllrs Bell, Lamont and Willmott willing to serve.
The clerk would circulate all councillors to see if any others wished to serve.

66. GRANTS, LICENCES AND SUBSCRIPTIONS
i) Sue Ryder Nettlebed Hospice – deferred to next meeting
ii) Oxford Association for the Blind – deferred to next meeting
67. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Bell Lane corner
ii) Vehicle Activated Devices
iii) Pedestrian Crossing outside Morland House, London Road.
iv) Extra double yellow lines along Church Road.
v) Weight Restriction in the village

These items to be discussed at the Traffic and Roads Advisory Committee 26th
November
68. FINANCIAL MANAGEMENT
a) A completed copy of reconciled bank statement was signed by the Chairman & RFO
Budget to the end of October 2014 was discussed.
b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 24th November 2014 will be as follows:
Community £3,401.02
Tracker £149,910.55
Treasury £60,632.69

69. SCHEDULE OF PAYMENTS AUTHORISED
Cheque no. Payee Payment details Amount
Cheques paid
106040 Playdale Playgrounds 50% deposit – Cullum Rd rec 2,881.56
106045 I Roberts Electricity for 2013 Xmas Tree 20.00
105992-6001-05 GM/SW/JF/OCC/AR/HMR&C Oct sal/wages/pen/PAYE/NICs 3,755.20
Total £6,656.76
Cheques to Pay
106032 AW Mobbs & Co Limited Shingle for Memorial Garden path 154.50
106033 Fenland Leisure Products Swing Shackles 11.60
106034 Grzegorz Zasuwa Window Cleaning 5.00
106035 Trinder & Son Safety Test Appliances 80.00
106036 D. Lamont Refreshments for WPS pupils 11.20
106037 R. Taylor Landscapes Rebuilt damaged wall FCR patio 270.00
106038 The Merry Bells Hall Hire 360.00
106039 WPSFMC Outstanding balance 2013/14 2,600.07
106041 Mainstream Digital Tel charges Oct 1.52
106042 Lyreco UK Ltd Stationery, office equipment 106.90
106043 Green Scythe Ltd Recs. Oct Cut 228.00
106044 Berinsfield Community Business Verges October 608.33
106046 Berinsfield Community Business FCR Patio, weeding Cullum Rd 210.00
106047 Playdale Playgrounds Cullum Rd Rec final amount 2,881.56
106048 SLCC Clerk’s manual 82.80
GM/SW/JF/AR/OCC//HMR&C Sept sal/wages/pen/PAYE/NICs 3,900.00
Total £11,511.48

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 3,930.00
Treasury Bill Interest 23.68
Tracker Interest 18.62
Total £3,972.30
70. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
i) The Haseleys – October 2014*
ii) Little Milton Newsletter – October 2014*
iii) Great Milton Bulletin – November 2014*
iv) URC Newsletter November 2014*
v) Holton, Waterperry & Waterstock News – November 2014*
vi) Thank You from South and Vale Carers for grant aid
vii) ORCC – Annual Review 2013-2014
viii) Clerks and Councils Direct – November 2014
ix) CPRE – ‘Countryside Voice’ & ’Fieldwork’ – Winter 2014
x) CPRE, Oxfordshire – ‘Oxfordshire Voice’ – Autumn 2014
xi) Open Spaces Society – ‘Open Space’ – Autumn 2014
xii) Oxford Brookes Residents’ meeting – 21.10.14 – minutes
* On display in Parish Office

71. DATE OF NEXT MEETING – 15th December – Noted

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 20th OCTOBER 2014 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: P Willmott (Chair), G Stephens, R Bell, D Lamont, J Carr &

S. Coleridge

OFFICER THE CLERK: Gareth Morris

Also present: Cllr A Davis for item 6 (minute 40)

35.  APOLOGIES FOR ABSENCE had been received from Cllr R Old.

36. DECLARATIONS OF INTEREST – None

37.  MINUTES OF THE PREVIOUS MEETING HELD 22nd SEPTEMBER 2014 which had been circulated previously were signed as a correct and accurate record with the following corrections:

Minute 19- second line -change ‘They’ to ‘The’

Minute 26(ii) – second line – Add ‘Road’ after ‘London’.

38. UPDATE ON ITEMS FROM THE MINUTES 22ND SEPTEMBER 2014

i) Minute 6(i) New entrance in to Church Road Recreation ground. Hall Construction had accepted the contract for the work. No start date had been agreed.

ii) Minute 22(vii) Refurbishment of War Memorial and Memorial Gardens. The   cleaning of the Memorial had been completed but not the repainting of the lettering.

Cllr Lamont along with Cllr Stephens & Reilly had laid 2 tons of chippings (cost £160) along the footpaths. They were given excellent help from 6 students from Wheatley Park School as part of their ‘Big Learning Day’.

iii) Minute 22(ix) Playground Inspection – the shackles for the swings had been purchased and fixed.

iv) Minute 24 Replacement Equipment in Cullum Road Recreation Ground. Playdale had provided a quote for £4,802. The clerk had discussed with the representative that there would be no need for toilet facilities and to keep the site secure overnight Harris Fencing could be put across the public entrances.

v) Minute 28 State of the Gutters across the village

SODC had written saying that their ‘The Big Clean Up’ would be visiting the village. The letter was rather confusing as to what exactly would be included. Cllr Carr to take the matter up with the Waste Team. The Committee suggested that the High Street, Ladder Hill, Old Road and Acremead Road

39. TO FORMULATE A VILLAGE EMERGENCY PLAN

Cllr Davies was present and spoke to her draft Emergency Plan which was circulated to the committee.

She emphasised that input would be needed from other Parish Councillors and residents on ‘useful’ people, locations and suppliers. She suggested that a small working party be set up to add details. Cllr Lamont and Stephens agreed to help.

Cllr Davies was thanked for the hard work she had put into the draft plan.

The Clerk would now circulate the draft plan to all councillors and ask Holton Parish Council (via their Clerk, Sonia Barter) if they wish to be part of Wheatley’s plan.

40. TO CONSIDER A REVISED BUDGET FOR 2014-15 AND THE 2015-2016 BUDGET

(i) Revised 2014-15 budget

Following discussion on the revised budget it was agreed that:

  • ‘Tree Work should be kept at £4,000
  • ‘Street Furniture’ to include £4,000 for new notice boards.
    • ‘Footpaths’ – to include £20,000 cost of new entrance into Church Road  Recreation Ground

(ii) 2015-2016 budget

Suggestions for changes were

  • Rent for office needs to be checked
  • Tree Work to be kept at £,4000
  • £2,000 to be added for update of Information Booklet. Clerk to check previous booklet cost.
  • £2,000 provision made for recharge to SODC for Parish Council elections
  • It was likely that Council Tax Reimbursement from SODC would go down next year
  • Refund form OCC for verges would be reduced by 50%

The Clerk reported that even if the precept was increased there would be a decrease in the Parish Council’s balances both in this financial year and the next.

41.  TO CONSIDER THE AUDIO/VIDEO RECORDING BY THE PARISH COUNCIL OF PARISH COUNCIL MEETINGS

Cllr Lamont proposed and Cllr Coleridge seconded that Cllrs Willmott and Stephens investigate the feasibility the Parish Council making audio recordings of Parish Council meetings. This was AGREED

42. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION

Nothing had been received from the County Council

Cllr Willmott reported that he believed that Joan Mortars (Headteacher at the Primary Academy) had asked M. Watts (Grounds Contractor) to quote for regular maintenance of ¼ of the field and for 1 cut per year for the rest of the field including the football pitch.

43.  CLERK UPDATE

i) Christmas Tree and Lights – AGREED

ii) OALC Training – “Being Good Employer” – 12th November 2014 – £65. AGREED that Cllr Lamont would attend

iii) Oxford Brookes and the Residents’ Associations Meeting – 21st Oct – 6.30pm –   Cllr Bell would be attending

iv) SODC Town and Parish Forum – Wednesday 12th Nov @ 6.00pm – Crowmarsh

AGREED that Cllr Lamont and Cllr Stephens or Willmott would attend

v) The Clerk reported that the lower part of Holloway Road would be closed for gas main works from 11th November for up to 6 weeks

44. To seek approval for the establishment of a joint working party to include the PC and the Wheatley British Legion to monitor and recommend improvements to the maintenance of the memorial gardenS

Cllr Stephens proposed and Cllr Lamont seconded that the working party be established. This was AGREED

Cllrs Lamont, Coleridge and Bell agreed to be the Parish Council representatives

45.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Royal British Legion – Wreath – £40 – AGREED

ii) South and Vale Carers – request for grant (£200 213-14) – (supports 8 carers from the village) Cllr Carr proposed and Cllr Stephens seconded that the amount be raised to £250. – AGREED

46. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE

i) Bell Lane corner – still awaiting costings.

ii) Vehicle Activated Devices – exact locations eg lamp post numbers to be decided

iii) Pedestrian Crossing outside Morland House, London Road.  Meeting with Anthony Kirkwood and Mark Francis (both OCC Highways) had yet to be arranged..

iv) Extra double yellow lines along Church Road. – has been referred to Full  Council on 3rd November.

v) SODC – Civil Parking Enforcement – response by 31st October.

The Clerk read out objections from 3 residents of High Street to the possibility  of parking enforcement in the High Street. An objection from Cllr Davies to the decision to support SODC in parking enforcement being taken by Finance and General Purposes Committee and not full council was noted.

SODC had asked for suggestions for roads that would benefit from better enforcement. The clerk to reply with all of High Street, Church Road, Crown Square, Littleworth Road, Station Road, Old London Road and Crown Road

vi) Collision between house and HGV in High St – the clerk had contacted OCC Trading Standards and they would write back with advice.

9.30pm Cllr Stephens proposed that Standing orders be suspended for 20 minutes so the Agenda could be finished. Cllr Carr seconded. AGREED.

47.  FINANCIAL MANAGEMENT

A copy of reconciled bank statement was signed by the Chairman  & RFO

Budget to the end of September 2014 – taken under Item 5 (Minute 40)

b) Balances

After the cheques below have been paid the balances on the council’s   accounts as at

20th October 2014 will be as follows:             Community      £2,047.29

Tracker             £161,891.93

Treasury           £60,651.31

48.                            SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105993 OALC Training Course 84.00
105997 CPRE 2014-2015 Subscription 36.00
105998 Wheatley Park School Grant Aid Prizegiving 200.00
105999 The Post Office Stamps 292.00
106016 OALC Training Course 78.00
106000 St Mary’s Church Grant Aid 500.00
d/d Barclays Bank Bank Charges 13/8 – 14/9 40.13
105992-6001-05 GM/SW/JF/OCC/AR/HMR&C Sept sal/wages/pen/PAYE/NICs 3,736.77
Total £4,888.90
Cheques to Pay
106007 Berinsfield Community Business Verges – September 608.33
106008 Anker International Black rubbish bags 124.80
106009 Online Playgrounds Shackles for swings 30.20
106010 The Merry Bells Office Rent 25/9 -24/12 1,107.55
106011 J Watson Oct/Nov newsletter 680.00
106012 Lyreco Copier paper etc 48.84
106013 Mainstream Digital Ltd Phone book entry/linerental/calls 76.72
106014 Parchment Printers Ltd Oct/Nov Newsletter 1,484.90
106015 Southern Electric Electricity 05.07-06.10 78.85
106017 Swift Digital Services Copies(14/7-13/10)Support 14-15 213.04
106018 Clair Logic Support for computer 84.00
106019 C Sprent Tags for newsletter bags 3.00
106020 Green Scythe Oct cut of recs 228.00
GM/SW/JF/AR/OCC//HMR&C Sept sal/wages/pen/PAYE/NICs 3,800.00
Total £8,568.23

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 4,408.29
Treasury Bill Interest 23.68
VAT refund 323.99
Allotment’s 120.00
Newsletter Subscriptions 30.00
Total £4,905.96

49. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – October 2014*

ii)        Little Milton Newsletter – October 2014*

iii)        Great Milton Bulletin – October 2014*

iv)        URC Newsletter October 2014*

v)        Holton, Waterperry & Waterstock News – September & October 2014*

vi)        Tiddington with Albury &Milton Common –Oct/Nov 2014*

vii)        Wheatley/Chalgrove Neighbourhood Policing August 2014*

viii)        TVP Neighbourhood Newsletter September 2014*

ix)        Tree  Council’s ‘Tree News’ Autumn/Winter 2014*

* On display in Parish Office

50.  DATE OF NEXT MEETING – 24th November – NOTED

51. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Stephens proposed and Cllr Carr seconded:

that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters

This was AGREED nem con

The meeting closed at 9.50pm at the conclusion of the Confidential Item

WHEATLEY PARISH COUNCIL

Finance and General Purposes Committee – Confidential Agenda Monday 20th October 2014

51.  RESOLUTION TO EXCLUDE THE PUBLIC

To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters

52.    MINUTES OF THE CONFIDENTIAL SESSION HELD ON 22nd SEPTEMBER 2014 which had been circulated previously were signed as a correct and accurate record,

53.   UPDATE FROM THE CONFIDENTIAL SESSION HELD ON 22ND SEPTEMBER. – None

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 22ND SEPTEMBER 2014 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: P Willmott (Chair), G Stephens, R Bell, D Lamont, R Old,      G Birks (until 9.10pm) & R J Reilly

OFFICER THE CLERK: Gareth Morris

15.  APOLOGIES FOR ABSENCE had been received from Cllrs Carr and Coleridge

16. DECLARATIONS OF INTEREST – Cllr Willmott as an officer in the Wheatley    Rugby Club declared an interest in item 11(iv)

17.  MINUTES OF THE PREVIOUS MEETING HELD 21st JULY 2014 which had been circulated previously were signed as a correct and accurate record

18. UPDATE ON ITEMS FROM THE MINUTES 21st JULY 2014

i) Minute 6(i) New entrance in to Church Road Recreation ground – Two tenders had  been received, out of the three requested. These would be looked at in the Confidential Session of the Agenda

19.  TO RECEIVE THE REPORT FROM EXTERNAL AUDITOR ON 2013-2014 ACCOUNTS – The committee noted that the External Auditor had no matters of concern.

20. FORMULATION OF A VILLAGE EMERGENCY PLAN

Councillors were reminded that Mr Roger Bettess had contacted the County Council over the possibility of the Parish Council having the power to close roads affected by flooding. The advice had been that it was possible but that it should form part of the village’s emergency plan.

Some time ago, Cllr Davies had volunteered to head up the formulation of a village plan aided by other councillors. The clerk was asked to contact Cllr Davies and remind her of the offer.

Salt requirement for winter 2014 – the county council again was offering parishes a free one ton bag of road grit for them to use on the roads (OCC would do one fill of the grit bins.). A discussion followed on the merits and practicalities of the Parish taking up the offer (it hadn’t in the previous two years).

Cllr Stephens proposed and Cllr Birks seconded that the Parish Council does not take up the County Council’s offer of a free ton bag of salt/grit as the Parish had nowhere to store it. Agreed by 4 votes to 1 with 2 abstentions.

21. TO RECOMMEND TO FULL COUNCIL THAT STANDING ORDER 73 IS  REVISED TO READ:

“The Clerk shall afford to the press reasonable facilities for making their report of any proceedings at which they are entitled to be present. A person may not orally report or comment about a meeting as it takes place if he is present at the meeting of a Parish Council or its committees but otherwise may:

a) film photograph or make an audio recording of a meeting

b) use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later

c) report or comment on the proceedings in writing during or after a meeting or orally report or comment afterwards”

Cllr Lamont proposed and Cllr Reilly seconded that committee recommend the revision to full council – Agreed unanimously

“Recording of meetings” should be placed as an item on the next F&GP Agenda

22.  CLERK UPDATE

i) Appointment of Assistant Clerk – Annette Richards had taken up her position in August.

ii) Repairs to mower – These had now been completed

iii)  Farm Close Road patio wall – a resident had complained that the brickwork by the steps at the front of the patio had broken away. The clerk had agreed that had needed repair for some time and had asked Richard Taylor of Taylor Landscapes to look it. The cost would be £225 plus VAT. It was agreed to go ahead with the repair.

iv) The Openness of Local Government Bodies Regulations 2014

OALC Training 2nd October Didcot – £35 – Agreed that the Clerk and Assistant Clerk should attend.

v) OCC Traffic Order London Road Headington – 20.09.14 –The County council would be resurfacing London Road Headington starting on 2oth September.

vi) Request from Royal British Legion/Wheatley Society for permission to put a commemorative plaque on the War Memorial. This was granted. The committee would like a change in the wording to “2014 They are not forgotten”

vii) Refurbishment of the War Memorial – This would start on the 24th September.

viii) Budget for 2015-2016 – the clerk reminded councillors that the budget process for 2015-2016 should now begin. He would bring a draft revised budget for 2014-15 and a draft budget for 2015-2016 to the next meeting.

ix)  Playground Inspection – Zurich had completed their inspection. The only major issue was worn shackles on the swing in Church Road Recreation which should be replaced as soon as possible.

23. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION

A letter from OCC, Countryside Access, requesting confirmation that the land outlined on their map was the same as on the Parish Council’s original application.

The clerk to write back confirming that the land outlined was the same.

24. TO CONSIDER REPLACEMENT EQUIPMENT FOR THE SANDPIT IN CULLUM ROAD RECREATION GROUND

Given that the estimate from Proludic included a figure of £1,500 for ‘Poor Access’. Playdale Ltd had been asked to submit an estimate which was just short of £3,000. A site meeting had been held with a Playdale Representative, but the quote that came back was around £6,000. This was again was felt too much and the company had been asked to scale down the scheme. It was agreed that if the final estimate was under £5,000 then Playdale be asked to go ahead.

25.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) St Mary’s Church – grant for maintaining church and graveyard Section 214(6) LGA 1972 (2013-14 £500) – AGREED

ii) Wheatley Park School Prize Giving (2013-14 £200) – AGREED

iii) CPRE Subscription for 2014-15 – £36 (2013-14 £36) – AGREED

iv) Wheatley Rugby Club – request for grant to refurbish toilets at the pavilion – £5,000 – AGREED – Cllr Willmott having declared an interest in this item did not vote.

26. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE

i) Bell Lane corner – A number of Councillors had used the junction as marked out and felt that it was worth going for. The clerk to ask Mark Francis to draw up plans and costings.

ii) Vehicle Activated Devices – Cllrs Reilly and Davies had looked at possible locations and had suggested top of Ladder Hill and along London Road. This to be referred to TRAC.

A budget of £10,000 was proposed by Cllr Birks and seconded by Cllr Stephens. This was Agreed by 6 votes in favour with 1 against.

iii) Pedestrian Crossing outside Morland House, London Road. A group of residents had spent some time cutting back foliage on the flyover to give a clearer view of the crossing. Other low cost suggestions had been made to OCC. Cty Cllr Purse had added her voice to the move of the crossing as part of the promised review of the scheme promised by OCC & Brookes.

iv) Extra double yellow lines along Church Road. The clerk had written to eleven properties along Church Road that might be affected. Four replies had been received giving a mixed reception to the idea. It was agreed to send the replies to Mark Francis for a decision on whether the County would go ahead with the scheme

9.10pm – Cllr Birks left the meeting

v) SODC – Civil Parking Enforcement – response by 31st October.

SODC had sent a request asking the Parish Council whether or not it would support the introduction of civil parking enforcement (CPE) in South Oxfordshire

Cllr Reilly proposed and Cllr Bell proposed that the Parish Council support the   introduction of civil parking enforcement. Agreed by 5 votes to 0 with 1 abstention

27. TO CONSIDER AND MAKE COMMENTS ON THE REVIEW OF POLLING  DISTRICTS AND POLLING PLACES BEING UNDERTAKEN BY SODC.

AGREED that the Parish Council was happy with the Merry Bells Hall being used as the village’s polling. Size of hall and disabled access were satisfactory.

28.  TO REVIEW THE STATE OF THE GUTTERS ACROSS THE VILLAGE

It was agreed that the clerk write to SODC (Ian Robinson) and ask what the current procedure for the roads sweeper coming to the village.

29.  FINANCIAL MANAGEMENT

a) A  completed copy of reconciled bank statement was signed by the Chairman  & RFO

The  Budget to the end of August 2014 was discussed

b) Balances

After the cheques below have been paid the balances on the council’s  accounts as at

22nd September 2014 will be as follows:        Community      £298.85

Tracker            £120,500.93

Treasury           £60,609.01

30.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
d/d Bank charges 13.6.14 to13.07.14 17.88
105968 The Post Office Stamps 347.00
105969 SODC Dog bin emptying April-Sept 200.92
105963-967

105970-975

GM/SW/JF/OCC/AR/HMR&C Aug&July sal/wages/pen/PAYE/NICs 3,560.68

3,921.32

Total £8,047.80
Cheques to Pay
105977 Grzegorz Zasuwa Window cleaning 5.00
105978 Kantara Ltd Domain name,email 2013-2016 556.80
105979 J Watson Aug-Sept newsletter 680.00
105980 Parchment Aug-Sept newsletter 1,484.90
105981 Mainstream Digital Tel calls July 2014 2.34
105982 Lyreco Paper and diary & calendar 44.32
105983 P Farrell, Abby Farm Repairs to mower 86.20
105984 Green Scythe Ltd Rec cutting July 2014 x 2 456.00
105984 Green Scythe Ltd Cullum Rd sandpit etc 1,656.00
105985 D Lamont Milage 2 trips to Sodc 30.52
105986 Berinsfield Community Business Verges cut July 608.33
105987 Lyreco Telephone, multiblock, wrist rest 99.00
105988 Berinsfield Community Business Aug cut verges + FCR Patio 674.33
105989 Stanton Hope Ltd Round Up weed killer 327.54
105990 BDO Ltd External Audit 480.00
105991 Thames Water Memorial Gardens 6.47
105994 Green Scythe Recs cutting Aug 228.80
105995 WPSFMC 3rd Quarter instalment 2,000.00
GM/SW/JF/AR/OCC//HMR&C Sept sal/wages/pen/PAYE/NICs 3,700.00
Total £13,126.55

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 6,015.00
Treasury Bill Interest 20.22
Allotment’s 10.00
Total £6,045.22

31. PUBLICATIONS & CORRESPONDENCE RECEIVED – NOTED

i)        The Haseleys – September 2014*

ii)        Little Milton Newsletter – August + September 2014*

iii)        Great Milton Bulletin – July & August 2014*

iv)        URC Newsletter September 2014*

v)        Holton, Waterperry & Waterstock News  August 2014*

vi)        Tiddington with Albury &Milton Common – Aug/Sept 2014*

vii)        Wheatley/Chalgrove Neighbourhood Policing August 2014*

viii)        Oxfordshire Playing Fields Association Summer 2014 newsletter*

ix)        CPRE Countryside Voice and Field Work Summer 2014*

x)        LCR (Local Council Review) Summer 2014*

xi)        TVP Neighbourhood Newsletter September 2014*

xii)        “trees” – Journal of the International Tree Foundation Sept. 2014*

* On display in Parish Office

32.  DATE OF NEXT MEETING – 20th October 2014 – Noted

33. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Reilly proposed and Cllr Lamont seconded “that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

Agreed unanimously

The meeting closed at 9.48pm at the conclusion of the Confidential Agenda

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 21st JULY 2014 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: P Willmott (Chair), J Carr, G Stephens, R Bell & R J Reilly

OFFICER THE CLERK: Gareth Morris

1.  APOLOGIES FOR ABSENCE had been received from Cllrs Lamont, Old and Birks

2  DECLARATIONS OF INTEREST – NONE

3.  MINUTES OF THE PREVIOUS MEETING HELD 16th June 2014 which had been circulated previously were signed as a correct and accurate record after Cllr Carr had been removed from those present.

4. UPDATE ON ITEMS FROM THE MINUTES 16th June 2014

i) Minute 6(i) New entrance in to Church Road Recreation ground. The clerk was to send tenders to a further 3 or 4 companies.

ii) Minute 6(iii) Sand pit in Cullum Road Recreation Ground – the sand pit had been filled in and grassed. The clerk to contact Proludic for information re the equipment that had been chosen before the sandpit was removed.

iii) Minute 12 – Formulation of a village emergency plan – no progress reported.

5. TO CONSIDER A BUDGET FOR WORK ON THE BELL LANE/STATION ROAD JUNCTION – AGREED a maximum budget of £5,000

6 TO RECEIVE A REPORT ON THE SITE MEETING BETWEEN COUNCILLORS AND OCC OFFICERS AT THE PARK ROUNDABOUT

A site meeting had been held with Anthony Kirkwood of OCC who agreed that the crossing by Morland House was in the wrong place. He suggested some measures that could be taken but OCC did not have the funds to carry them out.

Cllr Carr proposed and Cllr Stephens seconded the following motion:” This committee recommends to full council that the pedestrian crossing outside Morland House is moved to east of Morland House. The Parish Council to pay for it if necessary. OCC and Oxford Brooks be urged to fund this as part of their review of the overall scheme”.

AGREED unanimously

7. TO REPORT THAT THE COUNCIL HAD BEEN GRANTED £1,900 FROM THE WAR MEMORIAL TRUST FOR REFURBISHMENT OF THE WAR MEMORIAL

TRUST

Cllr Stephens proposed and Cllr Reilly seconded that up to £3,500 be spent on refurbishment of the War Memorial (£1,900 matching the grant). AGREED

8.  CLERK UPDATE

i) Advertisement for Assistant Clerk – two candidates were to be interviewed 21st July

ii) Repairs to mower – the mower was still not working. Cllr Willmott suggested we contact Peter Farrell Mechanical Engineering, Lawn Mower Services, on 07881897701

iii)  Clearance of Ambrose Rise stream and path. – Green Scythe had carried out the clearance

9. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION

The County Council had still not replied to the Parish Council’s last letter.

10.  GRANTS, LICENCES AND SUBSCRIPTIONS – NONE

11.  FINANCIAL MANAGEMENT

a) A completed copy of reconciled bank statement was signed by the Chairman & RFO.

Income and Expenditure sheet to the end of June was tabled and discussed.

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at 16th June 2014 will be as follows:  Community       £1,612.67

Tracker             £131,500.93

Treasury           £60,588.79

12.                            SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
d/d Barclays Bank Bank charges13.05.14-12.06.14 34.06
d/d Orange Home Internet 18.37
105960 LCR Subscription 17.00
105961 International Tree Foundation Subscription 50.00
105962 John Watson School Grant towards Summer Ball 200.00
105943–47 GM/SW/JO/OCC/HMR&C June sal/wages/pen/PAYE/NICs 3,803.71
Total £4,159.14
Cheques to Pay
105950 Thames Water Memorial gardens 6.71
105951 Grzegorz Zasuwa Office window cleaning 5.00
105952 SLCC Clerks manual 32.50
105953 Southern Electric Electricity 08.04.14 – 04.06.14 74.56
105954 Acanthus Clews Architect fees Holton Pavillion 960.00
105955 Mainstream Digital Calls, line rental and phone book 84.59
105956 The Merry Bells Office Rent 25.06.14 – 24.09.14 1,107.55
105957 Berinsfield Community Business Verges, FC Patio, Crd beds 818.33
105958 Green Scythe Recs,Paths,OBG,Ambose stream 2,565.60
105959 Swift Digital Services Photocopying 14.4-14.7 108.83
GM/SW/JO/OCC/HMR&C July sal/wages/pen/PAYE/NICs 3,600.00
Total £9,363.67

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 240.00
Tracker A/c Interest 18.17
Total £258.17

13. PUBLICATIONS & CORRESPONDENCE RECEIVED and NOTED

i)        The Haseleys – July 2014*

ii)        Little Milton Newsletter – June 2014*

iii)        Great Milton Bulletin – July 2014*

iv)        URC Newsletter July 2014

v)        Holton, Waterperry & Waterstock News April 2014*

vi)        Clerks and Councils Direct July 2014

vii)        Neighbourhood Policing June 2014 Newsletter*

* On display in Parish Office

14.  DATE OF NEXT MEETING – 22nd September 2014 – NOTED

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 20th JANUARY 2014 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: RJ Reilly (in the chair), S Coleridge, G Birks, A Davies, J Carr, R. Old, E. Stacey & R Bell

OFFICER THE CLERK: Gareth Morris

Also present: Cllrs D Lamont & P Willmott

72. APOLOGIES FOR ABSENCE – NONE

73. DECLARATIONS OF INTEREST – NONE

74. MINUTES OF THE PREVIOUS MEETING HELD 16th December 2013 – which had been circulated previously were signed as a correct and accurate record

75. UPDATE ON ITEMS FROM THE MINUTES 16th December 2013 – NONE

76. TO DECIDE UPON POSSIBLE EQUIPMENT TO REPLACE THE SANDPIT IN CULLUM ROAD RECREATION AREA

Cllr Bell had identified a couple of items of play equipment suitable for young children from a company called ‘Proludic’ whose representative had paid the Parish Office a visit recently.

It was Agreed to ask for another site visit with the representative to talk a little more the equipment and what surface would be suitable. It was hoped something could be brought to the next meeting.

Cllr Dalton had submitted a suggestion about a concrete table tennis table to be installed. The Committee liked the idea and would look for a suitable location.

77. CLERK UPDATE

i) Refurbishment of Parish Office – the new blind had been installed

ii) Village Christmas tree – new lights had been purchased but providing power had taken a little time. The tree had now been removed and disposed of.

78. GRANTS, LICENCES AND SUBSCRIPTIONS

i) Sage Cover – AGREED

ii) Heart of the Wildwood – AGREED – £200 – to be spent on the equipment listed

79. TO DEAL WITH A MATTER FROM THE TRAFFIC AND ROADS COMMITTEE

The overgrowing of Templars Close properties on to Church Road

The clerk would check with OCC Highways as to what the Parish Council was entitled to do in terms cutting the growth back and then ask Gavan Ring to remove/cut back the offending foliage.

80. TO CONSIDER WORK IN THE MEMORIAL GARDENS DURING THE CENTENARY YEAR OF THE OUTBREAK OF THE FIRST WORLD WAR

Cllr Lamont had been in contact with ‘The War Memorials Trust’ and an initial application made for a grant towards cleaning, maintenance etc. We would be informed in March and then a full application could be made. A grant of up to £2,500 could be made. It was Agreed to continue to work with the Trust.

The clerk reported that the person hired to maintain the beds in the Memorial Gardens had recently planted a quantity of bulbs. He (the clerk) would look into improving the path.

81. FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of December 2013 & signing of completed copy of reconciled bank statement by Chairman & RFO – Completed

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

20 January 2014 will be as follows: Community £2,366.23

Tracker £124,186.88

Treasury £60,506.54

82. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no.

Payee

Payment details

Amount

Cheques paid

105837-41

GM/SW/JO/OCC/HMR&C

Dec sal/wages/pen/PAYE/NICs

3,776.83

105836

Interior Fashion Ltd

New blinds for Parish office

258.96

d/d

Bank charges

14.10.13 – 12.12.13

72.09

d/d

Siemens Financial Services

Photocopier lease

463.70

d/d

Orange Home

Internet provider

18.37

Total

£4,589.95

Cheques to Pay

105842

Sage UK

Accounts cover 2014

192.00

105843

Southern Electric

Electricity 01/10/13-07/01/14 est

80.65

105844

Grzegorz Zasuwa

Office window cleaning

8.00

105845

Lyreco

Stationery and equipment

328.87

105846

Mainstream Digital

Line Rental, phone book entry

87.86

105846

Mainstream Digital

Calls 02/12/13-31/12/13

0.78

105847

WPSFMC

4th Quarterly payment

2,000.00

105848

John Heap

Work in Memorial Gardens

74.89

105849

Berinsfield Community Business

Verges December

596.40

105850

Thames Water

Memorial gardens

9.10

105851

BuryHook Countryside M’ment

Instal/remove/dispose Xmas tree

252.00

105852

Green Scythe

Sept cut

222.00

105853

Sage(UK) Ltd

Invoices

78.00

105854

Swift Digital Services

Copies 16.10.13-20.01.14

153.40

105855

Gwendolen Birks

Mileage to Eynsham VG applic

14.67

GM/SW/JO/OCC/HMR&C

Jan sal/wages/pen/PAYE/NICs

3,700.00

Total

£7,798.62

INCOME RECEIVED SINCE LAST MEETING

Income details

Amount

Newsletter Advertising

1,825.00

Photocopying

6.20

Total

£1,831.20

83. PUBLICATIONS & CORRESPONDENCE RECEIVED and NOTED

i) The Haseleys – January 2014*

ii) Little Milton Newsletter – January 2014*

iii) Great Milton Bulletin January 2014*

iv) Tiddington with Albury & Milton Common Newsletter December/January 2014*

v) URC Newsletter January 2014*

vi) Clerks and Councils Direct January 2014*

vii) Shotover Preservation Society – Winter Newsletter 2013*

* On display in Parish Office

84. DATE OF NEXT MEETING – 17th February 2014 – NOTED

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 16th DECEMBER 2013 IN THE COFFEE ROOM OF THE MERRY BELLS AT 8.10pm AT THE CONCLUSION OF THE EXTRA ORDINARY MEETING OF PARISH COUNCIL

PRESENT: Councillors: RJ Reilly (in the chair), R Old, G Birks, J Carr, E Stacey & R Bell

OFFICER THE CLERK: Gareth Morris

72.   APOLOGIES FOR ABSENCE had been received from Cllrs Coleridge and Davies

73.   DECLARATIONS OF INTEREST – None

74.  MINUTES OF THE PREVIOUS MEETING HELD 18th November 2013 – which had been circulated previously were signed as a correct and accurate record

75.  UPDATE ON ITEMS FROM THE MINUTES 218th November 2013

(i)    Minute 45(i) – Sandpit at Cullum Road –nothing further to report

76.  TO CONSIDER A REVISED BUDGET FOR 2013-2014 AND THE 2014-15 BUDGET

(i) To recommend to full council a revised budget for 2013-2014

Cllr Reilly proposed and Cllr Stacey seconded that the Revised 2013-2014 Budget that had been circulated be recommended to Full Council- AGREED NEM CON

(ii) To recommend to full council a precept and budget for 2014-2015

Cllr Stacey proposed and Cllr Carr seconded that the 2014-2015 budget, as circulated, and the 2014-2015 precept of £100,782, be recommended to Full Council. AGREED NEM CON

77.  CLERK UPDATE

i)  Refurbishment of Parish Office New blinds would be fitted December

ii) OALC Training i) Roles and Responsibilities – Working with your Local Council

Wednesday 5th March 2014 10.00am – 3pm Didcot Civic Hall (£65) – Agreed

ii) Getting to Grips with Local Finance – An introduction to procedures and responsibilities – Tuesday 8th April 10.00am – 3pm Didcot Civic Hall (£60) – Agreed

iii) Village Christmas tree. – This had now been erected and new lights purchased. There had been a delay in being able to plug them in.

78. TO CONSIDER A REQUEST FROM COUNTY COUNCILLOR TURNER AS TO WHETHER THE   PARISH COUNCIL WOULD LIKE TO SEE THE NEIGHBOURHOOD ACTION GROUP RESURRECTED

AGREED resurrection of the group would be a good idea.

79.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Open Spaces Society – £45  – NOTED AND AGREED

80.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of November 2013 took place & the signing of completed copy of reconciled bank statement by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

16th December 2013 will be as follows:                                   Community       £3,400.60

Tracker             £130,186.88

Treasury           £60,527.10

81.                            SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105800-06 GM/SW/JB/JO/OCC/HMR&C Nov sal/wages/pen/PAYE/NICs 3,796.46
105826 Open Spaces Society Subscription 45.00
Total £3,841.46
Cheques to Pay
Berinsfield Community Business Verges/FC Patio & Cull Rd tidy 806.40
Clairelogic Computer, monitor, Office 2013 1,273.80
Parchment Oxford Dec/Jan newsletter 1,484.90
Cllr D Lamont Travel – Crowmarsh (6.11) 15.26
Cllr D Lamont Map from the Ordnance Survey 64.42
A B Ingram Christmas tree 252.00
J Watson Dec/Jan newsletter 680.00
Gwendolen Birks Getting Greens Registered OSS 11.00
Mainstream Digital Telephone calls 02/11- 30/11 7.14
GM/JB/SW/JF/OCC/HMR&C Dec sal/wages/pen/PAYE/NICs 3,700.00
Total £8,291.92

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 2,480.00
Treasury Deposit Int Sept-Nov 2013 20.56
Total £2,500.00

82.  PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – December 2013*

ii)        Little Milton Newsletter – December  2013*

iii)        Great Milton Bulletin December 2103*

iv)        Tiddington with Albury & Milton Common Newsletter December 2013/*January 2014

v)        Oxfordshire Association for the Blind – Thank you for grant aid

* On display in Parish Office

83.  DATE OF NEXT MEETING – 20th January 2014 – NOTED

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 18th NOVEMBER 2013 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: RJ Reilly (in the chair), S Coleridge, G Birks, A Davies & R Bell

OFFICER THE CLERK: Gareth Morris

The Chairman welcomed Cllr Davies to her first meeting

58.   APOLOGIES FOR ABSENCE had been received Cllrs Carr, Stacey & Old

59.   DECLARATIONS OF INTEREST – NONE

60.    MINUTES OF THE PREVIOUS MEETING HELD 21st October 2013 which had been circulated previously were signed as a correct and accurate record

61.  UPDATE ON ITEMS FROM THE MINUTES 21st October 2013

(i)  Minute 45(i) – Sandpit at Cullum Road

(ii) Minute 45(ii) – Parish Council leaflet on boundary change

(iii) Minute 48 – SODC Town and Parish Forum – Cllrs Lamont and Willmott attended. One of the items was on changes to the planning system, including permitted development. The clerk distributed the paper they had brought back. They had also made contact with an SODC Grants Officer and were going to hold a site meeting with him up at the Sportsfield.

iv) Minute 49 – Footway around the Roundhouse -the Area Steward had replied saying that the footway was “in the planning stage”. He was not able to give an exact date when it would be started.

62.  TO CONSIDER A REVISED BUDGET FOR 2013-2014 AND THE 2014-15 BUDGET

(i) Revised 2013-2014 budget

At the moment the revised budget was £12,000 less than the budget set for the start of the year. This

was mainly due to the reduction in funding for the Youth Centre of £9,000 now it had ceased to  function.

The money for the SFMC could be increased back to the original level of £15,000 to meet possible          professional fees. It might be prudent to increase legal fees to £5,000

(ii) 2014-2015 budget – the clerk had kept the precept at the 2013-14 level, though, if the Parish Council received a sum of money under the SODC Council Tax Reduction Scheme, the council tax information sent to householders for 2014-15 would show an increase in their council tax due to the Parish Council. Given the increased interest traffic measures in the village the amount put a side for Traffic &Road Safety Measures could rise to £50,000

63.  CLERK UPDATE

i)  Refurbishment of Parish Office

The painting and boxing in of the pipes had been completed and new carpet tiles laid. New blinds were now to be ordered. One or two items of office equipment would now be ordered. The result was a clean and airy environment.

64.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Oxfordshire Association for the Blind – (£200 in 2011) – AGREED

ii) Royal British Legion – for wreath – £40 last year – AGREED

65.  FINANCIAL MANAGEMENT

a) The budget to end of October 2013 was scrutinised & a completed copy of reconciled bank statement was signed by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at 18th November 2013 will be as follows:                                    Community       £2,819.15

Tracker             £139,186.88

Treasury           £60,506.54

66.                            SCHEDULE OF PAYMENTS  AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105800-06 GM/SW/JO/OCC/HMR&C Oct sal/wages/pen/PAYE/NICs 3,796.46
105799 South and Vale carers Grant Aid 200.00
105807 Post Office Stamps 295.00
d/d Barclays Charges -13/9 -17/10 29.41
Total £4,320.87
Cheques to Pay
105808 Cricks Hessian Bags 40.00
105809 Mainstream Digital Telephone calls 1/10-31/10 5.32
105810 Trinder & Sons PAT Testing 80.00
105811 Berinsfield Community Business Verges Oct + FC Patio 662.40
105812 Lyreco Stationary 61.46
105813 Buryhook Countryside M’ment Tree removal Church Rd rec etc 1,314.00
105814 Taylors Services Office refurbishment 3,600.00
105815 Green Scythe Gras cutting, recs Oct 222.00
105816 The Merry Bells Office Rent 25/9/13-24/12/13 1,079.48
GM/JB/SW/JF/OCC/HMR&C Nov sal/wages/pen/PAYE/NICs 3,700.00
Total £10,764.66

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 50.00
Allotments 10.00
Photocopying 1.00
Total £61.00

67.  PUBLICATIONS & CORRESPONDENCE RECEIVED & NOTED

  • The Haseleys – November  2013*
  • Little Milton Newsletter – November 2013*
  • Great Milton Bulletin November 2103*
  • Holton, Waterperry & Waterstock News – November 2013*
  • Tiddington with Albury & Milton Common Newsletter October/November 2013*
  • URC Newsletter October 2013*
  • CPRE – Countryside Voice & Field Work – winter 2013*
  • Garsington Newsletter October/November 2013
  • South and Vale Carers – Thank you for grant aid

* On display in Parish Office

68.  DATE OF NEXT MEETING – 16th December 2013 – NOTED

69 .  RESOLUTION TO EXCLUDE THE PUBLIC

To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters