Planning Committee 20th August 2014

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 20th AUGUST 2014

PRESENT: Cllrs G Stephens (Chairman), J Coveley, C Dalton, A Davies, E Bailey

OFFICER: The clerk and assistant clerk

ALSO PRESENT: Two members of the Public

18.  APOLOGIES FOR ABSENCE had been received from Cllr A Knapp, D Lamont & E Stacey

19.  DECLARATIONS OF INTEREST – None

20.   MINUTES OF THE PREVIOUS MEETING HELD ON 9th JULY 2014 which had been circulated previously were signed as a correct and accurate record.

21.  UPDATE ON MEETING HELD ON 9TH JULY 2014

22.  AMENDMENTS TO PREVIOUS APPLICATIONS

i) P14/S2049/FUL (Full Application)(Minor) 73 Church Road Amendment No. 1

dated 14th August 2014 Demolition of existing three bedroomed dwelling. Erection

of 3no two and one half storey three bedroomed terraced townhouses.. Provision of

6 no. off street parking spaces. Provision of 6 no. enclosed bin stores. (As amended

by revised floor and elevation plans received on 14 August 2014 showing pitched

roof dormers to front and rear elevations and a reduction in the size of the Unit Recommend Approval

23.  NEW PLANNING APPLICATIONS

i) P14/S2049/FUL 73 Church Road Demolition of existing three bedroomed dwelling. Erection of 3no two and one half storey three bedroomed terraced townhouses. Provision of 6 no. off street parking spaces. Provision of 6 no. enclosed bin stores.

County Archaeological Services – no objections

Conservation Officer – Re-consult when amended plans have been submitted

OCC Highways – No objections

Recommend Approval

ii) P14/S2209/HH 21 Windmill Lane Application seeking planning permission for part demolition and removal of roof; raising of roof level with two storey front and single storey rear extensions together with internal and external alterations. No strong views

iii) P14/S2228/LDP 20 Ladder Hill Certificate of lawfulness for proposed single storey side extension and front porch. Noted. Understand houses north of the property had drainage issues since the last development of 20 Ladder Hill

Iv)  P14/S2346/A (Advertisement Consent) Asda Stores Ltd London Road Other Car park signage. OCC Highways – No objections No strong views

24.  PLANNING DECISIONS AND NOTIFICATIONS – noted

i) P14/S1616/FUL (Full Application) (Minor) 112 Church Road Proposed alterations to front entrance porch and removal of existing flat roofed canopy and replacement with a hipped roof canopy. Recommend Approval GRANTED 18.7.14

ii) P14/S1392/HH (Householder) (Other) 24 Elton Crescent Demolition of existing garage and erection of single-storey extension to side of house. No Strong Views

GRANTED 18.07.14

iii) P14/S1284/FUL(Full Application)(Minor) 7 Leyshon Road Proposed two storey side and rear extensions and single storey extension to existing dwelling to form two additional 1-bed dwellings. Recommend Refusal – GRANTED 16.07.14

iv) P14/S1744/FUL(Full Application)(Other) 55 Roman Road Demolition of existing

lean-to conservatory to rear of dwelling. Conversion of existing dwelling to provide

No. two bed flats. Provision of 4 no. off street parking spaces with new highway    access, secure cycle storage and bin enclosures. No Strong Views – GRANTED 24.07.14

v) P14/S1724/HH (Householder)(Other) 14 Elm Close Extensions and alterations and erection of detached double garage. No Strong Views GRANTED 29.07.14

vi) P14/S1898/HH (Other) 23 Littleworth Road Conversion of integral garage to study    and erection of new detached single garage. Recommend Approval GRANTED 12.08.14

vii) P14/S1418/HH (Householder)(Other) 38 Elton Crescent) Proposed two storey 28.05.14 side extension No Strong Views GRANTED 12.08.14

vii) P14/S1610/HH (Householder)(Other) 21 Kellys Road Single storey conservatory.

Recommend Approval – GRANTED 16.06.14

ix) P14/S1323/HH (Householder)(Other) 2 Anson Close Demolition of existing garage

and erection of side extension to replace. Erection of single storey rear extension.

Conversion of loft space and creation of rear dormer structure to provide enlarged living space. Inclusion of roof windows to front roof elevation. Recommend Refusal

GRANTED 27.06.14

25. CORRESPONDENCE None

26. DATE OF NEXT MEETING – Wednesday 10TH SEPTEMBER

Apologies from Cllrs A Knapp, J Coveley, A Davies, G Stephens

Meeting ended 8.20pm

/by

Parish Council Meeting Monday 7th July 2014

,

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 7th JULY 2014 IN THE MERRY BELLS HAL AT 7.30PM

PRESENT: Councillors: D Lamont (Chairman), J Reilly, R Bell, G Birks, G Stephens,

P Willmott, S Coleridge, J Carr, C Dalton, A Davies, R Old, J Coveley and E Stacey (until 9.25pm)

OFFICER: Gareth Morris, Clerk to the Parish Council

Also present: County Councillor Purse and 9 members of the public

25.   APOLOGIES FOR ABSENCE had been received from Cllrs Bailey and Knapp

26.   DECLARATIONS OF INTEREST – none

27.   MINUTES of the meeting of the Extraordinary Meeting of the Parish Council meeting held on Wednesday 18th June 2014 circulated previously

28.  UPDATE from the meeting held on Monday 12th May 2014

29. UPDATE from the meeting of 28th June 2014

i) Minute 22 – Neighbourhood Plan

30 THE MINUTES of the meetings of the Planning Committee held on the dates below were received:

i) Wednesday 14th May 2014 – circulated previously

ii) Wednesday 11th June – circulated previously – Minute 5 2 Anson Close – despite the objections of the Parish Council the application has been granted permission

31. THE MINUTES of the meeting of the F&GP Committee meeting held on the date below  were received

i) Monday 16th June 2014 – circulated previously

32.  TO RECEIVE THE MINUTES of the meeting of the TRAC Advisory Committee meeting held on 1st July were received:

i) Minute 6 – request to Thames Valley Police for speed checks throughout the village

ii) Minute 7 – write to OCC Highways informing them that the Parish Council requires a pedestrian crossing across Ladder Hill/Station Road in the vicinity of the Co-operative store the grounds of safety – The Clerk had written to Mark Francis

iii) Minute 8 – Area known as ‘the old toilet block’. Write to OCC highways for advice on how this area might be used as a loading area/ disabled/parking. The clerk would contact the OCC Highways Area Steward.

iv) Minute 9 – Bell Lane/Station Road/ Junction. Request the cost of the plans from OCC or the alterations being suggested. The clerk had written to Mark Francis who despite wishing to wait for speed monitoring in Bell Lane he would prepare plans for the Parish Council at no cost. Cllrs Lamont, Davies and Bell would meet on site to draft what the

the Council would like to see at that point.

33.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

i) Lease to the Wheatley Rugby Club. Cllr Carr proposed and Cllr Lamont seconded that the Parish Council seeks legal advice

ii) New Plans for the pavilion would be presented at the next SFMC meeting.

8.28pm The Chairman declared the Council out of session

Paul Gregory – said that Watlington had had three operations this year – general road/traffic enforcement eg speeding, weight limits, seat belt use and use of mobile phones.

Neil MacCormack – wanted to know if, when planning permission was given to the new Co-op store, there was any conditions put on the size of delivery vehicles. The clerk said he would investigate and informed the meeting that he had contacted the Co-op head office about the matter of their vehicles not using Friday Lane.

District Cllr Bell –emphasised the need for people to respond to the SODC Local plan 2031.

Both Biffa and the Sports Centres franchise had been extended to 2014

9.47pm – The Chairman declared the council back in session

34.  TO REPORT ON PROGRESS ON THE PARISH COUNCIL’S APPLICATION TO REGISTER THE LITTLEWORTH ROAD FIELD AS A VILLAGE GREEN

Cllr Birks related the story so far. It was felt that the County Council was being unreasonable in their request for so much information. Having talked to both our solicitor and the County Council’s a further letter had been sent to the County on 21st June saying that the Parish Council believes the request are unreasonable and asking them to proceed the Village green Application. So far the County had not replied

35.  TO CONSIDER A RESPONSE TO SODC’S ‘LOCAL PLAN 2031 – ISSUES AND SCOPE’

The Chairman asked each councillor to express their views on the options given in SODC’s Local Plan 2031

When each councillor had expressed their views the Chairman said it seemed that the majority of the councillors where in favour of the new settlement options rather than dispersal.

Cllr Stephens proposed and Cllr Birks seconded that “based on the information available Wheatley Parish Council preference is for a new settlement rather than any of the dispersal options”

Cllr Carr called for a named vote.

FOR: Cllrs Lamont; Davies; Willmott; Stephens; Coveley; Birks; Stacey; Old; Reilly

AGAINST: Cllrs Bell; Carr; Dalton

.9.25pm – Cllr Stacey left the meeting

9.25pm – The Chairman declared the Council out of session to allow County Cllr Anne Purse to make her report.

She urged the Parish Council to attend one of the County Council’s consultation meetings (15th July in Didcot) prior to the Local Transport 4. Spending on roads in the future is likely to come only from development. So smaller villages without development would not receive

funding for traffic relief

Oxford City – Plans to expand had been published. There seemed to be a threat to land in and around Wheatley

36.  TO CONSIDER A RESPONSE TO SODC’S COMMUNITY GOVERNANCE WORKING GROUP

At its meeting on 11 June the Community Governance Working Group agreed to recommend Council extend the boundary of Wheatley parish to align with the A40, incorporating land currently in Holton parish.

The purpose of this email is to seek your councils view regarding possible warding arrangements and parish councillor numbers in the event Council agrees this recommendation.

I would therefore welcome your council’s views on the following:

1. Whether your council would like to see warding arrangements put in place (e.g  current parish as ward and the area between the district ward boundary and the A40 as another ward).

2. Whether your council would be content with the current 14 councillors (Sic) ? The current electorate for Wheatley is 3,209. If Council agrees the above proposal a further 151 electors will be included in the parish of Wheatley. This council has used the National Association of Local Councils recommendations on the numbers of councillors appropriate for parishes of different population sizes during this review. NALC suggest 11 councillors for a population of 3,500.  Using this guidance suggests no increase would be justified

Cllr Birks proposed and Cllr Willmott seconded that the Parish Council does not wish to see any warding arrangements in the Parish and that the Parish Council should remain at 15 councillors.

AGREED unanimously.

37.       TO CONSIDER THE SAFETY CONCERNS FOR PEDESTRIANS AT THE PARK HILL/LONDON ROAD PEDESTRIAN CROSSINGS

Cllr Carr expressed great concern about the number of ‘near misses on the zebra crossings at the Park Hill/London Road roundabout. She had arranged a site meeting with the County Councillor and a Traffic Safety Officer from the County Council for the Wednesday afternoon.

38.       REPORTS FROM OUTSIDE BODIES

i) The Merry Bells Management Committee – Cllr Davies reported that wifi would be available in the Merry Bells and that they were moving towards online booking

ii) The Howe Trust  – Cllr Dalton reported on the picnic that had been recently held

iii) Thames Valley Police – Between 1/5/2014-1/7/2014 Thames Valley Police received 143 calls from residents of Wheatley. The calls consisted of:

Traffic related                                 52

Criminal damage                              4

Shoplifting                                         5

Miscellaneous                                 78

Theft from Vehicle                            3

Anti-Social Behavior                         1

39.   CALENDAR OF MEETINGS – NOTED

i)   Planning Committee  – Wednesday 9th July 2014  2014- 7.30pm

ii)   F&GP Committee Monday 21st July 2014 – 7.30pm

iii)   Planning Committee – Wednesday 20th August  2014  – 7.30pm

iv)  Parish Council Meeting – Monday 1st September 2014 – 7.30 pm

v) Traffic and Roads Advisory Committee – Wednesday 3rd September 2014 -7.30pm

40.  For Information – The chairman announced that the Parish Council had been awarded £1,900 towards refurbishment of the Wheatley War Memorial costing £3,800

The meeting closed at 9.50pm

/by

Traffic and Roads Advisory Committee Tuesday 1st July 2014

,

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE TRAFFIC AND ROADS ADVISORY COMMITTEE (TRAC) OF THE PARISH COUNCIL HELD ON TUESDAY 1ST JULY 2014 IN THE MERRY BELLS HALL AT 7.30 PM

PRESENT: Councillors: G Birks (Chairman for Item 1), R J Reilly (Chairman item 2 onwards), J Carr, E Bailey, A Davies, D Lamont, C Dalton, G Stephens & R Bell,

Officer: The Clerk

Also present: County Councillor Anne Purse and 6 members of the public

  1. 1. ELECTION OF CHAIRMAN

Cllr Davies – proposed by Cllr Dalton and seconded by Cllr Birks

Cllr Reilly – proposed by Cllr Stephens and seconded by Cllr Carr

In the vote that followed Cllr Davies received 2 votes and Cllr Reilly received 6 votes

Cllr Reilly was therefore declared Chairman of the Committee.

He paid tribute to the work that Cllr Birks had done in her time as Chairman of the Committee

  1. 2. ELECTION OF VICE-CHAIRMAN

Cllr Davies – proposed by Cllr Stephens and seconded by Cllr Lamont

There being no further nominations Cllr Davies was declared Vice-Chairman of the Committee.

  1. 3. APOLOGIES FOR ABSENCE HAD BEEN RECEIVED FROM Cllrs Stacey and Coveley

  1. 4. DECLARATIONS OF INTEREST – None

  1. 5. MINUTES OF THE MEETING OF 29TH JANUARY 2014 which had been  circulated previously were signed as a correct and accurate record

  1. 6. UPDATE ON MINUTES

i)        Minute 31(ii) – Footway around the Roundhouse

SODC had promised that the yellow lines would be reinstated

None of the 3 companies asked to tender to provide the new entrance had replied by the deadline given

ii)        Minute 31iii) – Vehicle speed and Volume measurement

Following a further request from the Clerk, the Area Steward said that arrangements would be put in place for September when the schools and Brookes University had returned.

iii)        Minute 31(iv) – Use of TVP’s Speed Indicator Device.

Cllr Lamont reported that the SID was now repaired and he was looking for volunteers for the new dates

It was agreed that TVP be asked to undertake a high visibility speed check operation across the village.

iv)     Minute 31(v) – Clerk to contact Gavan Ring re the hedge on Church Rd.

v)     Minute 33 – SODC Civil Parking enforcement – Cllr Carr to contact the officers concerned

7.  TO CONSIDER THE PROBLEM OF SPEEDING VEHICLES IN THE VILLAGE

Vehicle Activated Devices – Cllrs Reilly and Davies would investigate suitable locations.

8. PEDESTRIAN CROSSING ON LADDER HILL BY THE CO-OP.

Following discussion it was Agreed to write to OCC Highway stating that the Parish   council requires a pedestrian crossing, on the grounds of safety. In the vicinity of the

Co-op store on Station Road/Ladder Hill

9.  TO CONSIDER THE RESOLUTION FROM CLLR LAMONT (referred from Parish Council meeting 12th May 2014)

to consider changing the use of the area known as “ the old Toilet  block” from its current state to create a delivery and additional parking area for the shops and customers and to seek OCC highways advice as to how this could best be achieved.

Following discussion it was agreed to approach OCC Highways and ask for their advice on what might be allowed on the land

10. TO CONSIDER ALTERATIONS TO THE BELL LANE /STATION ROAD JUNCTION

In response to a request from the clerk for a more specific plan on what was being suggested Mr Francis had replied that he “wasn’t prepared to spend too much time on this as there was not confirmation of funding”.

It was agreed that the clerk ask for the cost of preparing plans for the proposed scheme.

11.  DATE OF NEXT MEETING – Wednesday 3rd September 2014

/by

Planning Committee Wednesday 9th July 2014

,

Wheatley Parish Council



MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 9th JULY 2014


 


 


PRESENT: Cllrs G Stephens (Chairman), J Coveley, E Stacey


OFFICER: The clerk


 


Also present: one member of the public


9. APOLOGIES FOR ABSENCE had been received from Cllrs Lamont, Bailey and Davies




10. DECLARATIONS OF INTEREST – None


11.  MINUTES OF THE PREVIOUS MEETING HELD ON 11th JUNE 2014 which had been circulated previously were signed as a correct and accurate.




12.  UPDATE ON MEETING HELD ON 11TH JUNE 2014


Minute 5 – 2 Anson Close. The Chairman and clerk had replied and had recommended refusal on the grounds from the previous meeting The application had been granted.


13.  AMENDMENTS TO PREVIOUS APPLICATIONS – None




14.  NEW PLANNING APPLICATIONS


i) P14/S1744/FUL(Full Application)(Other) 55 Roman Road Demolition of existing


lean-to conservatory to rear of dwelling. Conversion of existing dwelling to provide


No. two bed flats. Provision of 4 no. off street parking spaces with new highway access, secure cycle storage and bin enclosures No Strong Views


ii) P14/S1795/FUL (Full Application)(Minor) 75 Old Road Erection of 2 no. detached double garages to serve 2 no. new building dwellings approved on planning permission ref. P14/S0648/FUL. No Strong Views


iii) P14/S1724/HH (Householder)(Other) 14 Elm Close Extensions and alterations and erection of detached double garage. No Strong Views


iv) P14/S0727/FUL (Full Application)(Minor) 53 London Road. Extension to provide


single storey MOT testing bay including office, tea area and disabled wc. Additional


staff only parking at the rear with the new access from Old London Road. New 2m  high


fence to Old London Road and to the west side of the site to match fencing to day nursery.


Provision of gabions to existing stream. No Strong Views.  The committee had reservations that maintenance of the stream would be made difficult. As riparian owners the applicant has an obligation to maintain the waterway


 v) P14/S1967/LB & P14/S1966/HH3 33 High Street Proposed refurbishment and repairs to existing outbuilding to create ancillary living accommodation. No Strong Views 


 vi) P14/S1898/HH (Other) 23 Littleworth Road Conversion of integral garage to study and erection of new detached single garage. Recommend Approval 


 


 vii) P14/S1875/LDP 18 Ladder Hill Single storey extension at the side. – Noted


 viii) P14/S1914/HH 24 Westfield Road Raise the roof to provide first floor accommodation and erection of side and rear extensions .Recommend Approval




15. PLANNING DECISIONS AND NOTIFICATIONS


i) P14/S1030/Ful Mill View Nursery and Plant Centre The demolition of 511m2 of


existing structures, the erection of a 255m2 and a 94m2 replacement buildings, the


erection of 219m2 of open-sided polytunnel, the laying out of 20 parking spaces on


gravel, the erection of a 2.2 metre high timber fence and planting of additional trees


and hedges. Recommend Approval –GRANTED 10.06.14


 


ii) P14/S1147/HH (Householder)(Other) 49 London Road Adjustment in location of dormer window, addition of a chimney, reduction in garage door size and


installation of a single velux type window instead of two. Previous approved application no. P12/S1622/HH. No Strong Views – GRANTED 11.06.14


 


iii) P14/S0714/HH (Householder) (Other) 5A London Road Timber shed attached to rear of garage, replacement timber fence around rear of dwelling Recommend 


Approval GRANTED 19.06.14


16.  CORRESPONDENCE


 


 i) SODC – 4-6 Station Rd – Change of use from office to residential use does not require planning permission but adjoining occupiers should be notified. “As a result of human error” this application was held up with the SODC’s planning registration team and not was noticed until the 56 days consultation period had passed. Therefore the development is able to commence.

I used to have problems with my erection. The erection was either too weak or occurred when not convenient. I listened to a lot of different tips on how to set it up. I’ve tried a lot of things. Thank God, everything got better when I started taking Levitra pills from hhttps://www.moderndaydental.com/procedures/oral-maxillofacial-surgery/levitra-generic/ for erectile dysfunction. I took it within 25 minutes before the start of sexual intercourse. I want to say that after taking the pills, I am happy with my erection.


ii) SODC – Ref: P14/S1284/FUL – 7 Leyshon Road – because of the Parish Council’s objection this application is being taken to SODC’s Planning Committee on Wednesday 16th July. The Parish Council needs to send a representative. (the Chairman and Vice Chairman of the council are at another meeting that evening


17.  DATE OF NEXT MEETING – Wednesday 20th AUGUST 2014 – NOTED


The meeting closed at 8.30pm


 


/by 
Planning Committee 11th June 2014
, 
Wheatley Parish Council


 


MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 11th JUNE 2014  


 


 


PRESENT: Cllrs G Stephens (Chairman), J Coveley, E Bailey and D Lamont 


 


OFFICER: The clerk  


 


Also present: One member of the public 


 


1.    APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Dalton, Davies & Knapp


2.    DECLARATIONS OF INTEREST – None


3.     MINUTES OF THE PREVIOUS MEETING HELD ON 14th MAY 2014 which had been circulated previously were signed as a correct and accurate record


4.    UPDATE ON MEETING HELD ON 14Th MAY 2014


5.    AMENDMENTS TO PREVIOUS APPLICATIONS


The clerk reported that an amendment to planning application No. (2 Anson Close) had been received too late to go on the Agenda and that the Planning Officer would not grant an extension to enable it to go on the next Parish Council’s planning agenda.


It was Agreed that the clerk and the Chairman use their delegated powers to reply to SODC and report back to the next meeting of the Planning Committee.


6.    NEW PLANNING APPLICATIONS


i) P14/S1418/HH (Householder)(Other) 38 Elton Crescent) Proposed two storey side extension


No Strong Views


 ii) P14/S1333/HH(Householder)(Other) 21 London Road Erection of a garden annex.


No Strong Views There was a concern that this may well turn into a new dwelling with access down the western side of No 21.


iii) P14/S1616/FUL (Full Application) (Minor) 112 Church Road Proposed alterations to front entrance porch and removal of existing flat roofed canopy and replacement with a hipped roof canopy. Recommend Approval 


iv) P14/S1392/HH (Householder) (Other) 24 Elton Crescent Demolition of existing garage and erection of single-storey extension to side of house No Strong Views


v)  P14/S1610/HH (Householder)(Other) 21 Kellys Road Single storey conservatory.


 Recommend Approval


7.    PLANNING DECISIONS AND NOTIFICATIONS – NOTED


i) P14/S0582/HH (Householder)(Other) 90 London Road Two Storey rear extension.


 Recommend Approval GRANTED 09.05.14


 


 ii) P14/S0794/HH (Householder) (Other) 19 Roman Road Demolition of existing single  storey rear extension. Erection of two storey side and rear extensions and single storey front extension-.No Strong Views GRANTED 07.05.14


iii) P14/S0912/HH (Householder) (Other) 12 Jackies Lane Two small extensions to existing  bungalow. New proposed garage. No Strong Views GRANTED 16.05.14


 


iv) P14/S0990/LB (Listed Building Consent)(Other) 3 The Old School 37d Church Road Removal of existing conservatory, erection of new conservatory(amendment to P11/W1600/LB) No Strong Views GRANTED 16.05.14


v) P14/S0632/FUL (Full Application)(Other) The Lockup Church Road Relocation of stone wall and provision of gate and path to provide alternative access to Church Road Recreation Ground Recommend Approval – GRANTED 22.05.14


vi) P14/S1026/LDP 21 Windmill Lane Certificate of lawfulness for proposed single storey side and rear extensions. – No Comment – Declared lawful 24.05.14


8.    DATE OF NEXT MEETING – Wednesday 9th July 2014 – Noted (Cllr Bailey sends apologies)


 


/by 
Parish Council 6th January 2014
, 




WHEATLEY PARISH COUNCIL


 


MINUTES OF THE MEETING OF THE PARISH COUNCIL


HELD ON MONDAY 6TH JANUARY IN THE MERRY BELLS HAL AT 7.30PM


 


 


PRESENT: Councillors: E Stacey (Chairman), J Reilly, R Bell, C Dalton. J Coveley, E Bailey, G Stephens, P Willmott, J Carr, G Birks, R Old, A Knapp, S Coleridge, 


 A Davies, & D Lamont


 


OFFICER: Gareth Morris, Clerk to the Parish Council


 


Also present: 48 members of the public


 


 


86. APOLOGIES FOR ABSENCE had been received from County Councillor Anne Purse


 


 


87. DECLARATIONS OF INTEREST – None


 


88. MINUTES of the meeting of the Parish Council meeting held on Monday 4th November which had been circulated previously were signed as a correct and accurate record after the following amendment had been made:


 Minute 69(ii) 4th line – omit the second “seconded”


89. MINUTES OF THE EXTRA-ORDINARY MEETING HELD ON 16TH DECEMBER 2013 – circulated with the agenda were signed as a correct and accurate record


 


 


90. UPDATE from the meetings held on Monday 4th November 2013 and 16th December 


  Minute 64 (i) – No official news re the Housing Needs Survey, or the Exhibition held in   November – Noted


 Minute 64(ii) – Flood Alleviation Scheme – report from first meeting of sub-group Mr Bettess had met with Monson Engineering


  Open Forum – Cty Cllr Anne Purse – bollard at bottom of Friday lane


 The Clerk had met with the Area Steward, Mr D Clack, who had suggested that something called a ‘bell bollard’ might be considered for the bottom of Friday lane.


 


 


91. THE MINUTES of the meetings of the Planning Committee held on:


 i) Wednesday 13th November – previously circulated 


 ii) Wednesday 11th December – circulated with this Agenda


 were received


 


 


92. THE MINUTES of the meeting of the F&GP Committee meeting held on: 


 i)  Monday 18th November 2013  – previously circulated


 ii)  Monday 16th December 2013 – circulated with this Agenda


were received


 


 


 


93.. THE MINUTES of the meeting of the TRAC Advisory Committee meeting held on 18th  September 2013 circulated with Agenda were received


 


 i) Minute 22(i) REMOVAL OF TWO PARKING SPACES ON CHURCH ROAD.


  RECOMMENDATION FROM THE TRAC TO FULL COUNCIL:


 “THAT IN THE LIGHT OF THE COSTS OF REMOVAL BEING MAINLY ADMINISTRATIVE FEES THIS ADVISORY COMMITTEE RECOMMENDS TO PARISH COUNCIL REVIEWS ITS REQUESTED REMOVAL OF TWO PARKING SPACES IN CHURCH ROAD.”


The Parish Council originally decided to request the removal of the spaces at the Parish Council meeting of 13th May 2013


Following a discussion Cllr Birks proposed and Cllr Bell seconded the motion which was LOST by 4 votes to 9 with 2 abstentions


ii)  Minute 24 – Recommendation to Full Council that 2 volunteers are trained to operate TVP’s Speed indicator device and that the Parish Council agrees to sign TVP’s £5,000 indemnity form.


 Cllr Reilly proposed and Cllr dalton seconded the motion which was AGREED unanimously


iii) Minute 25 – Recommendation to full council that the parking in the SODC car park is not altered. Cllr Dalton proposed the recommendation and Cllr Lamont seconded. The recommendation was Agreed unanimously.


 


 


94. TO RESOLVE TO APPROVE THE PARISH COUNCIL REVISED BUDGET FOR 2013-2014 AND THE PARISH COUNCIL BUDGET AND PRECEPT FOR 2014-2015 AS RECOMMENDED BY F&GP ON 16TH DECEMBER 2013 (see enclosed papers) 


 The F&GP Committee has recommended that the precept for 2014-2015 be reduced from £104,609 to £100,792 in order to take into account the amount it expects to receive from SODC under the Council Tax Reduction Scheme (£3,872)


 Cllr Reilly proposed and Cllr Carr seconded that the revised 2013-14 and 2014-15 budgets and the recommended precept be approved. This was Agreed unanimously.


 


 


95. TO REPORT ON PROGRESS ON THE PARISH COUNCIL’S APPLICATION TO REGISTER THE LITTLEWORTH ROAD FIELD AS A VILLAGE GREEN


 Cllr Carr proposed and Cllr Dalton seconded that the Parish Council’s application 31st December 2013 requesting that the field at Littleworth Road be made a village green be approved. This was Agreed by 14 votes to 0 with 1 abstention


 


 


8.27pm – The Chairman declared the Council out of session and asked for contributions from the floor. 


 


District Cllr Carr – SODC were now having discussions concerning the 2014-15 budget. SODC


were also taking on street parking from the police.


 


Mr Tim Davies – presented to the Council and spoke to the report of the ‘Wheatley Traffic and Safety Action Group’


Mr Scot – Crown Road residents were against ‘No Right Hand Turn at the top of Friday Lane.


Mr Newton – we should be aware of the impact on other roads.


Mr Slight – Crown Road residents had not been consulted on the suggestions


Cllr Birks – congratulated the group for their hard work


Paula Good – the village should work as a whole


Aaron Savage – account should be taken of the fact that people work in Wheatley and need to travel into the village and to visit the shops.


 


9.00pm – The Chairman declared the Council back in session


 


The Clerk said the report would, in the first instance, be sent to the TRAC meeting on Wednesday 29th January.


 


 


96. TO DECIDE MATTERS RELATING TO THE COMPOSITION OF THE PARISH COUNCIL AND ITS COMMITTEES AND WORKING GROUPS


 (i) To appoint a replacement for Cllr Anderson on the Traffic and Roads Advisory Committee


  It was AGREED to appoint Cllrs Davies and Lamont to the Advisory Committee


.


 


97. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE 


 i) To receive a report of the latest meeting – Cllr Willmott spoke to his report.


In order for the Rugby Club to be able to take advantage of grants from the RFU they needed an assurance that they would be able use the field for a number of years.


Cllr Carr proposed and Cllr Stephens seconded that the Parish Council allow the Rugby Club 25 years use of the land. This was AGREED unanimously. Cllr Willmott would obtain from the RFU a satisfactory form of words.


 


 


98. TO RECEIVE AN UPDATE ON SOUTH OXFORDSHIRE DISTRICT COUNCIL’S COMMUNITY GOVERNANCE REVIEW 


 SODC’s Councillor working group intends to recommend a new boundary between Wheatley and Holton as per Wheatley Parish Council’s suggestion


 


 


99. REPORTS FROM OUTSIDE BODIES


 i) The Merry Bells Management Committee – good use was being made of the building however a new treasurer was needed


 ii) The Howe Trust – more than 500 trees had been received from the woodland Trust


 iii)  The Park Sports Centre Joint User Group – next meeting in March


 iv)  Thames Valley Police – the clerk read out a report from PCSO Cooney


 


99. CALENDAR OF MEETINGS. – NOTED


 i) Planning Committee – Wednesday 8th January 2014- 7.30pm – (Cancelled due to lack of business)


 ii) F&GP Committee Monday 20th January 2014 – 7.30pm 


 iii) TRAC Meeting –Wednesday 29th January  2014– 7.30pm


 iv)  Planning Committee – Wednesday 12th February 2014 – 7.30pm


 v)  F&GP Committee Monday 17th February 2014  – 7.30pm 


 vi) Parish Council Meeting – Monday 3rd March 2014 – 7.30 pm


 


 


100. RESOLUTION TO EXCLUDE THE PUBLIC


Cllr Dalton proposed and Cllr Willmott seconded “that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters” 


Agreed unanimously 



 


/by 
Finanace and General Purposes Committee 20th January 2014
, 




Wheatley Parish Council


 


 


MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 20th JANUARY 2014 IN THE PARISH OFFICE AT 7.30PM


 


 


PRESENT: Councillors: RJ Reilly (in the chair), S Coleridge, G Birks, A Davies, J Carr, R. Old, E. Stacey & R Bell 


 


OFFICER THE CLERK: Gareth Morris 


 


Also present: Cllrs D Lamont & P Willmott


 


 


72. APOLOGIES FOR ABSENCE – NONE 


 


 


73. DECLARATIONS OF INTEREST – NONE


 


 


74. MINUTES OF THE PREVIOUS MEETING HELD 16th December 2013 – which had been circulated previously were signed as a correct and accurate record


 


 


75. UPDATE ON ITEMS FROM THE MINUTES 16th December 2013 – NONE


  


 


76.  TO DECIDE UPON POSSIBLE EQUIPMENT TO REPLACE THE SANDPIT IN CULLUM ROAD RECREATION AREA


 


 Cllr Bell had identified a couple of items of play equipment suitable for young children from a company called ‘Proludic’ whose representative had paid the Parish Office a visit recently.


 It was Agreed to ask for another site visit with the representative to talk a little more the equipment and what surface would be suitable. It was hoped something could be brought to the next meeting.


 


 Cllr Dalton had submitted a suggestion about a concrete table tennis table to be installed. The Committee liked the idea and would look for a suitable location.


 


 


77.  CLERK UPDATE


 i) Refurbishment of Parish Office – the new blind had been installed


 ii) Village Christmas tree – new lights had been purchased but providing power had taken a little time. The tree had now been removed and disposed of.


 


 


78.  GRANTS, LICENCES AND SUBSCRIPTIONS


 i) Sage Cover – AGREED


 ii) Heart of the Wildwood – AGREED – £200 – to be spent on the equipment listed


 


 


 


 


 


79. TO DEAL WITH A MATTER FROM THE TRAFFIC AND ROADS COMMITTEE


  The overgrowing of Templars Close properties on to Church Road


 The clerk would check with OCC Highways as to what the Parish Council was entitled to do in terms cutting the growth back and then ask Gavan Ring to remove/cut back the offending foliage.


 


 


80. TO CONSIDER WORK IN THE MEMORIAL GARDENS DURING THE CENTENARY YEAR OF THE OUTBREAK OF THE FIRST WORLD WAR


 Cllr Lamont had been in contact with ‘The War Memorials Trust’ and an initial application made for a grant towards cleaning, maintenance etc. We would be informed in March and then a full application could be made. A grant of up to £2,500 could be made. It was Agreed to continue to work with the Trust.


 


 The clerk reported that the person hired to maintain the beds in the Memorial Gardens had recently planted a quantity of bulbs. He (the clerk) would look into improving the path.


 


 


81. FINANCIAL MANAGEMENT 


 a) Scrutiny of budget to end of December 2013 & signing of completed copy of reconciled bank statement by Chairman & RFO – Completed


   


 


  b) Balances


 After the cheques below have been paid the balances on the council’s accounts as at


 20 January 2014 will be as follows:      Community   £2,366.23 


        Tracker £124,186.88


     Treasury £60,506.54


 


 


 


82. SCHEDULE OF PAYMENTS AUTHORISED


 








Cheque no.




Payee




Payment details




Amount








 




Cheques paid




 




 








105837-41




GM/SW/JO/OCC/HMR&C




Dec   sal/wages/pen/PAYE/NICs




3,776.83








105836




Interior Fashion Ltd




New   blinds for Parish office




258.96








d/d




Bank charges




14.10.13   – 12.12.13




72.09








d/d




Siemens Financial Services




Photocopier   lease




463.70








d/d




Orange Home




Internet   provider




18.37








 




 




Total




£4,589.95








 




Cheques to Pay




 




 








105842




Sage UK




Accounts   cover 2014




192.00








105843




Southern Electric




Electricity   01/10/13-07/01/14 est




80.65








105844




Grzegorz Zasuwa 




Office   window cleaning




8.00








105845




Lyreco




Stationery   and equipment




328.87








105846




Mainstream Digital




Line   Rental, phone book entry 




87.86








105846




Mainstream Digital




Calls   02/12/13-31/12/13




0.78








105847




WPSFMC




4th Quarterly payment




2,000.00








105848




John Heap




Work   in Memorial Gardens




74.89








105849




Berinsfield Community Business




Verges   December




596.40








105850




Thames Water




Memorial   gardens




9.10








105851




BuryHook Countryside M’ment




Instal/remove/dispose   Xmas tree




252.00








105852




Green Scythe




Sept   cut




222.00








105853




Sage(UK) Ltd




Invoices




78.00








105854




Swift   Digital Services




Copies   16.10.13-20.01.14




153.40








105855




Gwendolen   Birks




Mileage   to Eynsham VG applic




14.67








 




GM/SW/JO/OCC/HMR&C




Jan   sal/wages/pen/PAYE/NICs




3,700.00








 




 




Total




£7,798.62








 


 


INCOME RECEIVED SINCE LAST MEETING


 


 








Income details




Amount








Newsletter   Advertising




1,825.00








Photocopying




6.20








Total




£1,831.20








 


 


 


83.  PUBLICATIONS & CORRESPONDENCE RECEIVED and NOTED


 i) The Haseleys – January 2014*


 ii) Little Milton Newsletter – January 2014*


 iii) Great Milton Bulletin January 2014*


 iv) Tiddington with Albury & Milton Common Newsletter December/January 2014*


 v) URC Newsletter January 2014*


 vi) Clerks and Councils Direct January 2014*


 vii) Shotover Preservation Society – Winter Newsletter 2013*


  * On display in Parish Office 


 


 


84.  DATE OF NEXT MEETING – 17th February 2014 – NOTED


 


 


 


 




/by 
Planning Committe 11th December 2013
, 




Wheatley Parish Council


 


 


MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 11th DECEMBER 2013  


 


 


PRESENT: Cllrs Coveley (in the Chair), Bailey, Willmott, Stephens & Reilly 


 


OFFICER: The clerk 


 


 


70. APOLOGIES FOR ABSENCE


71. DECLARATIONS OF INTEREST – NONE


72.  MINUTES OF THE PREVIOUS MEETING HELD ON 13th NOVEMBER which had been circulated with the Agenda were signed as a correct and accurate record


73. UPDATE ON MEETING HELD ON 13th NOVEMBER 2013.


i) Minute 58 SODC’s Housing allocation for larger villages. A second exhibition had been held


 


74. AMENDMENTS TO PREVIOUS APPLICATIONS -NONE


 


75. NEW PLANNING APPLICATIONS


 


i) P13/S3559/HH (Householder)(Other) 21 Windmill Lane Part demolition; removal of roof; raise roof level, two storey front extension / single storey rear extension plus internal & external alterations Recommend Approval


 


ii) P13/S3619/FUL (Full Application)(Other) The Old Bank 4 Station Road Change of use from B1 office use to A1 use. No Strong Views


 


iii) P13/S2961/HH (Householder) 21B Church Road Replacement roof tiles, windows and entrance door. Recommend Approval This building is in Wheatley’s conservation area so materials and style should be fitting for such an area


 


iv)  P13/S3690/LB(Listed Building consent) &  P13/S3689/HH(Housholder) 37 High Street Wheatley Erection of a rear conservatory. Recommend Approval


 


76. PLANNING DECISIONS AND NOTIFICATIONS 


 


i) P13/S2666/FUL (Full Application) (Minor) 79 & 81 High Street Erection of detached building at rear of nos 79/81 High Street for business B1 use. Recommend REFUSAL Amendment – No Strong Views – GRANTED 30.10.13


 


ii) P13/S2831/HH (Householder)(Other) 106 London Road. Single storey rear extension and build over existing ground floor utility and bathroom to form a first floor side extension No Strong Views GRANTED 11.11.13


 


  iii) P13/S3200/HH (Householder) (Other) 94 Kelham Hall Drive. Erection of single 2storey extension to form kitchen, dining and family area. Replacement of two rear facing pitched roof dormer with flat roofed dormers. Recommend Approval GRANTED 25.11.13


 


77. CORRESPONDENCE


 


 Department of Transport –Proposed stopping up of Highway at 14 Crown Road, Wheatley – comments/objections by 30th December – NOTED


78. DATE OF NEXT MEETING – Wednesday 8th January 2014 NOTED


 




/by 
Finance and General Purposes Committee 16th December 2013
, 
Wheatley Parish Council


 


MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 16th DECEMBER 2013 IN THE COFFEE ROOM OF THE MERRY BELLS AT 8.10pm AT THE CONCLUSION OF THE EXTRA ORDINARY MEETING OF PARISH COUNCIL


 


 


PRESENT: Councillors: RJ Reilly (in the chair), R Old, G Birks, J Carr, E Stacey & R Bell


OFFICER THE CLERK: Gareth Morris


 


72.   APOLOGIES FOR ABSENCE had been received from Cllrs Coleridge and Davies


 


 


73.   DECLARATIONS OF INTEREST – None


 


 


74.  MINUTES OF THE PREVIOUS MEETING HELD 18th November 2013 – which had been circulated previously were signed as a correct and accurate record


 


 


75.  UPDATE ON ITEMS FROM THE MINUTES 218th November 2013


 (i)    Minute 45(i) – Sandpit at Cullum Road –nothing further to report


 


 


76.  TO CONSIDER A REVISED BUDGET FOR 2013-2014 AND THE 2014-15 BUDGET 


 (i) To recommend to full council a revised budget for 2013-2014


Cllr Reilly proposed and Cllr Stacey seconded that the Revised 2013-2014 Budget that had been circulated be recommended to Full Council- AGREED NEM CON


(ii) To recommend to full council a precept and budget for 2014-2015


Cllr Stacey proposed and Cllr Carr seconded that the 2014-2015 budget, as circulated, and the 2014-2015 precept of £100,782, be recommended to Full Council. AGREED NEM CON


77.  CLERK UPDATE


 i)  Refurbishment of Parish Office – New blinds would be fitted December


ii) OALC Training i) Roles and Responsibilities – Working with your Local Council


Wednesday 5th March 2014 10.00am – 3pm Didcot Civic Hall (£65) – Agreed


ii) Getting to Grips with Local Finance – An introduction to procedures and responsibilities – Tuesday 8th April 10.00am – 3pm Didcot Civic Hall (£60) – Agreed


iii) Village Christmas tree. – This had now been erected and new lights purchased. There had been a delay in being able to plug them in.


78. TO CONSIDER A REQUEST FROM COUNTY COUNCILLOR TURNER AS TO WHETHER THE   PARISH COUNCIL WOULD LIKE TO SEE THE NEIGHBOURHOOD ACTION GROUP RESURRECTED


 AGREED resurrection of the group would be a good idea.


 


 


79.  GRANTS, LICENCES AND SUBSCRIPTIONS 


i) Open Spaces Society – £45  – NOTED AND AGREED


80.  FINANCIAL MANAGEMENT


a) Scrutiny of budget to end of November 2013 took place & the signing of completed copy of reconciled bank statement by Chairman & RFO


b) Balances


After the cheques below have been paid the balances on the council’s accounts as at


16th December 2013 will be as follows:                                   Community       £3,400.60


Tracker             £130,186.88


Treasury           £60,527.10


81.                            SCHEDULE OF PAYMENTS AUTHORISED


 






Cheque no.
Payee
Payment details
Amount





Cheques paid






105800-06
GM/SW/JB/JO/OCC/HMR&C
Nov   sal/wages/pen/PAYE/NICs
3,796.46




105826
Open Spaces Society
Subscription
45.00





 
Total
£3,841.46





Cheques to Pay







Berinsfield Community Business
Verges/FC   Patio & Cull Rd tidy
806.40





Clairelogic
Computer,   monitor, Office 2013
1,273.80





Parchment Oxford
Dec/Jan   newsletter
1,484.90





Cllr D Lamont
Travel   – Crowmarsh (6.11)
15.26





Cllr D Lamont
Map   from the Ordnance Survey
64.42





A B Ingram
Christmas   tree
252.00





J Watson
Dec/Jan   newsletter
680.00





Gwendolen Birks
Getting   Greens Registered OSS
11.00





Mainstream Digital
Telephone   calls 02/11- 30/11
7.14





GM/JB/SW/JF/OCC/HMR&C 
Dec sal/wages/pen/PAYE/NICs
3,700.00





 
Total 
£8,291.92 






 


INCOME RECEIVED SINCE LAST MEETING


 






Income details
Amount




Newsletter   Advertising
2,480.00




Treasury Deposit   Int Sept-Nov 2013
20.56




Total
£2,500.00






 


 


82.  PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED


i)        The Haseleys – December 2013*


ii)        Little Milton Newsletter – December  2013*


iii)        Great Milton Bulletin December 2103*


iv)        Tiddington with Albury & Milton Common Newsletter December 2013/*January 2014


v)        Oxfordshire Association for the Blind – Thank you for grant aid


* On display in Parish Office


83.  DATE OF NEXT MEETING – 20th January 2014 – NOTED


/by 
Extra Ordinary Parish Council Meeting 16th December 2013
, 
WHEATLEY PARISH COUNCIL


 


MINUTES OF THE EXTRA ORDINARY MEETING OF THE PARISH COUNCIL


HELD ON MONDAY 16TH DECEMBER 2013 IN THE MERRY BELLS COFFEE ROOM AT 7.00 PM


 


 


PRESENT: Councillors: E Stacey (Chairman), J Reilly, R Bell, C Dalton. J Coveley, E Bailey, G Stephens, P Willmott, J Carr, G Birks, R Old & D Lamont


 


OFFICER: Gareth Morris, Clerk to the Parish Council


 


77.  APOLOGIES FOR ABSENCE had been received from Cllrs


Davies, Coleridge and Knapp


 


 


78. DECLARATIONS OF INTEREST – NONE


 


 


79. RESOLUTION TO EXCLUDE THE PUBLIC


Cllr Reilly proposed and Cllr Dalton seconded that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters


 


 This was Agreed nem con


/by