WHEATLEY PARISH COUNCIL

MINUTES OF THE ANNUAL GENERAL MEETING OF THE COUNCIL

HELD ON MONDAY 13th May 2013 IN THE MERRY BELLS AT 7.30PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly, J. M. Carr, C .M. Dalton  R. T .Bell, P Willmott, S Coleridge, R Old, D Lamont, G Birks (to 9.45pm), A Knapp & E Bailey

OFFICER: Gareth Morris Clerk to the Parish Council

ALSO PRESENT: County Councillor Anne Purse and 7 members of the public

1          ELECTION of Chairman for 2013 – 14 and Acceptance of Office

Cllr E Stacey was proposed by Cllr Reily and Seconded by Cllr Dalton

There being no other nominations, Cllr Stacey was duly declared Chairman. She then signed the Acceptance of Office and took the Chair

2          APOLOGIES FOR ABSENCE had been received from Cllrs Anderson, Coveley & Stephens

3          ELECTION of Vice-chairman

Cllr Reilly was proposed by Cllr Stacey and seconded by Cllr Carr

There being no other nominations, Cllr Reilly was declared Vice-Chairman

4          FORMAL ADOPTION OF STANDING ORDERS (INCLUDING CODE OF          CONDUCT)

Proposed by Cllr Reilly and Seconded by Cllr Carr – Agreed nem con

The Clerk reminded councillors that it was their responsibility to inform the District Council of any changes to their own Register of Interests

6.         APPOINTMENT of Committees;

i.)   Standing Committees

a)  Finance & General Purposes

Cllrs: Anderson, Bell, Birks, Carr, Coleridge, and Old

b)  Planning Committee

Cllrs Coveley, Dalton, Lamont, Stephens, Knapp, Bailey and Willmott

The chairman and vice-chairman are ex-officio members of each committee

b) Advisory Committees and Working Groups

i) Traffic and Roads Advisory Committee (TRAC)

Cllrs Anderson, Bell, Birks, Carr, Coveley, Dalton, Stacey, Bailey & Reilly

ii) Recreation Areas Working Group

Cllrs Anderson Bell and Bailey

iii) Youth Advisory Group

Cllrs Lamont, Coleridge and Stacey & Mrs Liz Wickens.

7.   CONFIRMATION of representatives to outside bodies: current appointees, 2012 to 2013, are as indicated below and will normally be confirmed unless they wish to resign.

i Merry Bells Management Committee; Cllr Janet Carr

ii   Oxfordshire  Association of Local Councils; Janet Carr. Ellie Stacey

iii   Wheatley Sports Field Management Committee; Messrs Peter Bayliss Steve Kemp, and, Peter Cudd and Cllrs G Anderson, D Lamont & Paul Willmott

iv Howe Trust; Cllrs Caroline Dalton and Joyce Coveley

v Park Sports Centre Advisory Committee; Cllr D Lamont

vi   Wheatley Charities; Mr Mike Lancashire (to 2017), and Mr Graham Colverson (until 2015)

vii   Public Transport Representative: Vacancy

viii   Wheatley Windmill Preservation Society; Cllr Caroline Dalton

ix. Wheatley Nursery School: Cllr Coleridge

FIRST STATUTORY MEETING OF WHEATLEY PARISH COUNCIL

for council year 2013 – 14

8.   APOLOGIES FOR ABSENCE had been received from Cllrs Anderson, Coveley & Stephens

9.     DECLARATIONS OF INTEREST – None

10.   MINUTES of the meeting of the Parish Council of Monday 4th March

2013 circulated previously were signed as a correct and accurate record with the

following typographical corrections:

Page 3 – Minute 101(i) – second line – to read “Refurbishment of the gentlemen’s toilet would follow”

Page 3 – Minute 101(ii) – second line – to read – “revealed none was diseased”

11.  UPDATE from the meeting held on Monday 4^th March 2013

Minute 96 – Report on the Youth Club – The report from the Advisory Group on their meeting of April was received (copy in Minute Book)

12.  THE MINUTES of the meetings of the Planning Committee held on the following dates were received

i) Wednesday 13 March 2013 – circulated previously

ii)  Wednesday 11^th April 2013 – circulated previously

iii) Wednesday 8^th May 2013 – to be tabled

13. THE MINUTES of the meetings of the F&GP Committee meetings held on the following dates were received

i)       Monday 18^th March 2013 – circulated previously

ii)    Monday 15^h April 2013 – circulated previously

Update:

Minute 137 – Infrastructure Improvements funding from SODC The clerk had received the guidelines from SODC on the application process. Projects should ‘improve the viability and attractiveness of….towns’ these could include street furniture, shop front improvements, floral planters or baskets, Christmas lights, village signs, noticeboards and town maps. The clerk would circulate the guidelines to all councillors.

Minute 138 – cost of removal of the sandpit from Cullum Road Recreation Area.

The clerk was requested to obtain a further estimate

Minute 140(ii) – Meeting with OCC and Arriva Bus service. Mr. Frances (OCC) had suggested that two separate sections each of one car’s length on the south side of Church Road from the bus shelter to Friday Lane could be made into ‘No Parking’ to allow buses to pull in more easily.

Cllr Reilly proposed and Cllr Bell seconded that the Parish Council ask the OCC Highways to go ahead with this suggestion. This was Agreed by 8 votes in favour with none against and 4 Abstentions.

.

14.     THE MINUTES OF THE TRAFFIC AND ROADS ADVISORY COMMITTEE HELD ON 17^TH APRIL 2013 which had been circulated with the Agenda were received.

15.     TO CONSIDER SODC’S IDENTIFICATION OF THE THREE SITES THAT THEY CONSIDER SUITABLE FOR WHEATLEY’S ALLOCATION OF NEW HOUSING

Resolution from Cllr D Lamont:

WHE 3 should be our preferred site.

Our reasoning is as follows:-

i) It is an identified SHLAA site and is of a suitable size

ii) It would be a natural extension to an existing development

iii) The land is currently unused

iv) The site is geographically closest to the historical village centre

v) It has natural physical boundaries in the form of the A40 and London Road that prevent any further development being added at a later date.

vi) WHE 3 has the best site access and access to local transport.

vii) Of the three sites, WHE 3 creates lower impact and far less of a “sprawl” effect than the alternatives

Following discussion, Cllr Lamont proposed and Cllr Reilly seconded that WHE3 be the Parish Council’s preferred site. Agreed ­11 votes in favour, with 0 against and 1 abstention

The  following response to SODC’s response form were agreed as follows:

Q1 – comment – the Parish council would wish to maximise the the number of social housing units going to local residents

Q3 – If WHE1, 2 or 3 are chosen then noise reduction measures should be undertaken along the A40 eg noise reducing surfaces and sound proofing barriers and extra pedestrian safety measures along London Road.

8.32pm The Chairman declared the Council out of session

County Councillor Ann Purse – Wheatley library staffing to be cut by one third. This could be made up by the Parish Council or volunteers or a mixture. The changes to come into force in 2015.

She would organise a meeting of the Parishes that use the library and the Library Service.

SODC Community Review –  she hoped the Parish Council would work with Holton and inform them of Wheatley’s recommendation.

She would keep pushing for pedestrian safety measures along Church Road

Members of the public – there were a number of residents from Littleworth in attendance to complain about the nuisance caused by the owner of the field below the Windmill – noise, bonfires, and abandoned machinery.

It was explained that the Parish Council had no powers to stop the owner of the land behaving in this way. It could only report it to the SODC Planning Enforcement team or the Environmental officers. But this could only be done if the Parish Office was informed first.

District Cllr Bell promised that he would take the matter up with SODC’s Planning Enforcement Officers.

District Cllr Bell – SODC was about to change its housing allocation policy to give more emphasis to those in need in the local community

9.00pm The Chairman declared the council back in session

16.    TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

Cllr Willmott spoke to his tabled report.

Joint User Agreement – it was agreed that a further letter be sent to the Chairman of the Primary School Governors.

Cllr Carr proposed and Cllr Lamont seconded that the Parish Council seek legal advice on their position re on the a new Joint User Agreement. Agreed unanimously.

New Pavilion – it was agreed to invite a VAT expert to speak to a small group of councillors (Chairman and Vice-chairman and the three Parish councillors on the SFMC) on the implication for VAT and the Parish Council on the building of a new pavilion

17. TO CONSIDER A RESPONSE TO SODC’S COMMUNITY GOVERNANCE REVIEW

A paper from Cllr Bell had been circulated with the Agenda in which he suggested that the Wheatley Parish Boundary should be extended to include the land north of London Road and Old London Road as far as the A40.

It was Agreed that Holton Parish Council should be informed and that the Chairman should attend the next Holton Parish Council meeting to explain the reasoning behind the proposal.

18.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Oxfordshire Rural Community Council – sub 2013 – £65 – Agreed

ii) Oxford Green Belt network – sub 2013 – £15 – Agreed

iii) Oxfordshire Playing Fields Association – sub 2013 – £45 – Agreed

19. TO CONSIDER CHANGING FROM BT TO MAIN STREAM DIGITAL FOR THE PARISH COUNCIL’S TELEPHONE SERVICES

The clerk outlined the savings that could be made in calls and rental by switching to the above company. This was Agreed, for one year in the first instance..

20.  FINANCIAL MANAGEMENT

a) Completed copy of reconciled bank statement signed by Chairman &   RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at 13^th May 2013 will be as follows:

:                                                                              Community     £835.47

Tracker           £146,849.41

Treasury         £60,445.91

SCHEDULE OF PAYMENTS AUTHORISED

	Payee	Payment details	Amount
	Cheques paid
105691-97	GM/SW/JF/OCC/HMR&C	April  sal/wages/pen/PAYE/NICs	3,381.45
d/d	Barclays bank	Bank charges	55.21
d/d	Orange	Internet April	18.37
		Total	£3,455.03
	Cheques to Pay
105698	Swift Digital Servies	Photocopying	77.64
105699	Sage UK	Accountancy Stationery	39.60
105701	Lyreco	Filing Cabinet + stationery	94.39
105702	Fusion	Quarterly Payment – Youth Club	2,285.00
105703	WPSFMC	Quarterly Payment	2,000.00
105704	ORCC	2013 subscription	65.00
105705	Oxford Green Belt Network	2013 subscription	15.00
105706	OPFA	2013 subscription	45.00
105707	Green Scythe Ltd	Cutting of recreation areas – Aprilx2	444.00
	GM/SW/JF/OCC/HMR&C	April sal/wages/pen/PAYE/NICs	3,600.00
		Total	£8,221.63

INCOME RECEIVED SINCE LAST MEETING

Income details	Amount
SODC 1st half of precept	52,304.50
SODC Council tax benefits repayment	4,098.91
Newsletter Advertising	1,895.00
Total	£58,298.41

21.  REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee – nothing to add to previous report

ii)        The Howe Trust – had received £4,000 from the ‘Big Society Fund’ to make improvements to Footpath No.2

iii)          The Park Sports Centre Joint User Group – a new manager had been appointed, previously at Thame

22.  CORRESPONDENCE – Received and Noted

i) The Hasleys newsletter May 2013*

ii) Wheatley URC Newsletter – May 2013*

iii) Little Milton Newsletter – May 2013*

iv) Oxfordshire Playing Fields Association – Newsletter Spring 2013*

23.   CALENDAR OF MEETINGS.- Noted

i)    Annual Parish Meeting – Thursday 23^rd May –– Merry Bells – 7.30pm

ii)    Planning Committee  – Wednesday June 12^th 2013 – 7.30pm

iii)    F&GP Committee –  Monday 17^th June 2013 – 7.30pm

iv)    Parish Council Meeting – Monday 1st July 2013– 7.30 pm

24. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Reilly proposed and Cllr Bailey seconded:-:

that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt  information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters

Agreed nem con

25.  THE MINUTES OF THE CONFIDENTIAL SESSION OF THE   PARISH COUNCIL MEETING ON 5^TH MARCH 2013 were signed as a correct and accurate record

The meeting closed at 9.55pm,

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 4^th MARCH 2013 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly, A Knapp, R Bell, C Dalton. E Bailey, G Stephens, D Lamont, J Carr, S Coleridge & J Coveley

OFFICER: Gareth Morris, Clerk to the Parish Council

Also present: County Councillor Anne Purse, and 1 member of the public

88.   APOLOGIES FOR ABSENCE had been received from Cllrs Old, Anderson and Willmott.

89.   DECLARATIONS OF INTEREST – None

90.   MINUTES of the meeting of the Parish Council meeting held on Monday 7th    January 2013 which had been circulated previously were signed as a correct and accurate record

91.  UPDATE from the meeting held on Monday 7^th January 2013

i) Minute 65 (ii) Footway around the Roundhouse – OCC Highways have indicated that this work will not be carried out in this Financial Year – The Parish’s £7,000.00 has been refunded. The Clerk is hopeful that the scheme could be undertaken in the new financial year.

ii)  Minute 80(iv) Ambrose Rise ditch – the report that the ditch has been ‘dredged’

Cllr Carr said that there was £70,000 in SODC’s 2013-14 budget for flood prevention work in Wheatley.

iii) Minute 83 – Cllr Bell said he felt that as this was an Advisory Committee to the Parish Council then the Minutes of the meetings should go with the Council’s minutes in the Minute Book

92.  THE MINUTES of the meetings of the Planning Committee held on the following dates were received.

i) Wednesday 9^th January 2013 – circulated previously

ii) Wednesday 13^th February 2013 – circulated previously

The Clerk reported that an amendment to 1 Elm Close application had been submitted which did reduce the side of size of the extension but the Chairman of Planning and the Clerk still felt it was overdevelopment of the site and had recommended refusal, the deadlines had fallen between Planning Committee meetings. The clerk had heard that day that the application had been granted.

93. THE MINUTES of the meetings of the F&GP Committee meeting held on the following dates were received

i)    Monday 21^st January 2013 – circulated previously

ii)    Monday 18^th February 2012 – circulated with the Agenda

i) Minute 78(iv) – Cullum Road sandpit – Cllr Bailey reported on the results of the questionnaire. It was hoped to provide a full breakdown of the results at the next Finance meeting

94.   TO CONSIDER MATERS RELATING TO ANNUAL RETURN 2012 – 2013 AND

ANNUAL ACCOUNTS 2012-2013

Risk Assessment Action Plan 2013-2014 – The Risk Assessment Action Plan had been circulated. The clerk explained the points on the action plan which were discussed. The Action Plan was approved and signed by the Chairman.

95. TO BE AWARE OF THE FORTHCOMING SODC COMMUNITY GOVERNANCE REVIEW – It was Agreed that the Council should wait until the consultation starts in earnest later in the year before discussing the matter

96.   TO RECEIVE A REPORT FROM THE ADVISORY GROUP ON THE YOUTH CAFÉ

Cllr Lamont spoke to his tabled report (copy in Minute Book)on the last meeting of the Advisory Group, which had been attended, by invitation, Jenny Stoker (Maple Tree) and Paul Lawrence of OAYP (Oxfordshire Association for Young People) and Cllr Bell as a substitute for Cllr Stacey.

The Advisory Group felt that the concerns of the County Council were gradually

being satisfactorily addressed eg the name used in publicity. Numbers were low  but increasing.

It was felt that OAYP could have a lot to offer, so it was Agreed that the Parish Council should affiliate to the organisation from the new financial year.

The Chairman thanked Councillor Lamont for preparing

the report.

8.37pm – The Chairman declared the Council out of session

County Councillor Purse – there was to be a £50m cut in the OCC budget in the coming year. These would particularly hit the elderly.

Having been thwarted in spending her Stewardship money on rebuilding the road humps at the eastern end of the High Street she was now going to get the area in front of the shops and Crown Square re-surfaced. Some of her money would be spent on upgrading Footpath 2, up and over the Howe. She had also been able to get a grit bin for Fairfax Gate

SODC Councillor Janet Carr – SODC council Tax to be reduced by 2.5%. and £500,000 to be put into the Community Investment Fund.

9.00pm – the Chairman declared the Council back in session.

99.  TO CONSIDER WRITING TO ORCC RE PROGRESS WHEATLEY’S REQUEST  FOR AFFORDABLE HOUSING

It was Agreed to write to ORRC and Sovereign Housing to see if there was a chance of resurrecting the Parish’s for Affordable. Housing.

100. TO CONSIDER A REQUEST TO THE DISTRICT COUNCIL FOR FUNDING FROM THEIR FUND FOR TOWN AND VILLAGE CENTRES

£75,000 had been put in a fund for improvements to the centres of the towns in SODC and the larger villages. SODC Councillors to follow up.

101.   REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee – new ceiling and lighting in the main hall had been installed. Refurbishment the gentlemen’s toilet would follow.

ii)        The Howe Trust – 45 extra trees had been planted. A survey of the ash trees revealed non were diseased.

iii)          The Park Sports Centre Joint User Group – no meetings had been held but   Cllr Lamont reported that there was a new centre manager in post

iv)       Thames Valley Police

The clerk reported from the latest TVP newsletter(March)

• No incidents of Anti Social Behaviour in Wheatley in February
• 5 incidents of Theft of/from motor vehicles
• Speed checks would be taking place in the village
• 1 incident of burglary to non dwellings
• Following the break in to  a number of churches in the Wheatley area a man has been arrested in connection with some of those offences

102.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

i)       To receive a report of the latest meeting – No meetings had taken place

ii)       To consider progress on a new Joint User Agreement  – No progress to report

iii)       To consider progress on the plans for the new pavilion – No progress to report

It was Agrees that the new Chairman of Governors of the Primary should be written to by Chairman of the Council

It was further Agreed that this item should be placed further up the Agenda.

103.   CALENDAR OF MEETINGS. – Noted

i)    Planning Committee  – Wednesday 13^TH March 2013 – 7.30pm

ii)    F&GP Committee Monday 18^th March 2013 – 7.30pm

iii)    TRAC Meeting –Wednesday 27^th March – 7.30pm

iv)    Planning Committee – Wednesday 10^th April 2013  – 7.30pm

v)    F&GP Committee –  Monday 15^th April 2013 – 7.30pm

vi)    Planning Committee – Wednesday 8^th May 2013  – 7.30pm

vii)    Parish Council Meeting – Monday 13^th May  2013– 7.30 pm

104.  RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Dalton proposed and Cllr Reilly seconded that:

that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters

This was Agreed unanimously

The meeting closed at 9.50pm after the confidential business had been completed

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 7^th JANUARY 2013 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, G Birks,

A Knapp, R Bell, C Dalton. E Bailey, G Stephens, D Lamont, J Carr, P Willmott & J Coveley

OFFICER: Gareth Morris, Clerk to the Parish Council

Also present: County Councillor Anne Purse, and 18 members of the public

75.   APOLOGIES FOR ABSENCE had been received Cllrs Anderson and Coleridge

76.   DECLARATIONS OF INTEREST – none

77.   MINUTES of the meeting of the Parish Council meeting held on Monday 5th    November 2012 were signed as a correct and accurate record after the following amendment had been made:

Page 3 – Minute 72(ii) – delete ‘was now a trustee’ replace with ‘wanted to resign’

78.  UPDATE from the meeting held on Monday 5^th November 2012

i) Minute 65 (ii) Footway around the Roundhouse – OCC Highways have indicated that this work is programmed for late January/early February 2013 – Noted

ii) Minute 68 – Application for the extension of the reservoir at Horspath – this application has been withdrawn.- Noted

79.  TO RECEIVE THE MINUTES of the meetings of the Planning Committee held on:

i) Wednesday 12^th December 2012 – the minutes were received

80. TO RECEIVE THE MINUTES of the meetings of the F&GP Committee meeting held on:

i)     Monday 19^th November 2012 – the minutes, circulated previously were received

ii)     Monday 17^th December  – the minutes were received

i) Minute 78(ii) Footway around the Roundhouse – a quote (£3,200) from Mr S Shew had been received for fees in designing a new access into Church Road recreation Ground by the Roundhouse. This had been received to late for a decision/recommendation to be made. The January Council meeting to decide.

Cllr Reilly proposed and Cllr Lamont seconded that Mr Shew’s quote be accepted

Agreed  – 9 votes in favour with 3 against and 1 abstention

iii) Minute 78(iv) – Cullum Road sandpit – Cllr Bailey spoke to her tabled report. The  next stage would be to hold a consultation with residents

iv) Minute 78(iii) – Ambrose Rise stream – the clerk had asked Mr Baldwin re the possibility of building the wall up at the entrance to the culvert

8.08pm – As there were so many members of the public present from Ambrose Rise, the Chairman declared the Council out of session and invited members of the public to speak.

The overall feeling from residents was that whenever it rained they feared that their houses/ gardens would be flooded again. They asked that a bigger wall be built at the northern end of the ditch, as it entered the culvert.

The clerk replied that he had asked Mr Baldwin for advice and the reply was that whilst not ruling it out care had to be taken that any change like that did not divert the water causing flooding elsewhere. He further stated that he had requested hat he stream be ‘dredged’ but this had not happened because the bank was waterlogged and too soft.

The District Councillors said that Mr Baldwin 9Monson Engineering – SODC’s agents) was working on a scheme that would take the water from Castle Hill eastwards, so it would not run into the Ambrose Rise stream in the first place.

County Cllr Purse – Local Government Boundary review –she could not see any way in which Wheatley and Holton could be in the same ward because of the number of smaller villages west of Holton.

From her ‘locality money’ she hoped to convert one or two humps in the High Street to cushions and to upgrade the footpath up to Windmill Lane behind the Howe.

8.50pm – The Chairman declared the meeting back in session

80(iv)continued Ambrose Rise stream

Cllr Carr proposed and Cllr Stephens seconded that the Parish Council appoint a contractor to look after the stream – Agreed

81.  2013-2014 BUDGET

i) To resolve to agree with OALC that there is no need for Councillors to request a dispensation in order to agree the 2013-2014 precept. Agreed

ii) To resolve to approve the Parish Council revised budget for 2012-2013 and the Parish Council budget and precept for 2013-2014 as recommended by F&GP on 17^th December 2012.

The F&GP Committee has recommended that the precept for 2012-2013 be maintained its 2011-2012 level of £104,609.

Cllr Reilly proposed and Cllr Bailey seconded that the revised budget for 2012-2013 and the Parish Council budget and precept for 2013-2014 as recommended by F&GP on 17^th December 2012 be approve. – Agreed unanimously

82. TO CONSIDER A RESPONSE TO THE LOCAL GOVERNMENT BOUNDARY COMMISSION’S RECOMMENDATION FOR THE WHEATLEY WARD IN THEIR ELECTORAL REVIEW OF SOUTH OXFORDSHIRE

Following the response by SODC and Cllr Purse’s comments Cllr Dalton proposed and Cllr Reilly seconded the Parish Council’s response should be to support the District Council’s response that there should be two single member wards for Wheatley and Holton.

83. TO RECEIVE A REPORT FROM THE ADVISORY GROUP ON THE YOUTH     CAFÉ SINCE ITS OPENING

Cllr Lamont tabled a report from the Advisory Group. This was accepted.

84.  REPRESENTATIVES TO OUTSIDE BODIES.

(i) The Howe Trust – Cllr Joyce Coveley – Agreed

(ii) Wheatley Charities – Mr Michael Lancashire – Agreed

85.   REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee – No report

ii)        The Howe Trust – No report

iii)       The Park Sports Centre Joint User Group – No meetings had been held.

iv)       Thames Valley Police  – a written report had been tabled

86.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

i)       To receive a report of the latest meeting – no meeting since last Parish Council meeting

ii)       To consider progress on a new Joint User Agreement – the Chairman has

e-mailed The Primary School Headteacher

87.   CALENDAR OF MEETINGS –  NOTED

i)    Planning Committee  – Wednesday 9^th January 2013 – 7.30pm

ii)    F&GP Committee Monday 21^st January 2013 – 7.30pm

iii)    Planning Committee – Wednesday 13^th February 2013  – 7.30pm

iv)    F&GP Committee –  Monday 18^th February 2013 – 7.30pm

v)    Parish Council Meeting – Monday 4^th March  2013– 7.30 pm

vi)  CPRE Neighbourhood Planning Forum Tuesday 5th February at Dorchester   at Thames Village Hall. 9.30am – 5.00pm

vii)    Oxford Green Belt Network AGM – Tuesday 15^th January – 7.45pm – Islip Village Hall