WHEATLEY PARISH COUNCIL

MINUTES OF THE ANNUAL GENERAL MEETING OF THE COUNCIL

HELD ON MONDAY 14th May 2012 IN THE MERRY BELLS AT 7.30PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly, J. M. Carr, C .M. Dalton (to 9.55pm), R. T .Bell, P Willmott, E J Coveley, S Coleridge, R Old, D Lamont, G Stephens, A Knapp & E Bailey (from item 5)

OFFICER: Gareth Morris Clerk to the Parish Council

ALSO PRESENT: County Councillor Anne Purse and 5 members of the public

1          ELECTION of Chairman for 2012 – 13 and Acceptance of Office

Cllr E Stacey was proposed by Cllr Dalton and Seconded by Cllr Reilly

There being no other nominations, Cllr Stacey was duly declared Chairman. She then signed the Acceptance of Office and took the Chair.

2          APOLOGIES FOR ABSENCE had been received from Cllrs Anderson and Birks

3          ELECTION of Vice-chairman

Cllr Reilly was proposed by Cllr Bell and seconded by Cllr Carr

There being no other nominations, Cllr Reilly was declared Vice-Chairman

4          FORMAL ADOPTION OF STANDING ORDERS (INCLUDING CODE OF         CONDUCT)

Proposed by Cllr Reilly and Seconded by Cllr Lamont – Agreed nem con

5.         TO CO-OPT A PARISH COUNCILLOR TO REPLACE CLLR FYFFE

Three members of the public present had declared their willingness to be co-opted on to the council

Each person was asked to say a little about themselves and why they wished to serve on the council. Councillors were then able to ask questions of the candidates and a ballot of councillors then took place.

The voting was as follows:

Elizabeth Bailey 7 votes; Nick Gibb 5 votes; Ian Roberts 0 votes

Elizabeth Bailey was therefore invited to join the council as a co-opted member. She then signed the Declaration of Acceptance

6.         APPOINTMENT of Committees;

i)   Standing Committees

a)  Finance & General Purposes Committee

Cllrs: Anderson, Bell, Birks, Carr, Coleridge, Bailey and Old

b)  Planning Committee:

Cllrs Coveley, Dalton, Lamont, Stephens, Knapp and Willmott

The chairman and vice-chairman are ex-officio members of each committee

ii) Advisory Committees and Working Groups

a) Traffic and Roads Advisory Committee (TRAC):

Anderson, Bell, Birks, Carr, Coveley, Dalton, Stacey & Reilly

b) Recreation Areas Working Group – the meeting agreed not to appoint to this group at the present time.

7.   CONFIRMATION of representatives to outside bodies:

i Merry Bells Management Committee; Cllr Janet Carr

ii   Oxfordshire  Association of Local Councils; Janet Carr. Ellie Stacey

iii   Wheatley Sports Field Management Committee; Messrs Peter Bayliss, Steve Kemp and Paul Edson, and Cllrs J Anderson, D Lamont & Paul Willmott

It was agreed that the clerk write to Mr Edson to see if he wished to remain on the committee

iv Howe Trust; Cllrs Caroline Dalton and Janet Carr and Mrs M Fyffe

v Park Sports Centre Advisory Committee; Cllr D Lamont

vi   Wheatley Charities; Cllr Bailey (to replace Mr Targett – until 2013 in the first instance and Mr Graham Colverson (until 2015)

vii   Public Transport Representative: Vacant – request to be made in the next Newsletter

viii   Wheatley Windmill Preservation Society; Cllr Caroline Dalton

ix. Wheatley Nursery School: Cllr Coleridge

FIRST STATUTORY MEETING OF WHEATLEY PARISH COUNCIL

for council year 2012 – 13

8.   APOLOGIES FOR ABSENCE had been received from Cllrs Anderson and Birks

9.   DECLARATIONS OF INTEREST – None

10.   MINUTES of the meeting of the Parish Council of Monday 7th March 2011 which had been circulated previously were signed as a correct and accurate record

11.  UPDATE from the meeting held on Monday 5th March 2011

i) Minute 105 – Proposed Youth Centre – see Minute 5 F&GP Committee 19.03.12 below – Noted

ii) Minute 107 – site for Affordable Housing within the village – see 11 of the F&GP Committee 16.04.12 below – Noted

iii) Minute – Open Forum – County Councillor Anne Purse’s report. Response to Oxford City Council’s ‘Barton Action Plan’ – see Minute 100 Planning Committee 14.03.12 – Noted

12. THE MINUTES of the meetings of the Planning Committee held on the following dates were received;

i) Wednesday 14th March 201 – circulated previously

Minute 100 – Barton Area Action Plan – The Parish Council had been invited to the Pre Hearing meeting & the Examination in Public on 7th June and 17th July 2012. Respectively. It was agreed that a speaker should be sent to the Examination in Public on 17th July.

ii)    Wednesday 11th April 2011 – circulated previously

iii)    Wednesday 9th May 2011 – tabled

13. THE MINUTES of the meetings of the F&GP Committee held on the following dates were received

i)    Monday 19th March 2011 – circulated previously

Minute 5 – Resolution passed at Full Council re provision of Youth Shelter in Church Road Recreation Ground.

[That] the Committee recommends no further action be taken on a shelter pending the outcome of the Parish Council’s initiative to fund the replacement of the youth facilities in the village.

This recommendation was accepted

ii)    Monday 16th April 2011 – circulated with this Agenda

a) Minute 8 – Bollards along Church – site meeting – The clerk had written to the County Council Highways’ Dept and Arriva bus company to arrange a site meeting on Church Road.

b) Minute 9Footway around the Roundhouse

The clerk reported that he has sent the committee’s request that extending the footpath to the existing entrance and a crossing across Church Road be added to the County Council’s design feasibility study.

The friends of Church Road Recreation Ground would like to lodge a formal interest in the project with the parish Council. Noted

8.33pm the Chairman declared the Council out of session

County Councillor Purse said she was concerned that the process of reporting potholes and the claiming of compensation for damage caused to vehicles was working satisfactorily. It was suggested that information is asked for in her newsletter article

District Councillor Bell reported that the District Council was introducing a new ‘loan scheme’ that the parish councils might avail themselves of was being introduced by the District Council

Mr John Dykes spoke to his request for Parish Council support in his making an application for development of his land to the west of the Asda Petrol Station to include a number of affordable housing units for local residents.

9.12pm the Chairman declared the Council back in session

b) Minute 11 – Offer of affordable housing in a development on London Road

A discussion on Mr Dykes presentation took place Cllr Carr proposed and Cllr Lamont seconded the motion that:

“This council supports in principal and without prejudice Mr Dykes applying for  outline planning permission on land adjacent to the Asda petrol station, providing affordable housing for local community needs.”

This was Agreed by 12 votes in favour with 1 vote against and 0 abstentions

14.  TO CONSIDER THE AGREEMENT AND SCHEDULES BETWEEN THE PARISH COUNCIL AND FUSION YOUTH AND COMMUNITY UK TO PROVIDE YOUTH PROVISION AT THE YOUTH CENTRE UNDER THE ‘BIG SOCIETY’

Cllrs Stacey and Bell and the Clerk had met with representatives of Fusion and had met and agreed a Draft Agreement with Schedules which was now before the Council and the Fusion Trustees.

However Oxfordshire County Council, who had agreed to provide funding from the ‘Big Society’ Fund had expressed doubts as to whether this funding could be given to Fusion undercurrent County Council policies.

A meeting was to be arranged between representatives of both councils. Noted

15.  TO CONSIDER THE FOLLOWING RESOLUTION SUBMITTED BY CLLR BELL

To set up an Advisory Committee under Standing Order 56(a) of the Parish Council’s Standing Orders to monitor, investigate and promote facilities for young people of the village between the ages of 11 & 17.The committee to consist of three parish councillors, two representatives from Fusion Youth & Community(Fusion) and one member of the public with teenage children and experience of youth work. To be known as  ‘The Youth Facilities Advisory Committee’.

Terms of reference:

  1. To act as the monitoring committee for the Youth Club activities now to be carried out by Fusion  in accordance with the agreement signed with them.
  2. To carry out detailed research into the needs and aspirations of young residents of the village and to investigate possible areas of land where these activities might take place.
  3. To do this by organising a house to house survey throughout the village of all residents.
  4. The committee to form a Steering Group of interested villagers, including the young people concerned, to undertake this work
  5. To report back to the Parish Council on the results and recommendations for action within the next twelve months.

It was Agreed that this resolution be deferred until the outcome meeting referred to in Minute 14 (above) had been held.

16.    TO REVIEW THE GRASS CUTTING CONTRACT WITH BERINSFIELD BUSINESS COMMUNITY

Referred to the next F&GP meeting

17. TO CONSIDER A REQUEST FROM SODC FOR ROAD CLOSURES (AS  REQUESTED BY THE DIAMOND JUBILEE COMMITTEE) ON SUNDAY 3RD JUNE

Crown Square – 11.00am to 12.00 midday

High Street 12.00midday to 12.45pm

Church Road – from Templars Close to Holloway Road -11.00am to 12.00 midnight

No objections.

18.  FINANCIAL MANAGEMENT

a) The Chairman &  RFO signed a copy of the reconciled bank statement

b) Balances

After the cheques below had been paid the balances on the council’s accounts as at 16th April 2012 would be as follows:

:                                                                              Community     £2,346.49

Tracker          £122,085.25

Treasury         £60,302.00

SCHEDULE OF PAYMENTS  AUTHORISED

Payee Payment details Amount
Cheques paid
105508-512 GM/SW/JF/OCC/HMR&C April  sal/wages/pen/PAYE/NICs 3,300.33
105505 Southern Electric Electricity Jan-Mar 2012 57.23
105506+7 The Post Office Stamps 691.00
d/d Orange Internet charge April 18.37
Total £4,757.93
Cheques to Pay
105513 Sage(UK)Ltd Accounting stationary -invoices 66.53
105514 Lyreco Coloured paper 14.14
105515 Swift Digital Services Photocopier usage 54.65
GM/SW/JF/OCC/HMR&C April sal/wages/pen/PAYE/NICs 3,600.00
Total £3,735.32

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 1,860.00
SODC 1st half of precept 52,304.50
Total £54,164.10

19.  REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee

Cllr Carr reported that new radiators had been installed in the main hall and new furniture installed in the coffee room. Wheatley park School student art work would be exhibited in the coffee room. In response to a question from Cllr Bell she replied that the committee had agreed to hang the WI tapestry over the piano in the main hall.

ii)        The Howe Trust – Cllr Dalton reported that the newly planted trees were doing well and the working parties had started their tasks again.

9.55 pm Cllr Dalton left the meeting

iii)       The Park Sports Centre Joint User Group – Cllr Lamont reported that the centre continued to make positive progress under MR Busby the new manager. Customer advisory hours had increased, a number of new classes had started and membership was up by 1,000

20.   TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

i)         Cllr Willmott reported on progress being made on the new pavilion planning.

21.  CORRESPONDENCE – Noted

i) The Hasleys newsletter May 2012

ii) Wheatley URC Newsletter – May 2012

iii) Little Milton Newsletter – May 2012

iv) Letter of thanks from Fusion UK for grant aid

v) Letter of thanks from Oxfordshire Business Education Alliance for grant aid

vi) Notice from Thames Water that they intend to submit an application for planning permission to build a new reservoir next to the existing one at the top of Old Road. This could involve a substantial number of lorry movements through the village and up Old Road. They have been invited to the next Planning Committee – Noted.

Representatives of Thames Water would attend the next Planning Committee

22.   CALENDAR OF MEETINGS.- Noted

i)    Planning Committee  – Wednesday June 13th 2012 – 7.30pm

ii)    F&GP Committee –  Monday 18th June 2012 – 7.30pm

iii)    Parish Council Meeting – Monday 4th July 2011– 7.30 pm

The meeting closed at 10.05pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 9th MAY 2012

PRESENT: Cllrs Coveley (in the Chair), Willmott, Dalton, Reilly & Lamont

OFFICER: The clerk

1. APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Knapp and Stephens

2. DECLARATIONS OF INTEREST – None

3. MINUTES OF THE PREVIOUS MEETING HELD ON 11th APRIL which had been circulated with the Agenda were signed as a correct and accurate record.

4. UPDATE ON MEETING HELD ON 11th April 2012

i) Minute 97(i) Letter to Asda’s Chief Executive – The Committee noted that some work had been started on the pavement by the petrol station at Asda. The clerk to e-mail the persons who had replied to our letter requesting pedestrian safety measures at the entrance.

ii) Minute 97(ii) SODC – Enforcement Order on land off Windmill Lane

The clerk had contacted the SODC Enforcement Officer who said that the said land had been cleared of non-agricultural items. The clerk to e-mail committee members  with dates for a site meeting with the Enforcement Officer.

5. AMENDMENTS TO PREVIOUS APPLICATIONS

i) P11/S0077 64 London Road (Minor) Demolition of existing buildings and

redevelopment of site to provide 3 x 1 bed and 6 x 2 bed flats served by a new access from Church Road; parking spaces for 12 cars, refuse and  recycling  storage, cycle parking and landscaping. Recommend  Approval. + Amended plans for information only – Noted

Agreed by 4 votes to 0 with 1 abstention that the clerk write to SODC requesting that a condition be put on the development that a crossing to be put across London Rd by Cromwell Place to allow pedestrians to cross London Road before the footpath on the north side ends

ii) P11/S0108 11 Miller Road Demolition of existing garage. Erection of two storey extension and single storey rear extension Recommend Refusal + Amended plans – for information only – Noted

iii) P11/W2408 (Other) 23 Windmill Lane Amendment – Part two storey part first floor front extension, erection of front porch, raising of roof to include new  rear dormers and construction of conservatory (as amended by plans accompanying e-mail from  agent dated 2 May 2012). No Strong Views

6.  NEW PLANNING APPLICATIONS

i) P11/W2408 (Other) 23 Windmill Lane Part two storey part first floor front extension, erection of front porch, raising of roof to include new rear dormers and construction of conservatory – No Strong Views

ii) P11/S0157(Minor) Land Adj to Littleworth Park Coopers Close Littleworth Proposed first floor extensions to house types 2 & 3 (Unit nos.2, 3, 4, 5, 6, & 7). Approved under application nos.P10/W461/O & P10/W1824/RM.- No Strong Views

iii) P12/S0319(Other) 25 Old Road Extensions and alterations

.No Strong Views

iv) P12/S0497 (Other) 10 Blenheim Lane The addition of 4 no 6ft pitched roof dormers to approved loft conversion with cat slide dormer to the rear Recommend Refusal on the grounds that this development was inappropriate for a vernacular building in the Wheatley Conservation Area.

v) P11/S0148 (Minor) 132 London Road. Erection of a Marquee to be used in with the existing Public House for use from April until October this year and existing.(sic) years. To include retention of the ‘roll-a-long’ toilet unit. No Strong Views

7.  PLANNING DECISIONS AND NOTIFICATIONS

i) P11/W2221 (Other) 41 Ladder Hill Erection of a timber deck running the width of the back garden and project down the garden 8.4m. As the ground slopes steeplyaway, the edge of the deck nearest to house will be at ground level; the furthest edge will be at an elevation of 1m above ground level. Deck will be surrounded on two sides by ballustrading. Steps will descend to garden. Recommend Approval

GRANTED 26.03.12

ii) P11/W1930(Other) + P11/1932/LB Other Listed Building) 2 Blenheim Lane Removal of lean-to porch. Erection of new lobby/porch extension to provide link between house and outbuilding. improvements to outbuilding including rebuilding south east wall to provide additional living accommodation. Recommend Approval

Amendment – New boundary treatments and change in levels. As amended by plan plans accompanying agent’s e-mail dated 13/02/12 Recommend Approval GRANTED 05.04.12

iii) P11/W2000  (Minor) Castle Hill Farm Installation of one (1 no.) 10 kw micro wind turbine on 25m open lattice mast and associated underground cables. (As amended by drawing  SWE 25m Base Revision 0 and Additional Supporting Statement accompanying e-mail from agent received 5 March 2012). Recommend Refusal – REFUSED 12.04.12

iv) P11/W2409 (Other) 14 Coopers Close Littleworth Single storey front extension to enlarge living room. Single storey side extension to form new hall, cloakroom and utility room. No Strong Views – GRANTED 26.04.12

v) P11/W2196(Other) 51 Crown Road  Single storey, north facing extension with a pitched roof to match existing on side of existing

detached garage. No external doors or windows. No Strong Views  GRANTED  02.05.12

vi) P11/W2410 (Other) 117 Old Road Proposed single storey rear extension No Strong Views – GRANTED 02.05.12

vii) P11/W1696 (Minor) Asda Stores, London Rd. Proposed entrance lobby to store entrance – Recommend Approval – GRANTED 19.12.11

viii) P11/W2032 (Other) 39 Littleworth  Single storey extension and new pitched roof at first floor level. Recommend Approval – GRANTED 17.02.12

8.  CORRESPONDENCE  – None

9. DATE OF NEXT MEETING – Wednesday 13th June 2012 – Noted

Cllrs Lamont and Dalton gave their apologies for the meeting

The meeting closed at 9.35pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 5th MARCH 2012 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, G Stephens, P Willmott,

G. Anderson, A Knapp, R Bell, D Lamont, C Dalton. G Birks, J Carr &  J Coveley

OFFICER: Gareth Morris, Clerk to the Parish Council

Also present: County Councillor Anne Purse, Mr J Dykes & Mr Roberts (Sovereign Housing Association) for Agenda Item 11), and approximately 55 members of the public

97. APOLOGIES FOR ABSENCE had been received from Cllr Coleridge

98. DECLARATIONS OF INTEREST – None

99.             PRESENTATION OF PETITION

Mrs Morrish of Templars Close presented the ‘Petition against the erection of a youth shelter in the Church Road Recreation Ground ‘signed by 686 people.

Mr Schmidt also of Templars Close then spoke to the petition.

100.  MINUTES OF THE PARISH COUNCIL MEETING HELD ON 9th JANUARY 2012 which had been circulated previously were signed as a correct and accurate record

101. UPDATE ON ITEMS ARISING FROM THE PARISH COUNCIL MEETING HELD ON 9TH JANUARY – Nothing to report.

102.  THE MINUTES of the meetings of the Planning Committee held on the following dates were received:

i) Wednesday 11th January 2012

ii) Wednesday 8th February

103.  THE MINUTES of the meetings of the F&GP Committee held on the following  dates were received

i) Monday 16th January 2012, circulated previously

ii) Monday 20th February 2012, circulated with this Agenda

a) Minute 145 – Youth provision in the Village – breakdown of cost

The Clerk reported that following a conversation with Mr Holman of Oxford City Council, the costings had been reduced from £19,323.56 to £17,949.44

The Chairman had met with Fusion UK (Youth and Community) and they would come to the next Finance and General Purposes Committee with their costings.

104. THE MINUTES of the meetings of the Traffic and Roads Advisory Committee meeting held on 1st February 2012 circulated previously were received.

Minute 9 – Kerbing around the Roundhouse – it was agreed that this item be put on the next Finance and General Purposes Committee

105. TO CONSIDER THE SITING OF THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND.

Following the Finance and General Purposes Committee recommendation (see F&GP Minute 144 F&GP meeting 20th February 2012) that “The issue of the proposed shelter, including its location, should be reviewed at the next Parish Council meeting”, the following resolution has been received from Cllr Bell, supported by Cllrs Anderson and Lamont:

1.“Wheatley Parish Council,  taking account of the notification from the SODC grants officer that no amount would be payable towards the proposed youth shelter in Church Road Recreation Ground until such time as proper consultation has taken place with households in Wheatley and the young people concerned, and also recognising the many expressions of concern from a significant number of residents throughout the village at the lack of any prior consultation or notification about the proposal, agrees to put the matter on hold”.

2. Wheatley Parish Council recommends that a full consultation should be  carried out throughout the village, including a thorough research into possible alternative sites, before any further action is taken on the provision of a youth shelter.”

Cllr Bell proposed and spoke to his resolution which was seconded by Cllr Lamont.

7.47pm The Chairman declared the Council out of session and asked for comments from the floor, asking particularly for comments from those people who had not spoken before. A number of residents took the opportunity to speak on the provision of a youth shelter.

9.01pm The Chairman declared the council back in session

A discussion on the resolutions took place and it was agreed that they would be taken separately and a named vote taken.

Resolution 1

Councillors in favour: Knapp, Bell, Lamont, Stephens, Coveley, Anderson, Birks, .Willmott, Old, Reilly and Stacey – Total 11

Councillors against – 0

Councillors Abstaining Carr & Dalton –Total 2

Resolution 2

Councillors in favour. Knapp, Bell, Lamont, Stephens, Coveley, Anderson, Birks, Dalton, Willmott, Old, Reilly and Stacey – Total 12

Councillors Against – 0

Councillors Abstaining, Carr – Total 1

106. DECLARATION OF A VACANCY ON THE PARISH COUNCIL following the resignation of Cllr Fyffe. The vacancy was declared. The clerk to post a notice informing the residents of the vacancy and to notify the Returning Officer at SODC.

8.40pm The Chairman declared the Council out of session and asked for contributions from the members of public and the County Councillor and District Councillors present.

County Councillor Anne Purse said that she had organised a meeting of villages that would be affected by the City Council’s ‘Barton Action Plan’ especially in terms of the A40 (Headington to Banbury Road) plans which she believed would affect traffic flows at the Green Road Roundabout leading to further ‘rat-running’ through Wheatley and neighbouring villages. She felt that villages should make strong representations to the City Council. The meeting would take place in Beckley Village Hall on 15th March at 7.00pm

District Councillor Roger Bell reported that the plans for the new entrance to Brookes University, Wheatley Campus, at Holton, had been approved though part of the conditions was that traffic flows etc would be reviewed once the entrance was in use.

8.49pm The Chairman declared the Council back in session.

107. TO CONSIDER A SITE FOR AFFORDABLE HOUSING WITHIN THE VILLAGE

Mr Dykes and Mr Roberts from Sovereign Housing Association spoke to plans they  had drawn up for the development of land owned by Mr Dykes along the London  Road just west of the Asda. Mr Dykes proposal was that a number of the houses built would be classed as ‘affordable’ and he wanted the Parish Council’s view on such a proposal. Mr Dykes was asked to present the proposal in writing for the next Finance and General Purposes Committee. The Parish Council’s view was that a small number of affordable housing units was required to meet the village’s housing needs.

108. TO CONSIDER MATERS RELATING TO ANNUAL RETURN 2011 – 2012 AND  ANNUAL ACCOUNTS 2011-2012.

(i) Risk Assessment Action Plan 2012-2013 – The Action Plan for 2012-2013 had been circulated with the Agenda. This plan was AGREED and signed by the Chairman.

109.  TO CONSIDER A PARISH COUNCIL INITIATIVE FOR THE DIAMOND JUBILEE  CELEBRATIONS.

Mrs Shipton tabled a report on the committee that had been formed and the plans that had been suggested for the Diamond Jubilee weekend in June. The committee was hoping that the Council could provide enough grant aid to fund a marquee to be erected in Crown Square. This request should be made to the next Finance and General Purposes Committee.

110. REPORTS FROM OUTSIDE BODIES

a) The Howe Trust – further tree planting had taken place.

b) Merry Bells Management Committee –the coffee room refurbishment was virtually completed and new timed light switches had been installed in the toilets

111. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

Cllr Willmott reported that the last meeting had been attended by a Rugby Football Union officer and representatives from stakeholders from the football club, the tennis club, the rugby club and the scouts.

A visit to Thame United’s new facility had been undertaken and there would be a further meeting with the architects. It was hoped that by the end of the calendar year  plans would be ready to submit to SODC.

There would also be negotiations with Mouchel Ltd (an infrastructure company) working on behalf of the County Council, on the Management Agreement which would be running out shortly.

112. CALENDAR OF MEETINGS – NOTED

a)         Planning Committee – Wednesday 14TH March 2012 – 7.30pm

b)         F&GP Committee – Monday 19th March   – 7.30pm

c)         Planning Committee  – Wednesday 11th April  2012 – 7.30pm

d)         F&GP Committee – Monday 16th April 2012– 7.30pm

e)         Planning Committee  – Wednesday 9th May  2012 – 7.30pm

f)          Parish Council Meeting and AGM– Monday 14th May  2012– 7.30pm

g)         Traffic and Roads Advisory Committee – date to be agreed

h)         2011-2012 Annual Parish Meeting – Tuesday 1st May 2012

The meeting closed at 9.46pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 11th April 2012

PRESENT: Cllrs Stephens (in the Chair), Knapp, & Lamont

OFFICER: The clerk

ALSO PRESENT: 4 members of the public

In the absence of the Chairman Cllr Stephens was elected to serve as Chairman for the meeting

1. APOLOGIES FOR ABSENCE had been received from Cllrs Coveley, Reilly, Dalton, Willmott & Stacey

2. DECLARATIONS OF INTEREST – None

3. MINUTES OF THE PREVIOUS MEETING HELD 14th MARCH 2012 which had been circulated with the Agenda were signed as a correct an accurate record

4. UPDATE ON MEETING HELD ON 14TH MARCH 2012

i) Minute 97(i) Letter to Asda’s Chief Executive – no further reply had been received

ii) Minute 97(ii) SODC – Enforcement Order on land off Windmill Lane. The clerk had yet to contact the Enforcement Officer to take up the offer of a site meeting.

iii) Minute 99(i) – P11/W2000 – Castle Hill Farm. The clerk had circulated to the members of the Planning Committee Mrs Greaves’ invitation to visit the site. Cllr Knapp said that she had visited the site and that she was opposed to the decision taken by the Committee.

iv) Minute 100 – Barton Area Action Plan – the Committee’s response had been sent and acknowledged. ‘An Examination in Public’ would follow in due course.

5. AMENDMENTS TO PREVIOUS APPLICATIONS  – None

6.  NEW PLANNING APPLICATIONS

i) P11/W2196(Other) 51 Crown Road  Single storey, north facing extension with a pitched roof to match existing on side of existing

detached garage. No external doors or windows No Strong Views

ii) P11/W2410 (Other) 117 Old Road Proposed single storey rear extension. No Strong Views

iii) P11/W2409 (Other) 14 Coopers Close Littleworth Single storey front extension to enlarge living room. Single storey side extension to form new hall, cloakroom and utility room. No Strong Views

iv) P11/W2424 (Other) 24 Ladder Hill Demolition of existing single storey rear extension and part side extension and construction of two storey rear extension and single storey side extension

The clerk read out a letter of objection from a neighbour from the SODC website.   No Strong Views

v) P11/S0077(Minor) 64 London Road Demolition of existing buildings and redevelopment of site to provide 3 x 1 bed and 6 x 2 bed flats served by a new access from Church Road; parking spaces for 12 cars, refuse and recycling  storage, cycle parking and landscaping.

Two neighbours present were given permission to address the meeting. Despite some misgivings, they felt that the scheme should be given approval.

The Committee agreed to Recommend Approval. This development would tidy up an eyesore within the village, while providing the type of housing that was needed. The committee emphasised however that all contamination should be removed. It also recommended that the double yellow lines in Church Rd be extended to allow safe and easy exit on to Church Road for cars from the development and neighbouring properties.

vi) P11/S0108 11 Miller Road Demolition of existing garage. Erection of two storey side extension and single storey rear extension. The clerk read out a letter of objection from a neighbour. The committee felt that resulting building would cause overdevelopment on the boundary and therefore agreed to recommend Refusal

7.  PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P11/W1676 (Minor) 1, 2 & 3 The Croft Mulberry Drive Amendment : No. 3 – dated 18th January 2012 Demolition of existing unattractive rear extensions to Nos 1 & 2 The Croft and replacement with one and two storey rear and side extensions. Demolition of No3 The Croft and construction of new replacement dwelling (As amplified by additional information received from Agent dated 24 November 2011 & As amended by drawing Numbers FCL1/1.31F, FCL1/1.40E, FCL2/1.30B, FCL2/1.40C and FCL2/1.41Daccompanying e-mail from agent dated 12 December 2011 & as amended by FCL1& 2/1.90A accompanying email from agent dated 17 January 2012). Recommend Approval – GRANTED – 28.03.12

ii) P11/W2229 (Other) 16 Miller Road Demolish existing conservatory. Erect a single storey rear extension. Recommend Approval – GRANTED 27.03.12

8.  CORRESPONDENCE – None

9. DATE OF NEXT MEETING – Wednesday 9th May 2012 – noted

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 19th MARCH 2012 IN THE MERRY BELLS HALL AT 7.30PM

PRESENT: Councillors: J Carr (Chairman), J Reilly R Bell, S Coleridge, E Stacey, G Birks & R Old

OFFICER THE CLERK: Gareth Morris

Also Present: 9 members of the public.

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

1.  APOLOGIES FOR ABSENCE had been received from Cllr Anderson

2. DECLARATIONS OF INTEREST – None

3.  MINUTES OF THE PREVIOUS MEETING HELD 20th FEBRUARY 2012 which had been circulated   previously were signed as a correct and accurate record

4.  UPDATE ON ITEMS FROM THE MINUTES 20TH FEBRUARY 2012

i) Minute 143(i)Sign to toilets in SODC car park – This had now been removed

ii) Minute 152(xv) – NALC/CPRE Meeting – 12.03.12 – Cllrs Bell and Stacey attended this meeting on Localism

iii) Minute 152(vii) – Bollards at bottom of Friday Lane – The clerk reported that he had requested the reinstatement of the bollards

iv) Minute 152(xviii) – Review of District Councillor numbers – briefing attended by the clerk- The Local Government Boundary Commission would first review the requested reduction in District Councillors numbers by SODC and then ward boundaries would be considered. The Parish Council would be able to make comments at each stage.

5.  TO CONSIDER THE RESOLUTION PASSED AT THE FULL COUNCIL MEETING HELD ON 5TH MARCH 2012 CONCERNING THE PROVISION OF A YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND

The resolution passed at full council was as follows:

Wheatley Parish Council recommends that a full consultation should be carried out throughout the village, including a thorough research into possible alternative sites, before any further action is taken on the provision of a youth shelter.”

It was Agreed by 3 votes in favour with 2 against and 2 abstentions that the Committee recommends no further action be taken on a shelter pending the outcome of the Parish Council’s initiative to fund the replacement of the youth facilities in the village.

6.  TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S BID TO THE OCC BIG SOCIETY FUND FOR YOUTH PROVISION IN THE VILLAGE

Dan Evanhuis of Fusion Youth and Community UK addressed the meeting and tabled a paper on what Fusion would be able to offer the Parish Council in relation to the Parish Council’s funding from OCC’s Big Society Fund.

It was Agreed that “the Parish Council proceeds with Fusion, Youth and Community UK in providing youth provision within the village, providing that it meets the County Council’s funding criteria and that a Service Agreement and Schedules be revised and brought to the next relevant meeting of the parish council.”

Cllr Bell agreed to draw up a Service Agreement and Schedules and arrange a meeting with Fusion once they had seen the documentation.

7.  TO CONSIDER A PARISH COUNCIL INITIATIVE, INCLUDING FUNDING, FOR THE DIAMOND JUBILEE CELEBRATIONS. (See Minute 10(ii))

8.    TO CONSIDER MR DYKES OFFER OF LAND FOR AFFORDABLE HOUSING ON LONDON ROAD.

Nothing had been received from Mr Dykes.

Concern was raised over the drainage of the land in that particular area.

9.   CLERK UPDATE

i) Farm Close Road patio – Agreed that the clerk arrange for the wall and coping stones by the steps be replaced

ii) Replacement of answer phone/fax machine – Agreed

iii) The clerk reported that the Holton flyover would be closed for road repairs on the 31st March and 1st April. This would affect the U1 and 280 bus services from Oxford into the village. Also work on the pavements in the High Street, from Holloway to Friday Lane would commence in early April.

iv) Footway around the Round House. Following an e-mail from Mr S Shew of Templar’s Close with suggestions it was agreed that the clerk contact him.

10.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Fusion Youth and Community – request for grant aid towards the ‘inflatables’ for St George’s Day

Festival cost £225 – Agreed £225

ii) Diamond Jubilee Celebrations Committee- request for grant aid towards marquee £1,500 was proposed by Cllr Stacey proposed and seconded by Cllr Reilly – Agreed

11.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to February 2012 and signing of completed copy of reconciled bank statement    by Chairman & RFO – Noted

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

19th March  2012 was as follows:                               Community     £1,030.24

Tracker           £82,768.60

Treasury         £60,252.64

12.                            SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105469-71,73,78 GM/SW/JF/OCC/HMR&C Feb  sal/wages/pen/PAYE/NICs 3,179.52
105475 Wheatley Boys Football Club Grant Aid 150.00
105476 Ox. Educt Business Alliance Grant Aid 160.00
105477 St Mary the Virgin Grant Aid 500.00
d/d Orange Internet charge Feb 18.37
d/d Barclays bank Bank charges Jan/Feb 23.34
d/d Public Works loan Board Loan repayment 483.47
d/d Orange Home Internet – Feb 18.37
Total £4,533.07
Cheques to Pay
105479 Thames Water Memorial gardens 6.34
GM/SW/JF/OCC/HMR&C Mar sal/wages/pen/PAYE/NICs 3,600.00
Total £3,606.34

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 790.00
Tracker Account interest 12.20
VAT repayment 718.02
Total £1,520.22

13.  PUBLICATIONS & CORRESPONDENCE RECEIVED -NOTED

i)        The Haseleys – Newsletter March 2012*

ii)        Little Milton Newsletter March 2012*

iii)        Great Milton Bulletin March  2012*

iv)        Wheatley URC Newsletter – March   2012*

v)        Holton, Waterperry & Waterstock News – March  2012*

vi)        Thames Valley Police – Wheatley neighbourhood Team March 2012 newsletter*

vii)        Clerk and Councils Direct – March 2012*

viii)        St Mary the Virgin Parish Church – letter of thanks for grant aid.

ix)        Wheatley Boys Football Club – letter of thanks for grant aid

* On display in Parish Office

14.  DATE OF NEXT MEETING – 16 April 2012 – noted

The meeting closed at 9.30pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 20th FEBRUARY 2012 IN THE MERRY BELLS HALL AT 7.30PM

PRESENT: Councillors: J Carr (Chairman), J Reilly R Bell, S Coleridge, E Stacey, G Birks (until 8.40) & J Anderson

OFFICER THE CLERK: Gareth Morris

Also Present: 16 members of the public.

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

Cllr Carr, as Vice-Chairman of the Committee, took the Chair for item 1

139. ELECTION OF CHAIRMAN

Cllr Carr was proposed by Cllr Birks and Seconded by Cllr Reilly.

As there were no further nominations Cllr Carr was declared Chairman of the Committee

140.  APOLOGIES FOR ABSENCE had been received from Cllr Old

141. DECLARATIONS OF INTEREST – None

142.  MINUTES OF THE PREVIOUS MEETING HELD 16th January 2012, which had been circulated with the Agenda, were agreed as a correct and accurate record

143.  UPDATE ON ITEMS FROM THE MINUTES 16th January 2012

i) Minute 129 (i) removal of sign to toilets in SODC car park. – Cllr Carr has been assured by SODC that this sign will be removed. At the moment the directions to the toilets are taped over.

144.  TO CONSIDER THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND

To recommend to Full Council a way forward following SODC’s letter informing the Parish Council that their grant would not be awarded until further consultation had taken place with residents and young people.

The Clerk had tabled, for each Councillor, a further 4 letters/e-mails of objection. One letter of in support received just before the meeting started was read out.

A number of councillors spoke saying that given the level of objection to the project the Parish Council should review their decision.

Cllr Birks proposed and Cllr Stacey seconded the motion that ‘The issue of the proposed shelter, including its location, should be reviewed at the next parish Council meeting.’

This was Agreed by six votes in favour with one against and no abstentions.

145.  TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S BID TO THE OCC BIG SOCIETY FUND FOR YOUTH PROVISION IN THE VILLAGE – the Draft Service Agreement from Neil Holman.

The total cost was much higher than had been anticipated when the bid to the ‘Big Society Fund was initially made. The Clerk was asked to ask for a breakdown of the staffing costs. The Chairman of the Council would contact Fusion Youth and Community who run ‘Youth Cafes’ in the County

146.  TO CONSIDER A PARISH COUNCIL INITIATIVE, INCLUDING FUNDING, FOR THE DIAMOND JUBILEE CELEBRATIONS.

One resident has come forward with ideas and is interested in arranging a meeting of interested parties plus one organisation (The Royal British Legion). Cllr Birks said she was going to attend this meeting and would report back to the Parish Council/Finance and General Purposes Committee

147.  TO CONSIDER THE POLLARDING OF THE TREES ALONG THE CHURCH ROAD WALL OF CHURCH ROAD RECREATION GROUND.

SODC have given their permission to pollard the 8 lime trees along the Church Road wall.

The cost will be £1,000 ex VAT – Agreed to go ahead with the work.

148. TO CONSIDER REQUESTS FROM VILLAGE ORGANISATIONS TO USE CHURCH ROAD   RECREATION AREA.

i)   Fusion Youth and Community – St George’s Funday – Saturday – Agreed

ii)  Wheatley May Day Committee – Monday 7th May – morning – Agreed

iii) Wheatley Scouts –Fete – Monday 7th May – afternoon – Agreed

149.   CLERK UPDATE

i) Acknowledgement from SODC of 2012-2013 precept request – Noted

ii) Trees and graffiti at Littleworth Bridge – The Clerk had been in touch with the British Railways Residuary Body – the trees had now been cut back and the graffiti removed.

iii) Parish Council Web site

iv) OALC Training on Data Transparency – Agreed that the clerk attend if it is deemed relevant

8.40pm Cllr Birks left the meeting

150.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Sage Cover 2012 – £174.00 – Noted

ii) Wheatley Boys Football Club – (£140 granted in 2010) – AGREED £150

iii) St Mary the Virgin, Wheatley – request for grant aid for upkeep of graveyard – agreed £500

iv) Oxford green Belt 2012 Subscription – £15.00 – AGREED

v) Oxfordshire Business Education Alliance (£150 last year) – AGREED –  £160

151.  FINANCIAL MANAGEMENT

a) The budget to end January 2012, which had been circulated with the Agenda, was scrutinised and a  copy of reconciled bank statement was signed  by the Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

20th February 2012 will be as follows:                        Community       £1,633.86

Tracker           £84,786.60

Treasury         £60,252.64

SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105451-5 GM/SW/JF/OCC/HMR&C Jan  sal/wages/pen/PAYE/NICs 3,203.88
105446 Sage (UK) Ltd Sage Cover 2012 174.00
105449 Southern Electric Electricity 05.1.11 to 06.01.12 70.05
d/d Orange Internet charge Dec 18.37
105456 The Post Office Stamps 174.00
Total £3,640.30
Cheques to Pay
105448 Swift Digital services P’tocopies 17.10.11 to 16.01.12 174.00
105450 Stanton Hope Ltd RoundUp weed killer 327.54
105457 Merry Bells Office rental increase 18/10-24/12 40.05
105457 Merry Bells Office rental Dec-Mar 1,046.01
105457 Merry Bells Hire of Hall Jan-Mar 2012 132.00
105458 Sportsfield management Committee 4th Quarterly payment 2011-2012 2,000.00
105460 Berinsfield Community Business Farm Close Rd patio – winter tidy 84.00
105460 Berinsfield Community Business Cullum Rd–weeding/ tidy(3 days) 432.00
105461 Mr Roberts cost of electricity for tree lights 35.12
105462 G Birks Travel expenses to EIP, SODC 15.26
105463 J Watson Feb-March newsletter 680.00
105464 Parchments of Oxford Feb-March newsletter 1,484.90
105465 Lyreco UK Ltd paper 64.98
105466 Berinsfield Community Business Verges –Jan2012 567.66
105478 Oxfordshire County Council 4 Grit bins 1,200.00
GM/SW/JF/OCC/HMR&C Feb sal/wages/pen/PAYE/NICs 3,600.00
Total £11,883.52

[Two invoices have been received and paid since the Agenda was sent out:

Cheque No.105467 – BT   –    Telephone              –          £139.41

Cheque No 105468 – SODC – dog waste bin emptying  – £98.60]

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 200.00
Tracker Account interest 12.20
Treasury Deposit Interest 45.28
Photocopying 10.20
Newsletter Subscription 6.00
Total £273.68

152.  PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – Newsletter February  2012*

ii)        Little Milton Newsletter February  2012*

iii)        Great Milton Bulletin February  2012*

iv)        Wheatley URC Newsletter – February 2012*

v)        Holton, Waterperry & Waterstock News – February   2012*

vi)        Thames Valley Police – Wheatley neighbourhood Team January 2012 newsletter*

vii)        Shotover Preservation Society – Winter Newsletter 2011

viii)        ‘Trees’ – Journal of the International Tree Foundation – January 2012*

ix)        Wheatley Park School – letter of thanks for grant aid for prizes

x)        Thame CAB – letter of thanks for grant aid.

xi)        Invitation to CPRE AGM, Punches Barn Waterperry Rd on Tuesday 6th March 2012 at 8.00pm

xii)        Copies of correspondence from High Street residents to Barclays Bank re new parking restrictions in front of the bank

xiii)        Tiddington with Albury & Milton Common – February/March 2012*

xiv)        Oxfordshire Playing Fields Association ‘The Playing Field’ – Winter 2011-12*

xv)        NALC/CPRE Meeting Exeter Hall – Cllrs Bell and Stacey to attend

xvi)        ORCC News Bulletin February 2012*

xvii)        Letter from resident re bollards at bottom of Friday Lane – Noted

xviii)        SODC Reviews of District Councillor Numbers briefing session 29th February – Clerk to atend

xix)        Local Government Boundary Commission – Electoral Review of Oxfordshire – Final Recommendations*

xx)        SODC Invitation to the Chairman’s Charity Dinner Friday 30th March

* On display in Parish Office

153.  DATE OF NEXT MEETING – 19th March 2012 – Noted

The meeting closed at 9.03pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 13th MARCH 2012

PRESENT: Cllrs Coveley (in the Chair), Reilly, Dalton, Stacey, Stephens, Willmott & Lamont

OFFICER: The clerk

ALSO PRESENT: District Cllr Carr. County Cllr Anne Purse and Mr M Tyce (CPRE)

94. APOLOGIES FOR ABSENCE had been received from Cllr Knapp

95. DECLARATIONS OF INTEREST – Cllr Reilly declared a personal interest in    agenda item 6(iii) P11/W2229 (Other) 16 Miller Road

96. MINUTES OF THE PREVIOUS MEETING HELD 8th FEBRUARY 2012 which had been circulated previously were signed as correct and accurate record.

97. UPDATE ON MEETING HELD ON 8th FEBRUARY 2012

i) Minute 79(i) Reply from Asda’s Chief Executive – Two letters had now been received saying that Asda would be looking at the Parish Council’s proposals

ii) Minute 84 SODC –Enforcement Order on land off Windmill Lane. The  Enforcement Officer had contacted the clerk to say that clearance of the land had begun but now it seemed to be getting cluttered again. The Officer suggested that he hold a site meeting with the Planning Committee so that he could indicate which land was subject to the Enforcement Order. It was Agreed that the clerk set up such a meeting.

98. AMENDMENTS TO PREVIOUS APPLICATIONS

i) P11/W1930(Other) + P11/1932/LB Other Listed Building) 2 Blenheim Lane Removal of lean-to porch. Erection of new lobby/porch extension to provide link between house and outbuilding. Improvements to outbuilding including rebuilding south east wall to provide additional living accommodation. Recommend Approval

Amendment – New boundary treatments and change in levels. As  amended by plan plans accompanying agent’s e-mail dated 13/02/12

Recommend Approval

ii) P11/W2000  (Minor) Castle Hill Farm Installation of one (1 no.) 10 kw micro wind turbine on 25m open lattice mast and associated underground cables. (As amended by drawing  SWE 25m Base Revision 0 and Additional Supporting  Statement accompanying e-mail from agent received 5 March 2012).Recommend Refusal – See below

99.  NEW PLANNING APPLICATIONS

i) P11/W2000  (Minor) Castle Hill Farm Installation of one (1 no.) 10 kw micro wind turbine on 25m open lattice mast and associated underground cables.

It was Agreed to Recommend Refusal on the grounds that it was inappropriate development in the Green Belt and that there had been no special circumstances given for such a breech of the Green Belt

ii) P11/W2221 (Other) 41 Ladder Hill Erection of a timber deck running the width of the back garden and project down the garden 8.4m. As the ground slopes steeply away, the edge of the deck nearest to house will be at ground level; the furthest edge will be at an elevation of 1m above ground level. Deck will be surrounded on two sides by ballustrading. Steps will descend to garden. Recommend Approval

iii) P11/W2229 (Other) 16 Miller Road Demolish existing conservatory. Erect a single storey rear extension. Recommend Approval

100. TO CONSIDER OXFORD CITY PROPOSALS FOR THE DEVELOPMENT AT BARTON

County Councillor Purse spoke to this item

She said the she was worried about the implications of Oxford City’s intention to place a 40mph limit on the A40 west of Green Road Roundabout and the installation of a new light controlled pedestrian/cyclist crossing in so much as these measures could impede cars exiting the roundabout and with the subsequent hold ups, traffic would once again be using Wheatley and the neighbouring villages as rat runs.

The committee Agreed to write to the City Council about its concerns and to suggest that there should be no crossing at road level. A pedestrian bridge should be built.

101.  PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P11/W1843 (Other) 58 Littleworth Extend/convert extra study to form garage. Recommend Approval – GRANTED 04.02.12

ii) P11/W1651(Minor) 24 Westfield Road. Demolition of existing single

storey dwelling and outbuildings and the erection of1 no. 2 bedroom dwelling and 1 no. 3 bedroom dwelling, 1 and a half storeys high – Recommend Refusal – GRANTED 15.02.12

iii) P11/W1849 (Major) Church Rd Demolition of existing buildings and redevelopment of site to provide 5 x 1bed and 5 x 2 bed flats served by a new access from Church Road. Parking spaces for13 cars, refuse and recycling storage, cycle parking and landscaping. Recommend Refusal – WITHDRAWN – 01.03.12

iv) P11/W1227 (Major) Oxford Brookes Wheatley campus and Wheatley Park School. Provision of new access to serve Wheatley park School and Oxford Brooks University. New coach park for Wheatley Park School. Redistribution of existing car parking for Wheatley Park School and Oxford Brooks University with no net increase (515 spaces for Oxford Brookes University and 95 replacement spaces at Wheatley Park School). New landscaping and ancillary works.- Recommend Refusal – GRANTED 28.02.12

102.  CORRESPONDENCE – None

103. DATE OF NEXT MEETING – Wednesday 14TH April 2012 – Noted

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 8th FEBRUARY 2012

PRESENT: Cllrs Coveley (in the Chair), Reilly, Dalton, Stephens, & Lamont

OFFICER: The clerk

ALSO PRESENT: District Councillor R Bell

86. APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Knapp and Willmott

87. DECLARATIONS OF INTEREST – Cllr Stephens declared a personal interest in Agenda Item 6(i) (Minute 91(i))

88. MINUTES OF THE PREVIOUS MEETING HELD 11th JANUARY 2012 which had been circulated previously were signed as a correct and accurate record after ‘Rd’ was changed to ‘Lane’

89. UPDATE ON MEETING HELD ON 11th JANUARY 2012

i) Minute 79(i) Letter to Asda’s Chief Executive. No reply had been received from the letter sent on 9th January. A further letter to be sent.

ii) Minute 84 SODC –Enforcement Order on land off Windmill Lane

The Clerk had contacted the Enforcement Officer concerned who was   aware that the time limit had expired. A further enquiry to be made.

90. AMENDMENTS TO PREVIOUS APPLICATIONS

i) P11/W1676 (Minor) 1, 2 & 3 The Croft Mulberry Drive

Demolition of existing unattractive rear extensions to Nos 1 & 2 The Croft

and replacement with one and two storey rear and side extensions. Demolition of No3 The Croft and construction of new replacement dwelling (As amplified by additional information received from Agent dated 24 November 2011 & As amended by drawing Numbers FCL1/1.31F, FCL1/1.40E, FCL2/1.30B, FCL2/1.40C and FCL2/1.41D accompanying e-mail from agent dated 12 December 2011 & as amended by FCL1& 2/1.90A accompanying email from agent dated 17 January 2012).Agreed Approval of the Amendment

91.  NEW PLANNING APPLICATIONS

i) P11/W2032 (Other) 39 Littleworth. Single storey extension and new pitched roof at first floor level. Recommend Approval

ii) P11/W2050 (Other) 6 High Street demolition of existing single storey extension. Erection of two storey extension Recommend Approval

92.  PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P11/W1414/RET (Retrospective) (Other) 3 Ambrose Rise. Erection of front porch and single storey extension to rear. No Strong Views –GRANTED 15.11.11

ii) P11/W1427 (Other) 66 London Road. Demolition of existing two storey rear projection and replacement with new two storey rear extension

No Strong Views – GRANTED 15.11.11

iii) P11/W1490 (Other) 24 London Road Alterations to the vehicular access. Recommend Approval – GRANTED 16.01.12

iv) P11/W1675 (Minor) 1 Farm Close Lane. Erection of one new dwelling – No Strong  Views – Amendment 1 (As amended by drawing Numbers  FCL1/1.31F, FCL1/1.40E, FCL2/1.30B, FCL2/1.40C and FCL2/1.41D accompanying e-mail from agent dated 12 December 2011).Recommend Approval of the Amendment – GRANTED 24.01.12

93.  CORRESPONDENCE

i) SODC Planning Enforcement – Wheatley Farm Shop – NOTED

94.  DATE OF NEXT MEETING – Wednesday 14TH March 2012 – NOTED

The meeting closed at 8.32pm

WHEATLEY PARISH COUNCIL

VACANCY FOR A PARISH COUNCILLOR

1.  There is a vacancy on the Parish Council caused by the resignation of Councillor Fyffe

2. No bye election has been called to fill the vacancy

3. This vacancy is to be filled by co-option at the next meeting of the Council on 14th May 2012

4. If you are interested in serving as a Parish Councillor please contact the Parish Clerk on 01865 876515 (telephone or fax), via e-mail on clerk@gridhosted.co.uk or drop into the Parish Office on Wednesday or Saturday mornings, 9.30am to 11.30am. Parish Councillors (listed on the notice boards) can also help you in this respect.

Dated:  4TH April 2012

Signed: G W Morris

Gareth Morris

Clerk to the Parish Council

PARISH COUNCIL OF

WHEATLEY

VACANCY FOR A PARISH COUNCILLOR

1     There is a vacancy on the above Council caused by the resignation of Mrs Maggie Fyffe

2     A bye-election to fill the vacancy will be held if, within 14 days (not counting Saturdays, Sundays and Bank Holidays) from the date below, ten electors for the parish give notice in writing claiming such an election to the Returning Officer.

3     The Address of the Returning Officer is:

Mr D Buckle, SODC Council Offices, Crowmarsh, Wallingford, Oxon. OX10 8HQ

4     If no such notice is given the Parish Council will fill the vacancies by co-option.

Dated:    6th March 2012

Signed: G W Morris

Gareth Morris, Clerk of the Council

Address: The Parish Office

89 High Street, Wheatley OX33 1XP