Annual General Meeting 2015

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WHEATLEY PARISH COUNCIL

WHEATLEY PARISH COUNCIL ANNUAL GENERAL MEETING 2015
Present: D Lamont (Chairman for item 1 only), G Stephens (Chairman from item 2), R Bell, A Davies, J Coveley, R Reilly, G Birks, J Carr, S Coleridge, T Newman,
P Gregory, T Davies, P Hood and A Walkey

Officers: The clerk and assistant clerk

Also present: 8 members of the public
1 ELECTION of Chairman for 2015– 16 and Acceptance of Office
The retiring Chairman, Cllr Lamont, asked for nominations for Chairman
There were two nominations:
Cllr Stephens – Proposed by Cllr Birks and seconded by Cllr Bell
Cllr Gregory – Proposed by Cllr T Davies and seconded by Cllr A Davies

In the vote that followed Cllr Stephens received 7 votes and Cllr Gregory received 3 votes. Cllr Stephens was declared elected. He signed the Acceptance of Office and took the chair

He thanked Mr Lamont for his work as a councillor for the last 4 years and especially the last year as chairman
2 APOLOGIES FOR ABSENCE had been received from Cllr Willmott and County Councillor Anne Purse

3 ELECTION of Vice-chairman
Cllr J Carr – Proposed by Cllr Reilly and seconded by Cllr Coveley
Cllr P Gregory – Proposed by Cllr T Davies and seconded by Cllr A Davis

In the vote that followed Cllr Carr received 7 votes and Cllr Gregory received 3 votes. Cllr Carr was declared elected
4. FORMAL ADOPTION OF STANDING ORDERS (INCLUDING CODE OF
CONDUCT)
Cllr Reilly proposed and Cllr bell seconded that the Standing Orders, as distributed to all councillors, be adopted. This was AGREED nem con.

6. APPOINTMENT of Committees;

i.) Standing Committees
a) Finance & General Purposes Membership
Cllrs A Davies, T Davies, P Gregory, G Birks, P Hood, T Newman, and
J Reilly. Agreed to serve on the committee. Cllr Willmott to be asked to serve on this committee as well.

b) Planning Committee Membership
Cllrs A Davies, R Bell, J Coveley, S Coleridge, A Walkey agreed to serve on the committee. Cllr Bignell to be asked to serve on this committee

The chairman and vice-chairman are ex-officio members of ALL committees
ii) Advisory Committees and Working Groups
a) Traffic and Roads Advisory Committee (TRAC)
Cllrs T Davies, P Gregory, J Carr, J Coveley, G Birks and J Reilly agreed to serve on this advisory committee. It was agreed that this committee would meet on an ad hoc basis
b) Recreation Areas Working Group
Cllrs R. Bell, P Hood, S Coleridge and A Walkey agreed to serve on this working group. This group would meet on an ad hoc basis
7. CONFIRMATION of representatives to outside bodies:

i Merry Bells Management Committee; Cllr P Gregory

ii Oxfordshire Association of Local Councils; Cllrs J. Carr. & Cllr T Davis
iii Wheatley Sports Field Management Committee (to 31.08.15); Messrs Peter Bayliss, Steve Kemp, Peter Cudd and Doug Lamont, and Cllrs Geoff Stephens & Paul Willmott
iv Wheatley Playing Field Trust: Mrs M Blake; Mrs P Willmott; Mr R Cosier; Mr S Pearson; Mr D Lamont Cllr P Willmott and Cllr G Stephens
iv Howe Trust; Mrs Caroline Dalton and Cllr Joyce Coveley
v Wheatley Charities; Mr Mike Lancashire (to 2017), and Mr Graham Colverson (until 2019)
vi Public Transport Representative: Cllr Tim Davies
vii Wheatley Windmill Preservation Society; Cllr G Stephens
viii. Wheatley Nursery School & John Watson Confederation Cllr Sarah Coleridge
ix). Neighbourhood Action Group – Cllr A Davies
FIRST STATUTORY MEETING OF WHEATLEY PARISH COUNCIL
for council year 2015 – 16
8. APOLOGIES FOR ABSENCE had been received from Cllr Willmott and County Councillor Purse
9. DECLARATIONS OF INTEREST
Cllr Coleridge as a Governor of the Wheatley Nursery School & John Watson Confederation and Cllr Hood as Treasurer of the ‘Cool Kidz club declared an interest in Agenda items 25, (The Parish Council’s application for a village green on the Littleworth Field)
10. MINUTES of the meeting of the Parish Council of Monday 2nd March
2015, which had been circulated previously, were signed as a correct and accurate record.
11. UPDATE from the meeting held on Monday 2nd March 2015
Minute 102 – Housing on the Exception Site on London Road
Taylor-Wimpey had informed the clerk that they were not in position to give an update at this meeting.
The clerk was asked to enquire about when the planning application was likely to be made and request that Taylor-Wimpey come back to the Parish Council with the details of the scheme and any alterations as a result of the public consultation and the timetable for the application.
Minute106 – Receiving Agendas electronically – Unless notified to the contrary it would be presumed that all councillors would be prepared to receive Agendas electronically. Minutes would be sent electronically and via the normal post.
8.30pm – The Chairman declared the Council out of session and asked for contributions from the floor

Mr Doug Lamont – from talks he had had with Taylor Wimpey he understood that to give a better mix of types of houses the number would increase from 50 to 51. There would be a footpath along the north side of London Road, 2 light controlled pedestrian crossings and double yellow lines at the corners of the entrances into the development. They would also contribute some funding for Farm Close Recreation Area.

Mrs Liz Wickens – asked about the rationale behind items of confidentiality on the Agenda. That the clerk explained that exclusion of the public could only be asked for in a limited number of cases: engagement, terms of service, conduct and dismissal of employees; terms of tenders, negotiation of contracts and preparation of a legal case. He added that there couldn’t be any ‘confidential minutes’, care had to be taken not to report specific details.

PCSO James Hopkins reported that there had not been any recent cases of ASB in the village. A replacement for PCSO Cooney was now being trained up and would shortly be out on his own around the village. This brings up to strength the complement of 4 PCSOs serving the Wheatley/Chalgrove area which covers around 20 individual villages)
In reply to a question from Cllr Gregory, James said that the CCTV camera in the High Street should be back up and running but unfortunately the only PCSO who that knew how to operate it has been transferred. They would have to get him back to show them how to operate it

Mr Doug Lamont – Asked Cllr T Davies if he know what monetary support might be available from SODC to the village preparing its Neighbourhood Plan?
Cllr Davies replied that his understanding that for a village of Wheatley’s size around £18.000 might be available. He stressed that this information was some months old.

District Cllr Toby Newman – Stated that he would be attending his first SODC meeting the following Thursday

8.50pm The Chairman declared the council back in session
12. THE MINUTES of the meetings of the Planning Committee held on the following dates were received:
i) Wednesday 11th March 2015 – circulated previously
ii) Wednesday 8th April 2015 – circulated previously
13. THE MINUTES of the meetings of the F&GP Committee meetings held on the following were received:
i) Monday 16th March 2015 – circulated previously
ii) Monday 20th April 2015 – circulated previously

14. The minutes of the Traffic and Roads Advisory Committee held on 15th April, which had been circulated previously were received.
i) Minute 4(ii) – Recommendation to Full Council that concrete planters be purchased and located on the land in front of the old toilet block.
Following discussion a number of councillors felt that the whole area should be looked at again. Cllr Hood proposed and Cllr T Davies seconded that this recommendation be differed. This deferred was AGREED by 7 votes to 0 with 4 abstentions

15. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE AND THE WHEATLEY PLAYING FIELD TRUST
i) Composition of the Trustees – Agreed to Mr Lamont remaining a trustee
ii) Letter of Engagement from Freeths Solicitors – estimated costs £2,000.00
This was Agreed
16. TO ADOPT THE WHEATLEY AND HOLTON EMERGENCY PLAN
Cllr A Davies said that there were still omissions eg addresses etc and letters should be sent to residents asking if they were happy to be included in the handbook. The Chairman said that he, Cllr A Davies and the clerk would go through the handbook and complete and then bring it back to full council
17. TO AGREE THE SIGNATORIES TO PARISH COUNCIL CHEQUES
It was AGREED that Cllr Stephens and Cllr Gregory should be signatories along
with Cllrs Bell, Carr and Reilly
18. TO CONSIDER THAT THE PARISH COUNCIL TAKE AN OUTSIDE STALL, STAFFED BY PARISH COUNCILLORS AT THE MERRY BELLS FAIR ON 4TH JULY 2015
Cllr A Davies thought the stalls would be inside the hall
It was proposed by Cllr T Davies and Seconded by Cllr Newman that the Parish Council does take an outside stall at the Merry Bells Fair on 4th July. This was Agreed. The details to be worked out at the F&GP Committee meeting on15th June
19. GRANTS, LICENCES AND SUBSCRIPTIONS – None
20. FINANCIAL MANAGEMENT
a) Signing of completed copy of reconciled bank statement by Chairman & RFO
b) Balances – Noted
After the cheques below have been paid the balances on the council’s accounts as at 18th May 2015 will be as follows:
: Community £1,277.70
Tracker £137,448.75
Treasury £60,567.55

SCHEDULE OF PAYMENTS TO BE AUTHORISED

Payee Payment details Amount
Cheques paid
106164-106169 GM/SW/JF/OCC/HMR&C April sal/wages/pen/PAYE/NICs 4,065.61
d/d Orange internet Internet for April 18.37
106158 Green Scythe Recs etc 233.17
106159 Oxon Assoc of Local Councils 2015- 2016 subscription 746.34
106161 Oxfordshire Rural Cty Council 2015- 2016 subscription 65.00
106162 Wheatley Village Archives Grant for 2015-2016 1,500.00
106163 The Information Commissioner 2015-2016 subscription 35.00
Total £6,663.49
Cheques to Pay
106170 Oxford Conservation (Simon Shew) Final fees for new entrance into Church Road Recreation Ground 104.00
106171 Berkshire ALC ‘Good Councillor Guide’ Booklets 51.20
106172 Berinsfield Community Business Verge cutting April 2015 608.33
106073 AON Insurance 2015-2016 3,590.72
106074 Public Law Solicitors Village Green Application 2,176.80
Trinder and Sons Fitting of Defibrillator Cabinet 150.00
GM/SW/JF/OCC/HMR&C May sal/wages/pen/PAYE/NICs 4,500.00
Total £11,181.05

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter advertising 100.00
OCC Recharge for verge cutting 1,775.02
Total £1,875.02
21. REPORTS FROM OUTSIDE BODIES
i) The Merry Bells Management Committee – planning for the Fayre on 4th July was underway. Bookings were very healthy. The results of the recent Building and Energy surveys were being studied.
Cllr T Davies raised the issue of the Parish Council paying Wheatley Village Archives £1,500 so that the Archives could pay their rent. Couldn’t the Merry Bells charge just a peppercorn rent? Cllr A Davies said that this general matter had been raised at the Merry Bells AGM and would be on the next merry Bells Committee meeting.
ii) The Howe Trust – next meeting was in a week’s time
iii) Neighbourhood Action Group – Cllr A Davies had attended her first meeting. She had found it interesting, it received reports from TVP on traffic maters and ASB. She suggested that the minutes be circulated to all councillors.
iv) Thames Valley Police. Newsletter April 2015 – No Anti-Social Behaviour reports.
2 drivers caught without valid insurancr5 penalty notices for parking offences
29 drivers caught speeding on London Road. I driver using mobile phone.
1 theft from a vehicle. 2 number plate thefts.1 burglary Non-Dwelling
Mortar non de-activated bomb discovered in shed in Elm Close. Bomb squad called and safely destroyed.
22. CORRESPONDENCE – Noted
i) The Hasleys newsletter May 2015*
ii) Wheatley URC Newsletter – May 2015*
iii) Little Milton Newsletter – May 2015*
iv) Clerks and Councils Direct May 2015*
v) Holton, Waterperry& Waterstock news – April 2015*
vi) Wheatley Village Archives – Thank-you for Grant Aid
vii) OCC Traffic Regulation Order – closure of slip road of A40 on to A 418 on 29th May between 8.00pm and 6.00am. Diversion from Holton turn along Church Road.
ix) TVP – Neighbourhood Policing April 2015 newsletter*
x) Great Milton Bulletin May 2015*
xi) Letter from resident re Merry Bells polling station. The clerk read out the letter including the one that the resident had written to David Buckle, the SODC Returning Officer. The Parish Council does not have any responsibility in this area. Some advice to residents in the newsletter before elections on the role of tellers and the rights of voters would be useful.

9.50pm – Suspension of Standing Orders for 20 minutes in order to finish the Agenda. Proposed by Cllr bell and seconded by Cllr Reilly – AGREED

xii) Oxford Brooks University – Notice of 150th Celebration of the start of teaching at the Oxford School of Art and of the next Residents’ Associations’ Meetings – 11th June 2015

* On display in the Parish Office
23. CALENDAR OF MEETINGS – Noted

i) Planning Committee – Wednesday 20th May 2015 – 7.30pm
ii) OALC AGM – Worton Park, Cassington- Monday June 2nd 2015 – 7.30pm
iii) CPRE (Oxon Branch) AGM St Edmund Hall -Saturday 6th June 2.30pm
iv) Planning Committee – Wednesday 10th June 12015 – 7.30pm
v) F&GP Committee – Monday 15th June 2015 – 7.30pm
vi) Parish Council Meeting – Monday 6th July 2015– 7.30 pm
24. RESOLUTION TO EXCLUDE THE PUBLIC
Cllr Carr proposed and Cllr Birks seconded ‘that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters
This was AGREED nem con

Parish Council – Confidential Agenda Monday 20th April 2015
25. UPDATE ON PROGRESS OF THE PARISH COUNCIL’S VILLAGE GREEN APPLICATION
i) To agree to transfer solicitors – The solicitor whom the Parish Council was using was transferring to another partnership and had written to the Parish Council asking if they still wished for him to act for them. AGREED

Cllr. Birks summarised the position re our Village Green application from inception. Two meetings had been held with the diocese/school & the indications were that a compromise would be possible, which would satisfy both the Parish Council and the school/diocese.

.
Cllr Hood proposed and Cllr Carr seconded that the Parish Council should continue to negotiate with the Diocese /School. This was AGREED with one abstention

26. STAFFING OF SPORTSFIELD MANAGEMENT COMMITTEE AND THE WHEATLEY PLAYING FIELD TRUST
As the Sportsfield Management Committee would not exist after 31st August 2015. The two employees of the committee would be made redundant.
As the costs of the Sportsfield were shared 4/5ths (OCC) and 1/5th Parish Council, so should the redundancy costs. The cost to the Parish Council could be between £2,000 and£ 3,000

The meeting closed at 10.10pm

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Finance and General Purposes Committee 20th April 2015

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Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 20th April 2015 IN THE PARISH OFFICE AT 7.30PM
PRESENT: Councillors P Willmott (Chair), R Bell, G Birks, D Lamont, R J Reilly, R Old and S Coleridge,

OFFICER: THE CLERK: Gareth Morris
127. APOLOGIES FOR ABSENCE had been received from Cllr Carr
128. DECLARATIONS OF INTEREST – None

129. MINUTES OF THE PREVIOUS MEETING HELD 23rd MARCH 2015 (Including Minutes of the confidential session) which had been circulated previously were signed as a correct and accurate record with the following amendments:
• Add Cllr R Old to those present
• Minute 115(i) – line 5 – change ‘gat’ to ‘gate’
• Minute 123 (xiv) –change second sentence to read ‘The clerk read out an e-mail from a resident complaining the Parish Council had raised the precept.
130. UPDATE ON ITEMS FROM THE MINUTES 23RD MARCH 2015
i) Minute114(i) – New entrance in to Church Road Recreation ground
The double yellow lines had been reinstated and the mortar repaired at the top of the wall
ii) Minute 114(ii) – Faculty for new bench in Memorial gardens. This was still to be progressed
iii) Minute 114(iii) – Handrails at entrance of Memorial Gardens – see minute 141
iv) Minute 114(iv) – Noticeboards for the village – the application for grant aid from SODC will be made later in the week
v) Minute 114(v) – new bench by Ambrose Rise bus stop. Taylor Landscapes had agreed to install the bench which could be delivered to Mobbs’ yard
131. TO FORMULATE A VILLAGE EMERGENCY PLAN
i) TO RECOMMEND TO FULL COUNCIL ON 18TH MAY THE ’PARISHES OF WHEATLEY & HOLTON EMERGENCY PLAN’ as presented to F&GP committee
Cllr Stephens proposed and Cllr Bell seconded that the Parish Council adopt the Wheatley and Holton Emergency Plan subject to the changes suggested by Cllr Dalton and the addition of ‘useful names’. This was AGREED

ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village. The one for the Holton Pavilions was up and running. The second one for the Merry Bells had been delivered and would be installed shortly. Training for interested parties would be provided
132. CLERK UPDATE
i) Newsletter on website. Cllr Lamont proposed and Cllr Stephens seconded that the newsletter should be available on the Parish Council’s website. Agreed unanimously
ii) Update of Information Booklet – the deadline for information from contributors was April 29th
iii) Land in front of the old toilet block – The Traffic and Roads Committee had recommended to full council that 3 or so concrete tubs be installed around the area in front of the old toilet block area. It was also suggested that the council insure against ‘non-ownership’
vi) Trees in the village – The hedge on Church Road that backed on to the houses in Templars Close had now been cut back
v) Fence at Coopers Close public open space. Resident of Coopers Close had reported that the fence between his property and the open space was falling down. The responsibility for the fence was unclear. It was agreed that the Parish Council should share the cost of repair.
133. GRANTS, LICENCES AND SUBSCRIPTIONS
i) OALC 2015 -16 subscription – £746.34 – Agreed
ii) Oxford Green Belt network 2015-2016 subscription – £15 – Agreed
iii) Oxfordshire Rural Community Council (ORCC) 2015-2016 subscription – £65 – Agreed
iv) Wheatley Village Archives – Request for Grant Aid 2015-2016 – £1,500 – Agreed
v) Information Commissioner’s Office – Data Protection renewal 2015-2016 – £35 – Agreed
134. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Bell Lane corner, and other matters – The alterations to Bell Lane Corner had been completed except for the reinstating of the yellow lines which should be done in May. Cllr Lamont had painted the bell bollards.
ii) Vehicle Activated Devices – it was agreed that the VAS for London Road west be put on hold until the development on the north side was completed. The other three signs should go ahead.

135. FINANCIAL MANAGEMENT
a) A completed copy of reconciled bank statement was signed by by Chairman & RFO
The Budget to the end of March 2015 was discussed.

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 20th April would be as follows:
Community £2,162.79
Tracker £152,448.75
Treasury £60,700.93
136. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
130,131,136-140 GM/SW/JF/OCC/AR/HMR&C March/wages/pen/PAYE/NICs 3,930.95
106134 C Sprent Mileage for delivering newsletters 42.46
106135 SODC Dog bins Oct -Mar 200.93
106142 Fusion UK Grant Aid – St Georges FunDay 275.00
106143 WPSFMC 1st Quarterly payment 2,000.00
106144 The Post Office Stamps 189.00
Total £6,638.34
Cheques to Pay
106146 A Richards April/May 2015 Newsletter 680.00
106147 Mainstream Digital Calls, rental, directory entry 03-06 79.41
106148 Lyreco USB drives, waste bins 57.78
106149 MBMC Office rental 25.03.15-24.06.15 1,133.20
106149 MBMC Gas recharge 05.01.15-31.03.15 77.41
106150 Arbor Tree Specialists Hedge along Church Road 250.00
106151 Grzegorz Zasuwa Window cleaning April 5.00
106152 Berinsfield Community Business Verges, FCPatio CulRd March 818.33
106153 Swift Digital Services Copies 15.01-13.04 132.43
106154 Parchments of Oxford April/May newsletter 1,484.90
106155 Southern Electricity Electricity 8/1/15-13/4/15 87.94
106156 Green Scythe Ltd Recs and greens 233.17
GM/SW/JF/AR/OCC//HMR&C April sal/wages/pen/PAYE/NICs 4,000.00
Total £9,039.57
INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Precept 2015-2016 – Ist half 53,961.50
Council Tax Reduction Scheme 2015-16 3,544.00
Treasury bonds interest 20.85
Tracker Account Interest 13.69
Newsletter Advertising 2,176.87
Photocopies 14.70
Allotments 10.00
Grant from MBMC for defribrillator 840.87
Total £60,582.48

137. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
i) The Haseleys – April 2015*
ii) Little Milton Newsletter –April 2015*
iii) Great Milton Bulletin – April 2015*
iv) URC Newsletter – April 2015*
v) Holton, Waterperry & Waterstock News – March 2015*
vi) Tiddington with Albury and Milton Common newsletter – April/May 2015
vii) Letter from resident
viii) CPRE ‘Oxfordshire Voice’ Spring 2014
ix) Civic Voice – War Memorials’ survey
* On display in Parish Office

138 DATE OF NEXT MEETING – 15th June 2015 – NOTED

139. RESOLUTION TO EXCLUDE THE PUBLIC
Cllr Reilly proposed and Cllr Birks seconded that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters
Agreed unanimously

Confidential Agenda Monday 20th April 2015

140. UPDATE ON PROGRESS OF THE PARISH COUNCIL’S VILLAGE GREEN APPLICATION
Oxfordshire County Council has put the Parish Council ‘on notice’ that as the registration authority it intends to convene a public inquiry into the Application for Registration of a village green.

A further meeting with the Oxford Diocesan Schools Trust on the issue was to be held.
141. QUOTATION FOR HANDRAILS IN ENTRANCE TO MEMORIAL GARDENS
It was Agreed nem con with one abstention to accept the quote from Taylor Services for the manufacture and installation of mild steel handrails to the steps at the High Street entrance to the Memorial gardens. Cost £1,100 ex VAT
142. SALARY AND WAGE REVIEW FOR PARISH COUNCIL STAFF
The clerk had circulated a paper giving recommendations for the pay of the Parish Council employees. It was Agreed to:
• Award the Parish clerk his increment for 2015-16
• Following the completion of a satisfactory probationary period the Assistant Clerk would be paid an increased hourly rate in line with the national pay award 2014-16, backdated to January 1st 2015
• The two outdoor workers to have their hourly rate increased in line with ‘the living wage’.
143. STAFFING OF SPORTSFIELD MANAGEMENT COMMITTEE AND THE WHEATLEY PLAYING FIELD TRUST
Negotiations were ongoing with the employees of the Sportsfield Management Committee on their situation when the Sportsfield Management Committee ceases to exist at the end of August 2015.

The meeting closed at 9.25pm

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Planning Committee 20th May 2015

Wheatley Parish Council
MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD IN THE PARISH OFFICE ON WEDNESDAY 20th MAY 2015
PRESENT: Cllrs P Bignell, J Carr, S Coleridge, A Davies, G Stephens (Acting Chairman)

OFFICER: The Assistant Clerk
1. ELECTION OF CHAIRMAN – As the outgoing Chairman Cllr Stephens asked for nominations for Chairman
Cllr Coveley was proposed and seconded.
In the absence of Cllr Coveley, Cllr Stephens continued as Chairman for the meeting

2. APOLOGIES FOR ABSENCE – Cllrs R Bell, J Coveley, A Walkey
3. DECLARATIONS OF INTEREST – None
4. MINUTES OF THE PREVIOUS MEETING HELD ON 8th APRIL 2015 which had been circulated previously were signed as a correct and accurate record.
5. UPDATE ON MEETING HELD ON 8th APRIL 2015 – None
6. AMENDMENTS TO PREVIOUS APPLICATIONS – None
7. NEW PLANNING APPLICATIONS

i) P15/S1126/HH and P15/S1127/LB 33 High Street Wheatley OX33 1XX
Following permission P14/S1966/HH, to add first floor bathroom, storage area and two further roof lights. To lift existing stone flag floor and add insulation and damp proof membrane. Noted: comments on SODC Website from the Conservation Officer, regarding specifics about roof light windows and insulation. Also comments from the neighbour at 28 Church Rd, no objections. Recommend Approval – subject to satisfaction of the Conservation Officer

ii) P15/S1006/FUL 112 London Road Wheatley OX33 1YH Conversion of existing dwelling into 2 x two bed apartments. Recommend Approval

iii) P15/S1231/HH 7 Templars Close Wheatley OX33 1PA Single storey side and rear extension and replacement canopy. Recommend Approval – noting the comments of the neighbour (6 Templars Close)

iv) P15/S1352/HH 2 Hillary Way Wheatley OXFORD OX33 1UY Proposed extension to existing bedroom to front incorporating existing bedroom as dressing room. Noted: comments on the SODC website from the neighbour at 4 Hilary Way, no objections. Recommend Approval

v) P15/S1384/FUL Part of Castle Hill Farm Wheatley OXON OX33 1JQ General purpose farm building. Noted: Comments on the SODC website from the neighbour at 10 Jackies Lane. Recommend Approval

vi) P15/S1457/T28 O/S 12 Station Road Wheatley OX33 1ST Installation of 1 x DSLAM equipment cabinet. For information only. Noted

vii) P15/S1534/HH 31 Elton Crescent Wheatley OX33 1UZ Removal of the existing front entrance porch and the erection of a single storey front extension. Incorrect plans sent by SODC so unable to make a recommendation.

viii) P15/S1021/HH Moon Cottage 53 Old Road Wheatley OX33 1NX Demolition of glazed outhouse and replacement with two storey extension incorporating master bedroom suite. No strong views – noted that plans are not as clear as they could be

 
8. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P15/S0414/HH 52 Littleworth Demolition of conservatory. Erection of single storey rear extension. Recommend Approval GRANTED 13.04.15
ii) P15/S0139/HH 58 Crown Road Erection of single storey rear extension to provide enlarged dining room. Internal modification. Recommend Approval GRANTED 14.04.15
iii) P15/S0240/HH 45 London Road To convert a garage for habitable use No strong views GRANTED 09.04.15
iv) P15/S0522/HH 6 Littleworth, Littleworth OX33 1TR Single Storey extension at the front Recommend Approval GRANTED 20.04.15
v) P15/S0577/FUL 21 Windmill Lane Demolition of existing dwelling and erection of new dwelling. No strong views GRANTED 28.04.15
vi) P15/S0603/FUL Land adjacent to 24 Westfield Road, New Dwelling Recommend Approval GRANTED 29.04.15
vii) P15/S0601/HH 3 Kiln Lane Construct a small enclosed entrance porch outside the existing front door with ramped access from the roadside boundary fence. Recommend Approval GRANTED 01.05.15
viii) P15/S0137/FUL (Minor) Asda Stores Ltd Construction of a `Home Shopping’ van loading Canopy, an extension to the service area of the store to accommodate a Home Shopping’ pod, erection of a `Click & Collect’ canopy, relocation of disabled parking spaces and relocation of a smoking shelter and trolley bay. Recommend Approval GRANTED 01.05.15
ix) P14/S3978/FUL 40 Hilary Way Variation of conditions 2 and 5 of planning permission P11/W1023 so as to retain garage No strong views GRANTED 13.03.15
x) P15/S0418/FUL 87A High Street Change of use from existing retail use (A1 use) to Sui Generis to allow a dog grooming parlour. Recommend Refusal GRANTED 08.04.15
xi) P15/S0713/A (Advertising Consent) (Other) 87A High Street Proposed new signage No strong views GRANTED 01.05.15
xii) P15/S0321/FUL (Full) 19 Roman Road Two storey, two bedroom dwelling with parking space with access from Leyshon Road. No strong views GRANTED 02.05.15
xiii) P15/S0624/HH 58 High Street Two new Dormer Windows to rear of house and three rooflights to front of house Recommend Refusal GRANTED 05.05.15

9. CORRESPONDENCE – none

10. DATE OF NEXT MEETING – WEDNESDAY 10TH JUNE 2015 – NOTED
The Meeting closed at 8.10pm

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Parish Council Meeting 2nd March 2015

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WHEATLEY PARISH COUNCIL

 

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 2nd MARCH 2015 IN THE MERRY BELLS HALL AT 7.30PM


PRESENT: Councillors: D Lamont (Chairman), J Reilly, G Stephens, J Carr, R Bell

                   S Coleridge, C Dalton, A Knapp, R Old, P Willmott, G Birks, J Coveley and E Stacey

 OFFICERS: Gareth Morris, Clerk to the Parish Council

Also present: Cty Cllr Anne Purse, Mr M Fenton (Taylor Wimpey), Mr S. Brown (Woolf Bond) and 20 members of the public

 

95. APOLOGIES FOR ABSENCE had been received from Cllrs Bailey and Davies

 

96. DECLARATIONS OF INTEREST – Cllr Coleridge as a Governor of the John Watson School declared an interest in item 20 on the confidential agenda.

 

97. MINUTES of the meeting of the Meeting of the Parish Council meeting held on Monday 5th January 2015 circulated previously with the removal of ‘R Old’ from those present and added to ‘Apologies’ and in Public Forum (page 3 ) in    Mr Bettess’ report, second line, ‘Road’ be added after ‘London’.

 

98. UPDATE from the meeting held on Monday 5th January 2014

i) Minute 90 – the clerk had yet to contact Cllr Davies.

 

 99 THE MINUTES of the meetings of the Planning Committee held on:

Wednesday 14th January 2015 which had been circulated previously were received

 

100. THE MINUTES of the meetings of the F&GP Committee held on Monday 19th January 2015 which had been circulated previously and on Monday 16th February 2015 which had been circulated with the Agenda were received

 

101. THE MINUTES of the meetings of the TRAC Committee held on 7th January 2015 which had been circulated previously and the meeting on 18th February 2015 which had been circulated with the Agenda were received

 

102. TO REPORT PROGRESS ON HOUSING FOR THE EXCEPTION SITE NORTH OF LONDON ROAD

        Mr M Fenton from Taylor Wimpey and Mr S Brown from Woolf Bond gave a presentation on the 2 options for site north of London Road. There would be 50 units, 38 affordable and 12 private.

A public exhibition would be held in the Merry Bells on Friday 27th March and Saturday 28th March

 

8.52pm The Chairman declared the Council out of session and asked for questions from the public


Resident 1 – Would the gap in the wall made by Taylor Wimpey’s surveyors be repaired?. – A; Yes

Resident 2 –Will there be measurement of sound from A40 taken before and after the development is completed?. A; This could be a condition of planning permission

Resident 3 – Is London Road to be widened? A – No

Will local stone be used? – A – The exhibition will give examples of materials to be used.

Resident 4 – What will be the parking facilities? – A – At least 2 per dwelling.

Cllr Bell – said that the number of 3 & 4 bedroom units was excessive. Wheatley needed more 1 and 2 bed units.

 

8.18pm The Chairman declared the Council back in session

 The Chairman thanked Mr Brown and Mr Fenton for their attendance and presentation and looked forward to the exhibition at the end of the month.

 

 

103. TO NOTE AND RESPOND TO SODC’S INVITATION TO CONTRIBUTE TO A    STUDY OF THE GREEN BELT AROUND WHEATLEY

        SODC had invited the Parish Council to send representatives to a ‘Green Belt    Community Assessment Event’ held on 11th February. Cllrs Stephens and Bell attended. As a result the Parish Council was invited to contribute to a study of the Green Belt around Wheatley. Due to time constraints, deadline 26th March, a start had been made on the study, volunteers had been sought but more were needed.

The results will be measured against the criteria that green belt land has to fulfil which are given in the National Planning Policy Framework (March 2012)(NPPF).

           The explaining the reason behind going ahead with the study. A number of councillors expressed their concerns about participating in the study. They felt that the time scale was far too short and due process had not been followed.

Cllr Carr proposed and Cllr Birks seconded that “The Parish Council does not participate in this study”.

The motion was Agreed by 9 votes in favour to 2 against with 2 abstentions.

    

 104. TO NOTE THAT SODC, THE Vale District Council and OCC have decided not to actively pursue the implementation of civil parking enforcement

            The clerk read out a letter from SODC stating that SODC, the Vale and County Councils have decided not to actively pursue the implementation of civil parking enforcement. This was Noted

 

9.46pm – The Chairman declared the Council out of session and asked for contributions from the floor.

 

Cty Cllr Purse Green Belt – whilst it might be possible for authorities to ‘swap’ Green Belt areas it was not possible in Oxfordshire due to the Berks and Bucks boundaries.

                          OCC’s decision to make the Chief Executive redundant was to be rescinded and a new vote taken.

OCC would be discussing the possibility of new unitary authorities.

The independent review in to the child-sex scandal in Oxfordshire would be published the following day

John Reay – would it be possible for the District and County Councillors reports to be  items on the Agenda?

District Councillor Bell – reported that SODC had agreed a reduction in the Council tax; however the opposition group had proposed that the Council Tax remained the same but had been outvoted by the main group.

District Councillor Carr – As a result of the fire the Council would be renting offices in Milton Park from May. It could be 3 or 4 years before they could return to their Crowmarsh Offices

 

105  TO NOTE THE FOLLOWING CONSULTATIONS BY SODC

i) South Oxfordshire Local Plan 2031 Refined Options closing date 2nd April

     Larger Village Allocations – Wheatley – “Wheatley is one of our largest villages, it is inset in the Green Belt and has very limited opportunities for expansion. We asked our core Strategy Inspector if we could alter the Green Belt boundary at Wheatley, making an exceptional circumstances case to allow for some more homes to be built, but he rejected this request. We have therefore pursued an exception site approach in Wheatley to achieve some desperately needed affordable housing. We have identified a site to the north of the London Road and a scheme for 50 homes is being prepared. We do not need to allocate this site in the Local Plan.”

http://www.southoxon.gov.uk/services-and-advice/planning-and-building/planning-policy/local-plan-2031/local-plan-2031-refined-op

       http://www.southoxon.gov.uk/services-and-advice/planning-and-building/planning-policy/evidence-studies/larger-villages-allocatio

The consultation was noted

ii) “Proposal to change the way some services are delivered in South Oxfordshire and the Vale of White Horse” Closing date 9th March           https://consult.southandvale.gov.uk/portal/southandvale/cs/consultation_corporate/corporate_services_contract

The consultation was noted.  

 

106. TO AGREE TO RECEIVE AGENDAS ELECTRONICALLY

          The Clerk explained that due to a Legislative Reform Order in January 2015

Parish Councils, can if they agree, receive agendas electronically. This could save Wheatley Parish Council up to £500 per annum in postage as well as savings in paper and printing costs. Paper copies would still be available from the Parish Office and posted on village notice boards. Cllr Stephens proposed that the Parish Council agrees to receive agendas electronically. This was Agreed

 

  107. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD   MANAGEMENT COMMITTEE

   i) To agree the Trust Members – Following advice from a solicitor, Cllr Willmott reported that the number of Parish Councillors (4 out of 7) would be unacceptable to the Charity Commissioners. It was Agreed, therefore, to appoint 3 Parish Councillors, (Cllrs Willmott, Lamont and Stephens); Mr Richard Cosier, from the Rugby Club: one from Wheatley Park School (to be informed) two from the Community (Mrs M Blake and A N Other)

ii) To agree a sum for legal fees – It was Agreed to spend a maximum of £2,000 on legal fees

iii) Other matters concerning the Sportsfield Management Committee – none


108  TO CONSIDER THE RISK ASSESSMENT PLAN 2015-16

          The clerk reported that he had completed the Risk Assessment Plan for 2015- 2016. It was available for inspection in the Parish Office. It was Agreed that the Plan be accepted and the Action Plan, which had been circulated to all              councillors be signed by the chairman.

 

109.  REPORTS FROM OUTSIDE BODIES

i) The Merry Bells Management Committee – No report

ii) The Howe Trust had started to look more at its charitable functions; perhaps funding staff at the primary school for extra curriculum activities, especially sport.

iii) Thames Valley Police – In January TVP received 58 calls from the Wheatley Area- 49 Miscellaneous, non-urgent calls: 3 theft; 3 shoplifting and 3 ASB

iv) Flooding Committee Thames Water are renew the pumps at the sewage works on London Road.

 

 110. CALENDAR OF MEETINGS – NOTED

i) Oxford Brookes University – Residents’ Association Meeting – 3rd March 6.45pm

ii) Planning Committee – Wednesday 11th March 2015 – 7.30pm

iii) F&GP Committee – Monday 23rd March 2015 – 7.30pm

iv) Annual Parish Meeting – Tuesday 7th April 2015

v) Planning Committee – Wednesday 8th April 2015 – 7.30pm

vi) Thame CPRE AGM – Tuesday 14th April 2015 – Great Hasley Village Hall – 8.00pm

vii) TRAC Committee –– Wednesday 15th April 2015 – 7.30pm

viii) F&GP Committee – Monday 20th April 2015– 7.30pm

ix) Parish Council Meeting – Monday 18th May 2015 – 7.30 pm

 

111,   RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Reilly proposed and Cllr Birks seconded “ that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as

defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

This was Agreed unanimously

 

112. MINUTES OF THE CONFIDENTIAL SESSION OF THE PARISH COUNCIL HELD ON 5TH JANUARY 2015 which had been circulated previously were signed as a correct and accurate record

 

113. THE MINUTES OF THE CONFIDENTIAL SESSIONS OF THE F&GP COMMITTEE HELD ON: 19th JANUARY 2015 which had been circulated previously and the 16th FEBRUARY 2015 which had been circulated with the agenda were received.


114. TO REPORT ON PROGRESS OF THE PARISH COUNCIL’S APPLICATION APPLYING FOR VILLAGE GREEN STATUS FOR THE PLAYING FIELDS AT LITTLEWORTH ROAD.

The Parish Council had now received the County Council’s objections to the Parish Council’s Village Green application and following a cordial and positive meeting with the Diocese the Parish Council would now write to our solicitors for further advice. A modest fee was agreed.

 

115. TO CONSIDER LAND THAT MAY BE SUITABLE FOR A NEW VILLAGE BURIAL GROUND

            A resident had contacted Cllr Carr suggesting a number of sites within the village that might be suitable. One, it turned out, would not be available and another one was probably unsuitable for drainage reasons. However Cllr Carr agreed to follow up a third site.

 

       The meeting closed at 10.01pm

/by

Parliamentary and District Council Elections 7th May 2015 – Results

,

Election Results May 7th 2015

 

Parliamentary Election – Henley Constituency

 

Conservative          John Howell         32,292 votes

Labour                     Sam Juthani               6,917 votes

Liberal Democrat     Sue Cooper               6,205 votes

UKIP                       Chris Jones               6,007 votes

Green Party             Mark Stevenson        3,815 votes

 

 

District Council Election – Wheatley Division

 

Conservative          Toby Newman      1,003 votes

Not Elected

Labour                       Andrew Walkey        508 votes

Liberal Democrat       Roger Bell                414 votes

UKIP                        Alex Ashmore           264 votes

 

South Oxfordshire overall result

 

Conservative                   36 seats

Labour                                 1 seat

Liberal Democrat                1 seat

Henley Residents’ Group   1 seat

/by

Parish Council Election 7th May 2015 – Results

,

Wheatley Parish Council – Election 7th May 2015

 

Result

Elected                                                                                  Votes

Toby George Newman                                                              982

Roger Thomas Bell                                                                    895

Paul Michael Gregory                                                               785

Janet Maureen Carr                                                                  784

Anne Davies                                                                                729

Tim Davies                                                                                  689

Jim Reilly                                                                                    675

Paul Adrian Eric Willmott                                                      655

Joyce Mary Coveley                                                                 619

Andrew John Walkey                                                              613

Gwendolen Birks                                                                      597

Paula Elisabeth Hood                                                              593

Geoff Stephens                                                                          587

Sarah Coleridge                                                                         579

Patricia Anne Bignell                                                              555

 

Not Elected                                                                          Votes

Doug Lamont                                                                           519

Angela Mary Knapp                                                               492

David Hamilton Wyllie                                                           476

Elizabeth Soilleux                                                                  473

Matt Reid                                                                                  469

Dick Robinson                                                                        360

/by

Dates of Meetings for Wheatley Parish Council for 2015-2016

Parish Council (1st Monday in the Month except when a Bank Holiday)

6th July
7th September
2nd November
4th January 2016
7th March
9th May
Finance and General Purposes Committee (3rd Monday in the Month, no meeting in August)

15th June
20th July
21st September
19th October
16th November
21st December
18th January 2016
15th February
21st March
18th April

 

Planning Committee (2nd Wednesday in the month, except May 2015)

20th May
10th June
8th July
12th August
9th September
14th October
11th November
9th December
13th January 2016
10th February
9th March
13th April

 

Traffic and Roads Advisory Committee (meets on an ad hoc basis)

/by

Finance and General Purposes Committee Monday 23rd March 2015

,

Wheatley Parish Council

 

 

 

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 23rd MARCH 2015 IN THE PARISH OFFICE AT 7.30PM

 

 

PRESENT: Councillors P Willmott (Chair), R Bell, J Carr, D Lamont, R J Reilly, R Old and S Coleridge,

 

OFFICER: THE CLERK: Gareth Morris

 

 

  1. APOLOGIES FOR ABSENCE had been received from Cllr Stephens.

 

 

  1. DECLARATIONS OF INTEREST – none

  

 

  1. MINUTES OF THE PREVIOUS MEETING HELD 15th FEBRUARY 2015 (Including Minutes of the confidential session) – which had been circulated previously were signed as a correct and accurate record

 

 

  1. UPDATE ON ITEMS FROM THE MINUTES 15th FEBRUARY 2015
  2.  i) Minute114(i) – New entrance in to Church Road Recreation ground – Halls Construction had been back to re-do the mortar on the top of the wall.

A 2nd resident had complained to the office that the new gate was not ‘child- proof’. The clerk had replied that the complaint would be reported to the council. The committee was not minded to alter the gate at this moment in time.

  1.     ii) Minute 114(ii) – Faculty for new bench in Memorial gardens – a new position, diagonally opposite to the existing bench was chosen. The clerk will check with the Diocese

    iii) Minute 114(iii) – Handrails at entrance of Memorial Gardens – the Clerk will contact Taylor Services for ideas

  1.     iv) Minute 114(iv) – Noticeboards for the village – the infrastructure fund will operate in the financial year 2015-16
  2.     v) Minute 114(v) – new bench by Ambrose Rise bus stop – Richard Taylor will install the new bench

    

  1. TO FORMULATE A VILLAGE EMERGENCY PLAN
  2.  i) To report on the progress on the plan – The clerk will contact Cllr Davies and ask if she is happy for the plan to go to committee and full council for approval.
  3.   ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village – The Holton Pavilions one was up and running. The one for the front of the Merry Bells had been ordered.

       

 

  1. CLERK UPDATE    
  2.        i) Confirmation from SODC of the precept requested (£107,923) – noted
  3.      ii) Update of Information Booklet – noted

iii) Request from Fusion to use Church Road Recreation Ground St George’s Fun Day- GRANTED

  1.       iv) Land in front of the old toilet block – the clerk had been advised that the land may still belong to Pye’s of Kidlington. The clerk to check.
  2.      v) Changes due to Local Government Transparency Code 2014 – The clerk had been advised by the OALC newsletter that “ there are no confidential minutes for parish councils. All minutes are available for public inspection” – Noted
  3.      vi) BCB will keep charges unchanged for 2015-16 – noted

vii) Payment of 2015-2016 Council Tax.- it would not be possible to pay the council tax bill at the bank.The clerk would pay the bill at the Post Office

viii) Trees in the village

  • The cherry tree that the County Council had felled at the top of the Ambrose Rise stream had been diseased. It was AGREED that a replacement cherry tree should be purchased to replace it .
  • The clerk would ask Steve Wensley to cut back the trees on the short path from Farm Close Lane to Farm Close Road. The leaseholding company for the properties on Farm Close Road should be asked to cut the trees back.
  • Also the trees by the side of the footpath to Station Road should be cut back
  • Cllr Carr would ask SODC if it was possible for the Parish Council to have a garden waste brown bin..

 

 

  1.  GRANTS, LICENCES AND SUBSCRIPTIONS
  2. i) Fusion – St George’s Fun Day grant towards inflatables/climbing wall – (£250 last 2 years) (Non 137 section 145 LGA 1972) Will come out of 2015-2016 budget – AGREED £275

 

 

  1. TO AGREE THE FINAL TWO MEMBERS OF THE WHEATLEY PLAYING FIELD TRUST
  2.       i) Representative from Wheatley Park School – Mr S Pearson has been put forward – AGREED
  3.     ii) Representative from the Community – Mrs P Willmott has been put forward.

AGREED

 

  1. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
  2.   i) Bell Lane corner – this was being altered this week.
  3.   ii) Vehicle Activated Devices – given the proposed development on London Road councillors wondered if they signs could be moved to other posts.

 

 

  1. FINANCIAL MANAGEMENT
  2. a) A completed copy of reconciled bank statement was signed by the Chairman & RFO

Budget to the end of February 2015 was presented and discussed

 

  1. b) Balances

After the cheques below have been paid the balances on the council’s accounts as at 16th February will be as follows:

Community     £2,017.96

Tracker         £104,929.56

Treasury           £60,680.08

 

 

 

 

 

 

 

 

 

  1. SCHEDULE OF PAYMENTS AUTHORISED

 

Cheque no. Payee Payment details Amount
Cheques paid
d/d Barclays Bank Bank charges 13/01 to 12/02 37.46
d/d Siemens Photcopier lease 403.70
106109 Green Scythe Ltd Strim bank of Am’rse Rise Stream 321.60
106110 D Lamont Refreshments for meeting 9.45
106111 OALC Training Course 78.00
106112 The Post Office 2nd class stamps 106.00
106113 Sue Ryder Hospice Grant Aid 50.00
106114 Thame CAB Grant Aid – non 137 1,000.00
106115 OCC Bell Lane corner 6,056.39
106117-106122 GM/SW/JF/OCC/AR/HMR&C Feb/wages/pen/PAYE/NICs 3,678.37
Total £11,739.57
Cheques to Pay
106123 Sage Ltd Invoices 46.80
106124 D Lamont Travel to Crowmarsh Gifford 15.26
106125 Berinsfield Community Business Verges Feb payment 608.33
106126 Lyreco stationary 47.36
106127 The Merry Bells Hire of hall & coffee room 91.50
106128 Thames Water Memorial Gardens – 16/12-05/03 16.99
106129 SODC 2015-2016 council tax 1,416.00
GM/SW/JF/AR/OCC//HMR&C Feb sal/wages/pen/PAYE/NICs 4,000.00
Total                £6,242.24

 

 

 

INCOME RECEIVED SINCE LAST MEETING

 

Income details Amount
Newsletter Advertising 4,796.00
VAT Refund – Nov/Dec/Jan 5,676.60
WPSFMC – contribution to defibrillator 577.50
Newsletter Subscription 12.00
Total £10,786.10

 

 

 

  1. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
  2. i) The Haseleys – March 2015*
  3. ii) Little Milton Newsletter –February 2015*
  • iii) Great Milton Bulletin – February 2015*
  1. iv) URC Newsletter March 2015*
  2. v) Holton, Waterperry & Waterstock News –February 2014*
  3. vi) Tiddington with Albury and Milton Common newsletter – Feb/March 2015
  • vii) Oxfordshire Rural Community Council – Policy Bulletin January 2015*
  • viii) Thames Valley Police – January Crime report*
  1. ix) Thames Valley Police – Neighbourhood Policing newsletter Feb 2015*
  2. x) Thank you for grant aid – Oxfordshire Association for the Blind
  3. xi) Thank you for grant aid – Thame CAB
  • xii) Open Space – Spring 2015*
  • xiii) Oxfordshire Playing Fields Association – Newsletter Winter 2015*
  • xiv) Letter from resident re 2015-2016 precept.- The clerk read out an e-mail from a resident complaining that the Parish Council had raised the precept

* On display in Parish Office

 

  1. DATE OF NEXT MEETING – 20th April 2015 – NOTED

 

 

  1. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Lamont proposed and Cllr Reilly seconded “that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters2

AGREED nem con

 

 

  1. UPDATE ON PROGRESS OF THE PARISH COUNCIL’S VILLAGE GREEN APPLICATION

 

          A reply from the Parish Council’s solicitor had been received.

It was agreed that a further meeting with the Diocese would be welcomed

 

 

The meeting closed at 9.05pm

/by

Traffic and Roads Advisory Committee 18th February 2015

,

 

WHEATLEY PARISH COUNCIL

 

 

 

MINUTES OF THE MEETING OF THE TRAFFIC AND ROADS ADVISORY COMMITTEE (TRAC) OF THE PARISH COUNCIL HELD ON WEDNESDAY 18th FEBRUARY 2015 IN THE MERRY BELLS HALL AT 7.30 PM

 

 

PRESENT: Councillors: R J Reilly (Chairman), Carr, Dalton, Birks, Lamont, Stephens, Coveley and

                   Bell

 

Officer: The Clerk

 

Also present: Cty Cllr Ann Purse and 5 members of the public

 

 

  1. APOLOGIES FOR ABSENCE had been received from Cllrs Davies

 

 

  1. DECLARATIONS OF INTEREST – None

 

 

  1. MINUTES OF THE MEETING OF 7th January 2015 – which had been circulated previously were signed as a correct and accurate record

 

 

  1. UPDATE ON MINUTES OF 27th January 2015
  2. i) Minute 50(i) – Footway around the Roundhouse and new entrance in to recreation ground – The double yellow lines around the corner had still not been re-instated
  3. ii) Minute 50(iii) – Land by old toilet block. OCC Highways had responded saying that it would not be possible to extend the corner because according to their definitive maps the extent of the public highway is only a footpath width.

The clerk reported that between 2006 and 2009 the Parish Council had attempted to take adverse possession of the land in front of the old toilet block.

At the Parish Council meeting of May 2009 a letter from Mr Barnatt (the Parish Council’s solicitor at the time) was read suggesting that before he sent the additional £190 cheque to the Land Registry the Parish Council might like to consider a recent not dissimilar case where the land Registry had refused adverse possession.

It had been agreed to discontinue our claim through Mr Barnatt and tell him not to send the £190 to the Land Registry.

It was AGREED that this matter be placed on the next F&GP Agenda

  • iii) Minute 58 – Disabled parking space outside the chemists – an e-mail from a resident, stating that a disabled parking space was not necessary as those displaying a disabled person badge could park on double yellow lines.

 

 

  1. TO CONSIDER THE COST AND LOCATION OF VEHICLE ACTIVATED SIGNS

The Finance and general Purposes Committee at its January meeting agreed to fund a fourth VAS to be located at the bottom of Ladder Hill (facing north).

It was Agreed that the signs on Ladder Hill should be attached to:

  1. i) The post at the top of Ladder Hill Northbound into the village. Number is obliterated but it is just before the downward incline and currently has our Police speeding area sign attached and
  2. ii) Bottom of Ladder Hill going south (Uphill) on post numbers 9 which is opposite the entrance to Howe Close.

 

 

  1. TO CONSIDER OXFORDSHIRE COUNTY COUNCIL’S CONSULTATION ON

             THE LOCAL TRANSPORT PLAN 4.

OCC has opened consultation on the draft of Connecting Oxfordshire, the new Local Transport Plan for Oxfordshire. You can access the consultation by following the links on the Connecting Oxfordshire web page: www.oxfordshire.gov.uk/connectingoxfordshire

 

The Connecting Oxfordshire policies and strategies are presented in several volumes. Their contents are outlined on the consultation web page, and are summarised briefly below:

 

  • Volume 1 describes the overarching policies and objectives for the development of transport in Oxfordshire until 2031
  • Volume 2.1 is the Oxford Transport Strategy
  • Volume 2.2 are area strategies for locations that we have identified as areas likely to be affected by growth as a result of the new Oxfordshire Strategic Economic Plan
  • Volume 3 is the Science Transit plan, which looks at how we can work with industry and researchers in Oxfordshire to develop new, future ideas for improving transport
  • Volume 4 contains our strategies for cycling, freight and bus transport across Oxfordshire.
  • Volume 5 is the Environmental Report containing an assessment of the potential environmental impact of implementing our proposed strategies.

 

It was AGREED that a review of the paths and cycle routes through the village should be reviewed. This to be placed on the next TRAC agenda.

 

 

  1. TO CONSIDER THE SAFETY CONCERNS FOR PEDESTRIANS AT THE PARK HILL/LONDON ROAD PEDESTRIAN CROSSINGS

Mr Francis had responded in January that “Further to the site meeting in July 2014, a further meeting at the site took place in December 2014 which was attended by the developer’s consultants, a representative of Thames Valley Police, myself and Anthony Kirkwood to review safety at the site. No specific safety issues were identified at this meeting, the site has been closely monitored following the installation of the crossings and no injury accidents have been reported.

 

We appreciate the Parish Councils concerns and propose to install pedestrian crossing warning signs on the approaches to the crossing from both the London Road direction and Holton direction, these should be installed in the near future. We will continue to monitor the site but unfortunately we have no funding available for further measures at this time”.

 

The committee was disappointed with this response. Councillors were under the impression that they would be invited to this meeting and weren’t. The Parish Council should put pressure on the Highways to make sure that the signs promised were actually installed. The suggestions made re improving site lines should again be pressed for. Brookes University said that they would undertake a review of the scheme. The County should be asked if that review has taken place and if it hasn’t are they going to undertake it.

 

 

  1. PEDESTRIAN CROSSING AT JUNCTION OF STATION ROAD AND HIGH STREET.

               In his e-mail of January 2015 Mr Francis went on to say “Tony and I have also visited the proposed pedestrian crossing site in Station Road, we considered there to be significant site constraints which would make the installation of a crossing at this location extremely difficult, I have researched the personal injury accident history at this location and can confirm that there have been no such accidents within the last five years.”

                 The committee was again disappointed with the County Council’s response. It was agreed that a letter should be sent thanking them for their response but stating that the Parish Council does not accept their reasoning and they believe that this is a dangerous crossing point for pedestrians making their way to the Primary school and to the shops.

 

 

 

  1. TO REPORT ON PROGRESS IN THE ALTERATIONS TO THE BELL LANE/ STATION ROAD JUNCTION

       The F&GP committee had agreed the new price for the alterations to the corner. It would now cost £5,049.99 net of VAT.

The clerk had been assured by Mark Francis that a VAT receipt would sent when the Parish Council’s check was received and the money would not be lost should he work continue in to the next financial year.

 

 

  1. TO REPORT ON PROGRESS ON THE EXTENSION OF YELLOW LINES ON THE SOUTH SIDE OF CHURCH ROAD BETWEEN FRIDAY LANE AND HOLLOWAY ROAD.

       The clerk had spoken to Mark Francis (OCC Highways) and between them they had agreed that there would be three additional stretches of double yellow lines – one would be across the entrance to the Merry Bells car park and the remaining two would remove two car parking spaces. This would allow buses to pull in to the left to avoid oncoming traffic. Mr Francis was about to apply for Traffic Order.

 

 

  1. TO CONSIDER THE CLOSURE OF FRIDAY LANE FOR UP TO FIVE MONTHS

The closure of this road was causing a great deal of unrest amongst residents in the

east end of the village who lived along the diversion route and High Street traders

who had lost a substantial amount of trade. Councillors and residents had been pressing for better signage to warn motorists of the pedestrians along the stretch of Crown Road without a pavement and even to rescind the road closure. County Councillor Nimmo-Smith (Cabinet Member for Transport) and Mr Peter Ronald (OCC Highways Officer) had paid site visits in recent days to see for themselves.
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  1. TO CONSIDER THE RECENT IMPLICATIONS OF THE ROAD WORKS ON LONDON ROAD (WEST)

       On Monday 9th Feb the traffic lights were moved to the junction of London Road and Holloway Road. These caused gridlock in Wheatley on Monday evening and again on the Tuesday morning with tailbacks on to the A40. The clerk contacted the Highways Department to report the matter. In the meantime Wheatley Park School reported that parents stuck on the A40 were letting their children out to walk to school

It is understood that OCC did send somebody out to investigate and the delays had not been as serious since. The work would be continuing for two more weeks or so.

 

 

  1. DATE OF NEXT MEETING – Wednesday 15th April 2015 – Noted

 

 

 

 

The meeting closed at 8.48pm

 

 

/by