Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 15th JULY 2013 IN THE Parish OFFICE AT 7.30PM
PRESENT: Councillors: RJ Reilly (in the chair) E Stacey, S Coleridge, R Bell & R Old
OFFICER THE CLERK: Gareth Morris
MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE
17. APOLOGIES FOR ABSENCE had been received from Councillors Birks and Carr
The clerk informed the meeting that Cllr Anderson had resigned from the Parish Council
18. DECLARATIONS OF INTEREST – NONE
19. MINUTES OF THE PREVIOUS MEETING HELD 17th June 2013 which had been circulated previously were signed as a correct and accurate record
20. UPDATE ON ITEMS FROM THE MINUTES 17th June 2013
(i) Minute 136 Footway around the Roundhouse. Oxfordshire Highways had still not confirmed what Cllr Purse had told the Parish Council at its last meeting that the County Council were going ahead with the scheme
(ii) Minute 138 Sandpit at Cullum Road – Green Scythe were due to remove the sand and the logs later in the week
21. TO RECEIVE AN UPDATE OF THE YOUTH PROVISION AT THE YOUTH CENTRE.
There had been further ongoing problems between Fusion and the Maple Tree Centre and as a result Cllr Stacey had received a letter from the Governors of Great Milton School stating that the Centre would not be available for use from the 31st August. As the Parish Council has no other premises to hold the club in Cllr Stacey proposed and Cllr Coleridge seconded that the Youth club ceases at 31st August. This was Agreed unanimously. This decision to be ratified by full council on 2nd September.
The payment to Fusion which was to be until 30th September would now be paid only up to 30th August. The clerk to write to Fusion informing them of the Committee’s decision.
The Committee gave its grateful thanks to Cllrs Stacey, Lamont and Coleridge for all the hard work and time they had committed in trying to make the Youth Club a success
22. TO CONSIDER THE REQUESTS MADE BY WHEATLEY SCOUT GROUP IN THEIR LETTER OF 30TH JUNE
The Scout’s letter of 30th June had been circulated with the Agenda in which they requested the views of the Parish Council on the use of the Parish Council’s land by the ex police houses at the Holton Playing fields. A letter from Cllr Willmott (Chairman of WPSFMC) was also read out.
After much discussion it was felt that the land identified had too many drawbacks for use as a new scout hut. It was in the ‘Green Belt’, permission from Shotover would have to be sought, it would be difficult to provide a new access road without cutting across one of the rugby pitches and there was a septic tank located under that piece of land.
The committee felt that whilst at the moment the Parish Council did not have any land of their own to offer at the moment, this could change in the future.
The clerk would write to the scouts and send their letter to the WPSFMC.
23. CLERK UPDATE
i) Refurbishment of Parish Office – the clerk had invited two further companies to quote for the refurbishment but neither had responded It was AGREED to ask Taylor Services to undertake the refurbishment.
ii) Assistant to the Clerk – An advert had been placed on the various notice boards. Should there be no applicants then an advert should be placed in the newsletter
24. CONSIDERATION OF WRITTEN REQUESTS FROM RESIDENTS
i) Request for bus shelter at the Avenue and more dog bins along London Road
The clerk would make enquiries about the cost of a bus shelter and off providing more litter bins along London Road
ii) Request to close off access up the cliff in Church Road Recreation Area. The committee did not want ‘fence off’ the cliff but would erect a sign saying ‘Do not climb in this area’. Kavan Ring would be attending to the trees at the top off the cliff.
iii) Request to tidy up the village including removal of bunting by the Roundhouse, tidying up the Memorial Gardens, seats by ex toilet block
The Clerk would ask Kaven Ring to remove the bunting. A gardener would be engaged to look after the Memorial Gardens and a new surface for the paths would be investigated.
25. GRANTS, LICENCES AND SUBSCRIPTIONS – None
26. FINANCIAL MANAGEMENT
a) The budget to end of June 2013 was scrutinised & the copy of reconciled bank statement was signed by Chairman & RFO
b) Balances
After the cheques below have been paid the balances on the council’s accounts as at
15 July will be as follows: Community £5,424.88
Tracker £117,866.36
Treasury £60,465.78
27. SCHEDULE OF PAYMENTS AUTHORISED
| Cheque no. | Payee | Payment details | Amount |
| Cheques paid | |||
| 105724-29 | GM/SW/JO/OCC/HMR&C | June sal/wages/pen/PAYE/NICs | 3,830.40 |
| 105730 | St Mary’s church | Grant aid 2012-13 | 500.00 |
| 105731 | WPSFMC | 2nd Quarter payment | 2,000.00 |
| d/d | Barclays Bank | Bank charges – 13.05 to 12.06 | 28.08 |
| Total | £6,358.48 | ||
| Cheques to Pay | |||
| 105732 | Society of Local Council Clerks | Arnold Baker 9th Edition | 63.00 |
| 105733 | Stanton Hope | Weedkiller | 327.54 |
| 105734 | Thames Water | Memorial gardens | 7.82 |
| 105735 | Berinsfield Business Community | FCR Patio/ Cull Rd rec/verges | 806.40 |
| 105736 | Southern Electric | Electricity 29.03.13 – 04.07.13 | 80.59 |
| 105737 | Mainstream Digital Ltd | Telephone | 86.94 |
| 105738 | Fusion Y&C UK | Games and equipment | 862.40 |
| 105739 | The Merry Bells | Office rental | 1,079.48 |
| 105740 | Green Scythe | Recreation Areas cuts – June | 440.00 |
| 105742 | Fusion Y&C UK | Quarterly Costs to 31st Aug only | 1,332.84 |
| GM/SW/JF/OCC/HMR&C | July sal/wages/pen/PAYE/NICs | 3,600.00 | |
| Total | £8,687.01 |
INCOME RECEIVED SINCE LAST MEETING
| Income details | Amount |
| Interest – Tracker Account | 16.95 |
| Newsletter Advertising | 1040.00 |
| Photocopies | 6.45 |
| Total | £1,063.40 |
28. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
i) The Haseleys – June2013*
ii) Little Milton Newsletter July 2013*
iii) Great Milton Bulletin June 2103*
iv) Holton, Waterperry & Waterstock News – July 2013*
v) URC Newsletter July 2013*
vi) Clerks and Councils Direct
vii) SODC – Town and Parish Forum – Wednesday 6th November (eve)
viii) Shotover Preservation Society Summer newsletter 2013*
ix) Thames Valley Police – Neighbourhood Team July 2013 Newsletter*
x)
* On display in Parish Office
29. DATE OF NEXT MEETING – 23rd September 2013 – NOTED
The meeting closed at 9.10pm