Wheatley Parish Council

DRAFT – SUBJECT TO CONFIRMATION
MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD IN THE PARISH OFFICE ON WEDNESDAY 14th OCTOBER 2015

PRESENT: Cllrs R Bell (Chairman), J Carr, S Coleridge (Vice-Chairman), G Stephens, A Walkey
OFFICER: The Assistant Clerk
ALSO PRESENT: District Cllr T Newman (reporting about 1 Coopers Close only), 3 members of the public (applicant M Jones from 35 Crown Rd, R Chadbone and P Ellis from 33 Crown Rd).

52. APOLOGIES FOR ABSENCE – Cllr P Bignell (holiday).

53. DECLARATIONS OF INTEREST – NONE

54. MINUTES OF THE PREVIOUS MEETING HELD ON 9th SEPTEMBER 2015 which had been circulated previously were signed as a correct and accurate record.

55. UPDATE ON MEETING HELD ON 9th SEPTEMBER 2015

P15/S1546/FUL 1 Coopers Close:
Cllr Newman reported that there has been clearance of the ground using excavators which the SODC Planning Officer had been unaware of. The Planning Officer was concerned that this may be classed as ‘Engineering Works’ which requires planning permission. There is also concern about the impact of the clearance on the insect food source for bats in the area. The Planning Officer will carry out a site visit.
Highways England Historical Railway Estate have contacted SODC Planning with concerns about access to the bridge and are investigating the matter further.
The application will be going to the SODC Planning Committee on 21st October. Cllr Bell will attend. (Notified next day that it has been withdrawn from SODC on 21st October).

56. AMENDMENTS TO PREVIOUS APPLICATIONS
i) P15/S2877/HH 19 Old Road Wheatley OX33 1NU. Amendment No.1 – Demolition of the existing Sun room with a new extension to the Kitchen and Living Room. Replacement of the dormer windows with a full width Dormer in Brick. (As amended by drawings 012-(PL) 005 Rev 01, 012-(PL) 006 Rev 01, 012-(PL) 007 Rev 02 altering the material for the walls of the extension). Recommend Approval.

57. NEW PLANNING APPLICATIONS
i) P15/S3048/HH 95 High Street Wheatley OX33 1XP. Erection of bike store and mezzanine to provide shed storage. Recommend Approval.

ii) P15/S3104/HH 35 Crown Road Wheatley OX33 1UJ. Two storey rear extension to form kitchen/family room on the ground floor and bedroom with en-suite to the first floor.
The members noted the concerns expressed by the residents of 33 Crown Road, regarding their belief that there will be a reduction in natural light to the velux windows in their garden room, however, after discussion the members decided that there were not enough grounds to recommend refusal. No Strong views.

iii) P15/S3193/HH 60 Crown Road Wheatley OX33 1UL. Single storey side extension. Recommend Approval.

58. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P15/S2231/HH 38 Ladder Hill Wheatley OX33 1SX. Proposed first floor extension and new bay window to existing single storey front extension. Recommend Approval GRANTED 09.09.15

ii) P15/S2387/HH 65 Littleworth Road Wheatley OX33 1NW. Demolition of porch and erection of conservatory. Recommend Approval GRANTED 17.09.15

iii) P15/S2172/HH 48 London Road Wheatley OX33 1YA. Erection of a first floor extension and link from box dormer to proposed extension. Recommend Approval GRANTED 26.08.15

iv) P15/S1384/FUL Part of Castle Hill Farm Wheatley OXON OX33 1JQ General purpose farm building Recommend Approval WITHDRAWN 17.09.15

v) P15/S2204/HH 36 Westfield Road Wheatley OX33 1NG. Single story kitchen extension to front of building. 3.5 m x 2m flat roof at existing roof eves height materials to match existing. Windows to front elevation with door to side. Recommend Approval GRANTED 21.09.15

vi) P15/S2347/FUL Colletts Garage 134 London Road Wheatley OX33 1JH. Demolition of existing office building and erection of replacement office building. Installation of a portacabin for temporary office use during construction and future use as staff mess facilities. Recommend Approval GRANTED 21.09.15

vii) P15/S2732/HH 61 Kelham Hall Drive Wheatley OX33 1SL Erect single storey rear extension in place of existing conservatory. Recommend Approval GRANTED 29.09.15

viii) P15/S2686/FUL 7 Leyshon Road Wheatley OX33 1XF. Conversion of retained dwelling house into 2No. Studio flats (In addition to those approved under application P14/S1284/FUL). No Strong Views GRANTED 29.09.15

ix) P15/S2757/HH Fairview 50 Littleworth Littleworth OX33 1TR. Single storey rear extension. Recommend Approval GRANTED 01.10.15

59. CORRESPONDENCE
1 Coopers Close – email and letter from Christine Telford acting on behalf of Highways England Historical Railway Estate regarding concerns about access (dealt with under minute 55).

60. DATE OF NEXT MEETING – WEDNESDAY 11TH NOVEMBER 2015 – NOTED

61. ITEMS FOR INFORMATION
London Road Development – copies of the letter from the developer listing proposed amendments given to members.

The Meeting closed 8.30pm

DRAFT – SUBJECT TO CONFIRMATION

Wheatley Parish Council
MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD IN THE PARISH OFFICE ON WEDNESDAY 12th AUGUST 2015

 

PRESENT: Cllrs R Bell (Chairman), P Bignell, J Carr, S Coleridge (Vice-Chairman), A Walkey

 
OFFICER: The Assistant Clerk

 
ALSO PRESENT: 2 members of the public (including an applicant of 45 Church Road)

 

32. APOLOGIES FOR ABSENCE – Cllr G Stephens

 
33. DECLARATIONS OF INTEREST
Cllr Bell is a friend of Mr Newton, 45 Church Road, but has no financial interest in the application and therefore won’t stand down as Chairman for this item. The other members of the committee will discuss the application.

 
34. MINUTES OF THE PREVIOUS MEETING HELD ON 8th July 2015 which had been circulated previously were signed as a correct and accurate record.

 
35. UPDATE ON MEETING HELD ON 8th July 2015

P15/S2121/FUL Land North of London Road:
The members have looked through the comments submitted to the SODC website and noted concerns raised with noise, drainage and that the two road entrances of the site are not connected to each other. The members expect there will be an amendment to the application in the near future and until then will continue to read any further comments registered.

P15/S1546/FUL 1 Coopers Close
Members were puzzled by an email sent from the applicant that the architect has not amended plans as required, as he has already sent them to Robert Cramp, Enforcement Officer at SODC. The plans appear to cover what the Parish Council have requested.

The committee also felt that it was important to get a response from the Highways Agency Historical Railways Estate who own the bridge adjoining the property to clarify their right of access, if any, for maintenance. SODC have previously written to them but so far there has not been a response. The Committee will be asking the SODC Enforcement Officer to contact them again.

 
36. AMENDMENTS TO PREVIOUS APPLICATIONS – None

 
37. NEW PLANNING APPLICATIONS
i) P15/S2313/HH 45 Church Road Wheatley OX33 1LZ. Replacement of existing rear conservatory with an orangery-style extension and replacement of existing rear extension with larger extension to rear of kitchen. (As amended by drawing 15-5360-P1A with annotated dimensions accompanying e-mail form agent 20 July 2015).
The members noted comments on the SODC website from four neighbours and discussed the access arrangements with the applicant, Mr Newton.
Recommend Approval along with the following recommendation:
The committee considered the comments made by the residents of a number of properties on London Road, over whose land the contractor will have to move both men and materials. Because of the inconvenience and potential damage this may cause them during the construction period the committee strongly recommends that a condition be imposed to ensure that a proper Traffic Plan/Construction Method Statement is prepared and that OCC is consulted. This in view of recent concerns encountered in Friday Lane during a construction phase.

 

ii) P15/S2172/HH 48 London Road Wheatley OX33 1YA. Erection of a first floor extension and link from box dormer to proposed extension. Recommend Approval.

 
iii) P15/S2231/HH 38 Ladder Hill Wheatley OX33 1SX. Proposed first floor extension and new bay window to existing single storey front extension. Recommend Approval.

 
iv) P15/S2347/FUL Colletts Garage 134 London Road Wheatley OX33 1JH. Demolition of existing office building and erection of replacement office building. Installation of a portacabin for temporary office use during construction and future use as staff mess facilities. Recommend Approval

 
v) P15/S2387/HH 65 Littleworth Road Wheatley OX33 1NW. Demolition of porch and erection of conservatory. Recommend Approval

 
vi) P15/S2453/LDP 29 Roman Road Wheatley OX33 1UX. (Certificate of Lawful Development) Proposed garden building. Noted.

 
vii) P15/S2204/HH 36 Westfield Road Wheatley OX33 1NG. Single story kitchen extension to front of building. 3.5 m x 2m flat roof at existing roof eves height materials to match existing. Windows to front elevation with door to side. Recommend Approval.

 
38. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P15/S1534/HH 31 Elton Crescent Wheatley OX33 1UZ. Removal of the existing front entrance porch and the erection of a single storey front extension. Recommend Approval GRANTED 03.07.15

 
ii) P15/S1021/HH Moon Cottage 53 Old Road Wheatley OX33 1NX Demolition of glazed outhouse and replacement with two storey extension incorporating master bedroom suite. No strong views GRANTED 06.07.15

 
iii) P15/S1552/HH 3 Elm Close Wheatley OX33 1UW Single storey rear extension. Recommend Approval GRANTED 13.07.15

 
iv) P15/S1845/HH 28 Church Road Wheatley OX33 1NB. First floor rear extension, raising the height of the roof and insertion of dormer windows to the front and rear (As amended by drawings accompanying e-mail from agent received 2 July 2015 removing second floor side windows and obscure glazing one window on the front elevation) Recommend Refusal GRANTED 20.07.15

 

v) P15/S1773/HH 1 Park Hill Wheatley OX33 1ND Demolition of existing attached sheds and extensions. Erection of a single storey side extension and extension to garage (As amended by plan PA03_Rev A, received 2015_06_25 to clarify that the extension to the north elevation would not physically attach to neighbours). (Additional plan received 2015_07_01 to show roof plan). No Strong views GRANTED 21.07.15

 
vi) P15/S1935/HH 120 London Road Wheatley OX33 1YH Demolition of existing detached pre-fabricated concrete garage and attached single storey outbuildings and replacement with a new two-storey extension to side of original house to form additional living accommodation with improved and enlarged car parking/manoeuvring. Recommend Approval GRANTED 27.07.15

 
vii) P15/S1882/HH 24 Westfield Road Wheatley OX33 1NG Proposed garden shed and log store. (Retrospective) Recommend Approval GRANTED 30.07.15

 

39. CORRESPONDENCE – None

 

40. DATE OF NEXT MEETING – WEDNESDAY 9TH SEPTEMBER 2015 – NOTED

 

41. ITEMS FOR INFORMATION

Tuesday 3rd November ‘How Local Councils Fit into the Planning System, Effective Responses to Planning Applications’ to be held at Committee Rooms 1&2, West Oxfordshire District Council, Woodgreen Offices, Witney. Several members expressed an interest in attending but wanted more information about the https://rosarydental.com/oral-surgery/buy-ventolin/ training and whether it was relevant to South Oxfordshire planning. It was noted that booking forms must be returned by 9th October 2015.

The Meeting closed at 8.35pm

Wheatley Parish Council
MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD IN THE PARISH OFFICE ON WEDNESDAY 10th JUNE 2015
PRESENT: Cllrs R Bell, P Bignell, J Carr, S Coleridge, J Coveley (Chairman), G Stephens, A Walkey

OFFICER: The Assistant Clerk

ALSO PRESENT: District Councillor Toby Newman
10. APOLOGIES FOR ABSENCE – Cllr Davies
11. DECLARATIONS OF INTEREST – None
12. MINUTES OF THE PREVIOUS MEETING HELD ON 20th MAY 2015 which had been circulated previously were signed as a correct and accurate record.
13. UPDATE ON MEETING HELD ON 20th MAY 2015
Update on planning application for 1 Kellys Road (8th April 2015 Planning Committee, the Parish Council had recommended refusal) – Cllr Bell attended the SODC planning meeting along with four local residents to express concerns about overdevelopment and loss of open view. The outcome was that planning permission was refused by SODC on grounds of overdevelopment.
14. AMENDMENTS TO PREVIOUS APPLICATIONS – None
15. NEW PLANNING APPLICATIONS

i) P15/S1552/HH 3 Elm Close Wheatley OX33 1UW Single storey rear extension. Recommend Approval

ii) P15/S1534/HH 31 Elton Crescent Wheatley OX33 1UZ Removal of the existing front entrance porch and the erection of a single storey front extension. Recommend Approval

iii) P15/S1546/FUL 1 Coopers Close Littleworth OX33 1UA Variation of condition 1 (drawing numbers) of planning permission P10/W1824/RM. Reserved Matters regarding P10/W0461/O – Layout, scale, appearance, the means of access, vehicle and cycle parking, sustainable forms of construction and the landscaping of the site. Letter read out from the neighbour at 6 Coopers Close. Vote taken, 6 for Recommend Refusal, 1 for Abstention.

Reasons for Recommending Refusal:
1. The land should not be incorporated into a private garden but remain as an open woodland space for the benefit of the public and to preserve tree cover, wildlife corridor and habitation for bats and other wildlife.
2. The land is visually blocked by the current fence, contravening the original approved plans

[Please see attached the text from an email received from Cllr Bell on 11 June 2015 giving more detail about the above. This has been attached to the consultation form that has been returned to SODC]

16. TO CONSIDER OALC TRAINING COURSES – NOTED

i) Role and Responsibilities – Wednesday 29th July – Didcot Civic Hall -10.00am to 3.00pm – £65
ii) Chairmanship – Wednesday 2nd September – Didcot Civic Hall 10.00am to 3.00pm – £65 – Cllr Stephens would like to attend
iii) Getting to Grips with Finance – Wednesday 30th September – Didcot Civic Hall- 10.00pm to 300pm
There will be a Planning Course on how local councils fit into the planning system and effective responses to planning applications – no date as yet.
17. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P14/S3142/LB (Other) The Manor House 26 High Street Re-painting of existing windows. No strong views GRANTED 21.05.15
ii) P15/S0841/HH 15 London Road extensions to provide enlarged kitchen space and enlarged garage space. Recommend Approval GRANTED 14.05.15
iii) P15/S1126/HH 33 High Street Wheatley OX33 1XX Following permission P14/S1966/HH, to add first floor bathroom, storage area and two further rooflights. To lift existing stone flag floor and add insulation and damp proof membrane. Recommend Approval GRANTED 01.06.15
iv) P15/S1127/LB 33 High Street Wheatley OX33 1XX Following permission P14/S1966/HH, to add first floor bathroom, storage area and two further roof lights. To lift existing stone flag floor and add insulation and damp proof membrane. (As amended by drawing WHE.203.Rev A and Roof Insulation Details and amplified by tile photograph accompanying letter dated 13 May 2015 from the agent). Recommend Approval GRANTED 01.06.15
v) P15/S0138/A (Advertisement Consent) (Other) Asda Stores Ltd Construction of a
Home Shopping van loading canopy, extension to the service area of the store to accommodate a Home Shopping pod. Erection of a Click & Collect canopy, relocation of disabled parking spaces and relocation of a smoking shelter and trolley bay. Recommend Approval GRANTED 01.05.15
18. CORRESPONDENCE – NONE

19. DATE OF NEXT MEETING – WEDNESDAY 8TH JULY 2015 – NOTED
The Meeting closed at 8.30pm

ADDITIONAL INFORMATION
Email received from Cllr Bell on 11th June 2015 re 1 Coopers Close
We recommend refusal of the application to amend Condition 1 of the permission given for application P10/W1824/RM in March 2011 as stated on the application form for the following reasons:-
We recognise that the land is now in the ownership of 1 Coopers Place but feel that it is a significant public space that should not simply be incorporated into a private garden. It is part of a continuous line of Green Space through this part of Littleworth to the grounds of the Manor House in Wheatley High Street, largely along the line of the old railway, providing a corridor for wild life, particularly bats and other flying creatures which could be lost if it was part of a private garden.
The area is also a significant part of the public landscape of the centre of Littleworth from the Village Green through Coopers Close through to the mobile home park and should be left largely in its present wild state, apart from the part near the road entrance which does need some attention.
It should also be as open as possible to public view and therefore the current 1800mm fencing, which is illegal, should at least be lowered to no more that 1200mm though the original approved plans showed a different line and a more rural fence or hedging. We accept the area for car parking as mentioned in application P14/S3797/HH approved earlier this year changing the line of the closed area of the private garden. We disagree that the land in its present state does not contribute to the appearance of the area. Rather it enhances it.
Perhaps discussions could be had with your officer and the owner to try to resolve these issues.

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD IN THE PARISH OFFICE ON WEDNESDAY 10th DECEMBER 2014

PRESENT: D Lamont (Acting Chairman), E Bailey, J Coveley

OFFICER: The assistant clerk

The Chairman, Cllr Stephens, was attending the SODC Planning Committee so in his absence Cllr Lamont acted as Chairman.
54. APOLOGIES FOR ABSENCE – Cllrs C Dalton, A Davies, A Knapp, E Stacey, G Stephens (Chairman)
55. DECLARATIONS OF INTEREST – None
56. MINUTES OF THE PREVIOUS MEETING HELD ON 12TH NOVEMBER 2014 circulated previously were signed as a correct and accurate record.
57. UPDATE ON MEETING HELD ON 12TH NOVEMBER 2014 – None
58. AMENDMENTS TO PREVIOUS APPLICATIONS – None
59. NEW PLANNING APPLICATIONS

i) P14/S3343/Full (Full Application) (Minor) 34 Roman Road Side extension to existing dwelling to provide two No. two bed flats. Provision of 4 no. off street parking spaces with new highway access, secure cycle storage and bin enclosures. Recommend Approval

ii) P14/S3568/HH (Householder) (Other) 3 Orchard Close Front extension and porch and existing flat roof over garage to pitched roof. Recommend Approval

iii) P14/S3707/HH(Householder) (Other) 21 Windmill Lane Part demolition and removal of roof, demolition of conservatory, part demolition of existing attached garage. Raising of roof level, carport side extension and single storey flat roof garage side extension and internal and external alterations. Recommend Approval
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60. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P14/S3131/FUL Asda Superstore London Road Erection of a single storey extension to the East elevation and alterations to existing car parking spaces. No strong views GRANTED 14.11.14

ii) P14/S2941/HH (Householder)(Other) 3 Orchard Close Erection of a front extension and porch. Recommend Approval GRANTED 24.10.14

iii) P14/S0727/FUL (Full Application)(Minor) 53 London Road. Extension to provide single storey MOT testing bay including office, tea area and disabled wc. Additional staff only parking at the rear with the new access from Old London Road. New 2m high fence to Old London Road and to the west side of the https://myimplantsearch.com/erectile-dysfunction/cialis/ site to match fencing to day nursery. Provision of gabions to existing stream. No Strong Views With reservation about the ease of maintenance of the stream/culvert as riparian owners. GRANTED 26.11.14

iv) P14/S2881/FUL (Minor) 29 Acremead Road Demolition of existing dwelling. Erection of a new three-bedroom dwelling with attached garage. Recommend Refusal GRANTED 26.11.14
61. CORRESPONDENCE – None
62. DATE OF NEXT MEETING – WEDNESDAY 14TH JANUARY – NOTED
Apologies from Cllr Bailey who will be delayed.
The meeting closed at 8.10pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD IN THE PARISH OFFICE ON WEDNESDAY 8^th OCTOBER 2014

PRESENT: Cllrs G Stephens (Chairman), E Bailey J Coveley, C Dalton, A Knapp, D Lamont & E Stacey (from 7.40pm)

OFFICER: The clerk and assistant clerk

ALSO PRESENT:   None

36.  APOLOGIES FOR ABSENCE – Cllr A Davies

37.  DECLARATIONS OF INTEREST – Cllr Lamont re 8 Anson Close

38.   MINUTES OF THE PREVIOUS MEETING HELD ON 10^TH SEPTEMBER 2014 circulated previously were signed as a correct and accurate record.

39.  UPDATE ON MEETING HELD ON 10^TH SEPTEMBER 2014

Cllr Stephens reported telephone contact from the property owner of 20 Ladder Hill (see minutes 32 iii) regarding the issues with drainage and the effect of this on a neighbouring property. Cllr Stephens has offered to mediate between neighbours in pursuit of a resolution to the on-going drainage matter.

40.  AMENDMENTS TO PREVIOUS APPLICATIONS

P14/S2674/HH (Householder) (Other) 1 Crown Road Demolition of existing garage and construct single storey kitchen and utility room. Side extension to provide porch and linked to utility room. Internal alterations (as amended by plans showing rendered exterior in place of cladding as shown on drawing received 1 October 2014). Noted

41.  NEW PLANNING APPLICATIONS

i) P14/S2881/FUL (Minor) 29 Acremead Road Demolition of existing dwelling. Erection of a new three-bedroom dwelling with attached garage. 7.40 Cllr Stacey arrived.

Comments: Countryside Officer – low risk of impacts on protected species, from members of the public on the SODC website – paper copies with application paperwork

Recommend Refusal

Reasons:

1. Unneighbourly – overlooks neighbour’s property

2. Inappropriate materials and design – out of character with existing bungalow properties

3. Insufficient car parking space.

4. There is concern about further encroachment over the boundary with the footpath.

If this application goes to the SODC Planning Committee then a representative from Wheatley Parish Council will attend.

ii)          P14/S2874/HH 33 Crown Road Construction of free standing garage.

Comments: County Archaeological Services (SODC) – No objections, Conservation Officer (South) – No objections. No strong views

iii)          P14/S2852/HH (Other) Land adjacent to 8 Anson Close Erection of single two bay garage with integral tool store. Comments: from a member of the public on the SODC website – paper copy with application paperwork. No strong views

iv)          P14/S2941/HH (Householder)(Other) 3 Orchard Close Erection of a front extension and porch. Recommend approval

v)          P14/S2972/FUL (Full Application) 27 to 29 Littleworth Road Demolition of two semi-detached houses and the erection of two semi-detached replacement dwellings. Recommend approval

vi)          P14/S3131/FUL Asda Superstore London Road Erection of a single storey extension to the East elevation and alterations to existing car parking spaces. Defer to next meeting

42.  PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P14/S2209/HH 21 Windmill Lane Application seeking planning permission for part

demolition and removal of roof; raising of roof level with two storey front and single

storey rear extensions together with internal and external alterations. No strong views

GRANTED 11.09.14

ii) P14/S2049/FUL (Full Application)(Minor) 73 Church Road Amendment No. 1

dated 14th August 2014 Demolition of existing three bedroomed dwelling. Erection

of 3 no. two and one half storey three bedroomed terraced townhouses. Provision of

6 no. off street parking spaces. Provision of 6 no. enclosed bin stores. (As amended

by revised floor and elevation plans received on 14 August 2014 showing pitched

roof dormers to front and rear elevations and a reduction in the size of the Unit 2)

No objections GRANTED 11.09.14

iii) P14/S2346/A (Advertisement Consent) Asda Stores Ltd London Road Other Car park signage. No strong views – GRANTED 29.09.10

43. CORRESPONDENCE – None

44. DATE OF NEXT MEETING – Wednesday 12^TH NOVEMBER – Noted

Apologies from Cllr Bailey

The meeting closed at   8.25pm