Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 12^th APRIL 2013

PRESENT: Cllrs J Coveley (in the Chair), Reilly, Willmott, Dalton and Lamont

OFFICER: The clerk

ALSO PRESENT: Cllr R Bell

95 . APOLOGIES FOR ABSENCE had been received from Cllrs Stephens, Stacey and Knapp

96. DECLARATIONS OF INTEREST – Cllr Reilly declared a personal interest in Agenda item 6 (ii)

97. MINUTES OF THE PREVIOUS MEETING HELD 13^TH MARCH 2013 which had been circulated previously were signed as a correct and accurate record

98. UPDATE ON MEETING HELD ON 13^TH MARCH 2013

99. AMENDMENTS TO PREVIOUS APPLICATIONS – None

100.  NEW PLANNING APPLICATIONS

i)  P13/S0238/HH (Householder)(Other) 17 Park Hill Erection of double and  single storey rear and side extensions and creation of basement room.

RECOMMEND APPROVAL subject to the Forestry Officer’s satisfaction

ii) P13/S0695/FUL (Minor) 53 London Road (Jordell) Additional car parking, new site access and boundary fence. Provision of gabions to existing stream.

RECOMMEND APPROVAL

iii) P13/S0761/HH (Householder)(Other) 4a Old London Road Two storey rear extension. RECOMMEND APPROVAL

iv) P13/S0800/FUL (Full Application) (Other) 10 Jackies Lane  Conversion of existing leisure/garage outbuilding to living accommodation.   NO STRONG VIEWS but with the comment the Parish Council wishes for no further development on this site.

101.  PLANNING DECISIONS AND NOTIFICATIONS NOTED

i) P12/S2854/FUL (Full Application)(Minor) 11 Hillary Way New dwelling to the rear of existing dwelling.- Recommend Refusal – WITHDRAWN 12.03.13

ii) P13/S0123/FUL Asda Stores Ltd London Road Installation of Air Handling Unit at ground floor level and roof mounted Chiller Unit. Recommend Refusal + following Noise Appraisal report – Recommend Approval Granted 26.03.13

iii) P13/S0338/FUL (Full Application) (Minor) Unit 2, London Road

Alterations to existing building by forming new openings to the existing structure. Building an external independent screen outside the main entrance with signage. Change of use from industrial to commercial use, incorporating office space, studios and amenity spaces within the existing building. Recommend Approval – GRANTED 02.04.13

iv) P13/S0187/FUL (Full Application) (Minor) Mill View Nursery & Plant Centre Ladder Hill The demolition of 267msq of existing structures, the erection of a 255msq replacement building, the erection of 219msq of open-sided polytunnel, the laying out 12 car parking spaces on gravel, the erection of a 2.2m high timber fence and planting of additional trees and hedges and the installation of air source heat pumps. Recommend Approval – GRANTED 04.04.13

102.  CORRESPONDENCE

SODC – Distribution of 1154 homes amongst the larger villages – invitation to second workshop Wednesday 24 April 2013 6.00pm – 8.00pm.

The paper allowed for an allocation of 50 new homes for Wheatley

Cllr Lamont and Cllr Reilly would be able to attend the workshop

103. DATE OF NEXT MEETING – Wednesday 8^TH May 2013 – noted

The meeting closed at 8.30pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 9^th JANUARY2013

PRESENT: Cllrs J Coveley(in the Chair), Willmott, Reilly, Knapp, Stacey  and Lamont

OFFICER: The clerk

68.  APOLOGIES FOR ABSENCE had been received from Cllrs Dalton & Stephens,

69.  DECLARATIONS OF INTEREST – None

70. MINUTES OF THE PREVIOUS MEETING HELD on 12 December 2012 which had been circulated previously were signed as a correct and accurate record

71. UPDATE ON MEETING HELD ON 12th December 2012

i) Minute 27(iv) – Horspath reservoir – this application has now been withdrawn

72. AMENDMENTS TO PREVIOUS APPLICATIONS  – None

73.  NEW PLANNING APPLICATIONS

i) P12/S3013/HH (Householder)(Other) 32 Elton Cres Demolition of existing garage. Erection of two storey side extension and single storey rear extension Recommend Approval

ii) P12/S3133/HH (Other) The Croft 2 Mulberry Drive New dormer window to first floor bedroom. No Strong Views

74.  PLANNING DECISIONS AND NOTIFICATIONS

i) P12/S2197/FUL (Full Application)(Minor) 15 Leyshon Road Rear  extension to existing dwelling, side extension to existing dwelling to provide 2no apartments and erection of 2no semi detached dwellings. No strong Views – GRANTED 12.12.12

ii) P12/S1147/Ful (Full Application) (Minor) Land adjacent to Horspath reservoir, Old Road, Wheatley (in the Parish of Forest Hill) Construction of new reservoir ‘cell’ on and adjacent to Horspath Reservoir. Erection of sampling kiosk and ICA kiosk, CCTV security camera and pole and provision for associated landscaping, access and associated works – Recommend Refusal Amendment – Recommend  Refusal

WITHDRAWN 22.12.12

iii)  P12/S1844/LB (Listed Building Consent)(Other) Home Farm Shotover Estate 24.08.12 Demolition of 2No redundant and structurally unsafe chimneys. NO STRONG VIEWS – GRANTED 21.12.12

75.  CORRESPONDENCE – None

76. DATE OF NEXT MEETING – Wednesday 13^th February 2013 – tbc

The meeting closed at 7.48pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 10^th OCTOBER 2012

PRESENT: Cllrs J Coveley(in the Chair), Willmott, Dalton, Stephens, Reilly, Knapp (from 7.45pm) & Stacey (from 8.40pm)

OFFICER: The clerk

ALSO PRESENT:  District Cllr R Bell and 1 member of the public

49. APOLOGIES FOR ABSENCE had been received from Cllr Lamont

50. DECLARATIONS OF INTEREST – None

51. MINUTES OF THE PREVIOUS MEETING HELD 12^th SEPTEMBER 2012 which had been circulated with the Agenda were signed as a correct and accurate record after Cllr Stephens had been deleted from those present

52. UPDATE ON MEETING HELD ON 12^TH SEPTEMBER 2012

i) Minute 27(iv) – Horspath reservoir

The clerk reported that nothing further had been received from Thames Water/Optimise or SODC, except the information that the earliest the application could be heard by the SODC Planning Committee would be at its December meeting.

Sir Beville Stanier had replied to the clerk’s letter confirming that an approach had been made to Shotover Estate by Thames Water for access across their land.

53. AMENDMENTS TO PREVIOUS APPLICATIONS – None

54.  NEW PLANNING APPLICATIONS

7.45pm Cllr Knapp joined the meeting

i) 12/S2017/HH (Householder) (Other) 6 Acremead Road. Demolition of existing garage. Proposed replacement garage and rear extension. A letter of objection from a neighbour was read out. Agreed to Recommend Refusal on the grounds of loss of amenity to 5 Acremead Road in terms of loss of light, due to the height of the garage and overlooking from the windows in the gable end. It was felt that if these features could be made more sympathetic then the Committee then the committee might recommend approval.

ii) P12/S2197/FUL (Full Application)(Minor) 15 Leyshon Road Rear extension to existing dwelling, side extension to existing dwelling to provide 2no apartments and erection of 2no semi detached dwellings. The applicant, who was present, was invited to address the meeting. Two responses from residents were read out, one in support and one objecting. It was noted that OCC Highways had no grounds for objection. Agree No Strong Views

iii) P12/S2042/FUL (Full Application)( Major) Oxford Brookes University  Wheatley Campus  Application for the removal of condition 6 and variation of condition 12 of planning permission P11/W1227. Recommend Approval

iv) P12/S2184/HH(Householder)(Other) 23 Windmill Lane. Part two storey part first floor front extension, erection of front porch, raising of roof to include new rear dormers and construction of conservatory. (Re-submission of P11/W2408)            Recommend Approval

v) P12/S2253/LDP 17 Park Hill Certificate of Lawful development for proposed rear and side single storey extensions – NOTED

vi) P12/S2156/FUL (Full Application) (Minor) Asda Stores Ltd London Road. The proposed works to provide a new footway link to and from the store from London Road has been requested by the Town Council and includes: – New footway construction within the existing verge. – New kerbing – New dropped crossings including tactile paving. – New carriageway construction to maintain the access to the sub-station. Agreed that the clerk write to Asda thanking them Recommend Approval

8.40pm Cllr Stacey joined the meeting

55.  TO CONSIDER A PARISH COUNCIL RESPONSE ON THE DISTRIBUTION OF HOUSING TO THE LARGER VILLAGES.

i) To receive a report on the briefing session held on 21^st September attended by Cllrs Reilly and Lamont

Cllr Reilly gave a verbal report on the meeting that he and Cllr Lamont had attended.

ii) The Committee Agreed to recommend to the full council, the following responses to SODC’s  ‘Housing distribution methodology’

Question 1 The base date for calculating the proportional allocation should be 2011/12

RESPONSE; Agree

Question 2 – Windfall completions since 2010/11 should not be deducted  from the allocation to the larger villages

RESPONSE: No recommendation – the committee was split.

Question 3 – There should not be an assumption that the allocations to Cholsey and Chinnor can be reduced to reflect the growth they received through the Local Plan allocations.  If it is proposed then the merits of doing so should be assessed as part of the distribution methodology.

RESPONSE: Agree

Question 4 – The size of each Larger Village should be measured using the 2001 Census output areas, adjusted where necessary, with completions added to date.

RESPONSE: Agree

Question 4a – You have been provided with the 2001 Census output areas that have been provisionally used to count the number of homes in your village as at 2001.  Do you think the output areas included need to be adjusted in any way i.e. do any areas need to be made bigger or smaller to include or exclude any homes?

RESPONSE: Needs adjusting. There should be a push to get Holton included together with Wheatley because virtually all the services enjoyed by Holton are provided by Wheatley, except the secondary school and the sports centre.

Question 5 – The sustainability credentials of a settlement should be based on our Settlement Assessment Background Paper.  A formal process of weighting the settlement criteria should not be applied.

RESPONSE: Disagree – Some of the smaller villages may be able to accept a higher level of development

Question 5a – Our Settlement Assessment Table was last updated in 2011.  Does this need updating for your village?

RESPONSE: No. the table is correct

Question 6 What can we do at Wheatley with no localised Green Belt review?

• focus on the redevelopment of existing employment sites
  • focus on the delivery of rural exception sites
    • focus on exploring the potential of the Community Right to Build approach  with Wheatley Parish Council.

RESPONSE: Focus on exception sites and employment areas but further investigation of community right to build(neighbourhood plan) to be investigated

56.  PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P12/S1415/D (Demolitions Notification) (Other) 64 London Road

This application seeks to demolish multiple buildings situated at 64 London Road, Wheatley, to make way for recently approved planning

application (ref P11/S0077). Recommend Approval – GRANTED 10.09.12

ii) P12/S1610/HH (Householder) 21 London Road Proposed single storey rear kitchen extension (flat roof ) to tie into existing.- Recommend Approval – GRANTED 19.09.12

iii) P12/S1557/HH (Householder)The Paddocks, Ladder Hill Demolish 3 sheds  and a barn and re-build in new configuration. – No Strong Views – GRANTED 26.09.12

57.  CORRESPONDENCE

i)  Town and Parish Forum – Wednesday 21^st November 2012 5.15pm -9.15 pm. Cllr Lamont had agreed to attend

58. DATE OF NEXT MEETING –   Wednesday 14^TH November 2012 – Noted

Meeting closed at 8.55pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 15^th AUGUST 2012

PRESENT: Cllrs Coveley (in the Chair), Willmott, Dalton, Stephens & Reilly

OFFICER: The clerk

31. APOLOGIES FOR ABSENCE had been received from Cllrs Knapp, Lamont and Stacey

32. DECLARATIONS OF INTEREST – None

33. MINUTES OF THE PREVIOUS MEETING HELD 11^th JULY 2012 circulated with the Agenda were signed as a correct and accurate record

34. UPDATE ON MEETING HELD ON 11^th JULY 2012

i) Minute 27(iv) – Horspath reservoir – A brief discussion took place on the information session by Thames Water/Optimise held in the Merry Bells the previous day. Councillor Stephens produced a paper on the various options, as he saw them, of transporting the materials to the site. It was suggested that he expand this paper and bring it to the Council meeting on 3^rd September.

It was also agreed that the Clerk write to John Howell MP, informing him of the issue and the village’s feelings.

ii) Minute 29 Correspondence – Barton Area Action Plan – Examination in Public – Cllr Lamont had represented the village at the EIP in July. The EIP is still ongoing.

35. AMENDMENTS TO PREVIOUS APPLICATIONS – None

36.  NEW PLANNING APPLICATIONS

i) P12/S1335/FUL (Minor) 84 Church Road Removal of existing redundant single storey workshop building and out buildings. Construction of two storey one bedroom dwelling – Agreed to Recommend Refusal

Comments –  Whilst no objection in principle the change of use the committee believes that off road parking could be provided and the overlooking of the property to the south of the site could be avoided if the dwelling is moved further down the site and the orientation changed.

It is likely that the occupant/s of the new dwelling could have up to 2 cars and forcing them to park on Church Road which is already congested with parked cars and buses is not to be welcomed.

ii)  P12/S1466/FUL (Full Application) (Minor) + P12/S1467/LB

65 – 67 High Street Change of use of ground floor of no.65 from Retail use (A1) to Education use (D1). Minor alterations including new window to front, new doors to side and rear of no.65. New door to rear of no.67 (Grade II Listed). Break through new opening in boundary wall

between sites – Agreed to Recommend Approval

iii) P12/S1435/HH (Householder) + P12/S1436/LB(Listed Building) 109  Street. Two storey rear extension with internal modification. upgrading and restoration works to existing outbuilding to provide habitable space – Agreed to Recommend Approval

iv) P12/S1415/D (Demolitions Notification) (Other) 64 London Road

This application seeks to demolish multiple buildings situated at 64 London Road, Wheatley, to make way for recently approved planning application (ref P11/S0077). Agreed to Recommend Approval

The clerk reported on correspondence received from a resident about a swift’s nest being located in the old buildings this year and making a request that the new build should include ‘swift bricks’. It was agreed to put this to SODC and Anderson Orr, the architects.

v) P12/S1557/HH (Householder)The Paddocks, Ladder Hill Demolish 3 sheds and a barn and re-build in new configuration – Agreed No Strong Views

vi) P12/S1610/HH (Householder) 21 London Road Proposed single storey rear kitchen extension (flat roof ) to tie into existing. Agreed to recommend approval. Agreed to Recommend Approval

37.  PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P12/S1002/FUL (Full Application) (Other) Unit 2 London Road Change of use 14.06.12 from existing use class B1 and B8 to use class B2 – No Strong Views – GRANTED 19.07.12

ii) P12/S0494 (Other) 11 Littleworth Demolition of existing extension and rear elevations. Re-building of single storey side and rear elevations to form new kitchen/dining area. Re-building existing first floor bathroom – Recommend Approval – GRANTED 19.07.12

iii) P12/S0772/LDE (Lawful Development) The Paddocks, Ladder Hill. Lawful development certificate sought to establish existing use of land and outbuildings as residential.  – Only ever been used for storage – GRANTED 17.07.12

38.  CORRESPONDENCE – None

39. DATE OF NEXT MEETING  –   Wednesday 12^th September 2012 –  NOTED – Cllr Stephens sends his apologies

The meeting closed at 8.30pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 9^th MAY 2012

PRESENT: Cllrs Coveley (in the Chair), Willmott, Dalton, Reilly & Lamont

OFFICER: The clerk

1. APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Knapp and Stephens

2. DECLARATIONS OF INTEREST – None

3. MINUTES OF THE PREVIOUS MEETING HELD ON 11^th APRIL which had been circulated with the Agenda were signed as a correct and accurate record.

4. UPDATE ON MEETING HELD ON 11^th April 2012

i) Minute 97(i) Letter to Asda’s Chief Executive – The Committee noted that some work had been started on the pavement by the petrol station at Asda. The clerk to e-mail the persons who had replied to our letter requesting pedestrian safety measures at the entrance.

ii) Minute 97(ii) SODC – Enforcement Order on land off Windmill Lane

The clerk had contacted the SODC Enforcement Officer who said that the said land had been cleared of non-agricultural items. The clerk to e-mail committee members  with dates for a site meeting with the Enforcement Officer.

5. AMENDMENTS TO PREVIOUS APPLICATIONS

i) P11/S0077 64 London Road (Minor) Demolition of existing buildings and

redevelopment of site to provide 3 x 1 bed and 6 x 2 bed flats served by a new access from Church Road; parking spaces for 12 cars, refuse and  recycling  storage, cycle parking and landscaping. Recommend  Approval. + Amended plans for information only – Noted

Agreed by 4 votes to 0 with 1 abstention that the clerk write to SODC requesting that a condition be put on the development that a crossing to be put across London Rd by Cromwell Place to allow pedestrians to cross London Road before the footpath on the north side ends

ii) P11/S0108 11 Miller Road Demolition of existing garage. Erection of two storey extension and single storey rear extension Recommend Refusal + Amended plans – for information only – Noted

iii) P11/W2408 (Other) 23 Windmill Lane Amendment – Part two storey part first floor front extension, erection of front porch, raising of roof to include new  rear dormers and construction of conservatory (as amended by plans accompanying e-mail from  agent dated 2 May 2012). No Strong Views

6.  NEW PLANNING APPLICATIONS

i) P11/W2408 (Other) 23 Windmill Lane Part two storey part first floor front extension, erection of front porch, raising of roof to include new rear dormers and construction of conservatory – No Strong Views

ii) P11/S0157(Minor) Land Adj to Littleworth Park Coopers Close Littleworth Proposed first floor extensions to house types 2 & 3 (Unit nos.2, 3, 4, 5, 6, & 7). Approved under application nos.P10/W461/O & P10/W1824/RM.- No Strong Views

iii) P12/S0319(Other) 25 Old Road Extensions and alterations

.No Strong Views

iv) P12/S0497 (Other) 10 Blenheim Lane The addition of 4 no 6ft pitched roof dormers to approved loft conversion with cat slide dormer to the rear Recommend Refusal on the grounds that this development was inappropriate for a vernacular building in the Wheatley Conservation Area.

v) P11/S0148 (Minor) 132 London Road. Erection of a Marquee to be used in with the existing Public House for use from April until October this year and existing.(sic) years. To include retention of the ‘roll-a-long’ toilet unit. No Strong Views

7.  PLANNING DECISIONS AND NOTIFICATIONS

i) P11/W2221 (Other) 41 Ladder Hill Erection of a timber deck running the width of the back garden and project down the garden 8.4m. As the ground slopes steeplyaway, the edge of the deck nearest to house will be at ground level; the furthest edge will be at an elevation of 1m above ground level. Deck will be surrounded on two sides by ballustrading. Steps will descend to garden. Recommend Approval

GRANTED 26.03.12

ii) P11/W1930(Other) + P11/1932/LB Other Listed Building) 2 Blenheim Lane Removal of lean-to porch. Erection of new lobby/porch extension to provide link between house and outbuilding. improvements to outbuilding including rebuilding south east wall to provide additional living accommodation. Recommend Approval

Amendment – New boundary treatments and change in levels. As amended by plan plans accompanying agent’s e-mail dated 13/02/12 Recommend Approval GRANTED 05.04.12

iii) P11/W2000  (Minor) Castle Hill Farm Installation of one (1 no.) 10 kw micro wind turbine on 25m open lattice mast and associated underground cables. (As amended by drawing  SWE 25m Base Revision 0 and Additional Supporting Statement accompanying e-mail from agent received 5 March 2012). Recommend Refusal – REFUSED 12.04.12

iv) P11/W2409 (Other) 14 Coopers Close Littleworth Single storey front extension to enlarge living room. Single storey side extension to form new hall, cloakroom and utility room. No Strong Views – GRANTED 26.04.12

v) P11/W2196(Other) 51 Crown Road  Single storey, north facing extension with a pitched roof to match existing on side of existing

detached garage. No external doors or windows. No Strong Views  GRANTED  02.05.12

vi) P11/W2410 (Other) 117 Old Road Proposed single storey rear extension No Strong Views – GRANTED 02.05.12

vii) P11/W1696 (Minor) Asda Stores, London Rd. Proposed entrance lobby to store entrance – Recommend Approval – GRANTED 19.12.11

viii) P11/W2032 (Other) 39 Littleworth  Single storey extension and new pitched roof at first floor level. Recommend Approval – GRANTED 17.02.12

8.  CORRESPONDENCE  – None

9. DATE OF NEXT MEETING – Wednesday 13^th June 2012 – Noted

Cllrs Lamont and Dalton gave their apologies for the meeting

The meeting closed at 9.35pm