Parish Council meeting 4th November 2013

,

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 4th NOVEMBER 2013 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E Stacey (Chairman), J Reilly, R Bell, C Dalton. J Coveley, E Bailey, G Stephens, P Willmott, J Carr, G Birks, A Knapp, s Coleridge, A Davies, R Bell & D Lamont

OFFICER: Gareth Morris, Clerk to the Parish Council

ALSO PRESENT: Cty Cllr Anne Purse and 7 members of the public

Before the meeting started the requested a few moments silence in memory of Mr Percy Blake who had recently died. Mr Blake had been a Parish Councillor from 1971 to 981 and had also been a member of the Sportsfield Management Committee

61.   APOLOGIES FOR ABSENCE had been received from Cllr Old

62.   DECLARATIONS OF INTEREST – None

63.   MINUTES of the meeting of the Parish Council meeting held on Monday 2nd September – circulated previously were signed as a correct and accurate after the following amendments had been made:

Minute 54 – 8th line replace “Cllr Reilly proposed” with “Cllr Reilly seconded”

Minute 56(i) – complete the bracket after “WPSFMC” and after the brackets ad “Cllr Doug Lamont”

64.  UPDATE from the meeting held on Monday 2nd September 2013

i)  Minute 54 – SODC’s Housing allocation plans for Wheatley – Housing Needs Survey

The clerk thanked the newsletter deliverers who had also distributed the survey. The greater part of the village had been covered. The survey had closed on 31st October.

ii)  Minute 58 – Flood Alleviation Scheme – formation of subgroup. Four residents had  expressed an interest to join the group. The vice-chairman had the names and would be calling a meeting shortly.

65. THE MINUTES of the meetings of the Planning Committee held on the following dates were received:

i) Wednesday 11th September – previously circulated

ii) Wednesday 9th October – circulated with the Agenda

66. THE MINUTES of the meetings of the F&GP Committee meeting held on the following dates were received:

i)     Monday 23rd September 2013 – circulated with the Agenda

ii)     Monday 21st October 2013 – circulated with the Agenda

67.  THE MINUTES of the meeting of the TRAC Advisory Committee meeting held on 18th September 2013 which had been circulated previously were received

68. TO DECIDE MATTERS RELATING TO THE COMPOSITION OF THE PARISH COUNCIL AND ITS COMMITTEES AND WORKING GROUPS

(i) To co-opt a Parish Councillor to replace Cllr Anderson

One resident was present who wished to put herself forward for co-option. Mrs Anne Davies, from the High Street was asked to introduce herself and to give some information.

Cllr Dalton proposed and Cllr Knapp seconded that Mrs Davies be co-opted on to the Parish Council. This was AGREED UNANIMOUSLY

Cllr Davies then signed the Declaration of Acceptance and joined the rest of the councillors

(ii) Jane Brandon and Bev Paton were CONFIRMED as members of the Recreation Areas Advisory Working group.

69.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

i)       To receive a report of the latest meeting and use of car park area for a drop-off point for pupils whilst sixth form car park is out of action.

Cllr Willmott explained how the contractors had, at very short notice, requested that cars been allowed to use the delivery area by the Sportsfield to pick up and drop-off pupils whilst the sixth form car park was out of action. Cllr Willmott had asked for details of compensation and assurances on reinstatement etc but none had been forthcoming.

Cllr Stephens proposed and Cllr Lamont seconded that due to the lack of information and assurances forthcoming from the contractors the Parish Council rejects the proposal. This was AGREED unanimously.

ii)       To consider progress on the plans for the new pavilion

Cllr Willmott circulated a paper on the new sports pavilion. He felt that as the cost could be in the region of £2m to £2.2m and the fact that the Parish Council is losing a major partner in the County Council the current project could not be continued with at the moment. Therefore he proposed and seconded by Cllr Birks seconded that ‘The Parish Council recommends to the Sportsfield management Committee to keep on hold the current project to replace the pavilions and to investigate alternative option.’

This was AGREED unanimously.

70. TO RECEIVE AN UPDATE ON   SOUTH OXFORDSHIRE DISTRICT COUNCIL’S COMMUNITY GOVERNANCE REVIEW

SODC had now started formal consultation.

8.29pm The Chairman declared Council out of session

District Cllr Bell – he had had discussions with Planning Officers over the application for 79-81   High Street. Given the Planning Officers’ views he had felt there was no point in objecting to the development

Mr Christopher Sprent – complaint that, despite a couple of letters requesting the trees overhanging the Farm Close Lane path, nothing had been done. The clerk replied that he had asked a contractor to undertake the work nut to remember those trees were not the Parish Council’s responsibility.

Mr Chris Hallsworth – resident on Ladder Hill was concerned about the speed etc of traffic on   Ladder Hill and did the Parish Council acknowledge there was a problem and did they have a plan? The Clerk replied that the Parish Council had requested speed and volume measurements in both directions at two locations along Ladder Hill. Mr Hallsworth suggested origin and destination surveys as well.

County Councillor Anne Purse – there had been a very positive and well attended meeting public meeting on the future of Wheatley Library.

She would also follow up replacement of bollards at the bottom of Friday Lane but making sure there was enough space to get a mobility scooter along the pavement.

8.58 The Chairman declared the council back in session

71.   TO CONSIDER ITEMS FOR THE 2012-2013 FINAL ACCOUNTS.

(i) Letter of Engagement of Internal Auditor (Mr Phillip Hood) 2012-2013

The Letter of Engagement had been circulated with the Agenda It was AGREED that the Letter of Engagement by signed.

(ii) Statement of Internal Control for Wheatley Parish Council

The Statement of Internal Control had been circulated with the Agenda. Cllr Reilly proposed and Cllr bell seconded that Statement be Noted and Accepted.

72.   REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee – No report

ii)        The Howe Trust – had made a contribution to Wheatley Park Prize Giving

iii)       The Park Sports Centre Joint User Group – Nothing to report

iv)       Thames Valley Police – the clerk read out the crime figures  for Wheatley for October

v)        Brookes Residents’ Associations’ meeting – Cllr Bell had attended. No information on when the new road into the campus would begin or over the future of the campus itself.

73.   CALENDAR OF MEETINGS. – Noted

i)   Planning Committee  – Wednesday 13th November 2013 – 7.30pm

ii)   F&GP Committee Monday 18th November   2013 – 7.30pm

iii)   TRAC Meeting –Wednesday 27th November  2013– 7.30pm

iv)   Planning Committee – Wednesday 11 December  2013  – 7.30pm

v)    F&GP Committee Monday 16 December 2013 – 7.30pm

vi)   Parish Council Meeting – Monday 6th January 2014 – 7.30 pm

74. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Carr proposed and Cllr Bell seconded “that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

Agreed unanimously

/by

Finanace and General Purposes Committee 18th November 2014

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Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 18th NOVEMBER 2013 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: RJ Reilly (in the chair), S Coleridge, G Birks, A Davies & R Bell

OFFICER THE CLERK: Gareth Morris

The Chairman welcomed Cllr Davies to her first meeting

58.   APOLOGIES FOR ABSENCE had been received Cllrs Carr, Stacey & Old

59.   DECLARATIONS OF INTEREST – NONE

60.    MINUTES OF THE PREVIOUS MEETING HELD 21st October 2013 which had been circulated previously were signed as a correct and accurate record

61.  UPDATE ON ITEMS FROM THE MINUTES 21st October 2013

(i)  Minute 45(i) – Sandpit at Cullum Road

(ii) Minute 45(ii) – Parish Council leaflet on boundary change

(iii) Minute 48 – SODC Town and Parish Forum – Cllrs Lamont and Willmott attended. One of the items was on changes to the planning system, including permitted development. The clerk distributed the paper they had brought back. They had also made contact with an SODC Grants Officer and were going to hold a site meeting with him up at the Sportsfield.

iv) Minute 49 – Footway around the Roundhouse -the Area Steward had replied saying that the footway was “in the planning stage”. He was not able to give an exact date when it would be started.

62.  TO CONSIDER A REVISED BUDGET FOR 2013-2014 AND THE 2014-15 BUDGET

(i) Revised 2013-2014 budget

At the moment the revised budget was £12,000 less than the budget set for the start of the year. This

was mainly due to the reduction in funding for the Youth Centre of £9,000 now it had ceased to  function.

The money for the SFMC could be increased back to the original level of £15,000 to meet possible          professional fees. It might be prudent to increase legal fees to £5,000

(ii) 2014-2015 budget – the clerk had kept the precept at the 2013-14 level, though, if the Parish Council received a sum of money under the SODC Council Tax Reduction Scheme, the council tax information sent to householders for 2014-15 would show an increase in their council tax due to the Parish Council. Given the increased interest traffic measures in the village the amount put a side for Traffic &Road Safety Measures could rise to £50,000

63.  CLERK UPDATE

i)  Refurbishment of Parish Office

The painting and boxing in of the pipes had been completed and new carpet tiles laid. New blinds were now to be ordered. One or two items of office equipment would now be ordered. The result was a clean and airy environment.

64.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Oxfordshire Association for the Blind – (£200 in 2011) – AGREED

ii) Royal British Legion – for wreath – £40 last year – AGREED

65.  FINANCIAL MANAGEMENT

a) The budget to end of October 2013 was scrutinised & a completed copy of reconciled bank statement was signed by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at 18th November 2013 will be as follows:                                    Community       £2,819.15

Tracker             £139,186.88

Treasury           £60,506.54

66.                            SCHEDULE OF PAYMENTS  AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105800-06 GM/SW/JO/OCC/HMR&C Oct sal/wages/pen/PAYE/NICs 3,796.46
105799 South and Vale carers Grant Aid 200.00
105807 Post Office Stamps 295.00
d/d Barclays Charges -13/9 -17/10 29.41
Total £4,320.87
Cheques to Pay
105808 Cricks Hessian Bags 40.00
105809 Mainstream Digital Telephone calls 1/10-31/10 5.32
105810 Trinder & Sons PAT Testing 80.00
105811 Berinsfield Community Business Verges Oct + FC Patio 662.40
105812 Lyreco Stationary 61.46
105813 Buryhook Countryside M’ment Tree removal Church Rd rec etc 1,314.00
105814 Taylors Services Office refurbishment 3,600.00
105815 Green Scythe Gras cutting, recs Oct 222.00
105816 The Merry Bells Office Rent 25/9/13-24/12/13 1,079.48
GM/JB/SW/JF/OCC/HMR&C Nov sal/wages/pen/PAYE/NICs 3,700.00
Total £10,764.66

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 50.00
Allotments 10.00
Photocopying 1.00
Total £61.00

67.  PUBLICATIONS & CORRESPONDENCE RECEIVED & NOTED

  • The Haseleys – November  2013*
  • Little Milton Newsletter – November 2013*
  • Great Milton Bulletin November 2103*
  • Holton, Waterperry & Waterstock News – November 2013*
  • Tiddington with Albury & Milton Common Newsletter October/November 2013*
  • URC Newsletter October 2013*
  • CPRE – Countryside Voice & Field Work – winter 2013*
  • Garsington Newsletter October/November 2013
  • South and Vale Carers – Thank you for grant aid

* On display in Parish Office

68.  DATE OF NEXT MEETING – 16th December 2013 – NOTED

69 .  RESOLUTION TO EXCLUDE THE PUBLIC

To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters

/by

Planning Commiittee 13th November 2013

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Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 13th NOVEMBER 2013

PRESENT: Cllrs Coveley (in the Chair), Bailey, Dalton, Willmott, Knapp, & Reilly

OFFICER: The clerk

63.  APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Dalton  and Lamont

64.  DECLARATIONS OF INTEREST – none

64.   MINUTES OF THE PREVIOUS MEETING HELD 9th OCTOBER which had been circulated previously were signed as a correct and accurate record

65.  UPDATE ON MEETING HELD ON 9TH OCTOBER.

i)   Minute 58 SODC’s Housing allocation for larger villages. The Housing Needs Survey had been delivered to the majority of the households by the newsletter deliverers.

The 2nd exhibition would be held on Tuesday 26th November in the Merry Bells Hall from 2pm until 8pm.

66.  AMENDMENTS TO PREVIOUS APPLICATIONS

i)    P13/S2666/FUL (Full Application) (Minor) 79 & 81 High Street Erection of detached building at rear of nos 79/81 High Street for business B1 use. (As amplified by additional email from agent dated 16th October 2013) – No Strong Views

67.  NEW PLANNING APPLICATIONS

i)    P13/S3068/A (Advertisement Consent) 96 Church Road. Erection of 1x non- illuminated fascia sign.­ Recommend Approval

ii)    P13/S3200/HH (Householder) (Other) 94 Kelham Hall Drive. Erection of single storey extension to form kitchen, dining and family area. Replacement of two rear facing pitched roof dormer with flat roofed dormers. Recommend Approval
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iii)    20.10.13 P13/S3220/HH (Householder) (Other) The Old School House 3 Wren Close Demolition of existing and erection of replacement timber garage.- Recommend Approval

iv)    P13/S3395/HH (Householder) (Other) 3 Holloway Road Conversion of existing garage to provide a ‘granny annex’ for use by applicant’s mother.­ Recommend Approval

v)    P13/S3352/FUL (Full Application) (Minor) 75 Old Road. Erection of one two bedroom bungalow and one four bedroom bungalow. Variation from approved planning APP/Q3115/A/2121837. – Recommend Approval

vi)    P13/S3420/HH (Householder) (Other) 40 Hillary Way OX33 1UY. Erection of a side porch – No Strong Views

68.  PLANNING DECISIONS AND NOTIFICATIONS – Noted

i)        P13/S2163/HH 91 & 93 Old Road To convert existing shared road entrance to separate drives to fully separated access from Old Road Recommend Approval GRANTED 08.10.13

ii)        P13/S2982/HH (Householder) (Other) 26 Crown Road. Erection of two rear dormer windows as part of a loft conversion. Recommend Approval GRANTED 06.11.13

69.  CORRESPONDENCE – None

70.  DATE OF NEXT MEETING – Wednesday 11th DECEMBER 2013 – NOTED Cllr Knapp sends her apologies

/by

Traffic and Roads Advisory Committee 18th September 2013

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WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE TRAFFIC AND ROADS ADVISORY COMMITTEE (TRAC) OF THE PARISH COUNCIL HELD ON WEDNESDAY 18th SEPTEMBER 2013 IN THE PARISH OFFICE AT 7.30 PM

PRESENT: Councillors: G Birks (Chairman), R J Reilly, J Coveley, R Bell, E Stacey & C Dalton

Officer, The Clerk

Also present: County Councillor Anne Purse and one member of the public

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM WAS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED

10. APOLOGIES FOR ABSENCE had been received from Cllr Carr

11. DECLARATIONS OF INTEREST – None

12. MINUTES OF THE MEETING OF 24th JULY 2013 – which had been circulated previously were signed as a correct and accurate record after the following amendment had been made:

Minute 59(i) 3rd line – remove ‘the’ between ‘confirm’ and ‘where’

13. UPDATE ON MINUTES

i)        Minute 5(i) – Pedestrian Safety measures in Church Road – the clerk is still to contact Mark Francis at OCC Highways

ii)        Minute 5(ii) – Footway around the Roundhouse – a cheque for £7,000 had been sent to OCC Highways and a receipt received. No indication of when the work will be done.

iii)        Minute 6 – Change in Brookes’ entrance work had begun on the Park Hill roundabout and the new road into the school campus. The new road and coach park at the school was scheduled to be finished in the summer of 2014

14.  PEDESTRIAN CROSSING ON LADDER HILL BY THE CO-OP.

As a first step in the campaign to get a pedestrian crossing the Parish Council should request traffic monitoring (both speed and volume) on Ladder Hill. Cllr Purse would also request the same.

Two places were suggested; one opposite number 28 Ladder Hill and the other opposite ‘Windyridge’.

According to OCC’s own traffic monitoring figures in 2012 the average daily traffic along London Road, Wheatley was 10,000 vehicles

15. TO CONSIDER THE PROBLEM OF SPEEDING VEHICLES IN THE VILLAGE

.Further speed and volume monitoring to be requested along the High Street (east), opposite Barclays Bank and two points along London Road, one west of the junction with Church Road and another by the Aquatics centre.

Cllr Purse said she was meeting with the Area Steward and his replacement in the village next week.

PCSO Cooney was looking into the enforceability of the 20 mph limit in the High Street and if necessary getting the signage improved.

In an e-mail he had mentioned the possibility of getting the use of a ‘SDR’ that can be used by trained civilians. The clerk was asked to get more information and the paperwork. The Parish Council would have to agree a £5,000 indemnity to pay TVP should the SDR be damaged in any way.

16.  TO CONSIDER THE PROBLEM PARKING ON THE NORTH SIDE OF CHURCH ROAD, WEST OF THE RECREATION GROUND ENTRANCE.

The clerk read out a letter from a resident expressing concern that more cars were parking on the north side of Church between the entrance to the Church Road Recreation Area and Templars Close. Cars coming from the Sun where finding it hard to see oncoming traffic who were then obliged to mount the south side pavement in order to pass.

There was a debate on why there were more cars parking there recently. It was possibly because the SODC Car park now had time constrained parking. Cllr Bell had received the results of a parking survey done by SODC in 2011 before the new regulations were introduced. This survey was circulated to committee.

In the first instance the clerk to write to the residents of Templars Close whose

gardens back on to Church Road to cut back any overhanging foliage so that cars might be able to park closer to the wall

17.   OTHER ROAD SAFETY ISSUES

i) Light over the first build out going up Ladder Hill obscured by tree in 1 Howe Close’s garden. Clerk to write to the householder also requesting that the hedge be cut back as it is obstructing the pavement.

ii) Faded ‘Give –Way’ lines at the bottom of Station Road and at the London Road zebra crossings. Clerk to write to the Highways Department. This would probably come out of Cllr Purse’s budget.

18.  DATE OF NEXT MEETING – 27th November 2013

The meeting closed at 8.45pm

/by

Finance and General Purposes Committee 21st October 2013

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Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 21st OCTOBER 2013 IN THE Parish OFFICE AT 7.30PM

PRESENT: Councillors: RJ Reilly (in the chair), S Coleridge, R Old, E Stacey, G Birks & R Bell

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

42.   APOLOGIES FOR ABSENCE had been received from Cllr Carr

43.   DECLARATIONS OF INTEREST – None

44.  MINUTES OF THE PREVIOUS MEETING HELD 23rd SEPTEMBER 2013 which had been circulated previously were signed as a correct and accurate record

45.  UPDATE ON ITEMS FROM THE MINUTES 23RD SEPTEMBER 2013
(i)  Minute 33(ii) – Sandpit at Cullum Road – Bev Paton and Jane Brandon had agreed to serve on the Recreation Areas Working Group. It was hoped that they would be able to suggest activities for the area that was once the sandpit. Cllrs Bell and Bailey and Jane Brandon had attended the Oxfordshire Playing Fields Association AGM. Their membership would be ratified by full council at its next meeting.
(ii) Minute 34 – Parish Council leaflet on boundary change – Cllr Bell reported that the public consultation was likely to be delayed
(iv) Minute 33(iv) – Memorial Gardens – the clerk would ask the outdoor workers to tidy up the Memorial gardens and the War memorial in time for Remembrance Sunday and ask John from Down to Earth to tidy the flower beds.

46.  TO START THE BUDGET PROCESS FOR 2014-2015
The clerk reminded councillors that over the next two meetings the 2014-15 budget would be decided and that if there were any projects etc that any councillor wished to pursue to bring them forward next month

47.  THE MAPLE TREE CHILDREN’S CENTRE AND YOUTH PROVISION
Cllr Coleridge reported that the Centre might approach Oxfordshire Association for Young People to   provide provision for the youth in the village. However there was a possibility that the centre would be closed by 2017 due to OCC cuts.

48.  TO DECIDE THE TWO DELEGATES TO THE TOWN AND PARISH FORUM WEDNESDAY 6TH NOVEMBER
It was Agreed that Cllrs Lamont and Coleridge should attend.

49. TO RECEIVE MR SHEW’S  DESIGN STATEMENT  AND PROJECT MANAGEMENT
OUTLINE FOR THE NEW ACCESS INTO CHURCH ROAD RECREATION GROUND –
NOTED
No date had been received from OCC Highways re a start date for the footway around the roundhouse.

50.  CLERK UPDATE
i)  Refurbishment of Parish Office – the painting had been had been completed and the new carpet tiles were expected in the next two weeks
ii) Report on SODC Briefings on how precepts are calculated: Wed 16th Oct @ 1pm. The clerk and assistant clerk had attended the briefing. The amount received from the government for the Council Tax benefit reduction scheme had been reduced by 13.7%. So the amount that was likely to be received by the Parish Council if the previous year’s formula was used would be £3,500. If the Parish council wished to show a 0% increase in the council tax bands it should reduce its precept request by a similar amount.
iii) Hessian bags for newsletter deliverers. – Re-usable bags for the newsletters. 40 had been obtained from Cricks at £1 each. Only one deliverer so far had said they did not want to use them

51.  GRANTS, LICENCES AND SUBSCRIPTIONS
i) South and Vale Carers – AGREED £200

52.  FINANCIAL MANAGEMENT
a) Scrutiny of budget to end of September 2013 & signing of completed copy of reconciled bank statement by Chairman & RFO
b) Balances

After the cheques below have been paid the balances on the council’s accounts as at21st October will be as follows:     Community       £2,419.89

[Please note adjusted figures – clerk]                                                                                                                                                                     Tracker             £146,186.88

Treasury           £60,506.54

53.                            SCHEDULE OF PAYMENTS T AUTHORISED

Cheque no.    Payee    Payment details    Amount
Cheques paid
105781/3/4/6-8    GM/SW/JO/OCC/HMR&C    Sept sal/wages/pen/PAYE/NICs    3,862.10
105789    Wheatley Park School    Prize Giving    200.00
d/d     Public Works Loan Board    Loan Repayment    483.47
d/d    Barclays Bank    Charges 13/08-12/09    29.49
d/d    Orange Home    Internet    18.37
d/d    Siemans Financial Services    Photocopier lease    403.70
Total    £4,997.13
Cheques to Pay
105790    Parchment Printers    Oct/Nov Newsletter    1,484.90
105791    Oxfordshire County Council    MapleTree centre 15/4-15/7    790.87
105792    Berinsfield Community Business    Verge cutting September     596.40
105793    J Watson    Oct/Nov Newsletter    680.00
105794    S Shew    New entrance in to Ch Rd Rec    1,500.00
105795    Mainstream Digital    Tel Rental 09/13-12/13    90.70
105796    Southern Electric    Electricity  05/07-30/09 with cr    8.29
105797    Andrew Marsden    Advice on VAT    71.20
105798    Swift Digital Services    Copier usage & annual support    183.24
GM/JB/SW/JF/OCC/HMR&C    Oct sal/wages/pen/PAYE/NICs    3,700.00
Total    £8,922.36

INCOME RECEIVED SINCE LAST MEETING

Income details    Amount
Interest – Treasury Account    20.55
Interest – Tracker Account    16.02
Newsletter Advertising    1,030.00
Precept 2nd Instalment    52,304.50
Allotments    70.00
Newsletter subscriptions    18.00
Total    £54,45907

54.  PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
The Haseleys – October    2013*
Little Milton Newsletter – October 2013*
Great Milton Bulletin September 2103*
Holton, Waterperry & Waterstock News – September 2013*
Tiddington with Albury & Milton Common Newsletter October/November 2013*
URC Newsletter October 2013*
Tree News – Autumn Winter 2013*
ORCC Annual Review 2013-14*
Garsington Newsletter October/November 2013
Oxford Brookes Residents’ Association meeting on Thursday 31st October at 6.30pm.*
Thames Valley Police – Neighbourhood Policing Newsletter – October 2013*

* On display in Parish Office

55.  DATE OF NEXT MEETING – 18TH NOVEMBER 2013 – NOTED

56 .  RESOLUTION TO EXCLUDE THE PUBLIC
Cllr Reilly proposed and Cllr Coleridge seconded: ‘that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters’

AGREED NEM CON

Meeting closed at 9.15 after the confidential business had been concluded

/by

Planning Committee 9th October 2013

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 9th October 2013

PRESENT: Cllrs Coveley (in the Chair), Bailey, Dalton, Knapp, Stephens, Stacey, Lamont & Reilly

OFFICERS: The clerk and assistant clerk

Also present: District Councillor Janet Carr

52. APOLOGIES FOR ABSENCE had been received from Cllr Willmott

53. DECLARATIONS OF INTEREST – NONE

54. MINUTES OF THE PREVIOUS MEETING HELD 11th SEPTEMBER which had been circulated previously, were signed as a correct and accurate record

55. UPDATE ON MEETING HELD ON 11th SEPTEMBER 2013 – None

56. AMENDMENTS TO PREVIOUS APPLICATIONS – None

57.  NEW PLANNING APPLICATIONS

i) P13/S2666/FUL (Full Application) (Minor) 79 & 81 High Street Erection of detached building at rear of nos 79/81 High Street for business B1 use. RECOMMEND REFUSAL – not unsympathetic to building but feel current plan is overdevelopment of site and unneighbourly to No. 77.

ii) P13/S2831/HH (Householder)(Other) 106 London Road. Single storey rear extension and build over existing ground floor utility and bathroom to form a first floor side extension. NO STRONG VIEWS

iii) P13/S2982/HH (Householder) (Other) 26 Crown Road. Erection of two rear dormer windows as part of a loft conversion. RECOMMEND APPROVAL

58.   SODC’s HOUSING ALLOCATION FOR LARGER VILLAGES

i)        Report on Exhibition – another exhibition to be held in November

ii)        Housing needs Survey – These have now been distributed thanks to the newsletter deliverers

59. Consider guidance on the local validation requirements   for applications submitted to the county council – NOTED

60.  PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P13/S2094/FUL (Full Application)(Minor) 94 Church Road Proposed provision of2 no. car parking spaces and a covered bicycle shelter No Strong Views.GRANTED 10.09.13

ii) P13/S2092/FUL (Full Application) (Other) 94 Church Road Variation of condition 3 of planning permission P04/W1090 (Change of use of dwelling to a house of multiple occupancy for nursing staff). No Strong Views GRANTED 10.09.13

iii) P13/S2105/FUL (Full Application)(Other) 14 Crown Road Change of use of land to residential and erection of front porch. Recommend Approval GRANTED 10.09.13

iv) P13/S2460/HH(Householder) 17 Park Hill Proposed double and single storey rear and side extension, creation of basement room and creation of swimming pool. No Strong Views – GRANTED 20.09.13

v)  P13/S1866/HH (Householder) (Other) Postmill House 41 Windmill Lane replacement porch and associated alterations. Recommend Approval GRANTED 24.09.13

vi) P13/S2390/HH (Householder) (Other) 117 Old Road (in the parishes of Wheatley and Horspath) Extension to side and rear of existing house comprising mainly a single storey kitchen extension plus an additional bedroom at first floor above part   of the new ground floor area. (Previous planning approval granted, ref P11/W2410 for single storey kitchen extension. This application is to add a bedroom on top.) Recommend Approval GRANTED 26.09.13

vii) P13/S2483/HH (Householder)(Other) 24 Old London Road Conversion of part of garage to living accommodation. No Strong Views GRANTED 30.09.13

61.  CORRESPONDENCE – None

62. DATE OF NEXT MEETING – Wednesday 13th November 2013 – Noted

/by

Parish Council 2nd September 2013

,

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 2nd SEPTEMBER 2013 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E Stacey (Chairman), J Reilly, R Bell, C Dalton. E Bailey, G Stephens, J Carr, G Birks (until 9.30pm), R Old & D Lamont

OFFICERS: Gareth Morris, Clerk to the Parish Council

Jessica Banks, Assistant Clerk to the Council

Also present: Beryl Guiver Planning Policy Officer, SODC and 5 members of the public

Before the meeting started the Chairman introduced and welcomed Jessica Banks who was attending her first meeting as Assistant Clerk.

46.   APOLOGIES FOR ABSENCE had been received from Cllrs Willmott, Coleridge, Coveley and Knapp

47.   DECLARATIONS OF INTEREST – None

48.   MINUTES of the meeting of the Parish Council meeting held on Monday 1st July 2013 which had been circulated previously were signed as a correct and accurate record with the addition of Cllr Old to those present

49.  UPDATE from the meeting held on Monday 1st July 2013

i) Open Forum – Cllr Anne Purse – Footway around the Roundhouse

Keith Stenning (Area Steward OCC Highways) had contacted the clerk to say that OCC would go ahead with the scheme and could we pay over the £7,000. A cheque would be sent shortly.

ii) Minute 34(ii) – SODC Community Governance Review – timetable for consultation had been  issued. Starts on 1st November and ends on 31st January.

Cllr Bell said that he thought the Parish Council should write to all the residents affected putting forward Wheatley’s case and he was prepared to write a draft to be considered. This was agreed and would be discussed at the next F&GP committee.

50.  THE MINUTES of the meetings of the Planning Committee held on the following dates were received

i) Wednesday 10th July – circulated previously

ii) Wednesday 14th August – circulated with the agenda

51. THE MINUTES of the meeting of the F&GP Committee meeting held on:

Monday 15th July 2013 which had been circulated previously were received.

i) Minute 20 – Sandpit at Cullum Road recreation Ground. The clerk reported that most of the sand had been removed but some had been left because it was felt that the hole that would remain would be a hazard. The Council needs to decide what replaces the pit.

ii) Minute 21 – Youth provision at the Maple Tree Children’s Centre

TO RATIFY THE RECOMMENDATION MADE BY THE COMMITTEE THAT THE YOUTH  CLUB CEASES AT 31ST AUGUST

The Chairman of the Council explained the reasoning behind the committee’s decision having received the letter from the Governors of Great Milton school, which had been circulated to all councillors.

Cllr Lamont proposed and Cllr Stephens seconded that the F&GP decision on the youth centre be ratified by full council. This was Agreed unanimously.

52.  THE MINUTES of the meeting of the Transport and Roads Advisory Committee meeting held on 24th July 2013 which had been circulated previously were received

i) Minute 7 – the Advisory Committee recommends that the provision of a pedestrian

crossing be the top priority of the Parish’s safety measures..Cllr Birks proposed and Cllr Dalton seconded that the recommendation be accepted. This was Agreed unanimously

53. TO RECEIVE THE RESIGNATION OF COUNCILLOR ANDERSON AND DECLARE A VACANCY ON THE PARISH COUNCIL

The Council accepted Cllr Anderson’s resignation and formally declared a vacancy on the Parish Council. If a bye-election is not requested then the Parish Council could co-opt at the November meeting.

The clerk was asked to write a letter of thanks to Mr Anderson for his work on the Parish Council

54. SODC’s HOUSING ALLOCATIONS PLANS FOR WHEATLEY

Beryl Guiver, SODC Planning Policy Officer was in attendance and was invited to address the meeting. She distributed a report on the first exhibition held in August and suggestions for the next exhibition in October.

Housing Needs Survey – Cllr Dalton proposed and Cllr Reilly seconded that the Parish Council carries out the suggested survey. This was Agreed unanimously. The survey to be distributed with October/November newsletter.

There was some discussion on the survey that had been prepared by ORCC.

Cllr Dalton proposed and Cllr Reilly seconded that the survey as presented by the ORCC be used. This was Agreed by 9 votes in favour and 1 against.

The council thanked Beryl for her attendance.

8.38pm The chairman declared the council out of session and invited members of the public present to speak

Gordon Ewbank (on behalf of Fusion) – said that he realised that the Parish Council had been left with no choice but to go ahead with the closure. Fusion was very sad that the project had not worked out. He thanked the Parish Council for their support.

Dan Evanhuis (Fusion) – echoed Mr Ewbank’s sentiments. He said that over the period 32 young people attended the youth centre more than once. He said he hoped that the Parish Council would scotch comments that Fusion did not take safeguarding seriously.

District Councillor Bell – he reported that SODC was carrying out consultation on increasing permitted development rights.

8.56pm The chairman declared the council back in session

55. It was Agreed that the council write to Fusion thanking them for the amount of hard work they had put in to trying to make the youth club project a success

56. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

i)       To receive a report from the committee – in the absence of Cllr Willmott (Chair of the WSFMC) Cllr Doug Lamont spoke to the report.

ii)       To consider Counsel’s opinion on negotiations on the sports fields. The opinion was discussed. Cllr Birks said that she felt there were some matters in the report that needed clarification and if it was agreeable to the Council she would speak to the counsel. The Council agreed that she should go ahead.

iii)       To receive the Accounts of the Sportsfield management Committee 2012/2013 and to note that the balance owed by the Parish Council is £1,821.35 Cllr Reilly proposed and Cllr Dalton seconded that the accounts be received and that the residual amount be paid. Agreed

57.   TO RECEIVE AND NOTE THE REPORT OF THE EXTERNAL AUDITOR (BDO LLP)

The External Auditor’s Report was received and noted. The External Auditor had no items of concern.

58. TO RECEIVE AN UPDATE ON THE ‘WHEATLEY SOUTH EAST FLOOD ALLEVIATION WORK’ FROM MONSON ENGINEERING AND TO CONSIDER THEIR SUGGESTION THAT A VILLAGE SUB GROUP BE SET UP TO DEAL WITH FLOODING/DRAINAGE ISSUES.

The clerk read out an e-mail to Cllr Carr from Dave Baldwin (Monson Engineering) giving details of the flood alleviation plans for the next two years. This would involve creating a flood water holding area on Castle Hill and letting the water out into the Ambrose Rise ditch in a controlled manner.

The clerk would ask Kavan Ring to regularly inspect the ditch and clear as necessary.

Mr Baldwin had suggested that a joint council/residents group could be set up to give early warning of issues. This was felt to be a good idea and Cllr Reilly agreed to chair such a group and to write a piece for the newsletter inviting volunteers to serve on the sub-group.

9.30pm Cllr Birks left the meeting

59.   REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee – The ladies toilets had been refurbished.

ii)        The Howe Trust – Cllr Dalton reported that the Ragwort had nearly been eliminated

iii)       The Park Sports Centre Joint User Group – No meetings had been held

iv)       Thames Valley Police –No report

60.   CALENDAR OF MEETINGS. – Noted

i)    Planning Committee  – Wednesday 11th September 2013 – 7.30pm

ii)    F&GP Committee Monday 23rd September  2013 – 7.30pm

iii)    TRAC Meeting –Wednesday 18th September  2013– 7.30pm

iv)    Planning Committee – Wednesday 9th October 2013  – 7.30pm

v)     F&GP Committee Monday 14th October  2013 – 7.30pm

vi)    Parish Council Meeting – Monday 4th November 2013– 7.30 pm

(Cllr Old sends her apologies)

The meeting closed at 9.44pm

/by

Finance and General Purposes Committee 23rd September 2013

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 23RD SEPTEMBER 2013 IN THE Parish OFFICE AT 7.30PM

PRESENT: Councillors: RJ Reilly (in the chair) S Coleridge & R Bell

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

30. APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Birks, Old & Carr

31. DECLARATIONS OF INTEREST – None

32. MINUTES OF THE PREVIOUS MEETING HELD 15th July 2013 which had been circulated previously were signed as a correct and accurate record

33. UPDATE ON ITEMS FROM THE MINUTES 15th July 2013

(i) Minute 20(i) – Footway around the Roundhouse – £7,000 cheque had been sent and a receipt received. Despite a couple of requests no date had been received for commencement of the work.

(ii) Minute 20(ii) – Sandpit at Cullum Road – Most of the sand had been removed though some had been retained to avoid leaving a huge hole.

Cllr Bell said he would contact Cllr Bailey and a couple of residents with children to see if the recreation Areas Advisory could be re formed to decide on how to utilise the area left by the sandpit..

(iii) Minute 21 – Recommendation on the Youth Centre – The resolution for the full council to ratify the Committee’s decision on closing the Youth Centre had been passed at the Council’s last meeting.

There now remained the issue of the equipment etc at the Maple Tree centre which were owned by the Parish Council. The Clerk to write to Jenny Stoker that the Parish Council would collect all these items once the office was refurbished and to Dan Evanhuis to check what items remained there. The Parish Council could sell, hire or lease the items to Fusion

(iv) Minute 24 – Requests from residents – The bunting had been removed. A gardener had been approached to look after the Memorial Garden’s flowerbeds and the outdoor workers would be asked to tidy up the War memorial. The benches by ‘toilet square had been re-varnished.

The clerk was still to follow up a bus shelter and bins by the Avenue

34. TO CONSIDER A PARISH COUNCIL LEAFLET TO RESIDENTS PUTTING THE CASE FOR BOUNDARY CHANGE.

Cllr Bell’s suggested letter which had been circulated to all Parish councillors was discussed. Councillors were happy that this to be kept on file to be distributed when SODC went ahead with the consultation.

35. TO RECEIVE A REPORT ON THE PARISH COUNCILLORS’ WALKABOUTS IN AUGUST/SEPTEMBER – Noted.

36. CLERK UPDATE

i) Refurbishment of Parish Office – the boxing in of the pipe work had been completed. The clerk did not know when the painting would commence

ii) Training Course OALC – Getting to Grips with Local Council Finance – £60 – Agreed that Assistant Clerk should attend

iii) Tree work in the village – the Clerk reported that SODC had given permission for the sycamore in the NW corner of Church Road recreation ground to be removed but not the two by the cliff in the North East Corner.

The hedge just beyond the Littleworth Bridge would be tidied up. Also the trees along the footpath to Farm Close Lane would be cut back.

iv) SODC Briefings on how precepts are calculated: Wed 16th Oct @ 1pm or 23 Oct @ 6pm. All councillors to be asked if they wished to go.

v) Playground Inspections by Zurich – These had been completed in August. Steve was currently dealing with the points raised. No of them so serious that equipment had to be closed down

37. GRANTS, LICENCES AND SUBSCRIPTIONS

i) Wheatley Park School – Prize Giving (Last year £200) – agreed £200

38. FINANCIAL MANAGEMENT

a) The budget to end of August 2013 was presented and discussed & copy of the reconciled bank statement was signed by the Chairman & RFO

b) Balances

Was afraid of using https://healthylombard.com/buy-xanax/, since I know it can be harmful. This thing has lots of adverse effects. Starting from dizziness and ending with lethal… But I was assured by my doctor, and he prescribed only 0,5mg dose 3 times a day, so we could define the right one. It helped, without dosage increase. Only under supervision!

After the cheques below have been paid the balances on the council’s accounts as at 23rd September would be as follows:

Community £3,139.14

Tracker £102,866.36

Treasury £60,485.99

39. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105743-47 GM/SW/JO/OCC/HMR&C Jul/ sal/wages/pen/PAYE/NICs 3,455.27
105756/762-5/768 GM/SW/JO/OCC/HMR&C Aug sal/wages/pen/PAYE/NICs 3,411.60
105748 The Post Office Stamps 220.00
105749 Mainstream Digital Telephone calls July 1.14
105750 Fusion Youth and Community Equipment 28.19
105751 SODC Dog bin emptying 100.46
105753 Jim Watson Aug/Sept newsletter 680.00
105754 Parchment Aug/Sept newsletter 1,484.90
105755 Berinsfield Community Business Verge cutting July 596.40
105757 Oxon Gardens & DryStone Walls Repairs to wall in Ch Rd Rec 264.00
105758 BDO LLP External Audit 480.00
105759 OCC (Highways) Footway around Roundhouse 7,000.00
105760 CPRE Subscription 2013 29.00
105761 HM Revenue and Customs VAT Repayment 639.46
105766 Swift Digital Services Photocopies 16/4-18/7 88.24
105769 WPSFMC Residual payment for 2012-13 1,821.35
d/d Barclays Bank Bank charges – 13.06 to 14.07 25.78
d/d Barclays Bank Bank Charges – 15.07 to 12.08 40.37
Total £20,366.16
Cheques to Pay
105771 C Jacobs Landmark Chambers Counsel’s opinion re Sportsfield 1,200.00
105772 Lyreco Stationary 34.60
105773 Green Scythe Ltd Recs cutting + sand pit removal 2,292.00
105774 Claire Logic Computer health check 84.00
105775 WPSMC 3rd Quarterly payment Oct-Dec 2,000.00
105776 Mainstream Digital Telephone calls Aug 1.23
105777 Thames Water Meorial Gardens 6.21
105778 Berinsfield Community Business Verges, FmCl Patio, Cl Rd Rec 806.40
105779 Green Scythe Ltd Rec cutting August 222.00
105780 Ordnance Survey Licence 65.70
GM/SW/JF/OCC/HMR&C July sal/wages/pen/PAYE/NICs 3,600.00
Total £10,312.14

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Interest – Treasury Account 20.21
Newsletter Advertising 3,145.00
Total £3,165.21

40. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i) The Haseleys – September 2013*

ii) Little Milton Newsletter – September 2013*

iii) Great Milton Bulletin September 2103*

iv) Holton, Waterperry & Waterstock News – September 2013*

v) URC Newsletter September 2013*

vi) SODC – Town and Parish Forum – Wednesday 6th November (eve)

vii) URC Newsletter September 2013*

viii) Clerks and Council’s Direct – September 2013

ix) Oxfordshire Playing Fields Association – AGM 17th October – 7.25pm Weston-o-t-Green

* On display in Parish Office

41. DATE OF NEXT MEETING – 9th October 2013 – Noted

The meeting closed at 9.10pm

/by

Finance and General Purposes Committee 15th July 2013

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 15th JULY 2013 IN THE Parish OFFICE AT 7.30PM

PRESENT: Councillors: RJ Reilly (in the chair) E Stacey, S Coleridge, R Bell & R Old

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

17.   APOLOGIES FOR ABSENCE had been received from Councillors Birks and Carr

The clerk informed the meeting that Cllr Anderson had resigned from the Parish Council

18.   DECLARATIONS OF INTEREST – NONE

19.  MINUTES OF THE PREVIOUS MEETING HELD 17th June 2013 which had been circulated previously were signed as a correct and accurate record

20.  UPDATE ON ITEMS FROM THE MINUTES 17th June 2013

(i)  Minute 136 Footway around the Roundhouse. Oxfordshire Highways had still not confirmed what Cllr Purse had told the Parish Council at its last meeting that the County Council were going ahead with the scheme

(ii) Minute 138 Sandpit at Cullum Road – Green Scythe were due to remove the sand and the logs later in the week

21.  TO RECEIVE AN UPDATE OF THE YOUTH PROVISION AT THE YOUTH CENTRE.

There had been further ongoing problems between Fusion and the Maple Tree Centre and as a result Cllr Stacey had received a letter from the Governors of Great Milton School stating that the Centre would not be available for use from the 31st August. As the Parish Council has no other premises to hold the club in Cllr Stacey proposed and Cllr Coleridge seconded that the Youth club ceases at 31st August. This was Agreed unanimously. This decision to be ratified by full council on 2nd September.

The payment to Fusion which was to be until 30th September would now be paid only up to 30th August. The clerk to write to Fusion informing them of the Committee’s decision.

The  Committee gave its grateful thanks to Cllrs Stacey, Lamont and Coleridge for all the hard work and time they had committed in trying to make the Youth Club a success

22.  TO CONSIDER THE REQUESTS MADE BY WHEATLEY SCOUT GROUP IN THEIR LETTER OF 30TH JUNE

The Scout’s letter of 30th June had been circulated with the Agenda in which they requested the views of the Parish Council on the use of the Parish Council’s land by the ex police houses at the Holton Playing fields. A letter from Cllr Willmott (Chairman of WPSFMC) was also read out.

After much discussion it was felt that the land identified had too many drawbacks for use as a new scout hut. It was in the ‘Green Belt’, permission from Shotover would have to be sought, it would be difficult to provide a new access road without cutting across one of the rugby pitches and there was a septic tank located under that piece of land.

The committee felt that whilst at the moment the Parish Council did not have any land of their own to offer at the moment, this could change in the future.

The clerk would write to the scouts and send their letter to the WPSFMC.

23.  CLERK UPDATE

i) Refurbishment of Parish Office – the clerk had invited two further companies to quote for the refurbishment but neither had responded It was AGREED to ask Taylor Services to undertake the refurbishment.

ii) Assistant to the Clerk – An advert had been placed on the various notice boards. Should there be no applicants then an advert should be placed in the newsletter

24.  CONSIDERATION OF WRITTEN REQUESTS FROM RESIDENTS

i) Request for bus shelter at the Avenue and more dog bins along London Road

The clerk would make enquiries about the cost of a bus shelter and off providing more litter bins  along London Road

ii) Request to close off access up the cliff in Church Road Recreation Area. The committee did not want ‘fence off’ the cliff but would erect a sign saying ‘Do not climb in this area’. Kavan Ring would be attending to the trees at the top off the cliff.

iii) Request to tidy up the village including removal of bunting by the Roundhouse, tidying up the  Memorial Gardens, seats by ex toilet block

The Clerk would ask Kaven Ring to remove the bunting. A gardener would be engaged to look after the Memorial Gardens and a new surface for the paths would be investigated.

25.  GRANTS, LICENCES AND SUBSCRIPTIONS – None

26.  FINANCIAL MANAGEMENT

a) The budget to end of June 2013 was scrutinised & the copy of reconciled bank statement was signed by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

15 July will be as follows:                                                         Community       £5,424.88

Tracker             £117,866.36

Treasury           £60,465.78

27.                            SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105724-29 GM/SW/JO/OCC/HMR&C June sal/wages/pen/PAYE/NICs 3,830.40
105730 St Mary’s church Grant aid 2012-13 500.00
105731 WPSFMC 2nd Quarter payment 2,000.00
d/d Barclays Bank Bank charges – 13.05 to 12.06 28.08
Total £6,358.48
Cheques to Pay
105732 Society of Local Council Clerks Arnold Baker 9th Edition 63.00
105733 Stanton Hope Weedkiller 327.54
105734 Thames Water Memorial gardens 7.82
105735 Berinsfield Business Community FCR Patio/ Cull Rd rec/verges 806.40
105736 Southern Electric Electricity 29.03.13 – 04.07.13 80.59
105737 Mainstream Digital Ltd Telephone 86.94
105738 Fusion Y&C UK Games and equipment 862.40
105739 The Merry Bells Office rental 1,079.48
105740 Green Scythe Recreation Areas cuts – June 440.00
105742 Fusion Y&C UK Quarterly Costs to 31st Aug only 1,332.84
GM/SW/JF/OCC/HMR&C July sal/wages/pen/PAYE/NICs 3,600.00
Total £8,687.01

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Interest – Tracker Account 16.95
Newsletter Advertising 1040.00
Photocopies 6.45
Total £1,063.40

28.  PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – June2013*

ii)        Little Milton Newsletter July 2013*

iii)        Great Milton Bulletin June 2103*

iv)        Holton, Waterperry & Waterstock News – July  2013*

v)        URC Newsletter July  2013*

vi)        Clerks and Councils Direct

vii)        SODC – Town and Parish Forum  – Wednesday 6th November (eve)

viii)        Shotover Preservation Society Summer newsletter 2013*

ix)        Thames Valley Police – Neighbourhood Team July 2013 Newsletter*

x)

* On display in Parish Office

29.  DATE OF NEXT MEETING – 23rd September 2013 – NOTED

The meeting closed at 9.10pm

/by

Planning Committee 11th September 2013

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 11th SEPTEMBER 2013

PRESENT: Cllrs Coveley (in the Chair), Bailey, Dalton, & Reilly

OFFICER: The clerk

42. APOLOGIES FOR ABSENCE had been received Cllrs Stacey, Lamont Stephens & Willmott

43. DECLARATIONS OF INTEREST – NONE

44. MINUTES OF THE PREVIOUS MEETING HELD 14th AUGUST which had circulated previously, were signed as a correct and accurate record

45. UPDATE ON MEETING HELD ON 14th AUGUST2013 – None

46. AMENDMENTS TO PREVIOUS APPLICATIONS – None

47.  NEW PLANNING APPLICATIONS

i)  P13/S2585/FUL (Full Application) (Minor) Land to the side of 11 Elton Crescent New 2 bedroom house on the land to the side of No.11 Elton Crescent. Recommend Refusal – overdevelopment of site, unneighbourly, out of character with the area, support OCC Highways reasons for refusal

ii)  P13/S2163/HH 91 & 93 Old Road To convert existing shared road entrance to separate drives to fully separated access form Old Road Recommend Approval

48.   SODC’s HOUSING ALLOCATION FOR LARGER VILLAGES

Housing needs Survey – How do we distribute?

Carol Sprent had concerns about the newsletter deliverers, especially those that delivered 60-100 newsletters, to cope with delivering the Housing Needs Survey plus envelopes.

The committee understood those concerns and decided that Parish Councillors should undertake the task. The clerk would email the councillors requesting them to do this.

49.  PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P13/S1961/HH (Householder) (Other) 52 Crown Road Removal of existing rear extension. Erection of a two storey rear extension, replacement roof to garage and new front porch. Recommend Approval + Amendment – For information only –   GRANTED 19.08.13

ii) P13/S2167/FUL (Full Application)(Minor) Land to North of Dymock Market Gardens Removal of condition 7 of planning permission P87/N0607/O.Recommend Approval – GRANTED 28.08.13

iii) P13/S2223/HH (Householder)(Other) 19 Howe Close  Single storey front extension to enlarge extant planning permission ref; P10/W1675. No Strong Views GRANTED 05.09.13

50.  CORRESPONDENCE – None

51. DATE OF NEXT MEETING – Wednesday 9th October 2013 – Noted

The meeting closed at 7.50pm

/by