WHEATLEY PARISH COUNCIL

MINUTES OF THE EXTRA ORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 2ND JULY 2012 IN THE MERRY BELLS AT 8.00 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, J. Anderson,

A Knapp, R Bell, C Dalton. E Bailey from 7.45pm), S Coleridge &            J Coveley

OFFICER: Gareth Morris, Clerk to the Parish Council

Also present: County Councillor Anne Purse and 12 members of the public

29.   APOLOGIES FOR ABSENCE had been received from Cllrs Birks and Willmott

30.   DECLARATIONS OF INTEREST – None

31.   MINUTES of the meeting of the Extra Ordinary Parish Council of Monday 18th June 2012 circulated with this Agenda were signed as a correct and accurate record after the following amendments had been made.

i) Page 1Present: change “G Anderson” to “J Anderson”

ii) Page 1 – Minute 25 – Add “ These had been recommended by F&GP”

iii) Page 2 – Minute 27(iii) – Last sentence of the penultimate paragraph – replace ”it was felt” with “indicated”

iv) Page 3 – Minute 27 – change (ii) in the top line to (iii)

v) Page 3 – Minute 27(iii) – 2nd paragraph, 3rd line – change ”11 & 17” to “10 & 19”

32.  UPDATE from the meeting held on Monday 14th May 2012

i) Minute 13(iib) page 4 Offer of affordable housing land

The clerk reported that he had received a telephone call from a resident living near on the London Road near Asda saying that they were extremely unhappy that the Parish Council had passed a resolution on the issue which was not on the Agenda. Also the resident reported that at the start of June following torrential rain that part of the village suffered a 16 hour power outage which affected the pumps at the sewage works. This emphasises the vulnerability of the area to flooding and further housing development in that area is likely to exacerbate the problem. NOTED

33.  UPDATE from the Extra Ordinary Meeting held on Monday 18th June 2012

i) Minute 26 – Code of Conduct – please find enclosed with this Agenda ‘A guide to the standards regime effective from 1st July 2012’

The clerk had received the ‘Register of Interests’ form and circulated to the Councillors present.

ii) Minute 27(i),(ii) & (iii) – Provision 2 nights per week at the Youth Centre

A meeting between the Parish Council, Fusion, the Maple Tree Centre OCC and other interested parties was to be held on 17th July. Cllrs Stacey and Carr to attend.

7.45pm Cllr Bailey joined the meeting

34. THE MINUTES of the meeting of the Planning Committee held on:

Wednesday 13th June 2012 which had been circulated with the agenda were received:

i) Minute 15(ii) –  A report on the site meeting on Windmill Lane was given. SODC’s Enforcement Officer would welcome any information about the unlawful use of the site. He also expressed concerns about the bunds that owner seemed to be making along the boundary with the public footpath.

35. THE MINUTES of the meeting of the F&GP Committee meetings held on

Monday 18th June 2012 which had been circulated with the Agenda were received

a) Minute 8 – Bollards along Church – site meeting with Arriva Bus Company – still to be arranged

b) Minute 9Footway around the Roundhouse – No information as yet from the County Council

36.       REPRESENTATIVES TO OUTSIDE BODIES

i) Wheatley Sportsfield Management Committee – the clerk reported that he had written to Mr Edson asking if he wished to remain on the committee but no reply had been received. It was agreed that a replacement be chosen at the next meeting.

ii) Wheatley Charities – the clerk reported that he had misunderstood Mr Targett’s intention. Mr Targett intends to resign next year (2013) when his term comes to and end. The clerk apologised to Cllr Bailey for the mistake.

37.  TO RECEIVE AND NOTE THE REPORT OF THE INTERNAL AUDITOR, MR  PHILLIP HOOD

The Parish Council Agreed to receive the report and note the points made.

38.  TO CONSIDER A RESPONSE TO THE CONSULTATION ON THE ELECTORAL REVIEW OF SOUTH OXFORDSHIRE BEING CARRIED OUT BY THE LOCAL GOVERNMENT BOUNDARY COMMISSION

The proposal is to reduce the number of SODC Councillors to 36, twelve fewer than at present. They are asking for evidence about the local area to help decide the pattern of wards for the whole district.

After a short discussion it was Agreed to refer the issue to the next F&GP Committee

8.30pm The Chairman declared the Council out of session

County Councillor Anne Purse – As the planning application for the extension of the Horspath is her ward of Forest Hill she had ‘called in’ the application. It would now appear before the SODC Planning Committee.

There were a number of speakers on the application for the extension of the Horspath reservoir at the top of Old Road all of whom were raising queries or objections for example:

  • Problems of dust, noise and fumes
  • Old Road could not cope with the amount of traffic forecast
  • Issues of pedestrian safety – especially school children
    • Congestion caused along the route, especially at the Sun corner and Littleworth Rd
    • Damage to roads and property along the route – especially the listed buildings
    • What about the weight limit through the village
      • Will the village receive recompense – Section 278 money for tha footway around the Roundhouse
      • What will be the effect on traders?
      • Have alternative routes been thoroughly investigated?
      • Have alternative sites been investigated.

9.15 The Chairman declared the Council back in session

39.  TO CONSIDER THE APPLICATION FOR THE EXTENSION OF HORSPATH RESERVOIR ON OLD ROAD P12/S1147/FUL Land Adjacent to Horspath Reservoir Old Road Wheatley (in the parish of Forest Hill) Construction of new reservoir ‘cell’ on land adjacent to existing Horspath reservoir. Erection of sampling kiosk and ICA kiosk, new fencing, CCTV security camera, and pole and provision of associated landscaping, access and associated works.

the Parish Council had not received official notification of the application but according to the SODC website the end of consultation date is stated as the 18th June and the decision date is stated as 13th August

Following the comments made during the Open Forum and in the discussion in full council, Cllr Dalton proposed and Cllr Coveley seconded that the Parish Council should recommend to SODC that the application be refused. This was Agreed by 12 votes in favour with 0 against and 1 abstention.

40. TO CONSIDER A REQUEST FROM FUSION YOUTH AND COMMUNITY TO USE CHURCH ROAD RECREATION GROUND ON 31ST JULY (7PM -9PM), 1ST AUGUST, (7PM -9PM) AND 2ND AUGUST (3PM -9PM) AND CULLUM ROAD RECREATION GROUND 31ST JULY (1PM-4PM) AND 1ST AUGUST (1PM-4PM)

This was Agreed

41.   REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee – No meeting

ii)        The Howe Trust – a wetland area had been successfully provided

iii)       The Park Sports Centre Joint User Group – No meeting

42.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

Cllr Willmott gave a verbal report

43.  FINANCIAL MANAGEMENT

a) A completed copy of reconciled bank statement was signed by Chairman &   RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at 2nd July will be as follows:

:                                                                              Community     £3,731.25

Tracker          £106,085.25

Treasury         £60,345.68

44.

SCHEDULE OF PAYMENTS  AUTHORISED

Payee Payment details Amount
Cheques paid
105531 Thames Valley Air Ambulance Grant Aid 100.00
105533 OALC Planning Training 42.00
d/d Orange Internet June 18.37
Total £160.37
Cheques to Pay
d/d Barclays Bank Ltd Charges 14/05-12/06 23.35
105539 WPSFMC 2nd Quarterly Payment 2,000.00
105540 Thames Water Memorial Gardens -07.03-18.06 7.90
105541 Berinsfield Community Business Verges and recs May2012 1,073.64
105534-538 GM/SW/JF/OCC/HMR&C June sal/wages/pen/PAYE/NICs 3,600.00
Total £6,704.89

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter advertising 167.00
Total £167.00

45.  CORRESPONDENCE – RECEIVED AND NOTED

(i) Shotover Preservation Society – Summer Newsletter 2012

(ii) Wheatley URC Newsletter – July August 2012*

46.   CALENDAR OF MEETINGS. – NOTED

i)    Planning Committee  – Wednesday 11th July 2012 – 7.30pm

ii)    Planning Committee – Wednesday 15th August 2012 – 7.30pm

iii)    F&GP Committee –  Monday 20th August 2012 – 7.30pm

iv)    Parish Council Meeting – Monday 3rd September 2011– 7.30 pm

v)    Date for a Councillor ‘walkabout’

Tuesday 10th July – 6.30pm – meet outside Merry Bells

Tuesday 24th July – 6.30pm

Meeting Closed 9.50pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 18th JUNE 2012 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Reilly (in the Chair), R Bell, S Coleridge, J Anderson, E Bailey, E Stacey & R Old

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

  1. 1. ELECTION OF CHAIRMAN

Cllr Reilly – proposed by Cllr Bell and seconded by Cllr Coleridge

As there were no further nominations Cllr Reilly was declared Chairman of the Committee

  1. 2. ELECTION OF VICE CHAIRMAN

Cllr Bell – proposed by Cllr Reilly and seconded by Cllr Coleridge

As there no further nominations Cllr Bell was declared ViceChairman of the Committee

3.   APOLOGIES FOR ABSENCE had been received from Cllr Birks

4.   DECLARATIONS OF INTEREST – None

5.  MINUTES OF THE PREVIOUS MEETING HELD 16th April 2012 which had been circulated previously were signed as a correct and accurate record.

6. TO RECEIVE THE FINAL ACCOUNTS FOR THE FINANCIAL YEAR 2011-2012 6.

The papers for the final accounts (Detailed Balance Sheet, Income and Expenditure Account, Budget Statement, Bank Reconciliation and Notes to the Accounts) had been distributed previously. As had Sections 1 and 2 of the Annual Return 2011-2012 and the papers titled ‘Review of Parish Council Funds’  and ‘Internal Control and Management of Risk’ (Review of Internal Audit).

The clerk went through the various papers explaining the figures and answering questions. The surplus of income over expenditure for the year was £31,000 and this put the balances at the end of the year up to £151,000. The Internal Auditor was not happy last year with the amount in the general fund so this year the earmarked reserves would be increased to £73,000. Additional ear marked reserves, for items agreed by the council were: Youth Centre, £8,000, tree care, £5,000, Holton Pavilion, £10,000 and Playground equipment, £5,000.

The clerk reported that the Internal Auditor had paid his annual visit that afternoon to carry out his internal audit of the Parish Council. He had been furnished with all the figures beforehand and he had signed off the accounts and completed his section of the Annual Return.

Cllr Bell proposed and Cllr Stacey seconded that the Accounts, the Annual Return, the Review of Internal Audit and the Review of Parish Council’s Funds be received and recommended for approval by the Parish Council.

This was Agreed unanimously

8.00pm – The Finance and general Purposes Committee was suspended whilst the Extra-Ordinary meeting of the Parish Council was held

9.20pm – The Finance and General Purposes Committee resumed

7. UPDATE ON ITEMS FROM THE MINUTES 16th April 2012

(i) Minute 8 – Bollards on north side of High St – Arriva representative can meet after 24th June – Noted

(ii) Minute 9 – Footway around the Roundhouse – no reply from Highways – Noted

8.  TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S BID TO THE OCC BIG SOCIETY FUND FOR YOUTH PROVISION IN THE VILLAGE

The Extra Ordinary Parish Council meeting held at 8.00pm had agreed to sign Big Society Funding Agreement with he County Council. It had further agreed to ask under paragraph 9.2 that it be given permission by the County Council to subcontract the project to Fusion Youth and Community UK

It also agreed to sign the Service Agreement and Schedules with Fusion

9.  TO RESPOND TO THE CONSULTATION ON THE APPOINTMENT OF BDO LLP AS THE PARISH COUNCIL’S EXTERNAL AUDITOR ROM 2012-2013

Agreed that the Parish Council has no objection to the appointment of BDO LLP as the Parish Council’s External Auditor. No further action necessary.

10. TO REVIEW THE GRASS CUTTING CONTRACT WITH BERINSFIELD COMMUNITY BUSINESS

Cllr Bell had requested this item to be placed on the Agenda as a result of complaints to him about the grass cutting, especially in Church Road recreation ground before mayday and the Jubilee celebrations.

The Clerk explained that the cutting of the verges had been taken over from the County Council in 2005/6 and there were approximately 70 stretches of grass to cut, some should be done twice a month and some once a month.

The recreation grounds used to be cut by another organisation up until about 3 years ago when that firm ceased operations. Berinsfield Community Business was then engaged to cut the recreation grounds as well as the verges.

It was agreed that the clerk set up a meeting with BCB to discuss the contract.

11.  CLERK UPDATE

i) Arrangements for cover of the clerk’s leave of absence. – noted

ii) To re-allocate the Grant to the Diamond Jubilee Committee as a Section 145 award not Section 137

Agreed

iii) Tree work within the village – the Clerk reported that the lime trees in Church Road Recreation Ground  would be pollarded on 3rd July

A small tree on the boundary of the Council’s allotments at Littleworth Road had fallen in to a neighbouring resident’s garden. The clerk had had the tree removed. No damage had been done to the resident’s garden or property.

iv) Wheatley Primary School – task for year 6 – Councillors to bring ideas to full council on 2nd July

12.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Berks/Oxon/Bucks Air Ambulance  Agreed £100 – (under Section 137 Local Government Act 1972)

13.  FINANCIAL MANAGEMENT

a) A completed copy of reconciled bank statement  was signed by Chairman & RFO

b) Balances – Noted

After the cheques below have been paid the balances on the council’s accounts as at

18th June  2012 will be as follows:                              Community      £1,371.62

Tracker           £111,085.25

Treasury         £60,345.68

14.                            SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105520,1&23-26 GM/SW/JF/OCC/HMR&C May  sal/wages/pen/PAYE/NICs 3,281.24
105516 BT April-June 151.32
105517 Merry Bells Management Cttee Office rental 26/3 – 24/6 1,046.01
105518 Berinsfield Community Business Verges and recs 926.70
105519 AON Insurance 2012-2013 3,455.06
d/d Orange Internet charge May 18.37
d/d Barclays Bank Bank charges 13.04 -13.05 43.44
Total £8,922.14
Cheques to Pay
105527 Parchments of Oxford Newsletter June/July 2012 1,484.90
105528 SODC Dog waste bin contract 85.39
105529 J Watson Newsletter June/July 2012 680.00
105530 K Ring (Buryhook0 Allotment tree removal 50.00
GM/SW/JF/OCC/HMR&C Mar sal/wages/pen/PAYE/NICs 3,600.00
Total £5,900.29

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 315.00
Treasury Deposit Interest 42.89
Allotment 10.00
Total £367.89

15.  PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – Newsletter June 2012*

ii)        Little Milton Newsletter June 2012*

iii)        Great Milton Bulletin May  2012*

iv)        Wheatley URC Newsletter – June   2012*

v)        Holton, Waterperry & Waterstock News – June 2012*

vi)        Oxfordshire Playing Fields Association Magazine  Spring 2012

vii)        International Tree Foundation Supporter Event  – 23rd June 2012 10am -3pm

viii)        CPRE Oxfordshire Branch AGM June 30th 2012 3.00pm

ix)        Tiddington with Albury and Milton Common – June/July Newsletter 2012*

x)        Local Council Review – Summer 2012*

xi)        South Oxfordshire Sustainability – ‘Water, Water Everywhere’, Public meeting to discuss water issues in South Oxfordshire. 22nd June 7.30-9.00pm, River and Rowing Museum, Henley on Thames

* On display in Parish Office

16.  DATE OF NEXT MEETING – 20th August – Noted – Cllrs bell and Anderson gave their apologies

The meeting closed at 9 .50pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE EXTRA ORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 18TH JUNE 2012 IN THE MERRY BELLS AT 8.00 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old,

G. Anderson, A Knapp, R Bell, C Dalton. E Bailey, S Coleridge &            J Coveley

OFFICER: Gareth Morris, Clerk to the Parish Council

Also present: County Councillor Anne Purse

22.  APOLOGIES FOR ABSENCE had been received from P Willmott and G Birks

23. DECLARATIONS OF INTEREST – None

24. MINUTES OF THE AGM AND ORDINARY MEETING HELD 0N 14TH MAY2012 were signed as a correct and accurate after Cllr Anderson’s initial had been changed from ‘G’  to ‘J’ in Minute

25. TO RECEIVE THE FINAL ACOUNTS FOR THE FINANCIAL YEAR 2011-2012

i) To approve and sign the final accounts for the financial year 2011-2012

ii)  To receive and approve  SECTIONS 1 (Statement of Accounts) and SECTION 2 (Annual Governance Statement) OF THE ANNUAL RETURN FOR THE FINANCIAL YEAR 2011 -2012

The papers for the final accounts (Detailed Balance Sheet, Income and Expenditure Account, Budget Statement, Bank Reconciliation and Notes to the Accounts) had been distributed previously. As had Sections 1 and 2 of the Annual Return 2011-2012 and the papers titled ‘Review of Parish Council Funds’  and ‘Internal Control and Management of Risk’ (Review of Internal Audit).

The clerk went through the various papers explaining the figures and answering questions. A revised section 1 of the Annual Return was distributed which also showed that the Internal Auditor, who had paid his annual visit that afternoon had ‘signed off’ Section 2 of the Annual Return.

The Council went through Section 2 of the Annual Return, Annual Governance Statement  and answered ‘Yes’ to all the questions.

Cllr Reilly proposed and Cllr Coveley seconded that the final accounts for the financial year 2011-2012 be approved and signed  and that Sections 1 & 2 of the Annual Return  be received, approved and signed. This was Agreed unanimously

The clerk that he had received the Internal Auditors report just before the meeting started. There were no major recommendations made. The report would be circulated to all councillors and discussed at the council meeting on 2nd July.

26. TO ADOPT A CODE OF CONDUCT FOR THE PARISH COUNCIL by passing the following resolution:

“That

  1. the code of conduct adopted by the South Oxfordshire District Council be adopted as the code for members and co-opted members of the [Name of parish/town council] Parish/Town [delete as necessary] Council with effect from 1 July 2012, or such other date as may be specified in regulations, to replace the current code of conduct; and
  2. the clerk be requested to notify the monitoring officer of the South Oxfordshire District Council of the passing of the above resolution”

The resolution was proposed by Cllr Bell and seconded by Cllr Dalton and Agreed unanimously

27.       TO AGREE TO;

i) SIGN THE AMENDED FUNDING AGREEMENT WITH OXFORDSHIRE COUNTY COUNCIL RELATING TO THE BIG SOCIETY FUND (previously circulated)

Cllr Bell reported on the meeting held between Parish Councillors, clerk and officers of the County Council to look at the agreement between the two councils in the light of the fact the Parish Council wished to sub-contract the project to Fusion Youth and Community.

As a result the County Council had issued a new Agreement which was now before the meeting. Cllr Bell outlined the differences with original agreement. It was felt that there were no major differences between the two documents.

Cllr Bell proposed and Cllr Coveley seconded that the document be signed by the Chairman and Vice Chairman. This was Agreed unanimously.

The clerk would now contact the County Council to say the Parish Council were ready to sign the agreement so that the County could send out a non draft copy to be signed.

Also permission was to be asked of the County Council, under paragraph 9.2 of the Agreement, to sub contract the project to Fusion Youth and Community UK.

ii) SIGN THE SERVICE AGREEMENT BETWEEN THE PARISH COUNCIL AND FUSION YOUTH AND COMMUNITY

As a result of the meeting held with County Council officers and the new draft Agreement, Cllr Bell had redrafted The Service Agreement and Schedules to reflect what had been said and drawn up.

A meeting had been held between representatives of Fusion, and Cllrs Stacey, Reilly and Bell to discuss the changes. The representatives of Fusion had taken the document away but it was felt that they would have no objections to the changes made.

Cllr Dalton proposed and Cllr Coveley seconded the Service Agreement and Schedules be signed by the Parish Council. This was Agreed unanimously

ii) TO CONSIDER SETTING UP AN ADVISORY COMMITTEE AS PER CLLR BELL’S RESOLUTION DEFERRED FROM LAST MEETING

Under Section 3 of Schedule 3 of the Service Agreement a monitoring committee, set up as an Advisory Committee, would be set up.

Cllr Bell had proposed the following resolution which had been deferred from the last meeting, so that the position of the County Council could be clarified.

“To set up an Advisory Committee under Standing Order 56(a) of the Parish Council’s Standing Orders to monitor, investigate and promote facilities for young people of the village between the ages of 11 & 17.The committee to consist of three parish councillors, two representatives from Fusion Youth & Community(Fusion) and one member of the public with teenage children and experience of youth work. To be known as  ‘The Youth Facilities Advisory Committee’.

Terms of reference:

  1. To act as the monitoring committee for the Youth Club activities now to be carried out by Fusion  in accordance with the agreement signed with them.
  2. To carry out detailed research into the needs and aspirations of young residents of the village and to investigate possible areas of land where these activities might take place.
  3. To do this by organising a house to house survey throughout the village of all residents.
  4. The committee to form a Steering Group of interested villagers, including the young people concerned, to undertake this work
  5. To report back to the Parish Council on the results and recommendations for action within the next twelve months.”

The resolution was Agreed unanimously

28.  DATE OF NEXT MEETING – MONDAY 2nd July 2011 – Noted

9.00pm The Chairman declared the Council out of session.

County Councillor Anne Purse – she said that she was having a meeting with Mr Keith Stenning, Area Steward OCC Highways, in the village next Wednesday and she suggested that they come to the office for a brief meeting on issues such as the footway around the Round House

9.20pm The Chairman declared the Council back in session and the meeting closed

The meeting closed at 9.20pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 11th JULY 2012

PRESENT: Cllrs Knapp (in the Chair), Stacey, Lamont & Reilly

OFFICER: The clerk

In the absence of the Chairman, Cllr Knapp was elected Chairman for the meeting

22. APOLOGIES FOR ABSENCE had been received from Cllrs Willmott, Coveley and  Dalton

23. DECLARATIONS OF INTEREST – None

24. MINUTES OF THE PREVIOUS MEETING HELD 13TH JUNE 2012 which had been circulated previously were signed as a correct and accurate

25. UPDATE ON MEETING HELD ON 13TH JUNE 2012

i) Minute 4(i) Letter to Asda’s Chief Executive – No reply

ii) Minute 4(ii) SODC – Enforcement Order on land off Windmill Lane – No  further developments

26. AMENDMENTS TO PREVIOUS APPLICATIONS  – None

27.  NEW PLANNING APPLICATIONS

i) P12/S1002/FUL (Full Application) (Other) Unit 2 London Road Change of use from existing use class B1 and B8 to use class B2

No Strong Views

ii) P12/S1070/FUL (Full Application) (Minor) Wheatley Farm Shop Old London Road Demolition of stables (three blocks), storage buildings, containers, structures and kennels. Erection of multipurpose agricultural storage building and stables with additional soft

landscaping Recommend Approval

iii) P12/S116/Ful (Full Application)(Minor) Plot 1 20 Westfield Road. Erection of dwelling house (already commenced) – Recommend Approval

iv) P12/S1147/Ful (Full Application) (Minor) Land adjacent to Horspath reservoir, Old Road, Wheatley (in the Parish of Forest Hill) Construction of new reservoir ‘cell’ on land adjacent to Horspath Reservoir. Erection of sampling kiosk and ICA kiosk, CCTV security camera and pole and provision for associated landscaping, access and associated works – Full Council on 2nd July 2012 Recommended Refusal

A new Traffic Management paper is expected to be published shortly

Noted

28.  PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P11/W0185 (Minor) Land at 7 Littleworth Business Centre Littleworth Road. Demolition of three derelict sheds and erection of three modern prefabricated sheds in existing industrial yard.- Recommend Approval – REFUSED 27.05.011 – GOING TO APPEAL – APPEAL DISMISSED 29.05.12

ii) P12/S0497 (Other) 10 Blenheim Lane The addition of 4 no 6ft pitched roof dormers to approved loft conversion with cat slide dormer to the rear Recommend Refusal GRANTED 11.06.12

iii) P11/S0148 (Minor) 132 London Road. Erection of a Marquee to be used in with the existing Public House for use from April until October this year and existing.(sic) years. To include retention of the ‘roll-a-long’ toilet unit. No Strong Views –WITHDRAWN 21.06.12

29.  CORRESPONDENCE

Barton Area Action Plan – Cllr Dalton is unable to attend on 17th July. Cllr Lamont said he would try and attend in Cllr Dalton’s place.

30. DATE OF NEXT MEETING  –   Wednesday 15th August 2012 – NOTED

Thames Water/Optimise(Water) LLP are holding an open session on their ‘improved traffic management plan’ (sic) for the above scheme on:

Tuesday 14th August between 3.30pm and 7.30pm in the Merry Bells

Gareth Morris

Clerk to Wheatley

Church Road is due for clusure for up to 4 weeks for resurfacing from Holloway Road to Friday Lane.

Diversions will be along Holloway Road and London Road. Traffic will still be able to turn right into Church Road from Friday Lane.

This work is due to start on Monday 6th August.

Buses will be diverted along London Road and temporary bus stops should be provided.

Gareth Morris

Clerk to Wheatley Parish Council

Advice on Flooding

Following the flooding that took place across the village on Friday 6th July I have been asked to find out whom to contact should a similar event occur. Please note all the following information is given in good faith.

Dealing with flooding is split between 4 Agencies:

  • The Environment Agency
  • Thames Water
  • Oxfordshire County Council
  • South Oxfordshire District Council

The Environment Agency

Flood warnings are issued by the Environment Agency. See this page of the Environment Agency website to find out if there are any current flood warnings in force.

If you live in the flood plain you can sign up to the Environment Agency’s flood alert system which will enable you to receive early warnings by telephone. For more information about this service and to sign up to it call the Environment Agency’s Floodline on 0845 988 1188.

Thames Water

It would seem that Thames Water do not deal with flooding that occurs from surface water.

They are responsible for flooding caused by drains/sewers overflowing and therefore where there is a danger of contamination.

They will send a team out to deal with the immediate problem and then a decontamination team later

Their 24-hour hotline is 08459 200 800

Website: http://www.thameswater.co.uk/

Oxfordshire County Council

From OCC website: (http://www.oxfordshire.gov.uk/cms/content/drainage-and-flooding-roads )

“We, as highway authority, will provide emergency response to flooding by closing roads, setting up diversions, pumping flooded highways, and sandbagging properties threatened by flooded highways where possible.”

EMERGENCIES AND URGENT problems should be reported by contacting

0845 310 11 11.

South Oxfordshire District Council

Whilst Oxfordshire County Council is the lead authority on dealing with flooding, it has devolved responsibility to the District Councils.

From SODC website: http://www.southoxon.gov.uk/services-and-advice/environment/flooding/causes-flooding

“Responsibility for protecting homes and businesses lies primarily with owners and/or occupiers. However, the council will always try to provide assistance where it is considered most needed and if resources, circumstances and budgets permit. The council has a limited supply of sandbags which are used primarily for the protection of vulnerable homes when occupied homes are in imminent danger of flooding. We cannot provide sandbags for protecting gardens or outbuildings.”

Monson are the company used by SODC Tel No. 01491 823475

The following is an extract from the ‘South and Vale Flood Plan 2011 – sandbag policy”

“1. The councils cannot guarantee the supply of sandbags to any premises, so residents

are urged to make their own arrangements, particularly if they live within a flood plain

or they know that their property is susceptible to flooding. Neither council has the

resources in ‘non emergency’ conditions to deliver sandbags. However, in extreme

weather conditions, the strategic director can agree to redeploy existing resources from the councils’ contractors such as waste contractors and grounds maintenance to help deliver sandbags to individual properties or agreed strategic locations.

4. Sandbags will only be provided where there is a risk of water entering a dwelling i.e.

the living area of a house. Sandbags are NOT provided to protect garages, gardens or outbuildings.

5. Where resources allow, the council will endeavour to deliver sandbags to properties

and in some circumstances deploy or position them (see paragraph 9) to protect

dwellings which are at risk of flooding.

6. The council will prioritise requests in the following order based on information taken at

the time of the request:

a) dwellings occupied by vulnerable people including the infirm or elderly”

b) dwellings which are listed buildings where flooding would cause irreparable damage

c) all other private dwellings.

Gareth Morris

Clerk to Wheatley Parish Council

10th July 2012

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 16th APRIL 2012 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Carr (Chairman), J Reilly, R Bell, S Coleridge, G Birks, J Anderson & R Old

OFFICER THE CLERK: Gareth Morris

Also Present: 2 members of the public.

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

1.  APOLOGIES FOR ABSENCE had been received from Cllr Stacey

2. DECLARATIONS OF INTEREST – None

3.  MINUTES OF THE PREVIOUS MEETING HELD 19th MARCH 2012 which had been circulated with the Agenda were signed as a correct and accurate record

4.  UPDATE ON ITEMS FROM THE MINUTES 19TH MARCH 2012 – nothing to report

5.  TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S BID TO THE OCC BIG SOCIETY FUND FOR YOUTH PROVISION IN THE VILLAGE

Cllrs Bell, Stacey and the clerk were meeting with representatives of Fusion the following day to receive Fusion’s response to the Parish Council’s draft service agreement. It was emphasised by the committee the need to keep to two evenings a week at the Youth Centre

6.  TO PREPARE A REVIEW OF THE PARISH COUNCIL’S RESERVES AS PER THE INTERNAL AUDITOR’S REPORT 2010-2011

Agreed that the clerk would prepare a paper outlining the Parish Council’s spending plans in the future.

Items to include: Youth Centre costs, which would be ongoing year on year; pavement around the Roundhouse + new entrance into Church Road Recreation ground + crossing; refurbishment of ex toilet block land in the High Street; salt bins for the village; removal of sand pit from Cullum Road Recreation Ground + replacement equipment.

7.  TO CONSIDER A REQUEST FROM THE DIAMOND JUBILEE COMMITTEE FOR USE OF CHURCH ROAD RECREATION GROUND ON SUNDAY 3RD JUNE 2012 – Due to possible objections from the police to the marquee being erected in Crown Square the Jubilee Committee was asking permission to erect it in Church Road Recreation Ground instead. – Agreed

8. TO CONSIDER AN OFFER BY OCC HIGHWAYS VIA COUNTY COUNCILLOR ANNE PURSE TO INSTALL BOLLARDS ALONG THE NORTH SIDE PAVEMENT ON CHURCH ROAD

The Clerk to arrange a site meeting with Keith Stenning of OCC Highways and the Arriva Bus Company

The resurfacing of Church Road between Holloway Road and Friday Lane is due to take place between 30th July and 24th August Noted

9. TO CONSIDER THE POSSIBILITY OF A FOOTWAY AROUND THE ROUNDHOUSE AT THE HOLLOWAY ROAD AND CHURCH ROAD JUNCTION

In a response to a request from Cllr Bell, Mr Shew had drawn up a draft plan for a pavement around the Roundhouse and a new entrance into the Recreation Ground just west of the Roundhouse. This had been sent to County Cllr Anne Purse who in turn had forwarded it on to the County Council Highways Department. It was agreed that the clerk should add to that request increasing the pavement westwards to the present entrance into the recreation ground and the possibility of a crossing across Church Road opposite the old Co-op building.

10.  TO CONSIDER THE ELECTORAL REVIEW OF SOUTH OXFORDSHIRE

Preliminary stage – reduction in size of council by 12 Councillors (from 48 to 36) – ends 8th May

Agreed that the Parish Council should respond by saying that the status quo should be maintained.

‘Localism’ should not mean fewer local councillors and larger wards.

11. TO CONSIDER THE LETTER FROM Mr J DYKES RE HIS PROPOSED MIX DEVELOPMENT OF AFFORDABLE AND MARKET HOUSING ON HIS LAND AT LONDON ROAD

Agreed to defer any formal response until councillors had visited the site to check on the closeness of the pylons and sub station etc.

12.   CLERK UPDATE

i) CCTV camera in the High Street – The Committee agreed that it still wanted the camera

ii) Vacancy on the Parish Council – No election had been called. The Council could now co-opt a councillor at it’s May Full Council meeting.

iii) Pavement resurfacing along High Street – This was due to have started after Easter. The Clerk had given permission for the contractors to keep there equipment on the land that was the toilet block.

iv) OALC Training – Planning – 11th July – £35 – Agreed

13.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Information Commissioner’s Office –  Registration 2012-2013 – £35.00 Agreed

ii) Oxfordshire Association of Local Councils (OALC) – Subscription 2012-2013 – £613.27 (+VAT)  Agreed

iii) Oxfordshire Rural Community Council (ORCC) – Subscription 2012-2013 – £30.00 Agreed

iv) Wheatley Village Archive – Request for Grant Aid – (last year £1,000) Agreed

v) International Tree Foundation – Subscription 2012-2013 – £25.00 Agreed

14.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to March 2012 and signing of completed copy of reconciled bank statement   by  Chairman & RFO – Noted

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

16th April 2012 will be as follows:                                Community     £2,808.77

Tracker           £69,780.75

Treasury         £60,302.00

15.                            SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105481,2,4,5 & 8 GM/SW/JF/OCC/HMR&C Mar  sal/wages/pen/PAYE/NICs 3,704.60
d/d Orange Internet charge Mar 18.37
d/d Barclays Bank Interest and commission charges 54.22
Total £3,777.19
Cheques to Pay
105489 Diamond Jubilee Party Grant Aid 1,500.00
105490 Fusion Youth and Community Grant Aid 250.00
105491 SODC National non-domestic rates bill 1327.50
105492 Information Commissioner Registration 35.00
105493 OALC 2012-2013 subscription 735.92
105494 ORCC 2012-2013 subscription 30.00
105495 LCR (Local Council Review) 2012-2013 subscription 15.50
105496 WPSFMC 1st Quarterly Payment 2012-2013 2,000.00
105497 J Watson Wheatley newsletter – April/May 680.00
105498 Parchment April/May Newsletter 1,484.90
105499 Lyreco Office stationary 56.47
105500 International Tree Foundation 2012-2013 Subscription 25.00
105501 Wheatley Village Archive Grant Aid 1,000.00
105502 Mr P Hood Internal Audit 2011-2012 458.40
105503 Berinsfield C’nity Business Verges cutting March 2012 567.66
105504 C Sprent Delivery of newsletters 2011-12 35.22
d/d BNP Paribas Photocopier rental 399.94
GM/SW/JF/OCC/HMR&C April sal/wages/pen/PAYE/NICs 3,600.00
Total £14,201.48

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 4,545.00
Tracker Account interest 12.15
Treasury Deposit 51.15
Photocopying 1.80
Total £4,610.10

16.  PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – Newsletter April 2012*

ii)        Little Milton Newsletter April 2012*

iii)        Great Milton Bulletin April  2012*

iv)        Wheatley URC Newsletter – April  2012*

v)        Holton, Waterperry & Waterstock News – April  2012*

vi)        Thames Valley Police – Wheatley neighbourhood Team March 2012 newsletter*

vii)        Tree News – Spring/Summer 2012*

viii)        Oxfordshire Army Cadet force newsletter Winter 2011/12*

ix)        Tiddington with Alberry and Milton Common Newsletter – April/May 2012*

x)        CPRE – ‘Countryside Voice’ Spring 2012 & Members Guide 2012*

xi)        Oxford Brookes University – Minutes of last residents meeting + List of Public Events for 2012

xii) E-mail from resident re a ‘Village Litter Pick – Agreed that the Clerk reply asking if the resident would be prepared to organise a Litter Pick.

xiii) E-mail from resident re ‘blind chicane’ in Littleworth – Agreed that the Clerk pass the e-mail on to the Highways Department and reply to the resident that this had been done

* On display in Parish Office

17.  DATE OF NEXT MEETING – 21st May 2012 – to be confirmed

WHEATLEY PARISH COUNCIL

MINUTES OF THE ANNUAL GENERAL MEETING OF THE COUNCIL

HELD ON MONDAY 14th May 2012 IN THE MERRY BELLS AT 7.30PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly, J. M. Carr, C .M. Dalton (to 9.55pm), R. T .Bell, P Willmott, E J Coveley, S Coleridge, R Old, D Lamont, G Stephens, A Knapp & E Bailey (from item 5)

OFFICER: Gareth Morris Clerk to the Parish Council

ALSO PRESENT: County Councillor Anne Purse and 5 members of the public

1          ELECTION of Chairman for 2012 – 13 and Acceptance of Office

Cllr E Stacey was proposed by Cllr Dalton and Seconded by Cllr Reilly

There being no other nominations, Cllr Stacey was duly declared Chairman. She then signed the Acceptance of Office and took the Chair.

2          APOLOGIES FOR ABSENCE had been received from Cllrs Anderson and Birks

3          ELECTION of Vice-chairman

Cllr Reilly was proposed by Cllr Bell and seconded by Cllr Carr

There being no other nominations, Cllr Reilly was declared Vice-Chairman

4          FORMAL ADOPTION OF STANDING ORDERS (INCLUDING CODE OF         CONDUCT)

Proposed by Cllr Reilly and Seconded by Cllr Lamont – Agreed nem con

5.         TO CO-OPT A PARISH COUNCILLOR TO REPLACE CLLR FYFFE

Three members of the public present had declared their willingness to be co-opted on to the council

Each person was asked to say a little about themselves and why they wished to serve on the council. Councillors were then able to ask questions of the candidates and a ballot of councillors then took place.

The voting was as follows:

Elizabeth Bailey 7 votes; Nick Gibb 5 votes; Ian Roberts 0 votes

Elizabeth Bailey was therefore invited to join the council as a co-opted member. She then signed the Declaration of Acceptance

6.         APPOINTMENT of Committees;

i)   Standing Committees

a)  Finance & General Purposes Committee

Cllrs: Anderson, Bell, Birks, Carr, Coleridge, Bailey and Old

b)  Planning Committee:

Cllrs Coveley, Dalton, Lamont, Stephens, Knapp and Willmott

The chairman and vice-chairman are ex-officio members of each committee

ii) Advisory Committees and Working Groups

a) Traffic and Roads Advisory Committee (TRAC):

Anderson, Bell, Birks, Carr, Coveley, Dalton, Stacey & Reilly

b) Recreation Areas Working Group – the meeting agreed not to appoint to this group at the present time.

7.   CONFIRMATION of representatives to outside bodies:

i Merry Bells Management Committee; Cllr Janet Carr

ii   Oxfordshire  Association of Local Councils; Janet Carr. Ellie Stacey

iii   Wheatley Sports Field Management Committee; Messrs Peter Bayliss, Steve Kemp and Paul Edson, and Cllrs J Anderson, D Lamont & Paul Willmott

It was agreed that the clerk write to Mr Edson to see if he wished to remain on the committee

iv Howe Trust; Cllrs Caroline Dalton and Janet Carr and Mrs M Fyffe

v Park Sports Centre Advisory Committee; Cllr D Lamont

vi   Wheatley Charities; Cllr Bailey (to replace Mr Targett – until 2013 in the first instance and Mr Graham Colverson (until 2015)

vii   Public Transport Representative: Vacant – request to be made in the next Newsletter

viii   Wheatley Windmill Preservation Society; Cllr Caroline Dalton

ix. Wheatley Nursery School: Cllr Coleridge

FIRST STATUTORY MEETING OF WHEATLEY PARISH COUNCIL

for council year 2012 – 13

8.   APOLOGIES FOR ABSENCE had been received from Cllrs Anderson and Birks

9.   DECLARATIONS OF INTEREST – None

10.   MINUTES of the meeting of the Parish Council of Monday 7th March 2011 which had been circulated previously were signed as a correct and accurate record

11.  UPDATE from the meeting held on Monday 5th March 2011

i) Minute 105 – Proposed Youth Centre – see Minute 5 F&GP Committee 19.03.12 below – Noted

ii) Minute 107 – site for Affordable Housing within the village – see 11 of the F&GP Committee 16.04.12 below – Noted

iii) Minute – Open Forum – County Councillor Anne Purse’s report. Response to Oxford City Council’s ‘Barton Action Plan’ – see Minute 100 Planning Committee 14.03.12 – Noted

12. THE MINUTES of the meetings of the Planning Committee held on the following dates were received;

i) Wednesday 14th March 201 – circulated previously

Minute 100 – Barton Area Action Plan – The Parish Council had been invited to the Pre Hearing meeting & the Examination in Public on 7th June and 17th July 2012. Respectively. It was agreed that a speaker should be sent to the Examination in Public on 17th July.

ii)    Wednesday 11th April 2011 – circulated previously

iii)    Wednesday 9th May 2011 – tabled

13. THE MINUTES of the meetings of the F&GP Committee held on the following dates were received

i)    Monday 19th March 2011 – circulated previously

Minute 5 – Resolution passed at Full Council re provision of Youth Shelter in Church Road Recreation Ground.

[That] the Committee recommends no further action be taken on a shelter pending the outcome of the Parish Council’s initiative to fund the replacement of the youth facilities in the village.

This recommendation was accepted

ii)    Monday 16th April 2011 – circulated with this Agenda

a) Minute 8 – Bollards along Church – site meeting – The clerk had written to the County Council Highways’ Dept and Arriva bus company to arrange a site meeting on Church Road.

b) Minute 9Footway around the Roundhouse

The clerk reported that he has sent the committee’s request that extending the footpath to the existing entrance and a crossing across Church Road be added to the County Council’s design feasibility study.

The friends of Church Road Recreation Ground would like to lodge a formal interest in the project with the parish Council. Noted

8.33pm the Chairman declared the Council out of session

County Councillor Purse said she was concerned that the process of reporting potholes and the claiming of compensation for damage caused to vehicles was working satisfactorily. It was suggested that information is asked for in her newsletter article

District Councillor Bell reported that the District Council was introducing a new ‘loan scheme’ that the parish councils might avail themselves of was being introduced by the District Council

Mr John Dykes spoke to his request for Parish Council support in his making an application for development of his land to the west of the Asda Petrol Station to include a number of affordable housing units for local residents.

9.12pm the Chairman declared the Council back in session

b) Minute 11 – Offer of affordable housing in a development on London Road

A discussion on Mr Dykes presentation took place Cllr Carr proposed and Cllr Lamont seconded the motion that:

“This council supports in principal and without prejudice Mr Dykes applying for  outline planning permission on land adjacent to the Asda petrol station, providing affordable housing for local community needs.”

This was Agreed by 12 votes in favour with 1 vote against and 0 abstentions

14.  TO CONSIDER THE AGREEMENT AND SCHEDULES BETWEEN THE PARISH COUNCIL AND FUSION YOUTH AND COMMUNITY UK TO PROVIDE YOUTH PROVISION AT THE YOUTH CENTRE UNDER THE ‘BIG SOCIETY’

Cllrs Stacey and Bell and the Clerk had met with representatives of Fusion and had met and agreed a Draft Agreement with Schedules which was now before the Council and the Fusion Trustees.

However Oxfordshire County Council, who had agreed to provide funding from the ‘Big Society’ Fund had expressed doubts as to whether this funding could be given to Fusion undercurrent County Council policies.

A meeting was to be arranged between representatives of both councils. Noted

15.  TO CONSIDER THE FOLLOWING RESOLUTION SUBMITTED BY CLLR BELL

To set up an Advisory Committee under Standing Order 56(a) of the Parish Council’s Standing Orders to monitor, investigate and promote facilities for young people of the village between the ages of 11 & 17.The committee to consist of three parish councillors, two representatives from Fusion Youth & Community(Fusion) and one member of the public with teenage children and experience of youth work. To be known as  ‘The Youth Facilities Advisory Committee’.

Terms of reference:

  1. To act as the monitoring committee for the Youth Club activities now to be carried out by Fusion  in accordance with the agreement signed with them.
  2. To carry out detailed research into the needs and aspirations of young residents of the village and to investigate possible areas of land where these activities might take place.
  3. To do this by organising a house to house survey throughout the village of all residents.
  4. The committee to form a Steering Group of interested villagers, including the young people concerned, to undertake this work
  5. To report back to the Parish Council on the results and recommendations for action within the next twelve months.

It was Agreed that this resolution be deferred until the outcome meeting referred to in Minute 14 (above) had been held.

16.    TO REVIEW THE GRASS CUTTING CONTRACT WITH BERINSFIELD BUSINESS COMMUNITY

Referred to the next F&GP meeting

17. TO CONSIDER A REQUEST FROM SODC FOR ROAD CLOSURES (AS  REQUESTED BY THE DIAMOND JUBILEE COMMITTEE) ON SUNDAY 3RD JUNE

Crown Square – 11.00am to 12.00 midday

High Street 12.00midday to 12.45pm

Church Road – from Templars Close to Holloway Road -11.00am to 12.00 midnight

No objections.

18.  FINANCIAL MANAGEMENT

a) The Chairman &  RFO signed a copy of the reconciled bank statement

b) Balances

After the cheques below had been paid the balances on the council’s accounts as at 16th April 2012 would be as follows:

:                                                                              Community     £2,346.49

Tracker          £122,085.25

Treasury         £60,302.00

SCHEDULE OF PAYMENTS  AUTHORISED

Payee Payment details Amount
Cheques paid
105508-512 GM/SW/JF/OCC/HMR&C April  sal/wages/pen/PAYE/NICs 3,300.33
105505 Southern Electric Electricity Jan-Mar 2012 57.23
105506+7 The Post Office Stamps 691.00
d/d Orange Internet charge April 18.37
Total £4,757.93
Cheques to Pay
105513 Sage(UK)Ltd Accounting stationary -invoices 66.53
105514 Lyreco Coloured paper 14.14
105515 Swift Digital Services Photocopier usage 54.65
GM/SW/JF/OCC/HMR&C April sal/wages/pen/PAYE/NICs 3,600.00
Total £3,735.32

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 1,860.00
SODC 1st half of precept 52,304.50
Total £54,164.10

19.  REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee

Cllr Carr reported that new radiators had been installed in the main hall and new furniture installed in the coffee room. Wheatley park School student art work would be exhibited in the coffee room. In response to a question from Cllr Bell she replied that the committee had agreed to hang the WI tapestry over the piano in the main hall.

ii)        The Howe Trust – Cllr Dalton reported that the newly planted trees were doing well and the working parties had started their tasks again.

9.55 pm Cllr Dalton left the meeting

iii)       The Park Sports Centre Joint User Group – Cllr Lamont reported that the centre continued to make positive progress under MR Busby the new manager. Customer advisory hours had increased, a number of new classes had started and membership was up by 1,000

20.   TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

i)         Cllr Willmott reported on progress being made on the new pavilion planning.

21.  CORRESPONDENCE – Noted

i) The Hasleys newsletter May 2012

ii) Wheatley URC Newsletter – May 2012

iii) Little Milton Newsletter – May 2012

iv) Letter of thanks from Fusion UK for grant aid

v) Letter of thanks from Oxfordshire Business Education Alliance for grant aid

vi) Notice from Thames Water that they intend to submit an application for planning permission to build a new reservoir next to the existing one at the top of Old Road. This could involve a substantial number of lorry movements through the village and up Old Road. They have been invited to the next Planning Committee – Noted.

Representatives of Thames Water would attend the next Planning Committee

22.   CALENDAR OF MEETINGS.- Noted

i)    Planning Committee  – Wednesday June 13th 2012 – 7.30pm

ii)    F&GP Committee –  Monday 18th June 2012 – 7.30pm

iii)    Parish Council Meeting – Monday 4th July 2011– 7.30 pm

The meeting closed at 10.05pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 9th MAY 2012

PRESENT: Cllrs Coveley (in the Chair), Willmott, Dalton, Reilly & Lamont

OFFICER: The clerk

1. APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Knapp and Stephens

2. DECLARATIONS OF INTEREST – None

3. MINUTES OF THE PREVIOUS MEETING HELD ON 11th APRIL which had been circulated with the Agenda were signed as a correct and accurate record.

4. UPDATE ON MEETING HELD ON 11th April 2012

i) Minute 97(i) Letter to Asda’s Chief Executive – The Committee noted that some work had been started on the pavement by the petrol station at Asda. The clerk to e-mail the persons who had replied to our letter requesting pedestrian safety measures at the entrance.

ii) Minute 97(ii) SODC – Enforcement Order on land off Windmill Lane

The clerk had contacted the SODC Enforcement Officer who said that the said land had been cleared of non-agricultural items. The clerk to e-mail committee members  with dates for a site meeting with the Enforcement Officer.

5. AMENDMENTS TO PREVIOUS APPLICATIONS

i) P11/S0077 64 London Road (Minor) Demolition of existing buildings and

redevelopment of site to provide 3 x 1 bed and 6 x 2 bed flats served by a new access from Church Road; parking spaces for 12 cars, refuse and  recycling  storage, cycle parking and landscaping. Recommend  Approval. + Amended plans for information only – Noted

Agreed by 4 votes to 0 with 1 abstention that the clerk write to SODC requesting that a condition be put on the development that a crossing to be put across London Rd by Cromwell Place to allow pedestrians to cross London Road before the footpath on the north side ends

ii) P11/S0108 11 Miller Road Demolition of existing garage. Erection of two storey extension and single storey rear extension Recommend Refusal + Amended plans – for information only – Noted

iii) P11/W2408 (Other) 23 Windmill Lane Amendment – Part two storey part first floor front extension, erection of front porch, raising of roof to include new  rear dormers and construction of conservatory (as amended by plans accompanying e-mail from  agent dated 2 May 2012). No Strong Views

6.  NEW PLANNING APPLICATIONS

i) P11/W2408 (Other) 23 Windmill Lane Part two storey part first floor front extension, erection of front porch, raising of roof to include new rear dormers and construction of conservatory – No Strong Views

ii) P11/S0157(Minor) Land Adj to Littleworth Park Coopers Close Littleworth Proposed first floor extensions to house types 2 & 3 (Unit nos.2, 3, 4, 5, 6, & 7). Approved under application nos.P10/W461/O & P10/W1824/RM.- No Strong Views

iii) P12/S0319(Other) 25 Old Road Extensions and alterations

.No Strong Views

iv) P12/S0497 (Other) 10 Blenheim Lane The addition of 4 no 6ft pitched roof dormers to approved loft conversion with cat slide dormer to the rear Recommend Refusal on the grounds that this development was inappropriate for a vernacular building in the Wheatley Conservation Area.

v) P11/S0148 (Minor) 132 London Road. Erection of a Marquee to be used in with the existing Public House for use from April until October this year and existing.(sic) years. To include retention of the ‘roll-a-long’ toilet unit. No Strong Views

7.  PLANNING DECISIONS AND NOTIFICATIONS

i) P11/W2221 (Other) 41 Ladder Hill Erection of a timber deck running the width of the back garden and project down the garden 8.4m. As the ground slopes steeplyaway, the edge of the deck nearest to house will be at ground level; the furthest edge will be at an elevation of 1m above ground level. Deck will be surrounded on two sides by ballustrading. Steps will descend to garden. Recommend Approval

GRANTED 26.03.12

ii) P11/W1930(Other) + P11/1932/LB Other Listed Building) 2 Blenheim Lane Removal of lean-to porch. Erection of new lobby/porch extension to provide link between house and outbuilding. improvements to outbuilding including rebuilding south east wall to provide additional living accommodation. Recommend Approval

Amendment – New boundary treatments and change in levels. As amended by plan plans accompanying agent’s e-mail dated 13/02/12 Recommend Approval GRANTED 05.04.12

iii) P11/W2000  (Minor) Castle Hill Farm Installation of one (1 no.) 10 kw micro wind turbine on 25m open lattice mast and associated underground cables. (As amended by drawing  SWE 25m Base Revision 0 and Additional Supporting Statement accompanying e-mail from agent received 5 March 2012). Recommend Refusal – REFUSED 12.04.12

iv) P11/W2409 (Other) 14 Coopers Close Littleworth Single storey front extension to enlarge living room. Single storey side extension to form new hall, cloakroom and utility room. No Strong Views – GRANTED 26.04.12

v) P11/W2196(Other) 51 Crown Road  Single storey, north facing extension with a pitched roof to match existing on side of existing

detached garage. No external doors or windows. No Strong Views  GRANTED  02.05.12

vi) P11/W2410 (Other) 117 Old Road Proposed single storey rear extension No Strong Views – GRANTED 02.05.12

vii) P11/W1696 (Minor) Asda Stores, London Rd. Proposed entrance lobby to store entrance – Recommend Approval – GRANTED 19.12.11

viii) P11/W2032 (Other) 39 Littleworth  Single storey extension and new pitched roof at first floor level. Recommend Approval – GRANTED 17.02.12

8.  CORRESPONDENCE  – None

9. DATE OF NEXT MEETING – Wednesday 13th June 2012 – Noted

Cllrs Lamont and Dalton gave their apologies for the meeting

The meeting closed at 9.35pm