Planning Committee 9th November 2011

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 9th NOVEMBER  2011

PRESENT: Cllrs Coveley (in the Chair), Dalton, Willmott, Reilly and Knapp

OFFICER: The clerk

ALSO PRESENT: 4 members of the public

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

57. APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Stephens and Lamont

58. DECLARATIONS OF INTEREST- None

59. MINUTES OF THE PREVIOUS MEETING HELD ON 12th October 2011 which had been circulated previously were signed as a correct and accurate record

60. UPDATE ON MEETING HELD ON 12th October 2011 – None

61. AMENDMENTS TO PREVIOUS APPLICATIONS

i)    P11/W1430 (Other) 37 Crown Road. Amendment Two storey rear extension to form kitchen/family room on the ground floor, bedroom with en-suite bathroom to the first floor (As amended by drawing MV21065/P2/A accompanying letter from agent dated 12 October 2011). Recommend Approval

ii)    P11/W1263 (Other) + P11/W1264/LB (Listed Building Consent) The Old House 17 Kiln Lane. Demolition of single storey extensions to north and west elevations. Erection of single storey extensions to west and north elevations. Extension and remodelling of existing dormer. Building of basement with swimming pool below new rear extensions and terrace. Internal refurbishment. Window replacement.

Recommend Approval – Amendment received for information only

62.  NEW PLANNING APPLICATIONS

i)   P11/W1434 (Other) 91 Old Road. Relocate garage provision from the rear to the front of the property (amendment to planning permission P11/W0727 Recommend Approval

ii) P11/W1586 (Other) 51 Church Road.  Erection of first floor rear and side  extensions No Strong Views

iii) P11/W1599 (Other) + P11W/1600 (LB) 3 The Old School. 37d Church Rd. Removal of existing conservatory, erection of modern conservatory. No Strong Views

iv) P11/W1675 (Minor) 1 Farm Close Lane. Erection of one new dwelling No Strong Views. Agreed to request that there is no encroachment of parking on to Farm Close Lane. A wall should be built between the parking spaces and the lane. To allow for easier parking the footprint of the house could be moved further south. Also care must be taken not to undermine the listed eastern boundary wall.

v) P11/W1676 (Minor) 1,2 &3 The Croft Mulberry Drive. Demolition of existing unattractive rear extensions to Nos 1 & 2 The Croft and replacement with one and two storey rear and side extensions. Demolition of 3 The Croft and construction of new replacement dwelling. Recommend Refusal. As the plot lies just outside the Wheatley Conservation Area the size and bulk of the development will be over bearing. The total floor space, ground plus first floor is over twice that of the existing cottages. The amount of car parking provided is inadequate, especially at No.1, which will lead to more on road parking on Mulberry Drive. Also there was concern about the main parking area overlooking a listed building.

63.  PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P11/W1023 (Minor) 40 Hilary Way. Extension and subdivision of existing three bedroom house to form 2 no. two bedroom houses – Recommend refusal. Amended Details. As amended by drawing accompanying e-mail from Agent dated 30th August 2011 – Recommend refusal- GRANTED 14.10.11

ii) P11/W1263 (Other) + P11/W1264/LB (Listed Building Consent) The Old House 17 Kiln Lane. Demolition of single storey extensions to north and west elevations. Erection of single storey extensions to west and north elevations. Extension and remodelling of existing dormer. Building of basement with swimming pool below new rear extensions and terrace. Internal refurbishment. Window replacement.
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Recommend Approval – Amendment received for information only GRANTED 17.10.11

64.  CORRESPONDENCE – None

65.  DATE OF NEXT MEETING – Wednesday 14thDecember 2011 –    NOTED

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Planning Committee 12th October 2011

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 12th OCTOBER 2011

PRESENT: Cllrs Coveley (in the Chair), Dalton, Lamont, Willmott, Stephens, Reilly and

Knapp

OFFICER: The clerk

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

48. APOLOGIES FOR ABSENCE – none

49. DECLARATIONS OF INTEREST – none

50. MINUTES OF THE PREVIOUS MEETING HELD ON 14th September 2011 which had been circulated with the Agenda were signed as a correct and accurate record

51. UPDATE ON MEETING HELD ON 14th September 2011

i) Minute 43 P11/W1023(Minor) 40 Hilary Way – this application has been referred to the SODC Planning Committee to be held on Wednesday 12th October – Noted

52. AMENDMENTS TO PREVIOUS APPLICATIONS – None

53.  NEW PLANNING APPLICATIONS

i)        P11/W1430 (Other) 37 Crown Road. Two storey rear extension to form kitchen/utility room on the ground floor, bedroom with en-suite bathroom to the first floor

Recommend Approval

ii)         P11/W1414/RET (Retrospective) (Other) 3 Ambrose Rise. Erection of front porch and single storey extension to rear – No Strong Views

iii)        P11/W1427 (Other) 66 London Road. Demolition of existing two storey rear projection and replacement with new two storey rear extension

No Strong Views

iv)        P11/W1441 (Other) 25 Old Road Extensions and alterations

Recommend Approval

54.  PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P11/W1191 (Other) 13 Howe Close Wheatley Two storey extension to side elevation. First floor extension to the front elevation. New side access gate to rear garden. No Strong Views – GRANTED 26.09.11

ii) P11/W1110 (Minor) The Plough 132 London Road Placement of a storage container. Recommend Approval – GRANTED 03.10.11

iii) P11/W1278 (Other) 41 Ladder Hill. Erection of pvcu conservatory to rear elevation No Strong Views – GRANTED 04.10.11

55.  CORRESPONDENCE

i) Campaign to Protect Rural England – ‘How to Respond to planning applications: an 8 step guide’ – Noted

56.  DATE OF NEXT MEETING – Wednesday 9th November 2011 – NOTED

The meeting closed at 7.58pm

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Planning Committee 14th September 2011

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 14th SEPTEMBER 2011

PRESENT: Cllrs Coveley (in the Chair), Dalton, Lamont, Willmott, Stephens and

Knapp

OFFICER: The clerk

Also present: 2 members of the public

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

39. APOLOGIES FOR ABSENCE – None

40. DECLARATIONS OF INTEREST – None

41. MINUTES OF THE PREVIOUS MEETING HELD ON 10th AUGUST 2011 which had been circulated previously were signed as a correct and accurate record

42. MATTERS ARISING FROM MEETING HELD ON 10th AUGUST  2011

Minute 37 – Planning Training – 28th November 2011. The Clerk reported he had submitted the names of Cllrs Coveley and Lamont to SODC

43. AMENDMENTS TO PREVIOUS APPLICATIONS

i) P11/W1023 (Minor) 40 Hilary Way. Extension and subdivision of existing three bedroom house to form 2 no. two bedroom houses – Recommend refusal

Amended Details. As amended by drawing accompanying e-mail from Agent

dated 30th August 2011- AGREED – Recommend Refusal – The committee noted the amendments but still believe it is over development of the site.

44.  NEW PLANNING APPLICATIONS

i)        P11/W1191 (Other) 13 Howe Close Wheatley Two storey extension to side elevation. First floor extension to the front elevation. New side access gate to rear. AGREED – No Strong Views

ii)        P11/W1194 (Minor) 1B Windmill Lane Erection of dwelling (Amendments to new dwelling, consent no. P10/W1298). + additional information.  No objections – The applicant was given permission to explain the amendments to the plans Noted

iii)        P11/W1110 (Minor)The Plough 132 London Road Placement of a storage container – AGREED – Recommend Approval

iv)      P11/W1278 (Other) 41 Ladder Hill. Erection of pvcu conservatory to rear elevation AGREED No Strong Views

v)       P11/W1263 (Other) + P11/W1264/LB (Listed Building Consent) The Old House 17 Kiln Lane. Demolition of single  storey extensions to north and west elevations. Erection of single storey extensions to west and north elevations. Extension and remodelling of existing dormer. Building of basement with swimming pool below new rear extensions and terrace. Internal refurbishment. Window replacement.

AGREED – Recommend Approval

vi)      P11/W1227 (Major) Oxford Brookes Wheatley Campus and Wheatley Park School. Provision of new access to serve Wheatley Park School and Oxford Brookes University. New coach park for Wheatley Park School. Redistribution of existing car parking for Wheatley Park School and Oxford Brookes University with no net increase (515 spaces for Oxford Brookes University and 95 replacement spaces at Wheatley Park School). New landscaping and ancillary works.

A short discussion took place on the application

The application would be discussed at an extra-ordinary Parish Council Meeting on 12th October 2011 at 8.15 in the Merry Bells Hall.

A hard copy of the application is now available in the parish office..

45.  PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P11/W1000/EX 75 High Street Extension of time for implementation of  planning permission P08/W0604 (Two storey and single storey extension to rear of the property) – No Strong Views – GRANTED 18.08.11

ii) P11/W0998/RET (Retrospective) 30 Barlow Close Conversion of existing garage roof space to provide habitable accommodation. Installation of velux roof lights with clear glazing – No Strong Views – GRANTED 19.08.11

46.  CORRESPONDENCE

i) SODC Planning department customer review. Council Chamber SODC. Tuesday 20 September 2011 6.00pm – 7.30pm – Noted

47.  DATE OF NEXT MEETING – Wednesday 12th October 2011 – Noted

The will be a an Extraordinary meeting of the Parish Council to consider a response to the Brookes Application at 8.15 following the Planning Committee meeting

The meeting closed at 9.30pm

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Planning Committee 10th August 2011

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 10th AUGUST 2011

PRESENT: Cllrs Coveley (in the Chair), Dalton, Lamont and Reilly

Also present: District Cllr Bell and 3 members of the public

In the absence of the clerk, Cllr Dalton took the minutes

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

30. APOLOGIES FOR ABSENCE had been received from Cllrs Knapp, Willmott, Stacey and the clerk

31. DECLARATIONS OF INTEREST – None

32. MINUTES OF THE PREVIOUS MEETING HELD ON 13th July 2011 which had been circulated previously were signed as a correct and accurate record

33. MATTERS ARISING FROM MEETING HELD ON 13th July 2011 – None

34. AMENDMENTS TO PREVIOUS APPLICATIONS  – None

35.  NEW PLANNING APPLICATIONS

i) P11/W1101 (Minor) Land at 55 London Road. Proposed new building for a nursery daycare centre, on vacant site offering pre-school education for up to 35 children. The Chairman asked the applicant to address the meeting. – Agreed to Recommend Approval

36.  PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P11/W0780 (Other) 23 Park Hill. Demolition of existing single garage and

construction of single storey side extension and loft conversion – Recommend Approval GRANTED 13.07.11

ii) P11/W0486 (Other) Greystones 88 High Street Extension of link dining room to accommodate pitched roof and access to the Outhouse. Renovation of Outhouse for use as a utility room / workshop: – Recommend Approval – GRANTED 12.07.11

iii) 10/W1855 (Minor) 34 Roman Rd Erection of one dwelling No Strong Views

REFUSED 27.01.11 – GOING TO APPEAL – APPEAL DISMISSED 25.07.11

iv) P11/W0835 (Other) + Amendment 16 Roman Road Proposed two storey side extension to existing dwelling- Recommend Approval – GRANTED 26.07.11

v) P11/W0945 (Other) 9 Kellys Road Conversion of garage into living accommodation Recommend Refusal – GRANTED 28.0711

37.  CORRESPONDENCE

i) SODC Town and parish council planning training

Cllrs Lamont and Coveley volunteered to attend the course

38.  DATE OF NEXT MEETING – Wednesday 14th September 2011 – noted

The meeting closed at 8.30pm

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Planning Committee 13th July 2012

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 13th JULY 2011

PRESENT: Cllrs D Lamont, R J Reilly, & C Dalton

Officer: the Clerk – G Morris

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

In the absence of Cllr Coveley, Cllr Dalton was elected as Chairman for the meeting.

21. APOLOGIES FOR ABSENCE had been received from Cllrs Coveley, Willmott, Stephens and Knapp

22. DECLARATIONS OF INTEREST – none

23. MINUTES OF THE PREVIOUS MEETING HELD ON 8TH JUNE  2011 which had been circulated with the Agenda were signed as a correct and accurate record.

24. MATTERS ARISING FROM MEETING HELD ON 8TH JUNE  2011

25. AMENDMENTS TO PREVIOUS APPLICATIONS

i) P11/W0606 (Minor) Amendment St. Mary’s Church The provision of three  flood lights to illuminate the east, south and west elevations of the tower and spire. The flood lights on the west and south sides to be at ground level, that on the east side to be mounted externally in the roof valley between the nave and south aisle. Recommend Approval (as amplified by letter from applicant dated 16.06 – NOTED

ii) P11/W0835 (Other) Amendment No 1 16 Roman Road Proposed two storey side extension to existing dwelling (As amended by drawing numbers 213-PL-05b,06b,07b, & 08b accompanying e-mail from agent dated 6 July 2011)

Dealt with under minute 26(i) below.

26.  NEW PLANNING APPLICATIONS

i) P11/W0835 (Other) 16 Roman Road Proposed two storey side extension to existing dwelling. Recommend Approval

ii) P11/W0727 (Other) 91 & 93 Old Road Re-locate existing garage provision from rear of properties to the front Recommend Approval

iii) P11/W0945 (Other) 9 Kellys Road Conversion of garage into living accommodation – Recommend Refusal on the grounds that this is an over development of the site

iv) P11/W0998/RET (Retrospective) 30 Barlows Close Conversion of existing garage roof space to provide habitable accommodation. Installation of velux roof lights with clear glazing – No Strong Views

v) P11/W1000/EX 75 High Street Extension of time for implementation of planning permission P08/W0604 (Two storey and single storey extension to rear of the property) – No Strong Views

vi) P11/W1023 (Minor) 40 Hilary Way. Extension and subdivision of existing three bedroom house to form 2 no. two bedroom houses – Recommend refusal on the grounds that this is an overdevelopment of the site.

27.  PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P11/W0574 (Other) 36 Elton Crescent Take down existing prefabricated concrete garage and sheds. Construct 2 storey side extension to provide garage, home, office fourth bedroom and en-suite. Recommend Approval – GRANTED 06.06.11

ii)  P11/W0548 (Other) Corner Cottage 16 Littleworth. Resubmission to P10/W1212. Demolition of existing 1970s single room extension rebuilt on footprint to existing single storey extension plus small 1.5 storey attached wing with pitched roof in traditional materials – No Strong Views – GRANTED 06.06.11

iii) P11/W0039/DA (Other[Deemed]) Land at the rear of The Windmill    Windmill Lane TOWN AND COUNTRY PLANNING ACT 1990 (AS AMENDED)  NOTIFICATION OF ENFORCEMENT APPEAL Location: Land at the rear of The Windmill, Windmill Lane  Alleged breach : Change of use of the Land edged red on the plan from agriculture to mixed purposes, consisting of: 1) agriculture and  2) storage purposes located in the approximate position shown hatched blue within the Land edged red on the Plan. Appeal dismissed 03.06.11

iv) P11/W0606 (Minor) St. Mary’s Church The provision of three flood lights to illuminate the east, south and west elevations of the tower and spire. The floodlights on the west and south sides to be at ground level, that on the east side to be mounted externally in the roof valley between the nave and south aisle. Recommend Approval – GRANTED 05.07.11

28.  CORRESPONDENCE – None

29.  DATE OF NEXT MEETING – Wednesday 10th August 2011 –  NOTED The Clerk sent his apologies for this meeting

The meeting closed at 8.15 pm

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Planning Committee 8th June 2011

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 8th JUNE 2011

PRESENT: Cllrs J Coveley (Chairman), D Lamont, G Stephens & P Willmott

Officer: the Clerk – G Morris

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

12. APOLOGIES FOR ABSENCE had been received Cllrs Dalton, Stacey & Reilly

13. DECLARATIONS OF INTEREST – None

14. MINUTES OF THE PREVIOUS MEETING HELD ON 25th MAY 2011 circulated with the Agenda were signed as a correct and accurate record with the following amendments:

Minute 1 – Election of Chairman – line one, change ‘dalton’ to ‘Dalton’ and in line three, insert ‘Chair’ between ‘the ‘and ‘as’ at the end of the line.

15. MATTERS ARISING FROM MEETING HELD ON 25TH MAY  2011 – None

16. AMENDMENTS TO PREVIOUS APPLICATIONS   – None

17.  NEW PLANNING APPLICATIONS

i) P11/W0780 (Other) 23 Park Hill. Demolition of existing single garage and

construction of single storey side extension and loft conversion

Recommend Approval

18.  PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P011/W0450 (Other) 10 Blenheim Lane Loft Conversion including ‘cat slide’ dormer to rear to accommodate new staircase. Reinstatement of chimney stack. No Strong Views – GRANTED 19.05.11

ii)    P11/W0441(Other) 4a Farm Close Road Gravel hardstanding for two vehicles Recommend Refusal – GRANTED 18.05.11

iii)    P11/W0185 (Minor) Land at 7 Littleworth Business Centre Littleworth Road. Demolition of three derelict sheds and erection of three modern prefabricated sheds in existing industrial yard.- Recommend Approval – REFUSED 27.05.011

19.  CORRESPONDENCE – The clerk reported on the Appeal on the Land behind Windmill lane which had been received since the Agenda had been distributed. The appeal had been dismissed and the enforcement notice upheld without variation. Furthermore to cease the use of land for storage purposes and removal from the land all vehicles, tyres, equipment, plant machinery builder’s waste and a portable office. – Noted

20.  DATE OF NEXT MEETING – Wednesday 13th July 2011 – noted

The meeting closed at 7.51 pm

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Planning Committee 13th April 2011

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 13th April 2011

PRESENT: Cllrs  C Dalton (Chairman),  J Coveley , A Knapp, & N Messenger

Officer: the Clerk – G Morris

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. THERE WERE NO SUCH DECLARATIONS

96. APOLOGIES FOR ABSENCE had been received from Cllrs Sprent, Reilly, Carr  and Willmott

97. DECLARATIONS OF INTEREST – None

98. MINUTES OF THE PREVIOUS MEETING HELD ON 9th MARCH 2011 which had been circulated previously were signed as a correct and accurate record

99. MATTERS ARISING FROM MEETING HELD ON 9TH MARCH 2011

i) P11/W0078(Minor) 132 Church Rd Erection of New dwelling with the curtilage with new access – No Strong Views – + additional Plan for information Only

Noted

100. AMENDMENTS TO PREVIOUS APPLICATIONS – None

  1. 101. NEW PLANNING APPLICATIONS

i)       P11/W0283 31 Barlow Close Conversion of existing roof space to provide habitable accommodation. Previous permission granted for works under GPDO (P10/W1656/LD) – No Strong Views

ii)       P11/W0369 45 Crown Road(Other) Raising roof of property to provide two bedrooms and a bathroom in the roof space. Provision of rear extension to form a new living room with internal alterations. Side porch to property. – Recommend  Approval

iii)       P11/W0410 (Minor) 17 Park Hill Proposed new dwelling on land adjacent to the gables, 7 Park Hill. Resubmission of planning application P10/W0287 Recommend Approval

iv)       P11/W0421 (Other) 13 Howe Close Two storey extension to side elevation. First floor extension to the front elevation. New side access gate to rear garden. No Strong Views

v)       P11/W0441(Other) 4a Farm Close Road Gravel hardstanding for two vehicles – Recommend Refusal. The committee viewed with dismay the prospective loss of green surface in a pleasant, grassy area and the possible ‘creep’ of the gravel surface across the pavement and into the road. We would prefer the applicant to submit a plan using hollow, hexagonal profile concrete blocks, such that grass can still grow through them

vi)       P011/W0450 (Other) 10 Blenheim Lane Loft Conversion including ‘cat slide’ dormer to rear to accommodate new staircase. Reinstatement of chimney stack. No Strong Views. However the committee noticed the installation of solar panels and questioned whether this was appropriate as the building lies in the Wheatley Conservation Area

vii)       P11/W0185 (Minor) Land at 7 Littleworth Business Centre Littleworth Road. Demolition of three derelict sheds and erection of three modern prefabricated sheds in existing industrial yard. Recommend Approval

  1. 102. PLANNING DECISIONS AND NOTIFICATIONS NOTED

i) P10/W1824/RM (Reserved Matters) (Minor) Land adjoining Littleworth Park, Coopers Close. Reserved Matters regarding P10/W0461/O – Layout, scale, appearance, the means of access, vehicle and cycle parking, sustainable forms of construction and the landscaping of the site – Recommend Refusal – GRANTED 08.03.11

ii) P11/W0122 24 Ladder Hill (Other) Demolition of existing single-storey  rear extension and part side extension and construction of two storey rear and side extensions to form sun room, enlarged kitchen, utility room to ground floor and bedroom and study to first floor – No Strong Views – GRANTED 08.03.11

iii) P11/W0076 (Other) 50 Crown Road  Removal of existing porch for new entrance porch extension – Recommend Approval –GRANTED11.03.11

iv) P11/W0078(Minor) 132 Church Rd Erection of New dwelling with the curtilage with new access – No Strong Views – GRANTED 31.03.11

103.    CORRESPONDENCE – None

104.   DATE OF NEXT MEETING – Wednesday 25th MAY 2011 – Noted

The meeting closed at 8.50pm

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Planning Committee 9th March 2011

,

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Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 9th MARCH 2011

PRESENT: Cllrs   J Coveley (Chairman), C Sprent, P Willmott, R J Reilly,

A Knapp, & N Messenger

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. THERE WERE NO SUCH DECLARATIONS

86.  ELECTION OF CHAIRMAN

In the absence of Councillor Dalton, Cllr Coveley was elected Chairman

87.  APOLOGIES FOR ABSENCE had been received from Cllrs Dalton & Carr and the Clerk

88.  DECLARATIONS OF INTEREST – None

89.  MINUTES OF THE PREVIOUS MEETING HELD ON 9th FEBRUARY 2011

which had been circulated previously were signed as a correct and accurate record

90. MATTERS ARISING FROM MEETING HELD ON 9TH FEBRUARY 2011

i) Minute 82(i) – P10/W1824/RM (Reserved Matters) (Minor) Land adjoining Littleworth Park, Cooper Close. Reserved Matters regarding P10/W0461/O – Layout, scale, appearance, the means of access, vehicle and cycle parking, sustainable forms of construction and the landscaping of the site.

Reply from SODC stating that the decision on this application be delegated  to officers and that the recommendation is likely to be that planning permission is granted. NOTED

91. AMENDMENTS TO PREVIOUS APPLICATIONS

i) P10/W1976/LB Granary Church Studio 30 Church Road. Proposed renovation of existing church to include removal of existing ceiling, removal of existing heating system, removal of existing gallery partition, and other minor internal works. New works  to include insulation of existing roof, proposed glazed screen to existing gallery, proposed storage boxes to existing floor, along with minor internal changes and new heating (including new boiler) and electrics. Recommend Approval 17.02.11 Amended plan – for information only – NOTED

92. NEW PLANNING APPLICATIONS

i)       P11/W0153 (Other) Fairview 50 Littleworth First floor side extension

No Strong Views

ii)       P11/W0078(Minor) 132 Church Rd Erection of New dwelling with the curtilage with new access – No Strong Views

93. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P10/W1852 (Minor) 93 High St. New air conditioning condenser installed on flat  roof.  Existing entrance Steps to be relocated to align with building. No Strong Views GRANTED 04.02.11

ii) P10/W1976/LB Granary Church Studio 30 Church Road. Proposed renovation of existing church to include removal of existing ceiling, removal of existing heating system, removal of existing gallery partition, and other minor internal works. New works to include insulation of existing roof, proposed glazed screen to existing gallery, proposed storage boxes to existing floor, along with minor internal changes and new heating (including new boiler) and electrics. Recommend Approval 17.02.11 Amended plan – for information only – GRANTED 17.02.11

iii) P10/W1338/LD (Lawful Development) 10 Jackies Lane Erection of residential outbuilding – See Comments sheet – Not lawful development

12.01.11 – Going to Appeal – APPEAL UPHELD 25.02.11

94.  CORRESPONDENCE

i) Reply from Asda Stores to the letter written by Cllrs Dalton and Sprent, on behalf of the Parish Council re the pedestrian safety measures the Parish Council has been pressing Asda to make on pedestrian access from London Road. The reply stated that the comments ‘would be assessed to determine if any works could be included in this project’ (the erection of a foyer to the main store).

95.  DATE OF NEXT MEETING – Wednesday 13TH April 2011 –  Noted

/0 Comments/by

Finance and General Purposes Committee 21st November 2011

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 21st NOVEMBER 2011 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: E Stacey (Chairman), J Reilly, R Bell, J Anderson, S Coleridge & G Birks

OFFICER THE CLERK: Gareth Morris

Also Present: Mr P Lawrence (Oxfordshire Association for Young People (for Agenda Item 8 – see minute 102)

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

In the absence of the Chairman, Cllr E Stacey, chaired the meeting.

98.  APOLOGIES FOR ABSENCE had been received from Cllrs Fyffe, Carr and Old

99.   DECLARATIONS OF INTEREST – None

100.  MINUTES OF THE PREVIOUS MEETING HELD 17TH OCTOBER 2011 which had been circulated previously were signed as a correct and accurate record.

It was noted that Cllrs Coleridge and Stacey had given their apologies but they had not been reported.

101.  UPDATE ON ITEMS FROM THE MINUTES 17TH OCTOBER 2011

i) Minute 84 (viii) Resurfacing of Holloway Road and Friday Lane – this had now been completed

With the permission of the meeting Agenda item 8 was now taken

102.  TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S BID TO THE OCC BIG   SOCIETY FUND FOR YOUTH PROVISION IN THE VILLAGE

Mr Paul Lawrence, County Director of Oxfordshire Association for Young People (OAYP), had agreed to attend the meeting to explain how his organisation might help the Parish Council. Mr Lawrence explained that the OAYP provided support to some 56 youth clubs within the County but did not, at the moment, employ people to ‘run’ youth centres. If this was what the Parish Council was wanting then his was not the organisation it wanted. It can give advice on management and structure at a cost of £25 per hour. OAYP could also provide advice on Big Society funding. He suggested that Oxford City Council might be contacted. Mr Lawrence was thanked for his attendance and his advice.

It was Agreed that the Clerk contact the person suggested by Mr Lawrence.

103.  TO CONSIDER A REVISED BUDGET FOR 2011-2012 AND THE 2012-2013 BUDGET

(i) Revised 2011-2012 budget – A revised budget had been circulated. This was AGREED

(ii) To consider the 2012-2013 budget – A draft budget had been circulated. It was Agreed to recommend to full council to maintain that the precept be maintained at its 2011-12 level of £104,619, by using some of the Parish Council’s reserves.

It was proposed by Cllr Reilly and seconded by Cllr Bell that £10,000 be earmarked from next year’s budget to begin to provide the Parish Council’s contribution to the redevelopment of the sports pavilion on the playing fields at Holton.. This was Agreed unanimously.

104.  TO CONSIDER THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND

i) Cllr Reilly conducted a survey of students at Wheatley Park School – results would be brought to the next meeting.

ii) Letters had been sent to residents adjacent to the recreation area informing them of the Parish Council’s intention to install a Youth Shelter. No responses had been received

105. TO REPORT PROGRESS RE REFURBISHMENT OF CULLUM ROAD RECREATION GROUND

(i) To consider the removal of the sandpit – no action to be taken at the moment.

(ii) To consider maintenance of the ground – It was Agreed to go ahead with the tree planting as proposed by Cllr Dalton. Also Berinsfield Business Community to be asked to take on the maintenance of the flower beds as they do with Farm Close patio.

106.   TO START PLANNING FOR THE FINANCING OF THE NEW PAVILION DEVELOPMENT ON THE PARISH COUNCIL’S LAND

See Minute 103

107.  TO CONSIDER A REQUEST FOR A ‘RESIDENTS ONLY’ PARKING SCHEME IN THE HIGH STREET AND ELSEWHERE.

i)  the Clerk reported on e-mail correspondence between a resident of the High Street, Thames Valley Police and the County Council on the enforcement of the current parking restrictions and the possibility of a Resident’s Only parking Scheme being introduced. The County Council had said there was no money in their budget for such a Traffic Order but it seemed that the residents would be pressing their demands for one. – NOTED

ii) An e-mail from a resident of Church Road objecting to the new parking limits in the SODC car park and wanting the old limits or residents to use the car park, permanently, without charge and for free residential parking permits along Church Road.- Noted

108.  CLERK UPDATE

i) Allotments – only two allotment holders had not paid the rent for 2011-12

ii) Racist words on Asda bus shelter – these were still appearing from time to time. The clerk had attended a site meeting with the Police and SODC. It was felt there was not a lot of action that could be taken to prevent a reoccurrence. The Parish Council would continue to clean the words off as soon as possible after their reappearance

iii) Christmas tree – the clerk had ordered a tree similar to last year and it would arrive on Saturday 26th November, ready for the Advent Pageant on 1st December. It was Agreed that the owner of the property next to was willing the Parish Council would pay for an external power point so that lights could be plugged in.

109.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Request from The Merry Bells Management Committee (MBMC) for a grant of £3,000 towards the refurbishment of the coffee room.

It was Agreed that the MBMC be asked for the costs of the refurbishment so that the committee can award an appropriate amount.

110.  FINANCIAL MANAGEMENT

a)The budget to October 2011,which had been circulated with the Agenda, was scrutinised  and a copy of reconciled bank statement was signed by the Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

21st November 2011 was as follows:                        Community     £2,667.98

Tracker           £104,756.40

Treasury          £60,172.34

SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105404-408 GM/SW/JF/OCC/HMR&C Oct  sal/wages/pen/PAYE/NICs 3,565.85
105402 Royal British Legion Parish Council wreath 40.00
105403 South and Vale Carers Grant Aid 150.00
d/d Barclays Bank Bank charges 13.9 to 12.10 29.57
d/d BNP Paribas Photocopier lease 27.10- 26.01 435.94
d/d Orange Internet charge Oct 18.37
Total £4,239.73
Cheques to Pay
105409 Swift Digital Services Annual Network Support fee 119.70
105410 SODC Dog Hygiene bin emptying 93.29
105411 The Merry Bells Office Rental – Sept- Dec 2011 992.42
105412 Berinsfield Business Community Oct Grass cutting-verges & recs 904.08
105413 Lyreco Ltd Paper and stationery 82.61
105414 G Birks Mileage and sundry expenses 50.74
105415 Safe and Sound Playgrounds Swing and chain bridge repairs 162.00
105416 BT Telephone charges – Aug to Nov 149.88
105417 Kantara Ltd Domain name & e-mail address 90.00
105418 AB + JD Ingram Christmas tree 177.00
105419 HM Rev & Customs VAT repayment – Aug-Oct 231.13
GM/SW/JF/OCC/HMR&C Nov sal/wages/pen/PAYE/NICs 3,600.00
Total £6,652.85

Cheques 105416 to 105419 were for invoices received after the Agenda was sent out

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 5,985.00
Newsletter Subscription 30.00
Photocopying 5.00
Allotment Rental 32.00
Total £6,052.00

111.  PUBLICATIONS & CORRESPONDENCE RECEIVED – NOTED

i)        The Haseleys – Newsletter November 2011*

ii)        Little Milton Newsletter November 2011*

iii)        Great Milton Bulletin November 2011*

iv)        Wheatley URC Newsletter – November 2011*

v)        TVP – Wheatley Area Neighbourhood Team October 2011 Newsletter*

vi)        Holton, Waterperry & Waterstock News November 2011*

vii)        Clerks and Councils Direct – September 2011 issue

viii)        Thank-you letter from South and Vale Carers

ix)        Wheatley Park Newsletter – October 2011*

x)        Oxford Brookes University – ‘Observe‘ Magazine – Autumn 2011*

xi)        CPRE ‘Countryside Voice’ – Winter 2011*

* On display in Parish Office

112.  DATE OF NEXT MEETING – 12th December 2011 – NOTED

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Finance and General Purposes Committee 17th October 2011

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 17th OCTOBER 2011 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Carr (Chairman), R Old, J Reilly, R Bell, J Anderson, S Coleridge, G Birks & R Old

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

In the absence of the Chairman, the Vice-Chairman, Cllr J Carr, chaired the meeting.

81. APOLOGIES FOR ABSENCE had been received from Cllrs Fyffe

82. DECLARATIONS OF INTEREST – None

83.  MINUTES OF THE PREVIOUS MEETING – 19th SEPTEMBER were signed as a correct and accurate record

84.  UPDATE ON ITEMS FROM THE MINUTES 19TH SEPTEMBER 2011

i) Minute 70 (viii) Resurfacing of Holloway Road and Friday Lane. This had started on 17th October and was expected to take two weeks. One resident had complained to the police and the County Council about the congestion on Church Road on the first Monday but the Clerk had heard nothing since.

Cllr Carr reported that a resident had complained that a temporary bus stop had not been placed on London Road between St Mary’s Close and the Glebe as had been promised in the newsletter. The clerk said that he had asked for this and had understood that one would be provided. He would contact the County Council.

85.  TO CONSIDER THE 2012-2013 BUDGET and 2011-2012 ACCOUNTS

(i) Revised 2011-2012 budget – the clerk circulated a revised 2011-2012 budget for  discussion

(ii) To consider the 2012-2013 budget – Cllrs were asked to consider items for next year’s budget

86.  TO REPORT PROGRESS RE REFURBISHMENT OF CULLUM ROAD RECREATION GROUND

(i) Repair of safety Surface under the swings – this had now been completed

(ii) Progress on installing a tap in the recreation road. The clerk had now ascertained how this could be achieved from Thames Water. Cllr Dalton to be asked to make a case for replacing trees in the recreation area this autumn to the next full council.

(ii) Consideration of the removal of the sand pit and its possible replacement to be placed on the next Agenda

87.  TO CONSIDER THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND

Cllr Reilly reported that he had set up a meeting with Wheatley Park School for 2nd November.

The Clerk circulated a second draft of a letter to go to nearby residents for discussion.

88.  TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S  BID TO THE OCC BIG SOCIETY FUND FOR YOUTH PROVISION  IN THE VILLAGE

The parish Council’s bid for funding would be heard at the next OCC Cabinet meeting on 18th October 2011.

89. TO START PLANNING FOR THE FINANCING OF THE NEW PAVILION DEVELOPMENT ON THE PARISH COUNCIL’S LAND – Nothing further to report

90.  TO CONSIDER THE MAINTENANCE OF THE FLOWER BEDS OUTSIDE LONDIS AND THE MEMORIAL GARDENS.

Following a letter of complaint about the state of the flower bed outside Londis and the Memorial Gardens the Clerk reported that an offer had been received from Windmill Nursery to plant the areas.

It was Agreed to ask them to go ahead.

91.  TO CONSIDER A RESPONSE TO THE GOVERNMENT’S DRAFT NATIONAL PLANNING POLICY FRAMEWORK: CONSULTATION which ended on  17th October 2011 See also: http://www.communities.gov.uk/publications/planningandbuilding/draftframeworkconsultation

Cllr Birks tabled a response that she felt could go from the Parish Council.(Copy in Minute Book.

Cllr Reilly proposed and Cllr Stacey seconded that Cllr Birks draft be sent as the Parish Council’s response. This was Agreed unanimously

The clerk would send the response off by e-mail after the meeting. Copies would also be sent to David Cameron MP, John Howell MP and Minister of State (Cities) Greg Clark MP

92.  TO CONSIDER OXFORDSHIRE COUNTY COUNCIL’S NEW POLICY ON SALT BINS AND BAGS

OCC had replied to the Parish Council’s request for 6 extra salt bins around the village.

Ones on Ladder Hill, Windmill Lane and Howe Close were granted but the ones on Crown Road, Barlow Close and Templars Close were rejected. It was Agreed to go ahead with the ones permitted (cost £300 each inc VAT) and to contact the County Council to see if they would change their mind on the one on Crown Road.

93.  CLERK UPDATE

i) Seat around tree in St .Mary’s Close. As this was in a state of disrepair it was Agreed to remove it.

ii) Allotments – Most of the tenants had paid the increased rental. The clerk would chase up those who still had not paid.

iii) Racist words on Asda bus shelter. This has occurred a number of times and the Parish Council removes them as soon as it can. There had been an informal request from the Police asking if the Parish Council would consider removing the panels. It was Agreed not to do this.

94.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Royal British Legion – Parish Council wreath – (£40 last year) – Agreed

ii) South and Vale Carers – 11 people from the village supported (£150 last year)  –Agreed

95.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to September 2011 and signing of completed copy of reconciled bank statement by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as   at 17th October 2011 will be as follows:  Community           £ 887.56

Tracker           £107,756.40

Treasury          £60,141.20

SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105369-73 GM/SW/JF/OCC/HMR&C Sept  sal/wages/pen/PAYE/NICs 3,454.31
105395 The Post Office Stamps 174.00
d/d Barclays Bank plc Bank charges 15/8/11-12/9/11 33.00
Total £3,661.31
Cheques to Pay
105392 Parchments of Oxford Oct/Nov Newsletter 1,484.90
105393 Safe and Sound Playgrounds Repair to Safety Surface- Cullum 1,795.20
105394 J Watson Editor Oct/Nov newsletter 680.00
105398 Berinsfield Business Community Verges and recs etc – Sept 842.58
105399 Southern Electric Electricity July-Oct 67.64
105400 WPSFMC 3rd Quarterly Instalment 2000.00
105401 Swift Digital Services Photocopier usage – July – Oct 51.11
GM/SW/JF/OCC/HMR&C Oct sal/wages/pen/PAYE/NICs 3,600.00
Total £10,521.43

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 340.00
Interest – Treasury Deposit May-July 31.14
Interest – Barclays tracker Account 9.95
SODC – 2nd precept instalment 52,309.50
Photocopying 1.60
Allotment Rental 70.00
Total £52,762.19

96.  PUBLICATIONS & CORRESPONDENCE NOTED

i)        The Haseleys – Newsletter October 2011*

ii)        Little Milton Newsletter October 2011*

iii)        Great Milton Bulletin October 2011*

iv)        Wheatley URC Newsletter – October 2011*

v)        TVP – Wheatley Area Neighbourhood Team October 2011 Newsletter*

vi)        Holton, Waterperry & Waterstock News October 2011*

vii)        Tiddington with Albury & Milton Common –  October/November 2011 Newsletter*

viii)        Clerks and councils Direct – September 2011 issue

ix)        TVP – Wheatley Area Neighbourhood Team –newsletter October 2011*

x)        The Queen’s Diamond Jubilee Beacons*

xi)        Oxford Brookes University Residents’ Association meeting Wednesday 19th October 2011

* On display in Parish Office

97.  DATE OF NEXT MEETING – 21st November 2011 – Noted

The meeting closed at 9.21pm

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