Planning Committee 9th Janaury 2013

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 9th JANUARY2013

PRESENT: Cllrs J Coveley(in the Chair), Willmott, Reilly, Knapp, Stacey  and Lamont

OFFICER: The clerk

68.  APOLOGIES FOR ABSENCE had been received from Cllrs Dalton & Stephens,

69.  DECLARATIONS OF INTEREST – None

70. MINUTES OF THE PREVIOUS MEETING HELD on 12 December 2012 which had been circulated previously were signed as a correct and accurate record

71. UPDATE ON MEETING HELD ON 12th December 2012

i) Minute 27(iv) – Horspath reservoir – this application has now been withdrawn

72. AMENDMENTS TO PREVIOUS APPLICATIONS  – None

73.  NEW PLANNING APPLICATIONS

i) P12/S3013/HH (Householder)(Other) 32 Elton Cres Demolition of existing garage. Erection of two storey side extension and single storey rear extension Recommend Approval

ii) P12/S3133/HH (Other) The Croft 2 Mulberry Drive New dormer window to first floor bedroom. No Strong Views

74.  PLANNING DECISIONS AND NOTIFICATIONS

i) P12/S2197/FUL (Full Application)(Minor) 15 Leyshon Road Rear  extension to existing dwelling, side extension to existing dwelling to provide 2no apartments and erection of 2no semi detached dwellings. No strong Views – GRANTED 12.12.12

ii) P12/S1147/Ful (Full Application) (Minor) Land adjacent to Horspath reservoir, Old Road, Wheatley (in the Parish of Forest Hill) Construction of new reservoir ‘cell’ on and adjacent to Horspath Reservoir. Erection of sampling kiosk and ICA kiosk, CCTV security camera and pole and provision for associated landscaping, access and associated works – Recommend Refusal Amendment – Recommend  Refusal

WITHDRAWN 22.12.12

iii)  P12/S1844/LB (Listed Building Consent)(Other) Home Farm Shotover Estate 24.08.12 Demolition of 2No redundant and structurally unsafe chimneys. NO STRONG VIEWS – GRANTED 21.12.12

75.  CORRESPONDENCE – None

76. DATE OF NEXT MEETING – Wednesday 13th February 2013 – tbc

The meeting closed at 7.48pm

/by

Finance and General Purposes Committee 17th December 2013

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 17th DECEMBER 2012 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Reilly (in the Chair), E Bailey, J Anderson & R Bell

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

75.   APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Carr, Birks, Old & Coleridge

76.   DECLARATIONS OF INTEREST – None

77.  MINUTES OF THE PREVIOUS MEETING HELD 19th NOVEMBER 2012 which had been circulated previously were signed as a correct and accurate record

78.  UPDATE ON ITEMS FROM THE MINUTES 19th NOVEMBER 2012

(i) Minute 66(i) gully clearing – London Road gullies had now been cleared

(ii) Minute 66(ii) Footway around the Roundhouse – Keith Stenning had e-mailed saying that the work was scheduled for late January/early February. It was agreed that the quote from Mr Simon Shew (design of new access in to Church Road recreation Ground be taken at full council)

(iii) Minute 66(iv) – a quantity of ‘Floodsacs’ had been received and distribute, with a reserve stock in the Parish Office. It was Agreed that the clerk contact Mr Baldwin of Monson Engineering re the possibility of building up the wall at the entrance to the culvert at Ambrose Rise

(iv) Minute 66((v) – Cullum Road Sandpit. Cllr Bailey spoke to her tabled report by Nicole O’Donnell (Oxfordshire Playing Fields Association)on the meetings of the subgroup set up to look into the replacement of the Cullum Road sandpit

79. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

The committee noted that the Youth Café was now up and running.

The advisory group would be meeting at the beginning of January and be presenting a report to Full Council on 7th January

80.   TO CONSIDER A REVISED BUDGET FOR 2012-13 AND THE BUDGET 2013-2014

The revised 2012-13 budget and the draft budget for 2013-2014 had been circulated with the agenda.

It was AGREED to recommend the Revised and Draft Budgets to Full Council on 7th January, with and increase to £15,000 in the wages provision for the outdoor workers and that the precept remains at £104,609 (the same as for 2012-2013)

81.   CLERK UPDATE

i) Gate across Muddy Lane – Countryside team still to be contacted

ii) Request from a resident for a defibrillator in the village – the clerk to check with the Doctors surgery,  Park Sports Centre and Asda.

iii) Request from Siblings Nursery via OCC for bollards on London Road – the committee supports the

installation of barriers along that stretch of London Road

iv) Request to fell 4 trees at the western end of the allotments. – Granted

v) Meeting with representatives of Arriva re Church Road – Arriva had indicated a representative could attend a meeting in January. Agreed to arrange a meeting for Tuesday 15th January 2013 at either 3 or 4pm

82.  TO CONSIDER PRODUCING A COMMUNITY EMERGENCY PLAN

This item was deferred to a later meeting.

83.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Sue Ryder Care – Nettlebed Hospice (£25 in February 2011) – no information received as to the  number of Wheatley residents receiving care. No grant made

84. TO CONSIDER OCC’S MID TERM CONSULTATION ON BUS SERVICES 103 & 104

The committee believes that this service provides a valuable means of transport especially for those at the western end of the village

85.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of November 2012 was undertaken & a completed copy of the reconciled bank statement by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

17th December 2012  was follows:                                          Community       £2,009.16

Tracker             £118,417.19

Treasury           £60,410.64

86.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105610-14 GM/SW/JO/OCC/HMR&C Nov sal/wages/pen/PAYE/NICs 3,418.73
105608 Fusion Youth & Community Quarterly payment for youth cafe 2,285.00
105609 South and Vale Carers Grant Aid 200.00
d/d Barclays Bank Bank Charges – Nov 24.40
d/d Orange Internet Nov 18.37
Total £5,946.50
Cheques to Pay
105615 J Watson Oct/Nov & Dec/Jan newsletters 1,360.00
105616 AB Ingram (The Tree Barn) Christmas Tree 183.00
105617 Parchment printers Dec/Jan newsletter 1,484.90
105618 The Merry Bells Rental 25/9 to 24/12 1,046.01
105618 The Merry Bells Increase in rental for 18/10-24/12 25.01
105618 The Merry Bells Hire of hall Nov & June 54.00
105619 Berinsfield Community Business Verges and recs – cut & collect 1,153.38
105620 Buryhook Countryside M’ment Trees and hedges 900.00
105621 Lyreco Ring binders for Youth Centre 51.60
105622 SODC Dog bins – 1/4 to 30/9 195.19
105623 The Post Office Stamps 192.00
GM/SW/JF/OCC/HMR&C Dec sal/wages/pen/PAYE/NICs 3,600.00
Total £10,245.09

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 1030.00
VAT Refund 210.93
Allotments 20.00
Interest – Treasury Deposit 14.60
Interest – Tracker 13.11
Total £1,288.64

87.  PUBLICATIONS & CORRESPONDENCE RECEIVED and NOTED

i)        The Haseleys – December 2012*

ii)        Little Milton Newsletter October 2012*

iii)        Great Milton Bulletin October  2012*

iv)        Holton, Waterperry & Waterstock News – December 2012*

v)        Tiddington with Albury & Milton Common – December 2012/January 2012 newsletter*

vi)        URC Newsletter December 2012*

vii)        Shotover Preservation Society – Winter newsletter 2012*

viii)        TVP – Wheatley/Chalgrove Neighbourhood team December newsletter*

* On display in Parish Office

88.  DATE OF NEXT MEETING – 21st January 2013 – noted

The meeting closed at 9.50pm

/by

Finance and General Purposes Committee 19th Novemebr 2012

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 19th NOVEMBER 2012 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Reilly (in the Chair), S Coleridge, E Bailey, R Old, J Carr, J Anderson & R Bell

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

63.   APOLOGIES FOR ABSENCE had been received from Cllrs Stacey and Birks

64.   DECLARATIONS OF INTEREST – None

65.  MINUTES OF THE PREVIOUS MEETING HELD 15th OCTOBER 2012 which had been circulated previously were signed as a correct and accurate record.

66.  UPDATE ON ITEMS FROM THE MINUTES 15TH OCTOBER 2012

(i) Minute 37(iii) –gully clearing – The gullies on Ladder Hill and High Street had been cleared but not those along London Road. The clerk to chase this up

(ii) Minute 37(vi) – Footway around the Roundhouse. The cheque had still not been cashed and no start date had been set. It was Agreed to write to the Cabinet member for Highways expressing the Parish Council’s dissatisfaction in the delay to this scheme.

£750 had been sent to the County Council for 3 new grit bins for the village. It was hoped they would be installed in the next three weeks

(iii) Minute 37(v) – Request from Village Archives to use Parish Council wi-fi.  A dual router had now been installed so it would be possible for the Village Archives to access the internet separately from the Parish Council. It was Agreed to charge the Archives for the cost of the router and for them to use for a a trial period of 6 months.

(iv) Minute 53 – Flooding and maintenance of Ambrose Rise/Crown Road ditch – Kavan Ring had hand dug some of the ditch out but the land was to soft to employ a digger. 5 boxes of Aquasacs were being delivered to the Parish office later in the week

(v) Minute 54 – Cullum Road sandpit – The working party was to hold a further meeting later in the week to which a representative from OPFA had been invited

(vi) Minute 55 – New pedestrian access to Church Road Recreation Ground – The clerk had contacted Mr Simon Shew who had agreed to put forward a design

67. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

Issues over the insurance and key collection were being sorted out between Fusion and the Centre. The Clerk had seen the training qualifications and the CRB register for those who would be working at the Centre.

£980 worth of equipment had been purchased via a Parish Council cheque. A thank you to Asda was due because they had organised a system where by the Parish Council could purchase the goods, pay by cheque and be able to claim the VAT back.

The club was due to start on the Wednesday and then the following Sunday. Some councillors were still unhappy about the age group for both evenings being mixed. It was Agreed to ask the advisory group for a written report for the Parish Council meeting on 7th January.

It was Agreed to vary the order of the Agenda – To take item 6, 2013-14 Budget, after item 9

68.  CLERK UPDATE

i) Gate across Muddy Lane – the Clerk is still to contact the OCC Countryside Team.

ii) Signs for Memorial Gardens and ex toilet block land. Agreed to purchase 2 ‘Dogs must be kept on a  lead’ signs for the two gates into the Memorial Gardens and a ‘No Ball games’ sign for the ex toilet block land

iii) Request from Biffa for a location for recycling bins – Agreed that this should replace the concrete bin and pole mounted bin outside ‘The Cornfield Bakery

iv) LGBCE– recommended ward changes for South Oxfordshire – to be discussed at the next F& GP Meeting

69.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) South and Vale Carers Centre – 5 carers supported in Wheatley (£150 granted in 2011-12)

AGREED £200

70.  TO RESPOND TO A RESIDENT’S REQUEST TO CONSIDER PURSUING ULTRA FAST BROADBAND IN THE VILLAGE PLUS CONSIDERATION OF OCC’S REQUEST TO NOMINATE A BROADBAND CHAMPION FOR THE AREA

It was Agreed to ask Mr Buchannan, the resident who had written to the Parish Council in the first instance, if he would be prepared to be the villages ’Broadband Champion’

71.   TO CONSIDER A REVISED BUDGET FOR 2012-13 AND THE BUDGET 2013-2014

i) To consider revised budget for 2012-13 and 2013-2014 budget

The clerk presented a revised budget for 2012 – 13.

At the moment the revised budget was lower than the original one for 2012-2013. The costs of the Youth centre would be looked at again and the grants (non 137) would be increased by £500

The clerk suggested that the outdoor workers’ rate should be considered for increase in light of the ‘living wage’ rate movement. (November 2009 was the last time the rate was increased)

The clerk presented a draft budget for 2013-2014.

This showed an increase of £3,000 over the previous year. The current precept could be kept at £104,619 for the next year by using £16,000 of the Parish Council’s reserves. A further £10,000 could be added to the Capital reserve for the new pavilion.

The next F&GP committee would make the recommendation on the budgets to the January meeting of the full council.

72.  FINANCIAL MANAGEMENT

a) The budget to end of October 2012 was scrutinised & a completed copy of reconciled bank statement was signed by the Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

19TH November 2012 will be as follows:                                   Community       £1,019.48

Tracker             £126,417.19

Treasury           £60,425.24

73.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105592-97 GM/SW/JO/OCC/HMR&C Oct sal/wages/pen/PAYE/NICs 3194.27
d/d BNP Paribas Rental and admin fee 27.10.12 435.94
d/d Barclays Bank Bank Charges 13.09.12-14.10.12 40.72
105598 OCC Payment for grit bins 750.00
105599 ASDA Equipment etc for Youth Centre 987.87
Total £5,408.80
Cheques to Pay
105600 Swift Digital Services Photocopier usage18.07-17.10 182.90
105601 Berinsfield Community Business Verges October 2012 581.88
105602 Lyreco Stationary 71.42
105603 C Dalton Mileage to SODC 07.11.12 15.26
105604 Trinder and Son To fix office plug socket 50.00
105605 AON Insurance Extra for increase in Fid. Guar 83.26
105606 Clairelogic Computer check and router 199.20
105607 BT Telephone charges 164.58
GM/SW/JF/OCC/HMR&C Nov sal/wages/pen/PAYE/NICs 3,600.00
Total £4,948.50

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
SODC precept 2nd instalment 52,304.50
OCC recharge – for verges 3,463.44
Newsletter Advertising 2,215.00
Allotments 30.00
Interest – Treasury Deposit 24.62
Interest – Tracker 13.11
Photocopying 3.60
Total £58,054.27

74.  PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – Newsletter November  2012*

ii)        Little Milton Newsletter November 2012*

iii)        Great Milton Bulletin November  2012*

iv)        Holton, Waterperry & Waterstock News – November  2012*

v)        URC Newsletter November  2012*

vi)        Oxfordshire Rural Community Council Annual review 2011/2012*

vii)        CPRE ‘Countryside Voice’ Winter 2012-11-05

viii)        TVP Wheatley/Chalgrove Neighbourhood Team November 2012 Newsletter

ix)        Clerk and Councils Direct – November 2012*

x)        CPRE Oxfordshire – Oxfordshire Voice – Autumn 2012*

* On display in Parish Office

75.  DATE OF NEXT MEETING – 17th December 2012 – Noted

/by

Planning Committee 12th Decemeber 2012

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 12th DECEMBER 2012

PRESENT: Cllrs J Coveley(in the Chair), Willmott, Reilly and Lamont

OFFICER: The clerk

59.  APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Knapp Dalton & Stephens,

60.  DECLARATIONS OF INTEREST – None

61.  MINUTES OF THE PREVIOUS MEETING HELD 10TH OCTOBER 2012 which had been circulated previously were signed as a correct and accurate record

62.  UPDATE ON MEETING HELD ON 10th OCTOBER 2012

i) Minute 27(iv) – Horspath reservoir It was believed that the SODC Planning officer had requested Thames Water withdraw the application

ii) Minute 55 – SODC consultation on distribution of housing between the larger villages

The Parish Council had agreed the Planning Committee’s recommendations and the document had been sent to SODC

iii) Minute 57 – Town and Parish Forum. Cllr Lamont had attended on behalf of the Parish Council and would make a formal report at the January Council meeting

63.  AMENDMENTS TO PREVIOUS APPLICATIONS  – None

i) 12/S2017/HH (Householder) (Other) Amendment 6 Acremead Road. Demolition of existing   garage. Proposed replacement garage and rear extension.( As amended by plans received 10 October 2012) – Application granted 0n 30th October 2012

64.  NEW PLANNING APPLICATIONS

i) P12/S2649/HH (Householder)(other) 22 Old London Road. Remove dead and dying conifer hedges and existing fences at front and part of west side of property. Replace with high quality wood fencing. Replace existing front gate and posts with similar.- RECOMMEND APPROVAL

ii) P12/S2703/FUL & P12/S2704/LB Shotover House Shotover Estate Wheatley (In the parish of Forest Hill) Conversion of part of stable block to office use, alterations to dwellings and associated works. Conversion of outbuildings to two dwellings and associated works.

RECOMMEND APPROVAL. Add as a codicil add that road markings at the junction of the access road and Park Hill and along Park Hill should considered for vehicle safety.

65.  PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P12/S1622/HH (Householder) (Other) 49 London Road Side extension to provide new garage area, new ground floor room and

new master bedroom.- NO STRONG VIEWS – GRANTED 12.10.12

ii) P12/S1335/FUL (Minor) 84 Church Road Removal of existing redundant single storey workshop building and out buildings. Construction of two storey one bedroom dwelling – Recommend Refusal – GRANTED 07.11.12

iii) P12/S2156/FUL (Full Application) ( Minor) Asda Stores Ltd London Road The proposed works to provide a new footway link to and from the store from London Road has been requested by the Town Council and includes: – New footway construction within the existing verge. – New kerbing – New dropped crossings including tactile paving. – New carriageway construction to maintain the access to the sub-station.- Recommend Approval – GRANTED 09.11.12

iv) P12/S2184/HH(Householder)(Other) 23 Windmill Lane. Part two storey part first floor front extension, erection of front porch, raising of roof to include new rear dormers and construction of conservatory. (Re-submission of P11/W2408) Recommend Approval – GRANTED 15.11.12

v)  P12/S2017/HH (Householder) (Other) 6 Acremead Road. Demolition of existing garage. Proposed replacement garage and rear extension Recommend Refusal – GRANTED 30.10.12

vi) P12/S2042/FUL (Major) Oxford Brookes University Wheatley Campus – Application for the removal of condition 6 and variation of condition 12 of planning permission P11/W1227. Recommend Approval GRANTED 22.11.12

66.  CORRESPONDENCE – None

67 . DATE OF NEXT MEETING – Wednesday 9th January 2013 – NOTED

The meeting closed at 8.25pm

/by

Planning Committee 10th October 2012

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 10th OCTOBER 2012

PRESENT: Cllrs J Coveley(in the Chair), Willmott, Dalton, Stephens, Reilly, Knapp (from 7.45pm) & Stacey (from 8.40pm)

OFFICER: The clerk

ALSO PRESENT:  District Cllr R Bell and 1 member of the public

49. APOLOGIES FOR ABSENCE had been received from Cllr Lamont

50. DECLARATIONS OF INTEREST – None

51. MINUTES OF THE PREVIOUS MEETING HELD 12th SEPTEMBER 2012 which had been circulated with the Agenda were signed as a correct and accurate record after Cllr Stephens had been deleted from those present

52. UPDATE ON MEETING HELD ON 12TH SEPTEMBER 2012

i) Minute 27(iv) – Horspath reservoir

The clerk reported that nothing further had been received from Thames Water/Optimise or SODC, except the information that the earliest the application could be heard by the SODC Planning Committee would be at its December meeting.

Sir Beville Stanier had replied to the clerk’s letter confirming that an approach had been made to Shotover Estate by Thames Water for access across their land.

53. AMENDMENTS TO PREVIOUS APPLICATIONS – None

54.  NEW PLANNING APPLICATIONS

7.45pm Cllr Knapp joined the meeting

i) 12/S2017/HH (Householder) (Other) 6 Acremead Road. Demolition of existing garage. Proposed replacement garage and rear extension. A letter of objection from a neighbour was read out. Agreed to Recommend Refusal on the grounds of loss of amenity to 5 Acremead Road in terms of loss of light, due to the height of the garage and overlooking from the windows in the gable end. It was felt that if these features could be made more sympathetic then the Committee then the committee might recommend approval.

ii) P12/S2197/FUL (Full Application)(Minor) 15 Leyshon Road Rear extension to existing dwelling, side extension to existing dwelling to provide 2no apartments and erection of 2no semi detached dwellings. The applicant, who was present, was invited to address the meeting. Two responses from residents were read out, one in support and one objecting. It was noted that OCC Highways had no grounds for objection. Agree No Strong Views

iii) P12/S2042/FUL (Full Application)( Major) Oxford Brookes University  Wheatley Campus  Application for the removal of condition 6 and variation of condition 12 of planning permission P11/W1227. Recommend Approval

iv) P12/S2184/HH(Householder)(Other) 23 Windmill Lane. Part two storey part first floor front extension, erection of front porch, raising of roof to include new rear dormers and construction of conservatory. (Re-submission of P11/W2408)            Recommend Approval

v) P12/S2253/LDP 17 Park Hill Certificate of Lawful development for proposed rear and side single storey extensions – NOTED

vi) P12/S2156/FUL (Full Application) (Minor) Asda Stores Ltd London Road. The proposed works to provide a new footway link to and from the store from London Road has been requested by the Town Council and includes: – New footway construction within the existing verge. – New kerbing – New dropped crossings including tactile paving. – New carriageway construction to maintain the access to the sub-station. Agreed that the clerk write to Asda thanking them Recommend Approval

8.40pm Cllr Stacey joined the meeting

55.  TO CONSIDER A PARISH COUNCIL RESPONSE ON THE DISTRIBUTION OF HOUSING TO THE LARGER VILLAGES.

i) To receive a report on the briefing session held on 21st September attended by Cllrs Reilly and Lamont

Cllr Reilly gave a verbal report on the meeting that he and Cllr Lamont had attended.

ii) The Committee Agreed to recommend to the full council, the following responses to SODC’s  ‘Housing distribution methodology’

Question 1 The base date for calculating the proportional allocation should be 2011/12

RESPONSE; Agree

Question 2 – Windfall completions since 2010/11 should not be deducted  from the allocation to the larger villages

RESPONSE: No recommendation – the committee was split.

Question 3 – There should not be an assumption that the allocations to Cholsey and Chinnor can be reduced to reflect the growth they received through the Local Plan allocations.  If it is proposed then the merits of doing so should be assessed as part of the distribution methodology.

RESPONSE: Agree

Question 4 – The size of each Larger Village should be measured using the 2001 Census output areas, adjusted where necessary, with completions added to date.

RESPONSE: Agree

Question 4a – You have been provided with the 2001 Census output areas that have been provisionally used to count the number of homes in your village as at 2001.  Do you think the output areas included need to be adjusted in any way i.e. do any areas need to be made bigger or smaller to include or exclude any homes?

RESPONSE: Needs adjusting. There should be a push to get Holton included together with Wheatley because virtually all the services enjoyed by Holton are provided by Wheatley, except the secondary school and the sports centre.

Question 5 – The sustainability credentials of a settlement should be based on our Settlement Assessment Background Paper.  A formal process of weighting the settlement criteria should not be applied.

RESPONSE: Disagree – Some of the smaller villages may be able to accept a higher level of development

Question 5a – Our Settlement Assessment Table was last updated in 2011.  Does this need updating for your village?

RESPONSE: No. the table is correct

Question 6 What can we do at Wheatley with no localised Green Belt review?

  • focus on the redevelopment of existing employment sites
    • focus on the delivery of rural exception sites
      • focus on exploring the potential of the Community Right to Build approach  with Wheatley Parish Council.

RESPONSE: Focus on exception sites and employment areas but further investigation of community right to build(neighbourhood plan) to be investigated

56.  PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P12/S1415/D (Demolitions Notification) (Other) 64 London Road

This application seeks to demolish multiple buildings situated at 64 London Road, Wheatley, to make way for recently approved planning

application (ref P11/S0077). Recommend Approval – GRANTED 10.09.12

ii) P12/S1610/HH (Householder) 21 London Road Proposed single storey rear kitchen extension (flat roof ) to tie into existing.- Recommend Approval – GRANTED 19.09.12

iii) P12/S1557/HH (Householder)The Paddocks, Ladder Hill Demolish 3 sheds  and a barn and re-build in new configuration. – No Strong Views – GRANTED 26.09.12

57.  CORRESPONDENCE

i)  Town and Parish Forum – Wednesday 21st November 2012 5.15pm -9.15 pm. Cllr Lamont had agreed to attend

58. DATE OF NEXT MEETING –   Wednesday 14TH November 2012 – Noted

Meeting closed at 8.55pm

/by

Finance and General Purposes Committee 15th October 2012

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 15th October 2012 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Reilly (in the Chair), S Coleridge, E Bailey, E Stacey, R Old & R Bell

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

47. APOLOGIES FOR ABSENCE had been received from Cllrs J Carr, J Anderson & G Birks

48. DECLARATIONS OF INTEREST – Cllr Bailey declared an interest in agenda Item 10(iii) (Minute 56(iii)) as the applicant was a neighbour.

49. MINUTES OF THE PREVIOUS MEETING HELD 17th SEPTEMBER 2012 which had been circulated previously were signed as a correct and accurate record with the following correction

Minute 48 Date of Next Meeting – Change ‘17th September” to “15 September”

50. UPDATE ON ITEMS FROM THE MINUTES 17TH SEPTEMBER 2012

(i) Minute 37(iii) – gully clearing. Cllr Bell had carried out a survey of Ladder Hill and 9 of the 18 gullies were blocked. London Road, Holloway Road and Park Hill, High Street, Crown Road and Roman Road would also be surveyed and the results given to the clerk so they could be forwarded to the County Council. The Parish Council could volunteer to pay for these gullies to be cleared if the County refused to come out

(ii) Minute 37(vi) – Footway around the Roundhouse – Cheque for £7,000 had been sent off. No start date for the work had been given. NOTED

(iii) Minute 37(v) – Request from Village Archives to use Parish Council wi-fi. The clerk had asked a computer consultant to give the Parish computer a health check and at the same time advise on the wi-fi provision. His advice was that a new, modern dual router be purchased so that the Archives could use one of the ‘channels’ whilst the Parish Council would the other. This would add to security. The consultant would furnish the clerk with a price.

51. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

The Advisory Group had met and decided that the two evenings would be Sunday and Wednesdays. The memorandum of Understanding had been signed and returned.

The likely start date would be 14th November.

The clerk had discussed with Fusion how equipment etc could be purchased and the VAT claimed back.

There were still issues such as key holders and risk assessment by the Centre of activities to be sorted out.

A ‘Big Society’ evaluation form had been received from the County Council showing the progress so far on the project.

52. TO CONSIDER A REVISED BUDGET FOR 2012-13 AND THE BUDGET 2013-2014

See enclosed paper from Cllr Bell

i) To receive a report on the briefing meeting held at SODC offices and the changes to the way Council Tax benefit is funded. The clerk reported that the Government had changed the Legislation so there would now be no effect on Parish Councils’ precepts.

ii) To consider revised budget for 2012-13 and 2013-2014 budget

The budget proposals suggested by Cllr Bell were discussed.

  • Gully clearing – in the first instance the County Council to be asked to pay
  • Use of toilet land – £1,000 had been allocated for fees a High Street scheme
  • Grass cutting of recreation grounds – put out to tender – increase in cost + £1,000?
  • New entrance into Church Road Recreation Ground – £7,000?
  • Cullum Road Recreation Ground – vire the £5,000 earmarked for the Youth Shelter
  • New pavilion in Holton – allocate a further £10,000 to the project?
  • Tree work within the village – increase from £3,000 to £4,000
  • Review of Parish Council website – unknown
  • Production of Neighbourhood Plan – unknown

The Clerk reminded the Committee that next financial year the cost of funding the two nights at the Family Centre would be around £12,000

53. TO CONSIDER THE RECENT FLOODING IN THE VILLAGE AND THE MAINTENANCE OF THE AMBROSE RISE/CROWN ROAD DITCH

Agreed that the maintenance to the trees at the southern end of the footpath be undertaken.

The clerk to ask Dave Baldwin of Monson Ltd for two boxes of ‘Aquasacs’ and advice on ‘dredging’ the ditch.

54. TO BEGIN PLANNING FOR THE REPLACEMENT OF THE SAND PIT IN CULLUM ROAD RECREATION GROUND

Residents to be invited, in the next newsletter, to help themselves to the sand from the sandpit and then to offer it on ‘Freecycle’

It was Agreed that Cllrs Bailey and Bell plus Anderson (if willing) would look at possible use for the land freed up. .

55. TO AGREE THE NEXT STAGE IN CREATING THE NEW PEDESTRIAN ACCESS INTO CHURCH ROAD RECREATION GROUND

Agreed that the Clerk would contact Mr Simon Shew, who had devised a draft design earlier in the year

56. CLERK UPDATE

i) Gate across Muddy Lane – The clerk had received correspondence from the Land Registry via a resident that that nobody was Registered as owner of the track. The clerk to check with the OCC Countryside team to see if it could be made into a public footpath.

ii) To consider providing a Christmas tree for the village. Cost approx £163 – Agreed

iii) OCC Consultation on providing a Disabled Persons Parking Place (DPPP) outside 3 Bell Lane

Agreed – no objection

iv) Reply from Chief Fire Officer – Noted

v) Request from Wheatley Park School for tasks for years’ 12/13 Community Day – 25th October

It was suggested that the War Memorial could be cleaned in time for Remembrance Sunday

57. GRANTS, LICENCES AND SUBSCRIPTIONS

i) Ordnance Survey licence £65.70 – Agreed

ii) Royal British Legion – wreath (£40 last year) – £40 Agreed

58. TO RESPOND TO A RESIDENT’S REQUEST TO CONSIDER PURSUING ULTRA FAST BROADBAND IN THE VILLAGE – Deferred to next meeting

59. FINANCIAL MANAGEMENT

a) The budget to end of September 2012 had been circulated with the Agenda & the completed copy of the reconciled bank statement was signed by the Chairman & RFO

b) Balances

After the cheques below had been paid the balances on the council’s accounts as at

15th October 2012 would be as follows: Community £3,102.49

Tracker £130,417.19

Treasury £60,410.64

60. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105575-80 GM/SW/JO/OCC/HMR&C Sept sal/wages/pen/PAYE/NICs 3,306.35
d/d Barclays bank Bank charges 13.8 to 12.9 33.10
105572 WPSFMC Additional payment for 2012-13 2,092.86
105573 OCC Highways Footway round the Roundhouse 7,000.00
105574 Thames Water Memorial Gardens 6.14
d/d Orange Internet connection 18.37
Total £12,456.82
Cheques to Pay
105582 WPSFMC 2nd Quarterly payment 2,000.00
105583 D Lamont Mileage to SODC – 20/9 17.02
105584 Parchments Oct/Nov newsletter 1,484.90
105585 K Watts Allotment clearance 720.00
105586 Lyreco Ltd Photocopier paper 51.48
105587 Ordnance Survey Map copying licence 65.70
105588 Berinsfield Community Business Verges & recs grass cutting Sept 863.64
105589 Southern Electric Electricity -6.7.12-4.10.12 65.00
105590 Royal British Legion Wreath for Remembrance Day 40.00
105591 Acanthus Clews Holton Sports pavilion 3,600.00
GM/SW/JF/OCC/HMR&C Oct sal/wages/pen/PAYE/NICs 3,600.00
Total £12,507.74

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
SODC precept 2nd instalment 52,304.50
OCC recharge – for verges 3,463.44
Newsletter Advertising 2,215.00
Allotments 30.00
Interest – Treasury Deposit 24.62
Interest – Tracker 13.11
Photocopying 3.60
Total £58,054.27

61. PUBLICATIONS & CORRESPONDENCE RECEIVED – Noted

  1. i. The Haseleys – Newsletter October 2012*
  2. ii. Little Milton Newsletter October 2012*
  3. iii. Great Milton Bulletin October 2012*
  4. iv. Holton, Waterperry & Waterstock News – October 2012*
  5. v. Tiddington with Albury & Milton Common – October/November newsletter*
  6. vi. URC Newsletter October 2012*
  7. vii. Tree News – Autumn/Winter 2012*
  8. viii. TVP Wheatley Neighbourhood Team newsletter October 2012*
  9. ix. Oxfordshire playing Fields Association – ‘The Playing Field’ Autumn 2012

* On display in Parish Office

62. DATE OF NEXT MEETING – 19th November 2012 – Noted


Then I found out about Accutane Online on “https://abyskincare.com“, and I was able to control herpes. At least, I was able to protect myself from unpleasant surprises when I took it in advance of the big event.

The meeting closed at 10.00pm

/by

Planning Committee 12th September 2012

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 12th September 2012

PRESENT: Cllrs: Willmott (in the Chair), Lamont, Dalton, Stephens, Reilly, Knapp & Stacey

OFFICER: The clerk

ALSO PRESENT: 4 members of the public

In the absence of Cllr Coveley, Cllr Willmott was elected Chairman for the meeting

40. APOLOGIES FOR ABSENCE had been received Cllrs Coveley & Stephens

41. DECLARATIONS OF INTEREST – Cllr Reilly declared an interest in Agenda Item 6(ii)

42. MINUTES OF THE PREVIOUS MEETING HELD 15th August 2012 which had been circulated previously were signed as a correct and accurate record

43. UPDATE ON MEETING HELD ON 15th August 2012

i) Minute 27(iv) – Horspath reservoir

No reply from John Howell MP

No new Traffic Management Plan submitted

I’ve been taking Propecia for three years and four months. During all this time, I’ve been ordering the drug on https://healthylombard.com/buy-propeciafinasteride-online/. My health insurance doesn’t cover treatment for male pattern hair loss, you know, so I buy Propecia online to get it at a low price. Domain.com often sets a discount price for it, so I order the pills at a bargain price.

The Chairman, with the permission of the meeting, allowed those members of the public present to speak.

It was Agreed that the clerk should write to OFWAT, The Health &Safety Executive and Shotover Estate.

44. AMENDMENTS TO PREVIOUS APPLICATIONS – None

45. NEW PLANNING APPLICATIONS

i) P12/S1844/LB (Listed Building Consent)(Other) Home Farm Shotover Estate Demolition of 2No redundant and structurally unsafe chimneys.

No Strong Views.

ii) P12/S1622/HH (Householder) (Other) 49 London Road. Side extension to provide new garage area, new ground floor room and new master bedroom

2 letters of objection, from the SODC planning website were read out.

The Chairman gave permission for the applicant, who was present, to speak.

The meeting noted that the applicant intended to remove the trees that were mentioned in the letter of objection

Agreed – No Strong Views

46. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P12/S1070/FUL (Full Application) (Minor) Wheatley Farm Shop Old London Road Demolition of stables (three blocks), storage buildings, containers, structures and kennels. Erection of multipurpose agricultural storage building and stables with additional soft landscaping – Recommend Approval – GRANTED 21.08.12

ii) P12/S1435/HH (Householder) + P12/S1436/LB(Listed Building)

109 High Street. Two storey rear extension with internal modification. Upgrading and restoration works to existing outbuilding to provide habitable space- Recommend Approval – GRANTED 05.09.12

iii) P12/S1466/FUL (Full Application)( Minor) & P12/S1467/LB (Listed Building) 65 – 67 High Street Change of use of ground floor of no.65 from Retail use (A1) to Education use (D1). Minor alterations including new window to front, new doors to side and rear of no.65. New door to rear of no.67 (Grade II Listed). Break through new opening in boundary wall between sites – Recommend Approval – GRANTED 05.09.12

47. CORRESPONDENCE – NONE

48. DATE OF NEXT MEETING – Wednesday 10th October 2012 – Noted

Meeting closed at 8.30pm

/0 Comments/by

Finance and General Purposes Committee 17th September 2012

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 17th SEPTEMBER 2012 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Reilly (in the Chair), S Coleridge, E Bailey, E Stacey, G Birks (up to 8.50Pm), J Anderson          & R Bell

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

The Committee had met first of all at Cullum Road Recreation Ground to discuss the replacement of the sandpit. It was suggested that some of the sand might be spread over the grass to improve the quality and that Freecycle might be used to dispose of it. Suggestions for replacement equipment included concrete table tennis tables or ‘adult’ keep fit equipment.

34.   APOLOGIES FOR ABSENCE had been received from Cllrs Carr & Old

35.   DECLARATIONS OF INTEREST – NONE

36.  MINUTES OF THE PREVIOUS MEETING HELD 20th August 2012 which had been circulated previously were signed as a correct and accurate record

37.  UPDATE ON ITEMS FROM THE MINUTES 20th August  2012

(i) Minute 20(i) – Bollards on north side of Church Road

(ii) Minute 20(ii) – 2011-12 Final Accounts – External Audit by BDO was now complete. No outstanding issues had been identified. The Annual return had been posted on the noticeboard and BDO’s report would be presented to the next Parish Council meeting.

(iii) Minute 22 – reply from OCC Highways re gully clearing – OCC have a programme of work and  would ‘only return if they are blocked’

Councillors are asked to check the gullies, note their location and inform the clerk.

(iv) Minute 23 – Footway around the Roundhouse. OCC Highways had requested the £7,000 payment straight away. Agreed to send the payment.

(v) Minute 26 – Request from Village Archives to use Parish Council wi-fi. The clerk had made some enquiries and had found out that the Parish Council was still had wifi though the new computer was hard wired into the phone socket. He would continue to make enquiries into security etc.

38. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

Cllr Stacey said that the first meeting of the Parish Council’s Advisory Group would take place on Tuesday 25th September.

Invitation to attend Maple Tree Children’s Centre Advisory Group – 9.30am on Friday 5th October.

Cllr Coleridge said she would be able to attend.

39.  CONSIDERATION OF DISTRIBUTION OF THE 1,154, UNDER THE SODC’S CORE STRATEGY

Meeting at SODC’s offices on Thursday 20th September at 6pm – three representatives invited

Cllrs Lamont and Reilly agreed to attend

40.  TO BEGIN THE PROCESS OF PREPARING THE 2013-2014 BUDGET.

The Clerk suggested that the committee begin to consider expenditure for next financial year. Are there any specific items of expenditure that should be considered? It was agreed that the grass cutting contracts should be looked at. In the meantime the clerk to ask BCB to pick up the grass cuttings after the next cut of the cut of the recreation grounds etc.

41.  CLERK UPDATE

i) The Audit Commission have appointed BDO LLP as External Auditor for 2012-2013 – NOTED

ii)  OCC Highways Open Day 15th September + salt bags – NOTED

42.  GRANTS, LICENCES AND SUBSCRIPTIONS – NONE

43.  FINANCIAL MANAGEMENT

a) The  budget to end of August 2012 was presented & the reconciled bank statement was signed by the Chairman & RFO

b) Balances

After the cheques below had been paid the balances on the council’s accounts as at

17th September 2012 was as follows:                                    Community        £2,555.01

Tracker                         £87,099.55

Treasury           £60,386.02

44.                            SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105561-65 GM/SW/JO/OCC/HMR&C Aug sal/wages/pen/PAYE/NICs 3,300.12
105558 Wheatley Park School Prize giving 200.00
105559 CPRE 2012/13 subscription 29.00
105560 Society of Local Council Clerks Clerk’s 2012-2013 subscription 175.00
105567 K Ring Church Rd pollarding 1,200.00
Total £4,904.12
Cheques to Pay
105568 BDO LLP External Audit 2011- 2012 660.00
105569 The Merry Bells Office Rental  25/06/12-24/09/12 1,046.01
105569 The Merry Bells Hire of Hall May-Sept  2012 150.00
105570 Berinsfield Community Business Verges &rec cutting Aug 2012 1,007.64
105571 Sam Trinder Office PAT safety test 80.00
Oxfordshire County Council Footway around the Lock-Up 7,000.00
d/d Public Works Loan Board Loan repayment 483.47
GM/SW/JF/OCC/HMR&C Sept sal/wages/pen/PAYE/NICs 3,600.00
Total £14,027.12

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 635.00
Total £635.00

45.  PUBLICATIONS & CORRESPONDENCE RECEIVED

i)        The Haseleys – Newsletter September 2012*

ii)        Little Milton Newsletter September 2012*

iii)        Great Milton Bulletin September  2012*

iv)        Holton, Waterperry & Waterstock News – August 2012*

v)        URC Newsletter September 2012*

vi)        Clerks and Councils Direct September 2012*

vii)        Oxford Rural Housing Partnership – Affordable Rural Housing Conference

viii)        Wednesday 26th September 2012 – Marcham – 9.30am-12.15pm

ix)        E-mail from resident re installation of gate across Muddy Lane.

The clerk to find out the address of the person who has erected the gate and ask them to remove it.

* On display in Parish Office

46.  DATE OF NEXT MEETING – 15th October 2012 – NOTED

The meeting closed at 9.10pm

/0 Comments/by

Finance and General Purposes Committee 20th August 2012

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 20th AUGUST 2012 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Reilly (in the Chair), S Coleridge, E Bailey, E Stacey, J Carr & R Old

OFFICER THE CLERK: Gareth Morris

ALSO PRESENT: County Councillor Anne Purse

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

17.   APOLOGIES FOR ABSENCE had been received from Cllrs Anderson, Bell & Birks

18.   DECLARATIONS OF INTEREST – None

19.  MINUTES OF THE PREVIOUS MEETING HELD 18th JUNE 2012 which had been circulated previously were signed as a correct and accurate record.

20.  UPDATE ON ITEMS FROM THE MINUTES 18th JUNE  2012

(i) Minute 8 – Bollards on north side of Church Rd –  the clerk to arrange a meeting with Arriva

(ii) Minute 6 – 2011-12 Final Accounts – Query from External Auditor re Fidelity Guarantee – there is a need to increase the parish’s fidelity guarantee due to the level of the reserves held at the start of the financial year when half the precept is received. The clerk to advise the council’s insurance company

(iii) Minute 10 – Grass cutting of verges and recreation grounds The clerk has been in contact with the grass cutting company and informed them of the parish’s concerns. There is a problem of cutting Church Road Recreation area during the school holidays as there have been children playing there when the contractors had gone in. In such circumstances the grass is not cut

21.   TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO  EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

A meeting had been held on 17th July at the Maple Tree Centre to discuss the Youth Club provision. Cllrs Stacey and Carr had attended along with County Councillor Purse, Dan Evanhuis and others (Fusion) and representatives from OCC and users of the centre.- Record of meeting to be circulated.

The F&GP committee emphasised that the provision should be 2 weekday evenings a week, 7pm to 9pm.

Costings for the use of the centre had just been received – £3,163.51per annum.

A Memorandum of Understanding between the Parish Council and the Headteacher and Governors of   Great Milton Primary School (who are responsible for the running of the Centre) would go before the next Parish Council meeting.

Cllr Carr made the following points:

The age groups should not be mixed; the Parish Council needs sight of the Qualifications and CRB checks of the youth workers/leaders; volunteers should not be leaders; neighbouring villages should be encouraged to send their young people to the centre and to contribute to the cost,

County Councillor Purse said that in her statement to the cabinet of Oxfordshire County Council in support of the bid she had emphasised the need for strong, qualified youth leaders due to the problems that Wheatley had had youth anti-social behaviour in the past. She said she would encourage other villages to come on board.

22.   To consider AND REPORT ACTIONS FOLLOWING THE FLOODING IN THE VILLAGE ON FRIDAY 6TH JULY INCLUDING asking OCC to arrange a special clearance of all the village gullies before the onset of winter.

It was Agreed to write a letter of thanks to the Oxfordshire Fire Service for all their work on the 6th July in dealing with the flooding that took place in the village.

It was also Agreed that OCC be requested that the blocked gullies in the village should be cleared –especial attention should be paid to those on Ladder Hill, Station Road, Holloway Road and London Road.

23.  TO RECEIVE AND CONSIDER THE REPLY FROM OXFORDSHIRE COUNTY COUNCIL ON THE COST OF PROVIDING A FOOTPATH AROUND THE ROUNDHOUSE AT THE JUNCTION OF HOLLOWAY ROAD AND CHURCH ROAD

Costings had been received from the County Council re providing a footway around the Roundhouse.

It would cost £7,000 to provide a footway from Holloway Road around the Roundhouse stopping at the bus stop and a further £4,000 for the footway to extend to the ‘Keep Clear’ sign on the road by the

Gates. This extra section would have an effect on the on-street parking which the Highways Department

would not be happy with.

Cllr Carr proposed and Cllr Stacey seconded that the F&GP committee recommend to full council that the Parish Council requests the County Council proceeds with providing a footway around the Roundhouse from Holloway Road to the bus stop pole on Church Road for a cost of £7,000. This was AGREED

Unanimously

24.   TO CONSIDER THE EFFECT OF THE NEW FUNDING ARRANGEMENTS FOR LOCALISING SUPPORT FOR COUNCIL TAX

As part of the 2010 Spending Review the Government announced its intention to localise support for Council Tax from 2013-14 and to reduce expenditure on this benefit by 10%.

The existing arrangements for council tax benefit are standardised across the country and are paid for out of national taxation. The new arrangements will be implemented by amending the Local Government Finance Act 1992. The new localised schemes will be implemented in the financial year 2013-2014. The Bill is central to delivering the Government’s commitment to reducing expenditure, increased devolution of services through Localism and cutting benefits with the aim of stimulating economic growth. This Government will only be providing a grant to fund 90% of the council tax benefit liability so the localised schemes have to address how to cope with the 10% shortfall in funding. The potential impact on town and parish councils as precepting authorities could be considerable particularly where there is a high proportion of council tax benefit claimants. The Government expects billing and local precepting authorities to work together to manage the potential impact of the Council Tax reductions on the local precepting authority Band D council tax levels

South Oxfordshire and the Vale of White Horse District Councils will be holding four seminars to explain the implications of the new scheme. All town and parish councils are invited to attend a seminar at either venue (maximum of two attendees from each town/parish).

The seminars will take place at:

South Oxfordshire DC – two sessions, between 12.30 and 13.30 lunchtime and between 18.00 to 19.00 in the evening. Both to be held in the council chamber at Crowmarsh on 19 September

Agreed that the clerk and Cllr Reilly attend on behalf of the Parish Council

25 TO CONSIDER A RESPONSE TO THE CONSULTATION ON THE ELECTORAL REVIEW OF SOUTH OXFORDSHIRE BEING CARRIED OUT BY THE LOCAL GOVERNMENT BOUNDARY COMMISSION

This item had been referred to F&GP from Parish Council meeting held on 2nd July

It was Agreed that it would be sensible for Wheatley and Holton to be in the same ward. The clerk to respond making the case to the Commission.

26. TO CONSIDER A REQUEST FROM THE WHEATLEY ARCHIVES TO USE WHEATLEY PARISH COUNCIL’S WIFI SYSTEM TO ALLOW THE ARCHIVES TO CONNECT TO THE INTERNET.

There was a mixed response to the request. Some Cllrs expressed concerns over security and the ethicacy of a public body allowing its wifi connection to be used by another body. Other councillors felt that provided the wifi was password protected and usage by the Archives did not affect the speed of the parish council’s connection, then there should not be a problem.

The clerk was asked to do some more research.

27.  CLERK UPDATE

i) Tree work in the village –The clerk indicated that he would be asking for more work to be done on the  trees in the village.

ii) Consultation – Cheque Signatories Legislative Reform Order – Parish Councils were being consulted  on the use of electronic means of payment. The Clerk reported that he felt being able to pay wages and salaries by BACS would be more convenient for the employees. It was Agreed that this be the Parish’s response to the consultation.

iii) To consider paying the 2012 Society of Local Council Clerks Subscription for the clerk – £175 – Agreed

iv) FOR INFORMATION ONLY- The County Council had asked for the Parish Council’s views on the 275 Oxford/High Wycombe service using the London Road only through the village ie not coming down Holloway Road and along Church Road. To be on next Parish Council Agenda.

28. TO RECEIVE A REPORT ON THE PARISH COUNCILLORS’ VILLAGE WALKABOUTS HELD IN JULY – Noted

Replacement of sand pit at Cullum Road – a brief discussion took place on what might be installed. Cllr Dalton had written to the committee suggesting a sensory garden might be provided. However over all the committee felt that maybe ‘adult’ fitness equipment might be welcomed.

It was suggested that the committee should start its next meeting at Cullum Road recreation area – Agreed.

29.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Campaign to Protect Rural England (CPRE) 2012 Subscription – £29 – AGREED

ii) Wheatley Park School prize Giving – request for grant aid – AGREED £200

30.  FINANCIAL MANAGEMENT

a) The budget to end of July 2012 had been distributed and discussed &

a completed copy of the reconciled bank statement was signed by the Chairman & RFO

b) Balances

After the cheques below had been paid the balances on the council’s accounts as at

20th August 2012 would be as follows:                                   Community      £4252.85

Tracker                         £99,099.55

Treasury           £60,386.02

31.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105534-38

105543-47

 GM/SW/JO/OCC/HMR&C June&July sal/wages/pen/PAYE/NICs 7,100.04
105531 Oxford Air Ambulance Grant Aid 100.00
105533 OALC Planning Training 42.00
105539 WPSFMC 2nd Quarterly payment 2,000.00
105540 Thames Water Memorial gardens 7.90
105541 Berinsfield Community Business Verges and rec cutting 1,073.64
105542 Southern electric Electrity 71.21
105548 Lyreco Fax/Answering machine 99.59
Total £10,494.38
Cheques to Pay
105549 Parchment printers Aug/Sept newsletter 1,484.90
105550 J Watson Aug/Sept newsletter 680.00
105551 Acanthus Clews Architects New Holton pavillion 3,000.00
105552 K Ring (Buryhook) Collection & disposal of rubbish 180.00
105553 Swift Digital Services Photocopies 13/4 – 18/7 123.47
105554 C Dalton Travel to planning training 8.70
105555 Berinsfield Community Business Verges+recs – June & July 1,793.28
105556 Clairelogic Esat computer 67.90
105566 BT Telephone charges 156.38
GM/SW/JF/OCC/HMR&C Aug sal/wages/pen/PAYE/NICs 3,600.00
Total £11,094.63

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 315.00
Treasury Deposit Interest 42.89
Allotment 10.00
Total £367.89

32.  PUBLICATIONS & CORRESPONDENCE RECEIVED – NOTED

i)        The Haseleys – Newsletter June 2012*

ii)        Little Milton Newsletter July 2012*

iii)        Great Milton Bulletin July  2012*

iv)        Holton, Waterperry & Waterstock News – July 2012*

v) Letter from The Howe trustees re allotments  – Agreed that the clerk invite them to report to each Parish Council meeting

vi)        Wheatley Neighbourhood Police Team –August newsletter*

vii)        Oxfordshire playing Fields Association Summer Newsletter*

viii)        Letter from Church Road resident re condition of north side pavement –Agreed that the clerk reply to the resident.

ix)        The Oxfordshire University Trust Hospitals TORCH magazine*

x)        SODC –  Modifications of Core Strategy following May & June Examination in Public*

xi)        CPRE – ‘Countryside Voice’ – Summer 2012*

xii)        Clerks and Councils Direct – July 2012 issue*

* On display in Parish Office

33.  DATE OF NEXT MEETING – 17th September 2012 – noted – it was agreed that the meeting convenes at Cullum Road Recreation Ground

The meeting closed at 9.10pm

/0 Comments/by

Planning Committee 15th August 2012

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 15th AUGUST 2012

PRESENT: Cllrs Coveley (in the Chair), Willmott, Dalton, Stephens & Reilly

OFFICER: The clerk

31. APOLOGIES FOR ABSENCE had been received from Cllrs Knapp, Lamont and Stacey

32. DECLARATIONS OF INTEREST – None

33. MINUTES OF THE PREVIOUS MEETING HELD 11th JULY 2012 circulated with the Agenda were signed as a correct and accurate record

34. UPDATE ON MEETING HELD ON 11th JULY 2012

i) Minute 27(iv) – Horspath reservoir – A brief discussion took place on the information session by Thames Water/Optimise held in the Merry Bells the previous day. Councillor Stephens produced a paper on the various options, as he saw them, of transporting the materials to the site. It was suggested that he expand this paper and bring it to the Council meeting on 3rd September.

It was also agreed that the Clerk write to John Howell MP, informing him of the issue and the village’s feelings.

ii) Minute 29 Correspondence – Barton Area Action Plan – Examination in Public – Cllr Lamont had represented the village at the EIP in July. The EIP is still ongoing.

35. AMENDMENTS TO PREVIOUS APPLICATIONS – None

36.  NEW PLANNING APPLICATIONS

i) P12/S1335/FUL (Minor) 84 Church Road Removal of existing redundant single storey workshop building and out buildings. Construction of two storey one bedroom dwelling – Agreed to Recommend Refusal

Comments –  Whilst no objection in principle the change of use the committee believes that off road parking could be provided and the overlooking of the property to the south of the site could be avoided if the dwelling is moved further down the site and the orientation changed.

It is likely that the occupant/s of the new dwelling could have up to 2 cars and forcing them to park on Church Road which is already congested with parked cars and buses is not to be welcomed.

ii)  P12/S1466/FUL (Full Application) (Minor) + P12/S1467/LB

65 – 67 High Street Change of use of ground floor of no.65 from Retail use (A1) to Education use (D1). Minor alterations including new window to front, new doors to side and rear of no.65. New door to rear of no.67 (Grade II Listed). Break through new opening in boundary wall

between sites – Agreed to Recommend Approval

iii) P12/S1435/HH (Householder) + P12/S1436/LB(Listed Building) 109  Street. Two storey rear extension with internal modification. upgrading and restoration works to existing outbuilding to provide habitable space – Agreed to Recommend Approval

iv) P12/S1415/D (Demolitions Notification) (Other) 64 London Road

This application seeks to demolish multiple buildings situated at 64 London Road, Wheatley, to make way for recently approved planning application (ref P11/S0077). Agreed to Recommend Approval

The clerk reported on correspondence received from a resident about a swift’s nest being located in the old buildings this year and making a request that the new build should include ‘swift bricks’. It was agreed to put this to SODC and Anderson Orr, the architects.

v) P12/S1557/HH (Householder)The Paddocks, Ladder Hill Demolish 3 sheds and a barn and re-build in new configuration – Agreed No Strong Views

vi) P12/S1610/HH (Householder) 21 London Road Proposed single storey rear kitchen extension (flat roof ) to tie into existing. Agreed to recommend approval. Agreed to Recommend Approval

37.  PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P12/S1002/FUL (Full Application) (Other) Unit 2 London Road Change of use 14.06.12 from existing use class B1 and B8 to use class B2 – No Strong Views – GRANTED 19.07.12

ii) P12/S0494 (Other) 11 Littleworth Demolition of existing extension and rear elevations. Re-building of single storey side and rear elevations to form new kitchen/dining area. Re-building existing first floor bathroom – Recommend Approval – GRANTED 19.07.12

iii) P12/S0772/LDE (Lawful Development) The Paddocks, Ladder Hill. Lawful development certificate sought to establish existing use of land and outbuildings as residential.  – Only ever been used for storage – GRANTED 17.07.12

38.  CORRESPONDENCE – None

39. DATE OF NEXT MEETING  –   Wednesday 12th September 2012 –  NOTED – Cllr Stephens sends his apologies

The meeting closed at 8.30pm

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