Planning Committee 8th February 2012

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Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 8th FEBRUARY 2012

PRESENT: Cllrs Coveley (in the Chair), Reilly, Dalton, Stephens, & Lamont

OFFICER: The clerk

ALSO PRESENT: District Councillor R Bell

86. APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Knapp and Willmott

87. DECLARATIONS OF INTEREST – Cllr Stephens declared a personal interest in Agenda Item 6(i) (Minute 91(i))

88. MINUTES OF THE PREVIOUS MEETING HELD 11th JANUARY 2012 which had been circulated previously were signed as a correct and accurate record after ‘Rd’ was changed to ‘Lane’

89. UPDATE ON MEETING HELD ON 11th JANUARY 2012

i) Minute 79(i) Letter to Asda’s Chief Executive. No reply had been received from the letter sent on 9th January. A further letter to be sent.

ii) Minute 84 SODC –Enforcement Order on land off Windmill Lane

The Clerk had contacted the Enforcement Officer concerned who was   aware that the time limit had expired. A further enquiry to be made.

90. AMENDMENTS TO PREVIOUS APPLICATIONS

i) P11/W1676 (Minor) 1, 2 & 3 The Croft Mulberry Drive

Demolition of existing unattractive rear extensions to Nos 1 & 2 The Croft

and replacement with one and two storey rear and side extensions. Demolition of No3 The Croft and construction of new replacement dwelling (As amplified by additional information received from Agent dated 24 November 2011 & As amended by drawing Numbers FCL1/1.31F, FCL1/1.40E, FCL2/1.30B, FCL2/1.40C and FCL2/1.41D accompanying e-mail from agent dated 12 December 2011 & as amended by FCL1& 2/1.90A accompanying email from agent dated 17 January 2012).Agreed Approval of the Amendment

91.  NEW PLANNING APPLICATIONS

i) P11/W2032 (Other) 39 Littleworth. Single storey extension and new pitched roof at first floor level. Recommend Approval

ii) P11/W2050 (Other) 6 High Street demolition of existing single storey extension. Erection of two storey extension Recommend Approval

92.  PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P11/W1414/RET (Retrospective) (Other) 3 Ambrose Rise. Erection of front porch and single storey extension to rear. No Strong Views –GRANTED 15.11.11

ii) P11/W1427 (Other) 66 London Road. Demolition of existing two storey rear projection and replacement with new two storey rear extension

No Strong Views – GRANTED 15.11.11

iii) P11/W1490 (Other) 24 London Road Alterations to the vehicular access. Recommend Approval – GRANTED 16.01.12

iv) P11/W1675 (Minor) 1 Farm Close Lane. Erection of one new dwelling – No Strong  Views – Amendment 1 (As amended by drawing Numbers  FCL1/1.31F, FCL1/1.40E, FCL2/1.30B, FCL2/1.40C and FCL2/1.41D accompanying e-mail from agent dated 12 December 2011).Recommend Approval of the Amendment – GRANTED 24.01.12

93.  CORRESPONDENCE

i) SODC Planning Enforcement – Wheatley Farm Shop – NOTED

94.  DATE OF NEXT MEETING – Wednesday 14TH March 2012 – NOTED

The meeting closed at 8.32pm

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Co-option of Parish Councillor

WHEATLEY PARISH COUNCIL

VACANCY FOR A PARISH COUNCILLOR

1.  There is a vacancy on the Parish Council caused by the resignation of Councillor Fyffe

2. No bye election has been called to fill the vacancy

3. This vacancy is to be filled by co-option at the next meeting of the Council on 14th May 2012

4. If you are interested in serving as a Parish Councillor please contact the Parish Clerk on 01865 876515 (telephone or fax), via e-mail on clerk@gridhosted.co.uk or drop into the Parish Office on Wednesday or Saturday mornings, 9.30am to 11.30am. Parish Councillors (listed on the notice boards) can also help you in this respect.

Dated:  4TH April 2012

Signed: G W Morris

Gareth Morris

Clerk to the Parish Council

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Vacancy on the Parish Council

PARISH COUNCIL OF

WHEATLEY

VACANCY FOR A PARISH COUNCILLOR

1     There is a vacancy on the above Council caused by the resignation of Mrs Maggie Fyffe

2     A bye-election to fill the vacancy will be held if, within 14 days (not counting Saturdays, Sundays and Bank Holidays) from the date below, ten electors for the parish give notice in writing claiming such an election to the Returning Officer.

3     The Address of the Returning Officer is:

Mr D Buckle, SODC Council Offices, Crowmarsh, Wallingford, Oxon. OX10 8HQ

4     If no such notice is given the Parish Council will fill the vacancies by co-option.

Dated:    6th March 2012

Signed: G W Morris

Gareth Morris, Clerk of the Council

Address: The Parish Office

89 High Street, Wheatley OX33 1XP

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Full Council 9th January 2012

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WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 9th JANUARY 2012 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, G Stephens, P Willmott, A Knapp, R Bell, D Lamont, C Dalton. G Birks,  S Coleridge, J Carr &  J Coveley

OFFICER: Gareth Morris Clerk to the Parish Council

Also present: County Councillor Anne Purse, PC P Gregory, PCSO K Cooney and 8 members of the public

84. APOLOGIES FOR ABSENCE had been received from Cllrs Anderson and Fyffe

85. DECLARATIONS OF INTEREST – None

86. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 7th NOVEMBER  2011 which had been circulated with the Agenda were signed as a correct and accurate record with the addition of Cllr S Coleridge to those present.

87. UPDATE ON ITEMS ARISING FROM THE PARISH COUNCIL MEETING HELD ON 7th NOVEMBER  2011

i) MINUTE 73(iii) – SODC Core Strategy – Examination in Public Inspector’s conclusion. The Inspector’s conclusion was that the area at Wheatley should be taken out of the Review of the Green Belt

ii) MINUTE 75 – Big Society Funding – Youth Provision in Wheatley – Report on meetings with Mr Neil Holman, Oxford City Council. The Clerk had met with Mr Holman, and Mrs Stoker (Maple Tree Family Centre) at the Youth Club to look at the facilities. The refurbishment was to start in the next two week and should take around six weeks to complete. Mr Holman will send the Parish Council

a Schedule, laying out the Agreement between his organisation and the Parish Council.

With the permission of the meeting Item 7 (Youth Shelter at Church Road Recreation Ground) was now taken.

88.  TO CONSIDER THE SITING OF THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND. Referred form the F&GP Committee of 12th December

All the correspondence received on this matter had been circulated with the Agenda. Two further pieces of correspondence received that day was distributed to the Councillors present.

The clerk further reported that in response to his question on calls to the police re anti social behaviour on Church Road Recreation Ground the reply had been: 5 calls in 2008; 2 calls in 2009;1 call in 2010 (the last one so far); No calls in 2011.

7.59pm – The Chairman declared the meeting out of session so that members of the public might speak on this item

A number of residents from Templars Close and Church Road, Mr Davies, Mr Schmidt, Mrs Gandy, Mr Morrish and Mr Lewis expressed their dissatisfaction with the lack of consultation on the issue and their objections to the siting of the youth shelter in the proposed position on the grounds of encouraging youths to gather, noise, use of drugs and alcohol, litter and general anti-social behaviour. The police officers present responded to the questions asked to them.

8.30pm – The Chairman declared the Council back in session

Following discussion on the issue Cllr Birks proposed and Cllr Carr seconded the motion:

‘That the PC proceeds with the erection of the Recreation Ground Shelter at the site near the entrance to the Church Road Recreation Ground, with maximum sound-proofing and planting for the benefit of residents; the Shelter to be reviewed at 6 months and again at 12 months, local residents to be invited to the Reviews’.

The motion was Agreed by 8 votes in favour with none against and five abstentions

8.45pm The Chairman declared the meeting out of session and asked those present if they wished to speak

County Cllr Anne Purse – Brookes student parking.- she believed that there needed to be an overall plan for parking and that double yellow lines along Waterperry would push the parking into Wheatley and Holton. Also the City Council’s plans for Barton may cause greater hold-ups at the Green Road roundabout and that would cause more traffic cutting through Wheatley

PC Paul Gregory – if double yellow lines were put down on Waterperry Road where would the 80 or so cars that park there go?

He also reported that the owner of the land south of Muddy Lane where two caravans had recently been parked had been in contact with TVP and told them that he had given the occupants six week to vacate the land.

District Councillor Janet Carr said she wanted to pay tribute to the work Cllr Birks had put in to the Parish Council’s submission to the Examination in Public of SODC’s Core Strategy.

District Councillor Bell said that whilst the ‘Localism Act was now in place it was still unclear how it would affect the Council

9.02pm The Chairman declared the Council back in session

With the permission of the meeting item 10, (Proposal for double yellow lines along Waterperry Road)

was now taken)

89. TO DECIDE A RESPONSE TO THE COUNTY COUNCIL’S PROPOSAL FOR DOUBLE YELLOW LINES ALONG THE WATERPERRY ROAD.

The County Council is asking for an initial response before it formerly goes for a Traffic Order for double yellow lines between the Oxford Brookes Waterperry entrance and the M40 motorway bridge.

Parish Councillors were extremely concerned that should yellow lines be deployed along Waterperry Road the parking displaced (anything between 50 and 100 cars) would finish up on the streets of Wheatley which were already congested with parked cars and traffic.

Cllr Reilly proposed and Cllr Knapp seconded that ‘the Parish Council would object, in the strongest possible terms, to the installation of further double yellow lines along the Waterperry Road.’

This was Agreed unanimously. This resolution to be sent to Oxfordshire County Council Highways Department.

90.  THE MINUTES of the meetings of the Planning Committee held on the following dates were received

i) Wednesday 9th November 2011, circulated previously

ii) Wednesday 14th December 2011, circulated with the Agenda

91. THE MINUTES of the meetings of the F&GP Committee meeting held on the following dates were received:

i) Monday 21st November 2011, circulated previously

ii) Monday 12th December 2011, circulated with the Agenda

92. TO RESOLVE TO APPROVE THE PARISH COUNCIL REVISED BUDGET FOR 2011-2012 AND THE PARISH COUNCIL BUDGET AND PRECEPT FOR 2012-2013 AS RECOMMENDED BY F&GP ON 12TH DECEMBER.

The F&GP Committee has recommended that the precept for 2012-2013 be maintained its 2011-2012 level of £104,619. See enclosed papers.

Cllr Reilly proposed and Cllr Carr seconded that the F&GP’s recommendation be accepted.

This was Agreed unanimously.

93.  TO CONSIDER A PARISH COUNCIL INITIATIVE FOR THE DIAMOND JUBILEE CELEBRATIONS.

This item was referred to the next Finance and General Purposes Committee

94. REPORTS FROM OUTSIDE BODIES

a) The Howe Trust – Cllr Dalton reported that 320 saplings had been planted recently and that thenumber of allotments would be going up to 116.

b) Merry Bells Management Committee – Cllr Carr reported that the refurbishment of the Coffee Room was well under way.

95. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

i) Report on last meetings.- No meetings had been held since the last parish Council meeting. The paper on the Projected Income and expenditure for 2012-2013 had been circulated with the Agenda. Cllr Bell asked about the fall in projected income from the rugby lettings, Cllr Willmott replied that the Rugby Club now only runs 2 teams and not the 4 or 5 as in past seasons. The paper was noted

ii) Update on the redevelopment of the pavilion. Cllr Willmott reported that a Finance Officer of the Rugby Football Union would attend the next meeting of the Committee along with other stakeholders. It was hoped that more information re the chosen architect would be available at the next Parish Council.

96. CALENDAR OF MEETINGS. – NOTED

a)            Planning Committee – Wednesday 11th January2012 – 7.30pm

b)            F&GP Committee – Monday 16th January    – 7.30pm

c)            Planning Committee  – Wednesday 8th February 2012 – 7.30pm

d)            F&GP Committee – Monday 20th February 2011    – 7.30pm

e)            Parish Council Meeting – Monday 5TH March 2012– 7.30pm

f)             Planning Committee  – Wednesday 14th March  2012 – 7.30pm

g)            Traffic and Roads Advisory Committee – Wednesday 1st February 7.30pm

The meeting closed at 9.45pm

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Finance and General Purposes Committee 16th January 2012

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Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 16th JANUARY 2012 IN THE MERRY BELLS HALL AT 7.30PM

PRESENT: Councillors: J Carr (Chairman), J Reilly (from 7.35pm), R Bell, S Coleridge, E Stacey (from 7.52pm) & R Old

OFFICER THE CLERK: Gareth Morris

Also Present: 7 members of the public.

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

The Clerk informed the meeting that Chairman of the Committee, Cllr Fyffe, had tendered her resignation from the Parish Council. In her absence the Vice-Chairman, Cllr Carr took the chair

126.  APOLOGIES FOR ABSENCE had been received from Cllrs Anderson and Birks

127.  DECLARATIONS OF INTEREST – None

128.  MINUTES OF THE PREVIOUS MEETING HELD 12th DECEMBER 2012 – which had been circulated previously, were signed as a correct and accurate record

129.  UPDATE ON ITEMS FROM THE MINUTES 12TH DECEMBER 2012

i) Minute 116(i) – Sign to toilets on SODC car park. Despite requests to remove this information  SODC had again merely taped over it. Cllr Carr had been in touch again requesting removal.

7.35pm Cllr Reilly joined the meeting

130.  TO CONSIDER THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND

The Clerk tabled a further letter of objection from a resident in Church Road and also a copy of an e-mail from a resident of Templar’s Close that had been sent to the Grants office at SODC. The clerk had also received a telephone call from Angie Paterson, the Caseworker and Aide to John Howell MP asking for background to the subject as a resident had contacted the MP

The clerk further reported that a new quote had been received from Monster Play UK. Total cost (net of VAT) would be £8,190.00; which is made up of Youth Shelter £5,895.00; Installation £900.00: Steel base plate £895.00; Delivery £500.00.

The Chairman of the meeting invited members of the public present to speak to this item especially those who had not attended/spoken at previous meetings or had something new to add. Residents of Gardiners Close expressed their concern over the new youth shelter and the lack of consultation.

7.52 Cllr Stacey joined the meeting

131.  TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S BID TO THE OCC BIG SOCIETY FUND FOR YOUTH PROVISION IN THE VILLAGE

Following a meeting with Mr Holman the clerk reported that Mr Holman would send a draft schedule to the Parish Council. It was Agreed not to ask for the Big Society grant from OCC until the Schedule had been seen

Contact would also be made with a Karen Tolley, the Youth Co-ordinator at SODC

132.  TO CONSIDER A PARISH COUNCIL INITIATIVE, INCLUDING FUNDING, FOR THE DIAMOND JUBILEE CELEBRATIONS.

It was agreed that the Chairman of the Council would put a short piece in the Feb/March newsletter asking for ideas and volunteers to help organise events. The Parish Council would provide a small amount of funding depending on the extent of the celebrations

133.   CLERK UPDATE

i) Racist words on Asda bus shelter – no more incidents had been reported.

ii) Christmas tree – the tree and the lights had remained untouched again this year. The parish  Council thanks goes to Mr Roberts of the High for allowing power for the lights to be run from his property

iii) Maintenance of Cullum Road Recreation Ground – Berinsfield Community Business had attended

to the beds etc just before Christmas. Further visits would be made starting in the Spring

134.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Oxfordshire Playing Fields Association – 2012 Subscription – £45 – AGREED

ii) Citizens Advice Bureau, Thame  – Agreed to award £1,000 for a further year

135.  FINANCIAL MANAGEMENT

a) The budget to December 2011 had been circulated with the Agenda and a completed copy of reconciled bank statement was signed by The Chairman & RFO

b) Balances

After the cheques below had been paid the balances on the council’s accounts as at

16 January 2012 was as follows:                               Community       £2,855.57

Tracker           £96,786.60

Treasury         £60,172.34

136.                            SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105433-37 GM/SW/JF/OCC/HMR&C Dec  sal/wages/pen/PAYE/NICs 3,448.75
d/d Orange Internet charge Dec 18.37
Total £3,507.12
Cheques to Pay
105438 MBMC Gas recharge 01.01.11-02.12.11 89.09
105439 Berinsfield Business Community Grass cutting verges Dec 2011 567.66
105440 R Taylor Landscapes Tree planting Cullum Rd Rec 85.00
105441 Oxon Playing Fields Assoc 2012 subscription 45.00
105442 Thames Water Memorial Gardens 6.35
105443 C Dalton Trees etc for Cullum Rd Rec 167.85
105444 Sam Trinder Timer plug for Christmas tree 12.00
GM/SW/JF/OCC/HMR&C Jan sal/wages/pen/PAYE/NICs 3,600.00
Total £4,572.95

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 190.00
Tracker Account interest 12.20
Allianz Insurance – claim Cullum Rd rec 1,371.00
Total £1,573.20

137.  PUBLICATIONS & CORRESPONDENCE RECEIVED – Noted

i)        The Haseleys – Newsletter January 2012*

ii)        Little Milton Newsletter January  2012*

iii)        Great Milton Bulletin December  2012*

iv)        Wheatley URC Newsletter – January   2012*

v)        Holton, Waterperry & Waterstock News – January  2012*

vi)        Thames Valley Police – Wheatley neighbourhood Team January 2012 newsletter*

vii)        Clerk and Councils Direct – January 2012*

* On display in Parish Office

138.  DATE OF NEXT MEETING – 21st February 2012 – Noted

Meeting closed at 8.45pm

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Traffic and Roads Advisory Committee – 30th March 2011

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WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE TRAFFIC AND ROADS ADVISORY COMMITTEE (TRAC) OF THE PARISH COUNCIL HELD ON WEDNESDAY 30TH MARCH 2011 IN THE PARISH OFFICE AT 7.00 PM

PRESENT: Councillors: M Fyffe (Chairman), J Carr, G Birks, C Sprent (from 7.20pm), R Bell, Reilly. J Coveley & C Dalton (from 7.25pm)

Also present: County Councillor Anne Purse (from 7.30pm)

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM WAS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. THERE WERE NO SUCH DECLARATIONS

10 APOLOGIES FOR ABSENCE had been received from Cllrs Messenger and Knapp

11       MINUTES OF THE MEETING OF 14th JUNE 2010 – circulated previously and with this Agenda

12 MATTERS ARISING

i)       Minute 5(1) – Cycle track along London Road – no further action

ii)       Minute 5(2) – Pedestrian Safety measures in Church Road. Noted that our request for costings had been reiterated but the officer dealing with the matter had now left the County Council. Agreed that our request be submitted again emphasising that Church Road was designated as National Cycle Route 57, a designated walking route to school and a County Council Premium Bus Route. The Parish Council should also write to County Councillor Anne Purse and John Howells MP stating the Parish Council’s case. It was further suggested that Jeffs Coaches and Tappins Coaches also be written because they pick up and drop off schoolchildren at the busiest times

iii)       Minute 5(3) – Wheatley Primary School Travel Plan – Noted – To be kept on the Agenda

iv)       Minute 4 – Noise Reduction Measures on the A40. The westbound carriageway, over a short length, had been resurfaced with a much quieter material. But pressure needs to be kept up for both carriages ways to be done

v)       Minute 8(1&2) –Pedestrian access to Asda – following Asda’s planning application for a new foyer, Parish Councillors Dalton and Sprent had written to Asda re the pedestrian access. It was suggested that the Chief Executive of Asda be written to.

13 PROPOSED CHANGE OF THE ENTRANCE TO THE WHEATLEY  CAMPUS OF BROOKES UNIVERSITY

A date for the next meeting with Brookes had been received but they had been told that this was not suitable. Brookes had replied that it may not be possible to have a meeting before a planning application is submitted.

It was agreed that the following dates be offered to Brookes; Monday 11th April; Wednesday 20th April and Thursday 21st April. Brookes should also be told that the Parish Council feel that it is unacceptable for Brookes to offer one date only. At least two dates should have been offered.

14 TO CONSIDER ALTERATIONS TO BELL LANE FOLLOWING THE RECENT PEDESTRIAN/CAR ACCIDENT

Following the letter being sent to residents of Bell Lane with the

suggestion that it be made a cul-de-sac,  a number of replies had been received. Most were in favour of some alteration in priorities but not necessarily the cul-de-sac one. This item to be put on the next F&GP Agenda and councillors to look at the responses received.

15 TO CONSIDER A RESIDENT’S COMPLAINT ABOUT THE VOLUME OF TRAFFIC ON THE LONDON ROAD FOLLOWING RADIO OXFORD’S ANNOUNCEMENT ADVERTISING ASDA PETRO WAS ONE OF THE CHEAPEST IN OXFORD.

The committee appreciated the resident’s concern but felt the matter was not within the Parish Council’s control

16 TO CONSIDER A COMPLAINT FROM PARENTS VIA THE PRIMARY SCHOOL ABOUT THE RESIDENTS PARING THEIR CARS BELOW THE ZEBRA CROSSING ON LITTLE WORTH ROAD

The committee felt that as parking along that stretch of road was not illegal there was no need to act. The danger of prohibiting parking along such roads does tend to increase traffic speed.

17                DATE OF NEXT MEETING – to be decided

The Meeting close at 8.28pm

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Village Jubilee Celelbrations – Request from the Parish Chairman

VILLAGE JUBILEE CELEBRATIONS

The Parish Council would like to find out from villagers how they would like to celebrate the Queen’s Diamond Jubilee in June; Do you have any ideas? Perhaps your organisation or street already has a plan? The PC is happy to support a celebration but can’t organise it without help!

If you would like to get involved in  a village celebration – that is planning, organising or just helping out, please let me know via the Parish Office.

Thank you.

Ellie Stacey

Chairman of  Wheatley Parish Council

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Planning Committee 11th January 2012

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Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 11th JANUARY 2012

PRESENT: Cllrs Coveley (in the Chair), Willmott, Reilly, Stacey, Knapp & Lamont

OFFICER: The clerk

ALSO PRESENT: 3 members of the public

76. APOLOGIES FOR ABSENCE – None

77. DECLARATIONS OF INTEREST – None

78. MINUTES OF THE PREVIOUS MEETING HELD 14th DECEMBER   2011 circulated previously were signed as a correct and accurate record

79. UPDATE ON MEETING HELD ON 14TH DECEMBER 2011

(i) Minute 6(ii) – The letter to Asda Chief Executive has been sent. – Noted

(ii) Minute 71(i) P11/W1651(Minor) 24 Westfield Road – An amendment had been received, but not in time for the Agenda. The Clerk would contact SODC saying the Amendment would be discussed at the next meeting on February 8th

80. AMENDMENTS TO PREVIOUS APPLICATIONS

i) P11/W1676 (Minor) 1,2 &3 The Croft Mulberry Drive. Demolition of existing unattractive rear extensions to Nos 1 & 2 The Croft and replacement with one and two storey rear and side extensions. Demolition of 3 The Croft and construction of new replacement dwelling. Recommend refusal –Amendment (As amplified by additional information received from Agent dated 24 November 2011). Recommend Refusal. Amendment 2 (As amended by drawing Numbers FCL1/1.31F, FCL1/1.40E, FCL2/1.30B, FCL2/1.40C and FCL2/1.41D.accompanying e-mail from agent dated 12 December 2011).

The Architect was invited to speak to the Application and the Amendment as was Mr Tims, resident at 5 Farm Close Lane.

It was Agreed to Recommend Approval of the Amendment.

ii)  P11/W1675 (Minor) 1 Farm Close Lane. Erection of one new dwelling – No Strong  Views – Amendment 1 (As amended by drawing Numbers

FCL1/1.31F, FCL1/1.40E, FCL2/1.30B, FCL2/1.40C and FCL2/1.41D accompanying e-mail from agent dated 12 December 2011).

The Architect explained the Amendment and pointed out that the curtilage of the property was as shown and therefore there was no encroachment on to the carriageway of Farm Close Lane. Agreed to Recommend Approval of the Amendment

81.  NEW PLANNING APPLICATIONS

i) P11/W1930(Other) + P11/1932/LB Other Listed Building) 2 Blenheim Lane Removal of lean-to porch. Erection of new lobby/porch extension to provide link  between house and outbuilding. Improvements to outbuilding including rebuilding south east wall to provide additional living accommodation.

The applicant was given permission to speak to the application

Agreed to Recommend Approval

ii) P11/W1843 (Other) 58 Littleworth Extend/convert extra study to form  garage. Agreed to Recommend Approval

82.  PLANNING DECISIONS AND NOTIFICATIONS – None

83.  REPORT ON SODC PLANNING TRAINING – Cllrs Coveley and Lamont gave a verbal report

84.  CORRESPONDENCE

i) SODC – letter re Enforcement Order on land off Windmill Lane stating that the 6 month period for compliance with the enforcement notice finished in December 2011. The Clerk to contact the enforcement Officer at SODC

85. DATE OF NEXT MEETING – Wednesday 8th February 2012 – NOTED

The meeting closed at 8.40 pm

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Planning Committee 14th Decemebr 2011

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Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 14th DECEMBER 2011

PRESENT: Cllrs Dalton (in the Chair), Willmott, Reilly and Knapp

OFFICER: The clerk

ALSO PRESENT: 3 members of the public

In the absence of the Chairmen Cllr Dalton was elected as Chairman for the meeting

66. APOLOGIES FOR ABSENCE had been received from Cllrs Coveley, Stacey and Lamont

67. DECLARATIONS OF INTEREST – NONE

68. MINUTES OF THE PREVIOUS MEETING HELD ON 9TH NOVEMBER  2011 which had been circulated with the Agenda were agreed as a correct and accurate record with the following amendments:

Minutes 62(iv) – 4th line – replace ‘plot ‘ with ‘footprint of the house’

Minutes 62(v) – 3rd line from the end – replace ‘in adequate’ with ‘inadequate’

69. UPDATE ON MEETING HELD ON 9th NOVEMBER 2011 –nothing to report

70. AMENDMENTS TO PREVIOUS APPLICATIONS

i) P11/W1599 (Other) + P11W/1600 (LB) 3 The Old School. 37d Church Rd. Removal of existing conservatory, erection of modern conservatory.  No Strong Views- Amendment – For Information Only – NOTED

ii) P11/W1676 (Minor) 1,2 &3 The Croft Mulberry Drive. Demolition of existing unattractive rear extensions to Nos 1 & 2 The croft and replacement with one and two storey rear and side extensions. Demolition of 3 The Croft and construction of new replacement dwelling. Recommend refusal – Amendment (As amplified by additional information received from Agent dated 24 November 2011)

Mr McKinney, a resident in Mulberry Drive was invited to speak. He said that the present cottages were an eyesore and development should be allowed.

The Committee accepted that the total floor space was not twice the current amount as had been stated at the last meeting but the Committee still found the bulk unsatisfactory and also were not happy with the parking spaces overlooking a listed building. It was Agreed to re-iterate that they Recommend Refusal

71.  NEW PLANNING APPLICATIONS

i) P11/W1651(Minor) 24 Westfield Road. Demolition of existing single storey dwelling and outbuildings and the erection of1 no. 2 bedroom dwelling and 1 no. 3 bedroom dwelling, 1 and a half storeys high.

Mrs Godfrey, 31 park Hill, was allowed to speak to her objection that had been submitted to SODC

Note: SODC were unable to grant the Parish Council an extension of  time to respond to this application so in accordance with Standing Order 47.1(c), in consultation with the Chair of the Planning Committee, and in light of the objections raised by residents the Clerk responded to SODC and Recommended Refusal

The clerk outlined the reasons given for the recommendation:

  • The modern design is out of keeping with and unsympathetic with the surrounding properties and whilst being outside the Wheatley Conservation Area, the site, being up the hill means that it will be visible from the CA
  • The development is overbearing to 31 Park Hill plus the plans seem to indicate that the development at Plot 2 goes right on the boundary with No 31
  • There is also concern over the access to the site especially emergency vehicles and construction vehicles.

The Committee endorsed the action of the Clerk and Chairman

ii)   P11/W1696 (Minor) Asda Stores, London Rd. Proposed entrance lobby to store entrance. Recommend Approval

It was Agreed that the Chairman and clerk write to the Chief Executive of Asda requesting attention be given to pedestrian access from London Road to the store.

iii)   P11/W1490 (Other) 24 Old London Road Alterations to the vehicular

access.- Recommend Approval

iv)   P11/W1849(Major) 64 London Road. Demolition of existing buildings and redevelopment of site to provide 5 x 1 bed and 5 x 2 bed flats served by a new access from Church Road. Parking spaces for 13 cars, refuse and recycling storage, cycle parking and landscaping.

Mr Woolf, 66 London Rd., was invited to speak. He said that he was very much in favour of the development of the site because at the moment it was such an eye sore. He outlined what he saw as the pros and cons of the suggested development as he saw it.

Recommend Refusal – whilst being very much in favour of the redevelopment of the site it was felt that size and bulk of the 3 storey building was inappropriate for the surrounding area.

72.  PLANNING DECISIONS AND NOTIFICATIONS _NOTED

i) P11/W1430 (Other) 37 Crown Road  Amendment Two storey rear extension to form kitchen/family room on the ground floor, bedroom with en-suite bathroom to the first floor (As amended by drawing MV21065/P2/A accompanying letter from agent dated 12 October 2011). Recommend Approval – GRANTED 02.11.11

ii) P11/W1441 (Other) 25 Old Road Extensions and alterations

Recommend Approval – WITHDRAWN – 05.11.11

iii) P11/W1599 (Other) + P11W/1600 (LB) 3 The Old School. 37d Church Rd. Removal of existing conservatory, erection of modern conservatory.

No Strong Views – GRANTED 24.11.11

iv) P11/W1434 (Other) 91 Old Road. Relocate garage provision from the rear to the front of the property (amendment to planning permission Recommend Approval – GRANTED 29.11.11

v) P11/W1101 (Minor) Land at 55 London Road. Proposed new building for a nursery daycare centre, on vacant site offering pre-school education for up to 35 children. Recommend Approval – GRANTED 29.11.11

vi) P11/W1586 (Other) 51 Church Road.  Erection of first floor rear and side extensions – No Strong Views – GRANTED 02.12.11

73.  REPORT ON SODC PLANNING TRAINING (Deferred to next meeting)

74.  CORRESPONDENCE

i) SODC – letter re Enforcement Order on land off Windmill Lane

Deferred to next meeting

75. DATE OF NEXT MEETING – Wednesday 11th January 2012 – Noted

The meeting close at 8.57pm

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Planning Committee 9th November 2011

,

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 9th NOVEMBER  2011

PRESENT: Cllrs Coveley (in the Chair), Dalton, Willmott, Reilly and Knapp

OFFICER: The clerk

ALSO PRESENT: 4 members of the public

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

57. APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Stephens and Lamont

58. DECLARATIONS OF INTEREST- None

59. MINUTES OF THE PREVIOUS MEETING HELD ON 12th October 2011 which had been circulated previously were signed as a correct and accurate record

60. UPDATE ON MEETING HELD ON 12th October 2011 – None

61. AMENDMENTS TO PREVIOUS APPLICATIONS

i)    P11/W1430 (Other) 37 Crown Road. Amendment Two storey rear extension to form kitchen/family room on the ground floor, bedroom with en-suite bathroom to the first floor (As amended by drawing MV21065/P2/A accompanying letter from agent dated 12 October 2011). Recommend Approval

ii)    P11/W1263 (Other) + P11/W1264/LB (Listed Building Consent) The Old House 17 Kiln Lane. Demolition of single storey extensions to north and west elevations. Erection of single storey extensions to west and north elevations. Extension and remodelling of existing dormer. Building of basement with swimming pool below new rear extensions and terrace. Internal refurbishment. Window replacement.

Recommend Approval – Amendment received for information only

62.  NEW PLANNING APPLICATIONS

i)   P11/W1434 (Other) 91 Old Road. Relocate garage provision from the rear to the front of the property (amendment to planning permission P11/W0727 Recommend Approval

ii) P11/W1586 (Other) 51 Church Road.  Erection of first floor rear and side  extensions No Strong Views

iii) P11/W1599 (Other) + P11W/1600 (LB) 3 The Old School. 37d Church Rd. Removal of existing conservatory, erection of modern conservatory. No Strong Views

iv) P11/W1675 (Minor) 1 Farm Close Lane. Erection of one new dwelling No Strong Views. Agreed to request that there is no encroachment of parking on to Farm Close Lane. A wall should be built between the parking spaces and the lane. To allow for easier parking the footprint of the house could be moved further south. Also care must be taken not to undermine the listed eastern boundary wall.

v) P11/W1676 (Minor) 1,2 &3 The Croft Mulberry Drive. Demolition of existing unattractive rear extensions to Nos 1 & 2 The Croft and replacement with one and two storey rear and side extensions. Demolition of 3 The Croft and construction of new replacement dwelling. Recommend Refusal. As the plot lies just outside the Wheatley Conservation Area the size and bulk of the development will be over bearing. The total floor space, ground plus first floor is over twice that of the existing cottages. The amount of car parking provided is inadequate, especially at No.1, which will lead to more on road parking on Mulberry Drive. Also there was concern about the main parking area overlooking a listed building.

63.  PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P11/W1023 (Minor) 40 Hilary Way. Extension and subdivision of existing three bedroom house to form 2 no. two bedroom houses – Recommend refusal. Amended Details. As amended by drawing accompanying e-mail from Agent dated 30th August 2011 – Recommend refusal- GRANTED 14.10.11

ii) P11/W1263 (Other) + P11/W1264/LB (Listed Building Consent) The Old House 17 Kiln Lane. Demolition of single storey extensions to north and west elevations. Erection of single storey extensions to west and north elevations. Extension and remodelling of existing dormer. Building of basement with swimming pool below new rear extensions and terrace. Internal refurbishment. Window replacement.
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Recommend Approval – Amendment received for information only GRANTED 17.10.11

64.  CORRESPONDENCE – None

65.  DATE OF NEXT MEETING – Wednesday 14thDecember 2011 –    NOTED

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