Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 18th APRIL 2011 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors:  G Birks (Chairman), R Old, J Reilly, R Bell, M Fyffe (from 8.10pm), & J Carr

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. There were no such declarations

  1. 158. APOLOGIES FOR ABSENCE had been received from Cllrs Coleridge and Stacey

  1. 159. DECLARATIONS OF INTEREST – None
  1. 160. MINUTES OF THE PREVIOUS MEETING – 21st March  2011 which had been circulated with the Agenda were signed as a correct and accurate record with the correction of ‘eh’ to ‘the’ in the third line of Minute 145(i)
  1. 161. MATTERS ARISING FROM THE MINUTES  21st March 2011

i) Minute 145(i) – Section 106 Funding for Pedestrian safety measures (Brookes University)

Cllr Birks reported on the meeting of 11th April between councillors and Brookes University. The University had proposed 3 ‘Toucan’ crossings at Park Hill  but with the closure of the footpaths across the grass on the western side of the fly over. The councillors had also suggested that a pavement around the ‘Round House’ be provided and a crossing at that junction. A formal reply to Brookes to be agreed at the full council meeting on 16th May.

ii) Minute 149 – Youth Provision in Wheatley and the ‘Big Society’ Fund. The Committee confirmed Cllr Carr’s view to the County Council that the Parish Council had expressed an interest only in being a partner in providing a Youth Service in Wheatley. No promise of money had been made as the Parish Council does not have the funding or the expertise.

iii) Minute 152 – ‘Save Oxfordshire Libraries’ – named person from the Parish Council?

Agreed that Cllr Old would be the ‘named person’ as contact for  ‘Save Oxfordshire Libraries’.

  1. 162. TO CONSIDER THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND

Agreed that the clerk would contact Wheatley Park School to initiate the consultation required with young people. It was thought that young people might also be involved in the consultation with residents.

  1. 163. TO REPORT PROGRESS RE REFURBISHMENT OF CULLUM ROAD RECREATION GROUND

Cllr Dalton had purchased 6 trees to screen residents from users potentially looking into the gardens.These would be planted later in the week.

8.10pm Cllr Fyffe joined the meeting

  1. 164. TO CONSIDER ALTERATIONS TO BELL LANE FOLLOWING THE RECENT PEDESTRIAN/CAR ACCIDENT. Referred to F&GP from The Traffic and Roads Advisory Committee. Councillors to consider the replies from residents. It was Agreed that Cllr Fyffe would compile a synopsis of the replies and bring to the next F&GP Committee

  1. 165. TO CONSIDER THE SITING OF A DOG HYGIENE BIN AT THE EASTERN END OF ROMAN ROAD – Agreed

  1. 166. CLERK UPDATE

i) Littleworth Allotments – the rubbish has now been removed – Noted

ii) Gate to Play Equipment in Church Road Recreation Area – Agreed to abide by the RoSPA advice that gates should open inwards

iii) SODC – closure of roads for the May Day Procession – Agreed

iv)  Parish Council Elections – there were only 14 candidates nominated for 15 places so    there would be no need for an election.  Nevertheless the Parish Council would be charged £130 by SODC – Noted

v) Project for Year 6th Wheatley Primary School – Agreed to suggest planting flowers in  the Memorial Gardens and the tree planter by Londis

vi) Overhanging trees/hedges – The Clerk had reported the hedge at 1 Crown Road to the Highways Department who had been to investigate and had agreed that it should be cut back to the boundary wall in stages. The Clerk to write to the occupier – Noted

  1. 167. GRANTS, LICENCES AND SUBSCRIPTIONS

i)   Wheatley Village Archive – request for £1,000 annual grant aid – Agreed

ii)  Oxford Green Belt Network – 2011-12 subscription – £15.00 – Agreed

iii)  Information Commissioner – Registration 2011-2012 – £35.00 – Agreed

iv) Oxfordshire Association of Local Councils (OALC) – Subscription 2011-2012 – £615.20 – Agreed

v) Oxfordshire Rural Community Council (ORCC) – Subscription 2011-2012 – £30.00 – Agreed

  1. 168. TO CONSIDER THE WHEATLEY SOCIETY’S LEAFLET DISTRIBUTED TO HOUSEHOLDS IN MARCH 2011

Agreed that Cllrs Reilly, Carr, Birks, Dalton & Fyffe (heads of Committees and Council)  would draft a reply to the Wheatley Society on behalf of the Parish Council –  reply to be agreed at the May Parish Council meeting

  1. 169. FINANCIAL MANAGEMENT

i) The budget to end of March had been circulated and was discussed and the Chairman & RFO signed a copy of reconciled bank statement

ii) Balances

After the cheques below have been paid the balances on the council’s accounts as at

18th April  2011 will be as follows:        Community       £2,976.81

Tracker           £103,426.39

Treasury         £60,081.45

SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105290-293 GM/SW/JF/OCC/HMR&C March wages/pen/PAYE/NICs 2,951.83
105294 The Post Office stamps 128.00
105295 WPSFMC 1st instalment 2011-2012 2,000.00
105299 Fusion Youth and Com’ity UK Grant Aid St George’s Funday 150.00
Total £5,229.83
Cheques to Pay
105296 Parchment April/May Newsletter 1,484.91
105297 Berinsfield Community Business Verges cutting – March 553.80
105298 Anker International Black Bags 124.80
105300 Oxford Green Belt Network 2011-12 subscription 15.00
105301 SODC Non Domestic rates bill 2011-12 1,277.35
105302 ORCC 2011-2012 subscription 30.00
105303 The Information Commissioner 2011-2012 Registration 35.00
105304 OALC 2011-2012 Subscription 738.24
105305 Southern Electric Electricity 08.01.11-31.03.11 65.45
105306 J. Watson Newsletter April-May 2011 680.00
GM/SW/JF/OCC/HMR&C April wages/pen/PAYE/NICs 3,500.00
Total £7,824.55

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
1st half 2011 – 2012 Precept 52,309.50
Newsletter Advertising 488.00
Total £52,797.50

170  PUBLICATIONS & CORRESPONDENCE NOTED

i)        The Haseleys – Newsletter April 2011*

ii)      Wheatley URC Newsletter March 2011*

iii)          Little Milton Newsletter April 2011*

iv)         Great Milton Bulletin April 2011*

v)          Holton, Waterperry & Waterstock News – April 2011*

vi)         Wheatley URC April 2011*

vii)          Tiddington with Albury & Milton Common – April/May Newsletter*

viii)          Sue Ryder-Nettlebed Hospice – Thank-you letter for grant aid donation

ix)          St Mary the Virgin – Thank-you letter for grant aid for church yard.

x)          TVP Neighbourhood Policing Newsletter April – Wheatley Area Neighbourhood Team*

xi)          Letter from Resident re traffic speeds on London Road

Agreed that the clerk would reply to the resident and that a request would be made to Oxfordshire for three permanent Speed Iindicator devices: one between Park Hill roundabout and the Kings Arms (for east bound traffic) and two on Ladder Hill (one for each direction)

xii)          The Tree Council – Tree news Spring/Summer 2011*

xiii)          SODC – Copy of presentation given to District Councillors on the Localism Bill – The clerk to send a copy of the presentation by e-mail to all councillors.

xiv)          OCC – changes to bus services as a result of the award of new contracts – The 103/104 remains broadly the same. The 113 service (Stanton St John – Wheatley) is withdrawn.

*On display in Parish Office

  1. 171. DATE OF NEXT MEETING – 23rd May 2011– noted

  1. 172. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Birks proposed and Cllr Carr seconded that:

“Under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that   it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

Agreed nem con

The Meeting Closed at 9.04pm


Wheatley Parish Council

AGENDA FOR CONFIDENTIAL SESSION – FINANCE AND GENERAL PURPOSES COMMITTEE – 18TH APRIL 2011

172.    RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Birks proposed and Cllr Carr seconded that:

‘ under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters’

Agreed Nem Con

173.    MINUTES OF THE PREVIOUS CONFIDENTIAL SESSION HELD ON 21st March 2011 – Circulated with the Agenda were signed as a correct and accurate record

174 .    MATTERS ARISING FROM THE CONFIDENTIAL SESSION HELD ON 21ST MARCH 2011

The criteria would be brought to the next F&GP meeting.

The Meeting Closed at 9.04pm

0 replies

Leave a Reply

Want to join the discussion?
Feel free to contribute!

Leave a Reply