Planning Committee Wednesday 9th July 2014

,

Wheatley Parish Council



MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 9th JULY 2014


 


 


PRESENT: Cllrs G Stephens (Chairman), J Coveley, E Stacey


OFFICER: The clerk


 


Also present: one member of the public


9. APOLOGIES FOR ABSENCE had been received from Cllrs Lamont, Bailey and Davies




10. DECLARATIONS OF INTEREST – None


11.  MINUTES OF THE PREVIOUS MEETING HELD ON 11th JUNE 2014 which had been circulated previously were signed as a correct and accurate.




12.  UPDATE ON MEETING HELD ON 11TH JUNE 2014


Minute 5 – 2 Anson Close. The Chairman and clerk had replied and had recommended refusal on the grounds from the previous meeting The application had been granted.


13.  AMENDMENTS TO PREVIOUS APPLICATIONS – None




14.  NEW PLANNING APPLICATIONS


i) P14/S1744/FUL(Full Application)(Other) 55 Roman Road Demolition of existing


lean-to conservatory to rear of dwelling. Conversion of existing dwelling to provide


No. two bed flats. Provision of 4 no. off street parking spaces with new highway access, secure cycle storage and bin enclosures No Strong Views


ii) P14/S1795/FUL (Full Application)(Minor) 75 Old Road Erection of 2 no. detached double garages to serve 2 no. new building dwellings approved on planning permission ref. P14/S0648/FUL. No Strong Views


iii) P14/S1724/HH (Householder)(Other) 14 Elm Close Extensions and alterations and erection of detached double garage. No Strong Views


iv) P14/S0727/FUL (Full Application)(Minor) 53 London Road. Extension to provide


single storey MOT testing bay including office, tea area and disabled wc. Additional


staff only parking at the rear with the new access from Old London Road. New 2m  high


fence to Old London Road and to the west side of the site to match fencing to day nursery.


Provision of gabions to existing stream. No Strong Views.  The committee had reservations that maintenance of the stream would be made difficult. As riparian owners the applicant has an obligation to maintain the waterway


 v) P14/S1967/LB & P14/S1966/HH3 33 High Street Proposed refurbishment and repairs to existing outbuilding to create ancillary living accommodation. No Strong Views 


 vi) P14/S1898/HH (Other) 23 Littleworth Road Conversion of integral garage to study and erection of new detached single garage. Recommend Approval 


 


 vii) P14/S1875/LDP 18 Ladder Hill Single storey extension at the side. – Noted


 viii) P14/S1914/HH 24 Westfield Road Raise the roof to provide first floor accommodation and erection of side and rear extensions .Recommend Approval




15. PLANNING DECISIONS AND NOTIFICATIONS


i) P14/S1030/Ful Mill View Nursery and Plant Centre The demolition of 511m2 of


existing structures, the erection of a 255m2 and a 94m2 replacement buildings, the


erection of 219m2 of open-sided polytunnel, the laying out of 20 parking spaces on


gravel, the erection of a 2.2 metre high timber fence and planting of additional trees


and hedges. Recommend Approval –GRANTED 10.06.14


 


ii) P14/S1147/HH (Householder)(Other) 49 London Road Adjustment in location of dormer window, addition of a chimney, reduction in garage door size and


installation of a single velux type window instead of two. Previous approved application no. P12/S1622/HH. No Strong Views – GRANTED 11.06.14


 


iii) P14/S0714/HH (Householder) (Other) 5A London Road Timber shed attached to rear of garage, replacement timber fence around rear of dwelling Recommend 


Approval GRANTED 19.06.14


16.  CORRESPONDENCE


 


 i) SODC – 4-6 Station Rd – Change of use from office to residential use does not require planning permission but adjoining occupiers should be notified. “As a result of human error” this application was held up with the SODC’s planning registration team and not was noticed until the 56 days consultation period had passed. Therefore the development is able to commence.

I used to have problems with my erection. The erection was either too weak or occurred when not convenient. I listened to a lot of different tips on how to set it up. I’ve tried a lot of things. Thank God, everything got better when I started taking Levitra pills from hhttps://www.moderndaydental.com/procedures/oral-maxillofacial-surgery/levitra-generic/ for erectile dysfunction. I took it within 25 minutes before the start of sexual intercourse. I want to say that after taking the pills, I am happy with my erection.


ii) SODC – Ref: P14/S1284/FUL – 7 Leyshon Road – because of the Parish Council’s objection this application is being taken to SODC’s Planning Committee on Wednesday 16th July. The Parish Council needs to send a representative. (the Chairman and Vice Chairman of the council are at another meeting that evening


17.  DATE OF NEXT MEETING – Wednesday 20th AUGUST 2014 – NOTED


The meeting closed at 8.30pm


 


/by 
New Assistant Clerk to the Parish Council
The Parish Council is delighted to welcome aboard a new member of staff.


Annette Richards of Kelham Hall Drive started her new role as Assistant Clerk on August 12th.


We hope she enjoys the role and remains with us for some time to come


/by 
Planning Committee 11th June 2014
, 
Wheatley Parish Council


 


MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 11th JUNE 2014  


 


 


PRESENT: Cllrs G Stephens (Chairman), J Coveley, E Bailey and D Lamont 


 


OFFICER: The clerk  


 


Also present: One member of the public 


 


1.    APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Dalton, Davies & Knapp


2.    DECLARATIONS OF INTEREST – None


3.     MINUTES OF THE PREVIOUS MEETING HELD ON 14th MAY 2014 which had been circulated previously were signed as a correct and accurate record


4.    UPDATE ON MEETING HELD ON 14Th MAY 2014


5.    AMENDMENTS TO PREVIOUS APPLICATIONS


The clerk reported that an amendment to planning application No. (2 Anson Close) had been received too late to go on the Agenda and that the Planning Officer would not grant an extension to enable it to go on the next Parish Council’s planning agenda.


It was Agreed that the clerk and the Chairman use their delegated powers to reply to SODC and report back to the next meeting of the Planning Committee.


6.    NEW PLANNING APPLICATIONS


i) P14/S1418/HH (Householder)(Other) 38 Elton Crescent) Proposed two storey side extension


No Strong Views


 ii) P14/S1333/HH(Householder)(Other) 21 London Road Erection of a garden annex.


No Strong Views There was a concern that this may well turn into a new dwelling with access down the western side of No 21.


iii) P14/S1616/FUL (Full Application) (Minor) 112 Church Road Proposed alterations to front entrance porch and removal of existing flat roofed canopy and replacement with a hipped roof canopy. Recommend Approval 


iv) P14/S1392/HH (Householder) (Other) 24 Elton Crescent Demolition of existing garage and erection of single-storey extension to side of house No Strong Views


v)  P14/S1610/HH (Householder)(Other) 21 Kellys Road Single storey conservatory.


 Recommend Approval


7.    PLANNING DECISIONS AND NOTIFICATIONS – NOTED


i) P14/S0582/HH (Householder)(Other) 90 London Road Two Storey rear extension.


 Recommend Approval GRANTED 09.05.14


 


 ii) P14/S0794/HH (Householder) (Other) 19 Roman Road Demolition of existing single  storey rear extension. Erection of two storey side and rear extensions and single storey front extension-.No Strong Views GRANTED 07.05.14


iii) P14/S0912/HH (Householder) (Other) 12 Jackies Lane Two small extensions to existing  bungalow. New proposed garage. No Strong Views GRANTED 16.05.14


 


iv) P14/S0990/LB (Listed Building Consent)(Other) 3 The Old School 37d Church Road Removal of existing conservatory, erection of new conservatory(amendment to P11/W1600/LB) No Strong Views GRANTED 16.05.14


v) P14/S0632/FUL (Full Application)(Other) The Lockup Church Road Relocation of stone wall and provision of gate and path to provide alternative access to Church Road Recreation Ground Recommend Approval – GRANTED 22.05.14


vi) P14/S1026/LDP 21 Windmill Lane Certificate of lawfulness for proposed single storey side and rear extensions. – No Comment – Declared lawful 24.05.14


8.    DATE OF NEXT MEETING – Wednesday 9th July 2014 – Noted (Cllr Bailey sends apologies)


 


/by 
Parish Council 6th January 2014
, 




WHEATLEY PARISH COUNCIL


 


MINUTES OF THE MEETING OF THE PARISH COUNCIL


HELD ON MONDAY 6TH JANUARY IN THE MERRY BELLS HAL AT 7.30PM


 


 


PRESENT: Councillors: E Stacey (Chairman), J Reilly, R Bell, C Dalton. J Coveley, E Bailey, G Stephens, P Willmott, J Carr, G Birks, R Old, A Knapp, S Coleridge, 


 A Davies, & D Lamont


 


OFFICER: Gareth Morris, Clerk to the Parish Council


 


Also present: 48 members of the public


 


 


86. APOLOGIES FOR ABSENCE had been received from County Councillor Anne Purse


 


 


87. DECLARATIONS OF INTEREST – None


 


88. MINUTES of the meeting of the Parish Council meeting held on Monday 4th November which had been circulated previously were signed as a correct and accurate record after the following amendment had been made:


 Minute 69(ii) 4th line – omit the second “seconded”


89. MINUTES OF THE EXTRA-ORDINARY MEETING HELD ON 16TH DECEMBER 2013 – circulated with the agenda were signed as a correct and accurate record


 


 


90. UPDATE from the meetings held on Monday 4th November 2013 and 16th December 


  Minute 64 (i) – No official news re the Housing Needs Survey, or the Exhibition held in   November – Noted


 Minute 64(ii) – Flood Alleviation Scheme – report from first meeting of sub-group Mr Bettess had met with Monson Engineering


  Open Forum – Cty Cllr Anne Purse – bollard at bottom of Friday lane


 The Clerk had met with the Area Steward, Mr D Clack, who had suggested that something called a ‘bell bollard’ might be considered for the bottom of Friday lane.


 


 


91. THE MINUTES of the meetings of the Planning Committee held on:


 i) Wednesday 13th November – previously circulated 


 ii) Wednesday 11th December – circulated with this Agenda


 were received


 


 


92. THE MINUTES of the meeting of the F&GP Committee meeting held on: 


 i)  Monday 18th November 2013  – previously circulated


 ii)  Monday 16th December 2013 – circulated with this Agenda


were received


 


 


 


93.. THE MINUTES of the meeting of the TRAC Advisory Committee meeting held on 18th  September 2013 circulated with Agenda were received


 


 i) Minute 22(i) REMOVAL OF TWO PARKING SPACES ON CHURCH ROAD.


  RECOMMENDATION FROM THE TRAC TO FULL COUNCIL:


 “THAT IN THE LIGHT OF THE COSTS OF REMOVAL BEING MAINLY ADMINISTRATIVE FEES THIS ADVISORY COMMITTEE RECOMMENDS TO PARISH COUNCIL REVIEWS ITS REQUESTED REMOVAL OF TWO PARKING SPACES IN CHURCH ROAD.”


The Parish Council originally decided to request the removal of the spaces at the Parish Council meeting of 13th May 2013


Following a discussion Cllr Birks proposed and Cllr Bell seconded the motion which was LOST by 4 votes to 9 with 2 abstentions


ii)  Minute 24 – Recommendation to Full Council that 2 volunteers are trained to operate TVP’s Speed indicator device and that the Parish Council agrees to sign TVP’s £5,000 indemnity form.


 Cllr Reilly proposed and Cllr dalton seconded the motion which was AGREED unanimously


iii) Minute 25 – Recommendation to full council that the parking in the SODC car park is not altered. Cllr Dalton proposed the recommendation and Cllr Lamont seconded. The recommendation was Agreed unanimously.


 


 


94. TO RESOLVE TO APPROVE THE PARISH COUNCIL REVISED BUDGET FOR 2013-2014 AND THE PARISH COUNCIL BUDGET AND PRECEPT FOR 2014-2015 AS RECOMMENDED BY F&GP ON 16TH DECEMBER 2013 (see enclosed papers) 


 The F&GP Committee has recommended that the precept for 2014-2015 be reduced from £104,609 to £100,792 in order to take into account the amount it expects to receive from SODC under the Council Tax Reduction Scheme (£3,872)


 Cllr Reilly proposed and Cllr Carr seconded that the revised 2013-14 and 2014-15 budgets and the recommended precept be approved. This was Agreed unanimously.


 


 


95. TO REPORT ON PROGRESS ON THE PARISH COUNCIL’S APPLICATION TO REGISTER THE LITTLEWORTH ROAD FIELD AS A VILLAGE GREEN


 Cllr Carr proposed and Cllr Dalton seconded that the Parish Council’s application 31st December 2013 requesting that the field at Littleworth Road be made a village green be approved. This was Agreed by 14 votes to 0 with 1 abstention


 


 


8.27pm – The Chairman declared the Council out of session and asked for contributions from the floor. 


 


District Cllr Carr – SODC were now having discussions concerning the 2014-15 budget. SODC


were also taking on street parking from the police.


 


Mr Tim Davies – presented to the Council and spoke to the report of the ‘Wheatley Traffic and Safety Action Group’


Mr Scot – Crown Road residents were against ‘No Right Hand Turn at the top of Friday Lane.


Mr Newton – we should be aware of the impact on other roads.


Mr Slight – Crown Road residents had not been consulted on the suggestions


Cllr Birks – congratulated the group for their hard work


Paula Good – the village should work as a whole


Aaron Savage – account should be taken of the fact that people work in Wheatley and need to travel into the village and to visit the shops.


 


9.00pm – The Chairman declared the Council back in session


 


The Clerk said the report would, in the first instance, be sent to the TRAC meeting on Wednesday 29th January.


 


 


96. TO DECIDE MATTERS RELATING TO THE COMPOSITION OF THE PARISH COUNCIL AND ITS COMMITTEES AND WORKING GROUPS


 (i) To appoint a replacement for Cllr Anderson on the Traffic and Roads Advisory Committee


  It was AGREED to appoint Cllrs Davies and Lamont to the Advisory Committee


.


 


97. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE 


 i) To receive a report of the latest meeting – Cllr Willmott spoke to his report.


In order for the Rugby Club to be able to take advantage of grants from the RFU they needed an assurance that they would be able use the field for a number of years.


Cllr Carr proposed and Cllr Stephens seconded that the Parish Council allow the Rugby Club 25 years use of the land. This was AGREED unanimously. Cllr Willmott would obtain from the RFU a satisfactory form of words.


 


 


98. TO RECEIVE AN UPDATE ON SOUTH OXFORDSHIRE DISTRICT COUNCIL’S COMMUNITY GOVERNANCE REVIEW 


 SODC’s Councillor working group intends to recommend a new boundary between Wheatley and Holton as per Wheatley Parish Council’s suggestion


 


 


99. REPORTS FROM OUTSIDE BODIES


 i) The Merry Bells Management Committee – good use was being made of the building however a new treasurer was needed


 ii) The Howe Trust – more than 500 trees had been received from the woodland Trust


 iii)  The Park Sports Centre Joint User Group – next meeting in March


 iv)  Thames Valley Police – the clerk read out a report from PCSO Cooney


 


99. CALENDAR OF MEETINGS. – NOTED


 i) Planning Committee – Wednesday 8th January 2014- 7.30pm – (Cancelled due to lack of business)


 ii) F&GP Committee Monday 20th January 2014 – 7.30pm 


 iii) TRAC Meeting –Wednesday 29th January  2014– 7.30pm


 iv)  Planning Committee – Wednesday 12th February 2014 – 7.30pm


 v)  F&GP Committee Monday 17th February 2014  – 7.30pm 


 vi) Parish Council Meeting – Monday 3rd March 2014 – 7.30 pm


 


 


100. RESOLUTION TO EXCLUDE THE PUBLIC


Cllr Dalton proposed and Cllr Willmott seconded “that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters” 


Agreed unanimously 



 


/by 
Finanace and General Purposes Committee 20th January 2014
, 




Wheatley Parish Council


 


 


MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 20th JANUARY 2014 IN THE PARISH OFFICE AT 7.30PM


 


 


PRESENT: Councillors: RJ Reilly (in the chair), S Coleridge, G Birks, A Davies, J Carr, R. Old, E. Stacey & R Bell 


 


OFFICER THE CLERK: Gareth Morris 


 


Also present: Cllrs D Lamont & P Willmott


 


 


72. APOLOGIES FOR ABSENCE – NONE 


 


 


73. DECLARATIONS OF INTEREST – NONE


 


 


74. MINUTES OF THE PREVIOUS MEETING HELD 16th December 2013 – which had been circulated previously were signed as a correct and accurate record


 


 


75. UPDATE ON ITEMS FROM THE MINUTES 16th December 2013 – NONE


  


 


76.  TO DECIDE UPON POSSIBLE EQUIPMENT TO REPLACE THE SANDPIT IN CULLUM ROAD RECREATION AREA


 


 Cllr Bell had identified a couple of items of play equipment suitable for young children from a company called ‘Proludic’ whose representative had paid the Parish Office a visit recently.


 It was Agreed to ask for another site visit with the representative to talk a little more the equipment and what surface would be suitable. It was hoped something could be brought to the next meeting.


 


 Cllr Dalton had submitted a suggestion about a concrete table tennis table to be installed. The Committee liked the idea and would look for a suitable location.


 


 


77.  CLERK UPDATE


 i) Refurbishment of Parish Office – the new blind had been installed


 ii) Village Christmas tree – new lights had been purchased but providing power had taken a little time. The tree had now been removed and disposed of.


 


 


78.  GRANTS, LICENCES AND SUBSCRIPTIONS


 i) Sage Cover – AGREED


 ii) Heart of the Wildwood – AGREED – £200 – to be spent on the equipment listed


 


 


 


 


 


79. TO DEAL WITH A MATTER FROM THE TRAFFIC AND ROADS COMMITTEE


  The overgrowing of Templars Close properties on to Church Road


 The clerk would check with OCC Highways as to what the Parish Council was entitled to do in terms cutting the growth back and then ask Gavan Ring to remove/cut back the offending foliage.


 


 


80. TO CONSIDER WORK IN THE MEMORIAL GARDENS DURING THE CENTENARY YEAR OF THE OUTBREAK OF THE FIRST WORLD WAR


 Cllr Lamont had been in contact with ‘The War Memorials Trust’ and an initial application made for a grant towards cleaning, maintenance etc. We would be informed in March and then a full application could be made. A grant of up to £2,500 could be made. It was Agreed to continue to work with the Trust.


 


 The clerk reported that the person hired to maintain the beds in the Memorial Gardens had recently planted a quantity of bulbs. He (the clerk) would look into improving the path.


 


 


81. FINANCIAL MANAGEMENT 


 a) Scrutiny of budget to end of December 2013 & signing of completed copy of reconciled bank statement by Chairman & RFO – Completed


   


 


  b) Balances


 After the cheques below have been paid the balances on the council’s accounts as at


 20 January 2014 will be as follows:      Community   £2,366.23 


        Tracker £124,186.88


     Treasury £60,506.54


 


 


 


82. SCHEDULE OF PAYMENTS AUTHORISED


 








Cheque no.




Payee




Payment details




Amount








 




Cheques paid




 




 








105837-41




GM/SW/JO/OCC/HMR&C




Dec   sal/wages/pen/PAYE/NICs




3,776.83








105836




Interior Fashion Ltd




New   blinds for Parish office




258.96








d/d




Bank charges




14.10.13   – 12.12.13




72.09








d/d




Siemens Financial Services




Photocopier   lease




463.70








d/d




Orange Home




Internet   provider




18.37








 




 




Total




£4,589.95








 




Cheques to Pay




 




 








105842




Sage UK




Accounts   cover 2014




192.00








105843




Southern Electric




Electricity   01/10/13-07/01/14 est




80.65








105844




Grzegorz Zasuwa 




Office   window cleaning




8.00








105845




Lyreco




Stationery   and equipment




328.87








105846




Mainstream Digital




Line   Rental, phone book entry 




87.86








105846




Mainstream Digital




Calls   02/12/13-31/12/13




0.78








105847




WPSFMC




4th Quarterly payment




2,000.00








105848




John Heap




Work   in Memorial Gardens




74.89








105849




Berinsfield Community Business




Verges   December




596.40








105850




Thames Water




Memorial   gardens




9.10








105851




BuryHook Countryside M’ment




Instal/remove/dispose   Xmas tree




252.00








105852




Green Scythe




Sept   cut




222.00








105853




Sage(UK) Ltd




Invoices




78.00








105854




Swift   Digital Services




Copies   16.10.13-20.01.14




153.40








105855




Gwendolen   Birks




Mileage   to Eynsham VG applic




14.67








 




GM/SW/JO/OCC/HMR&C




Jan   sal/wages/pen/PAYE/NICs




3,700.00








 




 




Total




£7,798.62








 


 


INCOME RECEIVED SINCE LAST MEETING


 


 








Income details




Amount








Newsletter   Advertising




1,825.00








Photocopying




6.20








Total




£1,831.20








 


 


 


83.  PUBLICATIONS & CORRESPONDENCE RECEIVED and NOTED


 i) The Haseleys – January 2014*


 ii) Little Milton Newsletter – January 2014*


 iii) Great Milton Bulletin January 2014*


 iv) Tiddington with Albury & Milton Common Newsletter December/January 2014*


 v) URC Newsletter January 2014*


 vi) Clerks and Councils Direct January 2014*


 vii) Shotover Preservation Society – Winter Newsletter 2013*


  * On display in Parish Office 


 


 


84.  DATE OF NEXT MEETING – 17th February 2014 – NOTED


 


 


 


 




/by 
Planning Committe 11th December 2013
, 




Wheatley Parish Council


 


 


MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 11th DECEMBER 2013  


 


 


PRESENT: Cllrs Coveley (in the Chair), Bailey, Willmott, Stephens & Reilly 


 


OFFICER: The clerk 


 


 


70. APOLOGIES FOR ABSENCE


71. DECLARATIONS OF INTEREST – NONE


72.  MINUTES OF THE PREVIOUS MEETING HELD ON 13th NOVEMBER which had been circulated with the Agenda were signed as a correct and accurate record


73. UPDATE ON MEETING HELD ON 13th NOVEMBER 2013.


i) Minute 58 SODC’s Housing allocation for larger villages. A second exhibition had been held


 


74. AMENDMENTS TO PREVIOUS APPLICATIONS -NONE


 


75. NEW PLANNING APPLICATIONS


 


i) P13/S3559/HH (Householder)(Other) 21 Windmill Lane Part demolition; removal of roof; raise roof level, two storey front extension / single storey rear extension plus internal & external alterations Recommend Approval


 


ii) P13/S3619/FUL (Full Application)(Other) The Old Bank 4 Station Road Change of use from B1 office use to A1 use. No Strong Views


 


iii) P13/S2961/HH (Householder) 21B Church Road Replacement roof tiles, windows and entrance door. Recommend Approval This building is in Wheatley’s conservation area so materials and style should be fitting for such an area


 


iv)  P13/S3690/LB(Listed Building consent) &  P13/S3689/HH(Housholder) 37 High Street Wheatley Erection of a rear conservatory. Recommend Approval


 


76. PLANNING DECISIONS AND NOTIFICATIONS 


 


i) P13/S2666/FUL (Full Application) (Minor) 79 & 81 High Street Erection of detached building at rear of nos 79/81 High Street for business B1 use. Recommend REFUSAL Amendment – No Strong Views – GRANTED 30.10.13


 


ii) P13/S2831/HH (Householder)(Other) 106 London Road. Single storey rear extension and build over existing ground floor utility and bathroom to form a first floor side extension No Strong Views GRANTED 11.11.13


 


  iii) P13/S3200/HH (Householder) (Other) 94 Kelham Hall Drive. Erection of single 2storey extension to form kitchen, dining and family area. Replacement of two rear facing pitched roof dormer with flat roofed dormers. Recommend Approval GRANTED 25.11.13


 


77. CORRESPONDENCE


 


 Department of Transport –Proposed stopping up of Highway at 14 Crown Road, Wheatley – comments/objections by 30th December – NOTED


78. DATE OF NEXT MEETING – Wednesday 8th January 2014 NOTED


 




/by 
Finance and General Purposes Committee 16th December 2013
, 
Wheatley Parish Council


 


MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 16th DECEMBER 2013 IN THE COFFEE ROOM OF THE MERRY BELLS AT 8.10pm AT THE CONCLUSION OF THE EXTRA ORDINARY MEETING OF PARISH COUNCIL


 


 


PRESENT: Councillors: RJ Reilly (in the chair), R Old, G Birks, J Carr, E Stacey & R Bell


OFFICER THE CLERK: Gareth Morris


 


72.   APOLOGIES FOR ABSENCE had been received from Cllrs Coleridge and Davies


 


 


73.   DECLARATIONS OF INTEREST – None


 


 


74.  MINUTES OF THE PREVIOUS MEETING HELD 18th November 2013 – which had been circulated previously were signed as a correct and accurate record


 


 


75.  UPDATE ON ITEMS FROM THE MINUTES 218th November 2013


 (i)    Minute 45(i) – Sandpit at Cullum Road –nothing further to report


 


 


76.  TO CONSIDER A REVISED BUDGET FOR 2013-2014 AND THE 2014-15 BUDGET 


 (i) To recommend to full council a revised budget for 2013-2014


Cllr Reilly proposed and Cllr Stacey seconded that the Revised 2013-2014 Budget that had been circulated be recommended to Full Council- AGREED NEM CON


(ii) To recommend to full council a precept and budget for 2014-2015


Cllr Stacey proposed and Cllr Carr seconded that the 2014-2015 budget, as circulated, and the 2014-2015 precept of £100,782, be recommended to Full Council. AGREED NEM CON


77.  CLERK UPDATE


 i)  Refurbishment of Parish Office – New blinds would be fitted December


ii) OALC Training i) Roles and Responsibilities – Working with your Local Council


Wednesday 5th March 2014 10.00am – 3pm Didcot Civic Hall (£65) – Agreed


ii) Getting to Grips with Local Finance – An introduction to procedures and responsibilities – Tuesday 8th April 10.00am – 3pm Didcot Civic Hall (£60) – Agreed


iii) Village Christmas tree. – This had now been erected and new lights purchased. There had been a delay in being able to plug them in.


78. TO CONSIDER A REQUEST FROM COUNTY COUNCILLOR TURNER AS TO WHETHER THE   PARISH COUNCIL WOULD LIKE TO SEE THE NEIGHBOURHOOD ACTION GROUP RESURRECTED


 AGREED resurrection of the group would be a good idea.


 


 


79.  GRANTS, LICENCES AND SUBSCRIPTIONS 


i) Open Spaces Society – £45  – NOTED AND AGREED


80.  FINANCIAL MANAGEMENT


a) Scrutiny of budget to end of November 2013 took place & the signing of completed copy of reconciled bank statement by Chairman & RFO


b) Balances


After the cheques below have been paid the balances on the council’s accounts as at


16th December 2013 will be as follows:                                   Community       £3,400.60


Tracker             £130,186.88


Treasury           £60,527.10


81.                            SCHEDULE OF PAYMENTS AUTHORISED


 






Cheque no.
Payee
Payment details
Amount





Cheques paid






105800-06
GM/SW/JB/JO/OCC/HMR&C
Nov   sal/wages/pen/PAYE/NICs
3,796.46




105826
Open Spaces Society
Subscription
45.00





 
Total
£3,841.46





Cheques to Pay







Berinsfield Community Business
Verges/FC   Patio & Cull Rd tidy
806.40





Clairelogic
Computer,   monitor, Office 2013
1,273.80





Parchment Oxford
Dec/Jan   newsletter
1,484.90





Cllr D Lamont
Travel   – Crowmarsh (6.11)
15.26





Cllr D Lamont
Map   from the Ordnance Survey
64.42





A B Ingram
Christmas   tree
252.00





J Watson
Dec/Jan   newsletter
680.00





Gwendolen Birks
Getting   Greens Registered OSS
11.00





Mainstream Digital
Telephone   calls 02/11- 30/11
7.14





GM/JB/SW/JF/OCC/HMR&C 
Dec sal/wages/pen/PAYE/NICs
3,700.00





 
Total 
£8,291.92 






 


INCOME RECEIVED SINCE LAST MEETING


 






Income details
Amount




Newsletter   Advertising
2,480.00




Treasury Deposit   Int Sept-Nov 2013
20.56




Total
£2,500.00






 


 


82.  PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED


i)        The Haseleys – December 2013*


ii)        Little Milton Newsletter – December  2013*


iii)        Great Milton Bulletin December 2103*


iv)        Tiddington with Albury & Milton Common Newsletter December 2013/*January 2014


v)        Oxfordshire Association for the Blind – Thank you for grant aid


* On display in Parish Office


83.  DATE OF NEXT MEETING – 20th January 2014 – NOTED


/by 
Extra Ordinary Parish Council Meeting 16th December 2013
, 
WHEATLEY PARISH COUNCIL


 


MINUTES OF THE EXTRA ORDINARY MEETING OF THE PARISH COUNCIL


HELD ON MONDAY 16TH DECEMBER 2013 IN THE MERRY BELLS COFFEE ROOM AT 7.00 PM


 


 


PRESENT: Councillors: E Stacey (Chairman), J Reilly, R Bell, C Dalton. J Coveley, E Bailey, G Stephens, P Willmott, J Carr, G Birks, R Old & D Lamont


 


OFFICER: Gareth Morris, Clerk to the Parish Council


 


77.  APOLOGIES FOR ABSENCE had been received from Cllrs


Davies, Coleridge and Knapp


 


 


78. DECLARATIONS OF INTEREST – NONE


 


 


79. RESOLUTION TO EXCLUDE THE PUBLIC


Cllr Reilly proposed and Cllr Dalton seconded that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters


 


 This was Agreed nem con


/by 
Parish Council meeting 4th November 2013
, 
WHEATLEY PARISH COUNCIL


 


MINUTES OF THE MEETING OF THE PARISH COUNCIL


HELD ON MONDAY 4th NOVEMBER 2013 IN THE MERRY BELLS AT 7.30 PM


 


 


PRESENT: Councillors: E Stacey (Chairman), J Reilly, R Bell, C Dalton. J Coveley, E Bailey, G Stephens, P Willmott, J Carr, G Birks, A Knapp, s Coleridge, A Davies, R Bell & D Lamont


 


OFFICER: Gareth Morris, Clerk to the Parish Council


ALSO PRESENT: Cty Cllr Anne Purse and 7 members of the public


Before the meeting started the requested a few moments silence in memory of Mr Percy Blake who had recently died. Mr Blake had been a Parish Councillor from 1971 to 981 and had also been a member of the Sportsfield Management Committee


 


61.   APOLOGIES FOR ABSENCE had been received from Cllr Old


 


 


62.   DECLARATIONS OF INTEREST – None


 


63.   MINUTES of the meeting of the Parish Council meeting held on Monday 2nd September – circulated previously were signed as a correct and accurate after the following amendments had been made:


 Minute 54 – 8th line replace “Cllr Reilly proposed” with “Cllr Reilly seconded”


 Minute 56(i) – complete the bracket after “WPSFMC” and after the brackets ad “Cllr Doug Lamont”


64.  UPDATE from the meeting held on Monday 2nd September 2013


i)  Minute 54 – SODC’s Housing allocation plans for Wheatley – Housing Needs Survey


The clerk thanked the newsletter deliverers who had also distributed the survey. The greater part of the village had been covered. The survey had closed on 31st October.


ii)  Minute 58 – Flood Alleviation Scheme – formation of subgroup. Four residents had  expressed an interest to join the group. The vice-chairman had the names and would be calling a meeting shortly.


 


 


65. THE MINUTES of the meetings of the Planning Committee held on the following dates were received:


i) Wednesday 11th September – previously circulated


ii) Wednesday 9th October – circulated with the Agenda


66. THE MINUTES of the meetings of the F&GP Committee meeting held on the following dates were received:


i)     Monday 23rd September 2013 – circulated with the Agenda


ii)     Monday 21st October 2013 – circulated with the Agenda


67.  THE MINUTES of the meeting of the TRAC Advisory Committee meeting held on 18th September 2013 which had been circulated previously were received


68. TO DECIDE MATTERS RELATING TO THE COMPOSITION OF THE PARISH COUNCIL AND ITS COMMITTEES AND WORKING GROUPS


 (i) To co-opt a Parish Councillor to replace Cllr Anderson


One resident was present who wished to put herself forward for co-option. Mrs Anne Davies, from the High Street was asked to introduce herself and to give some information.


Cllr Dalton proposed and Cllr Knapp seconded that Mrs Davies be co-opted on to the Parish Council. This was AGREED UNANIMOUSLY


 Cllr Davies then signed the Declaration of Acceptance and joined the rest of the councillors


 


(ii) Jane Brandon and Bev Paton were CONFIRMED as members of the Recreation Areas Advisory Working group.


 


 


 


69.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE 


i)       To receive a report of the latest meeting and use of car park area for a drop-off point for pupils whilst sixth form car park is out of action.


Cllr Willmott explained how the contractors had, at very short notice, requested that cars been allowed to use the delivery area by the Sportsfield to pick up and drop-off pupils whilst the sixth form car park was out of action. Cllr Willmott had asked for details of compensation and assurances on reinstatement etc but none had been forthcoming.


Cllr Stephens proposed and Cllr Lamont seconded that due to the lack of information and assurances forthcoming from the contractors the Parish Council rejects the proposal. This was AGREED unanimously.


ii)       To consider progress on the plans for the new pavilion


Cllr Willmott circulated a paper on the new sports pavilion. He felt that as the cost could be in the region of £2m to £2.2m and the fact that the Parish Council is losing a major partner in the County Council the current project could not be continued with at the moment. Therefore he proposed and seconded by Cllr Birks seconded that ‘The Parish Council recommends to the Sportsfield management Committee to keep on hold the current project to replace the pavilions and to investigate alternative option.’


This was AGREED unanimously.


70. TO RECEIVE AN UPDATE ON   SOUTH OXFORDSHIRE DISTRICT COUNCIL’S COMMUNITY GOVERNANCE REVIEW 


 SODC had now started formal consultation.


8.29pm The Chairman declared Council out of session


 


District Cllr Bell – he had had discussions with Planning Officers over the application for 79-81   High Street. Given the Planning Officers’ views he had felt there was no point in objecting to the development


 


Mr Christopher Sprent – complaint that, despite a couple of letters requesting the trees overhanging the Farm Close Lane path, nothing had been done. The clerk replied that he had asked a contractor to undertake the work nut to remember those trees were not the Parish Council’s responsibility.


Mr Chris Hallsworth – resident on Ladder Hill was concerned about the speed etc of traffic on   Ladder Hill and did the Parish Council acknowledge there was a problem and did they have a plan? The Clerk replied that the Parish Council had requested speed and volume measurements in both directions at two locations along Ladder Hill. Mr Hallsworth suggested origin and destination surveys as well.


County Councillor Anne Purse – there had been a very positive and well attended meeting public meeting on the future of Wheatley Library.


 She would also follow up replacement of bollards at the bottom of Friday Lane but making sure there was enough space to get a mobility scooter along the pavement.


8.58 The Chairman declared the council back in session


 


 


71.   TO CONSIDER ITEMS FOR THE 2012-2013 FINAL ACCOUNTS.


 (i) Letter of Engagement of Internal Auditor (Mr Phillip Hood) 2012-2013


The Letter of Engagement had been circulated with the Agenda It was AGREED that the Letter of Engagement by signed.


(ii) Statement of Internal Control for Wheatley Parish Council


The Statement of Internal Control had been circulated with the Agenda. Cllr Reilly proposed and Cllr bell seconded that Statement be Noted and Accepted.


 


72.   REPORTS FROM OUTSIDE BODIES


i)        The Merry Bells Management Committee – No report


ii)        The Howe Trust – had made a contribution to Wheatley Park Prize Giving


iii)       The Park Sports Centre Joint User Group – Nothing to report


iv)       Thames Valley Police – the clerk read out the crime figures  for Wheatley for October


v)        Brookes Residents’ Associations’ meeting – Cllr Bell had attended. No information on when the new road into the campus would begin or over the future of the campus itself.


 


 


73.   CALENDAR OF MEETINGS. – Noted


i)   Planning Committee  – Wednesday 13th November 2013 – 7.30pm


ii)   F&GP Committee Monday 18th November   2013 – 7.30pm


iii)   TRAC Meeting –Wednesday 27th November  2013– 7.30pm


iv)   Planning Committee – Wednesday 11 December  2013  – 7.30pm


v)    F&GP Committee Monday 16 December 2013 – 7.30pm


vi)   Parish Council Meeting – Monday 6th January 2014 – 7.30 pm


74. RESOLUTION TO EXCLUDE THE PUBLIC


Cllr Carr proposed and Cllr Bell seconded “that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”


Agreed unanimously


/by 
Finanace and General Purposes Committee 18th November 2014
, 
Wheatley Parish Council


 


MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 18th NOVEMBER 2013 IN THE PARISH OFFICE AT 7.30PM


 


PRESENT: Councillors: RJ Reilly (in the chair), S Coleridge, G Birks, A Davies & R Bell


OFFICER THE CLERK: Gareth Morris


The Chairman welcomed Cllr Davies to her first meeting


58.   APOLOGIES FOR ABSENCE had been received Cllrs Carr, Stacey & Old


59.   DECLARATIONS OF INTEREST – NONE


 


 


60.    MINUTES OF THE PREVIOUS MEETING HELD 21st October 2013 which had been circulated previously were signed as a correct and accurate record


 


 


61.  UPDATE ON ITEMS FROM THE MINUTES 21st October 2013


 (i)  Minute 45(i) – Sandpit at Cullum Road


 (ii) Minute 45(ii) – Parish Council leaflet on boundary change


(iii) Minute 48 – SODC Town and Parish Forum – Cllrs Lamont and Willmott attended. One of the items was on changes to the planning system, including permitted development. The clerk distributed the paper they had brought back. They had also made contact with an SODC Grants Officer and were going to hold a site meeting with him up at the Sportsfield.


iv) Minute 49 – Footway around the Roundhouse -the Area Steward had replied saying that the footway was “in the planning stage”. He was not able to give an exact date when it would be started.


 


 


62.  TO CONSIDER A REVISED BUDGET FOR 2013-2014 AND THE 2014-15 BUDGET 


 (i) Revised 2013-2014 budget


At the moment the revised budget was £12,000 less than the budget set for the start of the year. This


was mainly due to the reduction in funding for the Youth Centre of £9,000 now it had ceased to  function.


The money for the SFMC could be increased back to the original level of £15,000 to meet possible          professional fees. It might be prudent to increase legal fees to £5,000


(ii) 2014-2015 budget – the clerk had kept the precept at the 2013-14 level, though, if the Parish Council received a sum of money under the SODC Council Tax Reduction Scheme, the council tax information sent to householders for 2014-15 would show an increase in their council tax due to the Parish Council. Given the increased interest traffic measures in the village the amount put a side for Traffic &Road Safety Measures could rise to £50,000


63.  CLERK UPDATE


 i)  Refurbishment of Parish Office


The painting and boxing in of the pipes had been completed and new carpet tiles laid. New blinds were now to be ordered. One or two items of office equipment would now be ordered. The result was a clean and airy environment.


 


64.  GRANTS, LICENCES AND SUBSCRIPTIONS 


i) Oxfordshire Association for the Blind – (£200 in 2011) – AGREED


 ii) Royal British Legion – for wreath – £40 last year – AGREED


 


 


65.  FINANCIAL MANAGEMENT


a) The budget to end of October 2013 was scrutinised & a completed copy of reconciled bank statement was signed by Chairman & RFO


b) Balances


After the cheques below have been paid the balances on the council’s accounts as at 18th November 2013 will be as follows:                                    Community       £2,819.15


Tracker             £139,186.88


Treasury           £60,506.54


66.                            SCHEDULE OF PAYMENTS  AUTHORISED


 






Cheque no.
Payee
Payment details
Amount





Cheques paid






105800-06
GM/SW/JO/OCC/HMR&C
Oct sal/wages/pen/PAYE/NICs
3,796.46




105799
South and Vale carers
Grant Aid
200.00




105807
Post Office
Stamps
295.00




d/d
Barclays
Charges -13/9 -17/10
29.41






Total
£4,320.87





Cheques to Pay






105808
Cricks
Hessian Bags
40.00




105809
Mainstream Digital
Telephone calls 1/10-31/10
5.32




105810
Trinder & Sons
PAT Testing
80.00




105811
Berinsfield Community Business
Verges Oct + FC Patio
662.40




105812
Lyreco
Stationary
61.46




105813
Buryhook Countryside M’ment
Tree removal Church Rd rec etc
1,314.00




105814
Taylors Services
Office refurbishment
3,600.00




105815
Green Scythe
Gras cutting, recs Oct
222.00




105816
The Merry Bells
Office Rent 25/9/13-24/12/13
1,079.48





GM/JB/SW/JF/OCC/HMR&C
Nov sal/wages/pen/PAYE/NICs
3,700.00






Total
£10,764.66






 


 


 


 


INCOME RECEIVED SINCE LAST MEETING


 






Income details
Amount




Newsletter Advertising
50.00




Allotments
10.00




Photocopying
1.00




Total
£61.00






 


 


 


 


67.  PUBLICATIONS & CORRESPONDENCE RECEIVED & NOTED


    

  • The Haseleys – November  2013*
    • 

  • Little Milton Newsletter – November 2013*
    • 

  • Great Milton Bulletin November 2103*
    • 

  • Holton, Waterperry & Waterstock News – November 2013*
    • 

  • Tiddington with Albury & Milton Common Newsletter October/November 2013*
    • 

  • URC Newsletter October 2013*
    • 

  • CPRE – Countryside Voice & Field Work – winter 2013*
    • 

  • Garsington Newsletter October/November 2013
    • 

  • South and Vale Carers – Thank you for grant aid
    • 

  • 



* On display in Parish Office


68.  DATE OF NEXT MEETING – 16th December 2013 – NOTED


69 .  RESOLUTION TO EXCLUDE THE PUBLIC


To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters


/by