Planning Committee 11th March 2015

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD IN THE PARISH OFFICE ON WEDNESDAY 11th March 2015
PRESENT: Cllrs J Coveley, C Dalton, A Davies, A Knapp, D Lamont,
G Stephens (Chairman)

OFFICER: The Assistant Clerk
72. APOLOGIES FOR ABSENCE – Cllr E Stacey
73. DECLARATIONS OF INTEREST – None
74. MINUTES OF THE PREVIOUS MEETING HELD ON 14th JANUARY 2015 which had been circulated previously were signed as a correct and accurate record
75. UPDATE ON MEETING HELD ON 14TH JANUARY 2015 – None
76. AMENDMENTS TO PREVIOUS APPLICATIONS – None
77. NEW PLANNING APPLICATIONS

i) P14/S3978/FUL 40 Hilary Way Variation of conditions 2 and 5 of planning
permission P11/W1023 so as to retain garage. No strong views.

ii) P15/S0185/HH(Householder) 22 Ladder Hill Erection of a two storey side and rear extension. (Revision to approved scheme P14/S2682/HH) No strong views. With reservation regarding the past history of surface water and drainage issues and concerns from the neighbour at No.18 about flooding.

iii) P15/S0321/FUL (Full) 19 Roman Road Two storey, two bedroom dwelling with parking space with access from Leyshon Road. SODC website comments from the Highway Officer were noted regarding conditions to be met for access and drainage; in particular the comments about splays. No strong views.

iv) P15/S0320/HH 19 Roman Road Two storey side extension. Front extension to enlarge kitchen and first floor bedroom. Enlarge entrance area. No strong views.

v) P15/S0139/HH 58 Crown Road Erection of single storey rear extension to provide enlarged dining room. Internal modification. Recommend Approval.

vi) P15/S0342/LDP Certificate of Lawful Development 37 Acremead Road Certificate of lawfulness for a proposed single storey side extension. Noted.

vii) P15/S0414/HH 52 Road Running Through Littleworth. Demolition of conservatory. Erection of single storey rear extension. SODC website comment from neighbours at No.42 noted. Recommend Approval.
.
viii) P15/S0240/HH 45 London Road.To convert a garage for habitable use. No strong views.

ix) P15/S0418/FUL 87A High Street Change of use from existing retail use (A1 use) to Sui Generis to allow a dog grooming parlour. SODC website comments noted from 87a coffee shop owner and neighbour at No.83. Recommend Refusal.
Reasons:
– Not suitable for change of use because of hygiene concerns as it will be situated next to catering premises
– Will exacerbate the difficult parking situation in the High Street and in particular there is concern about access to the neighbouring property.

x) P15/S0522/HH 6 Littleworth (in the parish of Wheatley) Single storey extension at the front. Recommend Approval.

xi) P15/S0533/LDE McKenna Plant Hire London Road Certificate of lawfulness of
existing use of the land referred to in Condition 3 of planning permission ref.
SO/N/795/79 and outlined in red on the plan referred to therein for the parking of motor vehicles and the storage of vehicles, plant, machinery, spares and materials. Noted.

xii) P15/S0577/FUL 21 Windmill Lane Demolition of existing dwelling and erection of new dwelling. No strong views.

xii) P15/S0603/FUL Land adjacent to 24 Westfield Road, New Dwelling Recommend Approval.
78. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P14/S3568/HH (Householder)(Other) 3 Orchard Close Front extension and porch and existing flat roof over garage to pitched roof. Recommend Approval
GRANTED 14.0.15

ii) P14/3797/HH (Householder) 1 Coopers Close Littleworth Conversion of garage to provide enlarged kitchen/dining room, utility roomand downstairs cloakroom Recommend Approval GRANTED 29.1.15

iii) P14/S3707/HH (Householder)(Other) 21 Windmill Lane Part demolition and
removal of roof, demolition of conservatory, part demolition of existing attached
garage. Raising of roof level, carport side extension and single storey flat roof garage side extension and internal and external alterations. Recommend Approval GRANTED 11.02.15

iv) P14/S4058/HH (Householder) 29 Roman Road Erection of a two storey and single storey
rear extension. Recommend Approval GRANTED 10.02.15

v) P14/S3863/HH (Householder) 2 Anson Close Demolition of existing garage, erection of side and rear extension, conversion of loft space and creation of rear dormer, inclusion of roof windows to front elevation (revised scheme of extant planning permission).Recommend Approval GRANTED 17.02.15

vi) P14/S4110/HH (Householder) 37 Roman Road Single storey infill & garage extension Recommend Approval GRANTED 23.02.15

79. CORRESPONDENCE – none

80. DATE OF NEXT MEETING – WEDNESDAY 8TH APRIL 2015 – NOTED

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The Meeting closed at 8.30pm

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Parish Council Candidates, District Council Candidates and Parliamentary Candidates

To find out the  candidates who have been nominated for  Henley Parliamentary Constituency please click the following link:

http://www.southoxon.gov.uk/sites/default/files/SOPN%20Henley_0.pdf

 

To find out the  candidates who have been nominated for  Wheatley Ward of South Oxfordshire District Council please click the following link:

http://www.southoxon.gov.uk/sites/default/files/SOPNwheatley.pdf

 

To find out the  candidates who have been nominated for  Wheatley parish Council please click the following link and scroll down to Wheatley Parish Council:

http://www.southoxon.gov.uk/sites/default/files/SOPNParishContesedSouthOxford.pdf

 

 

All elections will take place on Thursday 7th May 7.00am to 10.00pm

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Elections 2015 – your step-by-step guide to registering and casting your vote

(This information has been edited from South Oxfordshire District Council’s website, for the full version see http://www.southoxon.gov.uk/elections/elections-2015/elections-2015-your-step-step-guide)

HOW DO I GET TO VOTE?

To vote in these elections you need to register by 5pm on Monday 20 April. Visit gov.uk/register-to-vote today and complete the online form. If you don’t have access to the internet then please call as soon as possible on 01235 540310 to request a registration form.

I’VE REGISTERED TO VOTE…WHAT NEXT?
Once you’ve registered there’s just one more thing you need to do before you can have your say, and that’s to choose how you’re going to cast your vote. There are
three options to pick from:
1. GO POSTAL!
The quickest and easiest way is to vote by post. To apply, go to southoxon.gov.uk/gopostal 
After you’re registered we’ll send you a pack with all the paperwork and instructions in – then all you’ll need to do is mark your choices and put the papers in the special freepost return envelope and drop it in your nearest post box. It really is that simple. You need to make sure your completed pack reaches us by 10pm on Thursday 7 May otherwise your vote won’t count.
2. VISIT YOUR LOCAL POLLING STATION.
Up to three weeks before election day, we’ll send you an official poll card, which has details of where you need to go to vote.
We recently carried out a review of polling stations around South Oxfordshire so check your card – your polling station might be different from the one you normally use to vote. We are expecting polling stations to be very busy this year, so to avoid the queues why not consider voting by post (see above).
3. GET SOMEBODY TO VOTE ON YOUR BEHALF.
If you can’t make it to your polling station, or you can’t complete and return a postal vote, you can ask a friend or family member to do it for you. This is called voting by proxy. If you’re registered to vote, you can apply for a proxy vote by visiting southoxon.gov.uk/goproxy or by calling 01235 540310.
REMEMBER, IT’S A HOLIDAY WEEK!
As these elections come just days after the bank holiday, anyone planning to be away that week may want to consider a postal or proxy vote

WHAT ARE THE KEY DATES?

  • 5PM ON MONDAY 20 APRIL – deadline to register to vote
  • 5PM ON TUESDAY 21 APRIL – deadline to apply for postal votes (including applying for somebody to fil in a postal vote on your behalf)
  • 5PM ON TUESDAY 28 APRIL – deadline to apply for somebody to vote on your behalf at a polling station on election day
  • 10PM ON THURSDAY 7 MAY – deadline for your postal vote pack to reach our offices
  • 10PM ON THURSDAY 7 MAY – deadline to vote at your polling station. Polling stations will be open from 7am and you must have arrived at the polling station by 10pm to be allowed to vote

HOW DO I FIND OUT THE RESULTS?

Once the polls have closed at 10pm on election day, all the votes will be taken to White Horse Leisure and Tennis Centre in Abingdon where they’ll be verified and then counted.

  • The parliamentary elections will be counted first, and it is expected there will be an announcement of the results in the early hours of Friday 8 May.
  • That afternoon there will be the count and announcement of the results of the district council elections.
  • The count and announcement for the town and parish council elections will be on Saturday 9 May. These counts will take place in Abingdon, Henley and Thame.
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Notice of Election for wards and parishes

 

 

Notice of Election – South Oxfordshire District Council Election of councillors for the wards listed:

NOE SOUTH District_FINAL

Notice of Election – South Oxfordshire District Council Election of councillors for the parishes listed:

NOE SOUTH Parish_FINAL

If you wish to stand as a candidate then nomination packs are available at the Wheatley Parish Council Office, contact 01865 875615 or clerk@gridhosted.co.uk or see the link below.

Please note: Thursday 9 April 2015 4pm is the last day and time for delivery of nomination papers and consent to nomination. Nomination papers must be returned to the Returning Officer at Old Abbey House, Abbey Close, Abingdon OX14 3JE.

Full information for candidates and nomination papers can be found on South Oxfordshire District Council’s website:

http://www.southoxon.gov.uk/services-and-advice/local-democracy/elections/elections-2015/information-candidates-and-election-age

Important Dates:

Thursday 9 April 2015 4pm – Last day and time for delivery of nomination papers and consent to nomination/Last day for delivery of notice of withdrawal of candidate

Monday 20 April 2015 – Deadline for receiving applications to be included in the register of electors for the election

Tuesday 21st April – Deadline for receipt of applications to vote by post, or from existing postal or proxy voters wishing to change their arrangments

Tuesday 28 April 2015 – Last day for publication of Notice of Poll

Tuesday 28th April 2015 – Deadline for receipt of applications to vote by proxy

Thursday 7 May 2015 7am – 10pm – Polling Day

 

 

 

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Finance & General Purposes Committee 16th February 2015

Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 16th FEBRUARY 2015 IN THE PARISH OFFICE AT 7.30PM
PRESENT: Councillors P Willmott (Chair), R Bell, J Carr, R J Reilly, S Coleridge, G Stephens & G Birks

OFFICER: THE CLERK: Gareth Morris

 

111. APOLOGIES FOR ABSENCE had been received from Cllrs Lamont and Old

 
112. DECLARATIONS OF INTEREST – None

113. MINUTES OF THE PREVIOUS MEETING HELD 19th January 2015
(Including Minutes of the confidential session) which had been circulated previously were signed as a correct and accurate record

 
114. UPDATE ON ITEMS FROM THE MINUTES 19th January 2015
i) Minute 95(i) – New entrance in to Church Road Recreation ground – the clerk expressed concern about the flaking of the mortar on the top of the wall. He would contact the builders.
ii) Minute 95(iii) – Faculty for new bench in Memorial gardens
The Diocesan Advisory Committee would recommend the proposed works, though a faculty would still have to be applied for.
Some doubt had been expressed on the proposed position of the new bench and councillors were asked to suggest a new position or agree the original one.
The council would have to pay attention to the root protection area if the bench was placed too near a tree.
iii) Minute 95(iv) – Handrails at entrance of Memorial Gardens – no progress
iv) Minute 98 – Noticeboards for the village. As promised at the last meeting other firms had been contacted for their prices. However there were no substantial differences in price (some were more expensive) and some firms did not offer the type of noticeboard required.
v) Minute 99 – new bench by Ambrose Rise bus stop – OCC Highways had no objections to the placing of a seat east of the bus shelter

115. TO FORMULATE A VILLAGE EMERGENCY PLAN
i) To report on the progress on the plan – councillors were urged to forward to Cllr Davies names of those villagers who may have useful skills to contribute at a time of emergency
ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village – The rugby club had paid their share of the cost for the one at the playing fields. The Merry Bells committee had agreed to fund half the cost of the one for the centre of the village.
116. CLERK UPDATE
i) Tree work in Memorial Gardens – report from Tree Care Associates Ltd. A survey had been undertaken in December. Most of the trees were in a satisfactory condition. Only the Japanese and the Rowan need to be considered for replacement. All other trees need to be crown cleaned. This work should be undertaken in 2015. All the tree are within the conservation area and therefore permission of SODC would be needed for any work.
ii) Update of Information Booklet – Cllr Lamont and Tim Blightman are working on a new edition
iii) OALC Training – Roles and Responsibilities – 4th March – £65 – Agreed to send the Assistant Clerk on the course.

117. GRANTS, LICENCES AND SUBSCRIPTIONS
i) CAB – grant application for Wheatley outreach centre – AGREED £1,000
ii) Sue Ryder Hospice Nettlebed – AGREED £50

118. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Bell Lane corner, and other matters
The clerk had contacted Mark Francis and had received assurances re a VAT receipt and on the Parish Council losing its money if the works went over in to a new financial year.
Also the confusion over how many spaces would be lost in Church Road to double yellow lines. It would be two spaces; the third set of double yellow lines would go across the entrance to the Merry Bells car park
ii) Vehicle Activated Devices – it was agreed that the TRAC Committee should decide the exact locations of the devices on Ladder Hill at its next meeting.

119. FINANCIAL MANAGEMENT
a) Signing of completed copy of reconciled bank statement by Chairman & RFO
Budget to the end of January 2015

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 16th February will be as follows:
Community £2,372.15
Tracker £104,929.56
Treasury £60,680.08

120. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
d/d Barclays Bank Bank charges 15/12/14-12/01/15 21.14
d/d Orange Internet Jan 15 18.37
106105 The Post Office Stamps Feb 2015 186.00
106093-106098 GM/SW/JF/OCC/AR/HMR&C Jan sal/wages/pen/PAYE/NICs 4,059.05
Total £4,284.56
Cheques to Pay
106102 Arbor Tree Specialists Hedge reduction in Memorial Gardens August 2014 200.00
106101 J Watson Feb-March Newsletter 680.00
106100 Parchment Printers Feb-March Newsletter 1,461.36
106099 Hall Construction Ltd Gate into Church Road recreation ground 3,726.00
106103 Lyreco Paper and envelopes 57.64
106104 Berinsfield Community Business Verges – Jan payment 608.33
106106 Mainstream Digital Ltd Phone calls January 2015 1.27
106107 Tree Care Associates Memorial Gardens inspection 150.00
106108 Grzegorz Zasuwa Office window cleaning 5.00
GM/SW/JF/AR/OCC//HMR&C Feb sal/wages/pen/PAYE/NICs 4,000.00
Total £10,889.60

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 370.00
Treasury Bill Interest 24.08
Wheatley Rugby Club – contribution to defibrillator 600.00
War Memorials Trust 1,900.00
Newsletter subscription 6.00
Total £2,900.08

121. PUBLICATIONS & CORRESPONDENCE RECEIVED – NOTED
i) The Haseleys – February 2015*
ii) Little Milton Newsletter –February 2015*
iii) Great Milton Bulletin – February 2015*
iv) URC Newsletter February 2015*
v) Holton, Waterperry & Waterstock News –February 2014*
vi) Tiddington with Albury and Milton Common newsletter –Feb/March 2015
vii) Oxfordshire Rural Community Council – Policy Bulleting January 2015*
viii) Thames Valley Police – January Crime report*
ix) Thames Valley Police – Neighbourhood Policing newsletter Feb 2015*
x) Thank you for grant aid – Oxfordshire Association for the Blind
* On display in Parish Office

123. DATE OF NEXT MEETING – 23rd March 2015 – NOTED

124. RESOLUTION TO EXCLUDE THE PUBLIC
Cllr Carr proposed and Cllr Reilly seconded “that under Section 100A(4) of the
Local Government Act 1972, the public be excluded on the grounds that it
involves the likely disclosure of exempt information as defined in paragraph X
of Part 1 of Schedule 12A to the Act, namely private contractual and
employment matters”

This was AGREED
The meeting closed at 8.50pm

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Public Exhibition on 27th and 28th March 2015 at the Merry Bells – Housing for the Exception Site North of London Road

A public exhibition about the 2 options for housing on the site north of London Road will be held at the Merry Bells Village Hall, 89 High Street, Wheatley OX33 1XP on:

  • Friday 27th March 2pm – 8pm
  • Saturday 28th March 2015 10am – 2pm

If you are unable to attend the exhibition, you can view or comment on the proposals online at taylorwimpey.co.uk/wheatley from Friday 27th March.

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Planning Committee 14 January 2015

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD IN THE PARISH OFFICE ON WEDNESDAY 14th January 2015

PRESENT: D Lamont (Acting Chairman), E Bailey (from 8.00pm), A Knapp, C Dalton, E Stacey,
A Davies,

OFFICER: The Clerk

In the absence of the Chairman, Cllr Stephens, Cllr Lamont acted as Chairman.
63.APOLOGIES FOR ABSENCE had been received from Cllrs Stephens, and Coveley

64.DECLARATIONS OF INTEREST – none

65. MINUTES OF THE PREVIOUS MEETING HELD ON 10th December 2014 which had been circulated previously were signed as a correct and accurate record

66. UPDATE ON MEETING HELD ON 10th December 2014 – None

67. AMENDMENTS TO PREVIOUS APPLICATIONS – NONE

68. NEW PLANNING APPLICATIONS

i) P14/3797/HH (Householder) 1 Coopers Close Littleworth OX33 1UA
Conversion of garage to provide enlarged kitchen/dining room, utility room
and downstairs cloakroom Recommend Approval
ii) P14/S3863/HH (Householder) 2 Anson Close Wheatley OX33 1YD
Demolition of existing garage, erection of side and rear extension, conversion of loft space and creation of rear dormer, inclusion of roof windows to front elevation (revised scheme of extant planning permission). Recommend Approval
iii) P14/S4058/HH (Householder) 29 Roman Road Wheatley OX33 1UX
Erection of a two storey and single storey rear extension. Recommend Approval
iv) P14/S4110/HH (Householder) 37 Roman Road Single storey infill & garage extension
Recommend Approval
8.00pm Cllr Bailey joined the meeting
69. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P14/S3070/FUL (Minor) ‘Home Shopping’ van loading canopy, extension to provide a
‘Home Shopping’ pod and relocation of existing smoking shelter, trolley shelter and
Compactor. Recommend Refusal WITHDRAWN 17.12.14

ii) P14/S3314/HH(Householder)(Other) 29 Windmill Lane Single storey rear extension to form sun room. Recommend Approval WITHDRAWN 15.12.14

iii) P14/S3343/Full (Full Application)(Minor) 34 Roman Road Side extension to existing dwelling to provide two No. two bed flats. Provision of 4 no. off street parking spaces with new highway access, secure cycle storage and bin enclosures. GRANTED 22.12.14

70. CORRESPONDENCE
Cllr Dalton read an article from Private Eye re the SUDS regulations (Surface drainage). It was agreed that these regulations should be borne in mind for any new development, especially the affordable housing development.

71. DATE OF NEXT MEETING – WEDNESDAY 11TH FEBRUARY 2015 – NOTED
Cllrs Knapp and Davies send their apologies. Cllr Bailey will be late

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Parish Council meeting 5th January 2015

, ,

WHEATLEY PARISH COUNCIL

 

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 5th JANUARY 2015 IN THE MERRY BELLS HALL AT 7.30PM

 

 

PRESENT: Councillors: D Lamont (Chairman), J Reilly, G Stephens, J Carr, R Bell

                   S Coleridge, C Dalton, A Knapp, P Willmott, G Birks, J Coveley, E Bailey and E Stacey

 

OFFICERS: Gareth Morris, Clerk to the Parish Council

 

Also present: Cty Cllr Anne Purse and 11 members of the public

 

  1. APOLOGIES FOR ABSENCE had been received from Cllrs Davies & Old

 

 

  1. DECLARATIONS OF INTEREST – Cllr Coleridge, as a Governor of the John Watson school, declared an interest in item 12

 

  1. MINUTES of the meeting of the of the Parish Council held on Monday 3rd November which had been circulated previously were signed as a correct and accurate record after the following amendment was made:

Page 5 Minute 7(iv), first line – after ‘met on site’ insert ‘at the Ambrose Rise stream’.

 

 

  1. UPDATE from the meeting held on Monday 3rd November 2014 – None

 

 

81 THE MINUTES of the meetings of the Planning Committee held on the following dates were received:

  1. i) Wednesday 12th November 2014 – circulated previously
  2. ii) Wednesday 10th December 2014 – circulated previously

 

 

  1. THE MINUTES of the meetings of the F&GP Committee held on the following dates were received:
  2. i) Monday 24th November 2014 – circulated previously
  3. ii) Monday 15th December – circulated Previously

Minute 82 – Editorship of the Wheatley Newsletter – the council paid tribute to Jim Watson for his 10 years stewardship of the Wheatley Newsletter which he was now relinquishing. Annette Richards, the Assistant Clerk had agreed to take over the role.

 

 

  1. TO RECEIVE THE MINUTES of the meetings of the TRAC Committee held on:
  2. i) 26th November 2014

 

 

  1. TO NOTE THE NEW MINOR HIGHWAYS MAINTENANCE AGENCY AGREEMENT WITH OXFORDSHIRE COUNTY COUNCIL

       Earlier in the year the Parish Council had been notified by the County Council that the amount they paid to the Parish Council for cutting the verges would be halved.

This was the amendment to the Agreement between the County Council and Parish Council that the number of cuts to be paid for would be reduced from 5 to 2 per annum. Cllr Reilly proposed and Cllr Bell seconded that the new agreement be noted. This was Agreed

 

 

  1. TO APPROVE A REVISED BUDGET FOR 2014-15 AND THE 2015-16 BUDGET

 

  1. I) To resolve to approve the Parish Council revised budget for 2014-2015 as recommended by F&GP on 15th December 2014.

Cllr Reilly proposed and Cllr Carr seconded that the revised 2014-2015 budget be approved. This was Agreed unanimously

 

  1. ii) To resolve to approve the Parish Council budget and precept for 2015-2016 as recommended by F&GP on 15th December 2014.

 

The F&GP Committee has recommended that the precept for 2015-16 be £107,923. This increases council tax for Band D properties by 1.9% (£1.18)

 

            Cllr Carr proposed and Cllr Reilly seconded that the budget and precept for 2015-2016 be approved. This was Agreed unanimously

 

 

  1. 86. TO REPORT PROGRESS ON HOUSING FOR THE EXCEPTION SITE NORTH OF LONDON ROAD

       It was reported that Taylor Wimpey had been unable to undertake any surveying work due to the gas main works along London Road.

 

 

  1. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD   MANAGEMENT COMMITTEE
  2. i) To agree the details of the Trust to be set up to manage the Sportsfield at Holton Cllr Dalton proposed and Cllr Carr seconded that the document setting up the Trust be adopted. This was AGREED unanimously
  3. ii) Other matters concerning the Sportsfield Management Committee. Cllr Willmott reported that a new design had been received by the Management Committee and would be considered

      

 

  1. TO REPORT ON PROGRESS ON THE PARISH COUNCIL’S APPLICATION TO REGISTER THE LITTLEWORTH ROAD FIELD AS A VILLAGE GREEN

The period for comment had closed on 5th December There were now about 40 comments overall, including the ones the Parish Council had submitted a year ago.

We now have to wait for the County Solicitors for their release.

 

 

  1. TO REVIEW PROGRESS IN SEARCH FOR LAND FOR A NEW BURIAL GROUND FOR THE VILLAGE.

         Cllr Carr reported that a piece of land had been reported to her. It was Agreed that this should go on a confidential Agenda at the next meeting.

 

 

  1. TO APPOINT A REPRESENTATIVE TO THE NEIGHBOURHOOD ACTION GROUP

      Cllr Davies had expressed an interest after the last Parish Council Meeting. The clerk to contact Cllr Davies

 

 

  1. REPORTS FROM OUTSIDE BODIES
  2. i) The Merry Bells Management Committee – No report
  3. ii) The Howe Trust – the footpath from Littleworth Road to Windmill Lane had been improved.

iii) Thames Valley Police – It was reported that PCSO Ken Cooney had been transferred to another area in South Oxfordshire. The Parish Council paid tribute to him for the 8 years’ service he had given to the village.

 

 

8.25pm – the Chairman declared the Council out of session and invited the County Councillor, District Councillors and members of the public to speak.

 

Cty Cllr Anne Purse – the suggestion that a relief road for the A34 be built from around Abingdon to junction 8 of the M40 had been raised by some County Councillors.

                 She also reported that London Road, Wheatley was not earmarked for resurfacing until the financial year 2016-17

 

Roger Bettess (on behalf of the flood group) – a meeting had been held at the sewage pumping station on London Road where Thames Water had been challenged over the number of times untreated sewage had been discharged into the stream that runs along the south side of London Road towards Asda.

                 He also reported that at present there was no progress in sourcing land to use as a holding pen for water from the fields around Shotover.

The Council thanked Mr Bettess for his hard work and vigilance on this issue.

 

Mr Roy Gordon, Church Road – questioned the impact of 50 extra houses on the village

 

 

Mrs Freda Duckmanton, Morland Close – also questioned whether the Wheatley infrastructure especially sewerage facilities could cope with the extra houses. The Chairman replied that SODC had looked at the issue of infrastructure and had come to the conclusion that it was satisfactory.

 

 

Mr Tim Davies, High Street – urged that a strategic view on traffic issues should be taken and that the issue of a Neighbourhood Plan be revisited.

 

 

 

District Cllr Roger Bell – Civil Parking Enforcement. He reminded those present that the Parish Council had been asked to comment on and indicate its initial support to the officers at SODC. This was referred to in the Parish Council meeting on 4th November.

                 He subsequently reported, in the most recent issue of the Newsletter, that at the Town and Parish Forum at SODC later in November, officers reported that the prospects for the introduction of such a scheme were not looking very promising in the immediate future. This was because Council leaders in all the districts and the county council were not very keen. These are all councils where the majority of their members cover largely rural areas where the problems are not so great. The pressure in SODC has come from the towns, such as Henley, Thame and Didcot and some of the larger villages which are not so controlled.

He was therefore extremely annoyed that in the agenda of the Traffic Action Group issued yesterday for a meeting next Monday this parish council is being accused of deliberately trying to disguise the issue as unlikely to happen. This council has not been involved in any way since responding to the initial request back in October. As one of your District Councillors he had simply reported the facts as they were made public in mid-November.

Other issues – we are still awaiting the results of the housing consultation held in the summer and the budget process and Council Tax decisions get into full swing later this month.

 

District Cllr Janet Carr –stated that she agreed with Cllr Bell

 

 

9.10pm The Chairman declared the Council back in session

 

 

  1. CALENDAR OF MEETINGS – NOTED
  2. i) TRAC Committee –– Wednesday 7th January 2015 – 7.30pm
  3. ii) Planning Committee – Wednesday 14th January 2015 – 7.30pm
  • iii) F&GP Committee Monday 19th January 2015 – 7.30pm
  1. iv) Planning Committee – Wednesday 11th February 2015 – 7.30pm
  2. v) F&GP Committee – Monday 16th February 2015– 7.30pm
  3. iv) Parish Council Meeting – Monday 2nd March 2015 – 7.30 pm

 

 

93,   RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Dalton proposed and Cllr Lamont seconded that “under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

This was Agreed unanimously

 

 

 

The meeting closed at 9.15pm following the confidential session

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Traffic and Roads Advisory Committee (TRAC) 7th January 2015

WHEATLEY PARISH COUNCIL
MINUTES OF THE MEETING OF THE TRAFFIC AND ROADS ADVISORY COMMITTEE (TRAC) OF THE PARISH COUNCIL HELD ON WEDNESDAY 7th JANUARY 2015 IN THE MERRY BELLS HALL AT 7.30 PM
PRESENT: Councillors: R J Reilly (Chairman), Carr, Dalton, Birks, Lamont, Stephens, Coveley and
Bell

Officer: The Clerk

Also present: 2 members of the public
47. APOLOGIES FOR ABSENCE had been received from Cllrs Davies and Stacey and Cty Cllr Purse
48. DECLARATIONS OF INTEREST – None
49. MINUTES OF THE MEETING OF 27th November 2014 which had been circulated previously were signed as a correct and accurate record
50. UPDATE ON MINUTES OF 27th November 2014
i) Minute 24(i) – Footway around the Roundhouse and new entrance in to recreation ground – the gate was due to be put in place and the yellow lines were due to be re-instated in January
ii) Minute 24 (ii) – Vehicle speed and Volume measurement (See minute 51 below)
iii) Minute 15(iv) – Land by old toilet block – following OCC’s response that their footway was not wide enough for the corner to be altered it was suggested that further search be made to attempt to find out the ownership of the land between the old SODC toilet block and the highway’s land

51. TO CONSIDER THE PROBLEM OF SPEEDING VEHICLES IN THE VILLAGE
Location and cost of Vehicle Activated Signs
OCC Highways have no objection to the suggested signs on London Road and at the top of Ladder Hill but had said it was unusual to have a sign for vehicles travelling uphill along a heavily traffic calmed road which would apply to a sign at the bottom of Ladder Hill, facing north.
The F&GP Committee on 15th December had agreed that ‘ three vehicle activated devices be purchased. Two for London Road… One for Ladder Hill to be located near the Plant centre for vehicles travelling north’.
Cllr Birks proposed and Cllr Lamont seconded that the F&GP decision be rescinded. This was Agreed by 7 votes in favour and none against with one abstention
The clerk reminded the committee that this could only be done at full council and in accordance with the procedure laid out in Standing Order 39
52. PEDESTRIAN CROSSING AT JUNCTION OF STATION ROAD AND HIGH STREET. No response from Oxfordshire Highways as yet
53. TO CONSIDER THE SAFETY CONCERNS FOR PEDESTRIANS AT THE PARK HILL/LONDON ROAD PEDESTRIAN CROSSINGS. No news of the proposed safety audit as yet
54. TO REPORT ON PROGRESS IN THE ALTERATIONS TO THE BELL LANE/ STATION ROAD JUNCTION
The clerk would contact OCC about starting the work.
55. TO REPORT ON PROGRESS ON THE EXTENSION OF YELLOW LINES ON SOUTH SIDE OF CHURCH ROAD BETWEEN FRIDAY LANE AND HOLLOWAY ROAD. The clerk to speak to Mark Francis (OCC)
56. TO NOTE THE CLOSURE OF FRIDAY LANE FOR UP TO FIVE MONTHS – Noted
Cllr Carr requested that the County Council place a sign on Crown Road warning of the lack of a footpath along Crown Road.
57. TO CONSIDER REQUESTING DROPPED KERBS AT THE TRIANGLE JUNCTION
An e-mail had been received from relatives of a resident in the Triangle Nursing Home about the lack of ‘dropped kerbs’ along London Road and Old London Road. The County Council would charge £2,500 for a ‘pair’. The Clerk to write to the business in the vicinity to see if they would pay for dropped kerbs at their entrances.
58. REQUEST FOR DISABLED PARKING OUTSIDE THE CHEMIST
The committee re-iterated its decision not to request a disabled parking space outside the chemist
59. DATE OF NEXT MEETING – Wednesday 18th February 2015

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Finance & General Purposes Committee 19th January 2015

Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 19th JANUARY 2015 IN THE PARISH OFFICE AT 7.30PM
PRESENT: Councillors: R J Reilly (Chair), R Bell, D Lamont, R. Old, J Carr & G Birks

OFFICER: THE CLERK: Gareth Morris

92. APOLOGIES FOR ABSENCE had been received from Cllrs Willmott & Coleridge
93. DECLARATIONS OF INTEREST – None

94. MINUTES OF THE PREVIOUS MEETING HELD 15th December 2014 which had been circulated previously were signed as a correct and accurate record
95. UPDATE ON ITEMS FROM THE MINUTES 15th December 2014
i) Minute 75(i) – New entrance in to Church Road Recreation ground – the new gate had now been installed. A user of the recreation had complained that as the gate did not have a latch and was dangerous for children running on to the road.
ii) Minute 75(ii) – report from sub-committee – The new trust agreement had been agreed at full council
iii) Minute 80(i) – Faculty for new bench in Memorial gardens – no news had been heard back from the Diocese
iv) Minute 80(ii) – handrails at entrance – suitable handrails to be investigated.
v) Minute 82 – New editor for Newsletter – Annette Richards, the Assistant Clerk, would be taking up the role

96. TO FORMULATE A VILLAGE EMERGENCY PLAN
i) To report on the progress on the plan – no further news
ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village.
The one at the pavilions had been ‘officially’ inaugurated. The Rugby Club had paid their contribution.
The clerk was still to write officially to the Merry Bells Committee for their funding and permission to place on the front wall for the one for the centre of the village

97. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION
To be discussed at item 19 on the Confidential Agenda

98. TO CONSIDER THE PURCHASE OF NEW NOTICEBOARDS FOR THE VILLAGE
Examples of types and costs of suggested noticeboards had been circulated.
The one at the Parish Office and the ones at the vets on Roman Road and at Littleworth Green to be replaced. A new lockable one to be located on the old SODC toilet block land and at the western junction of London Road and Old London Road.
The clerk to look again at prices though it was hoped that up to 50% of the cost would come from a grant from SODC..
99. TO CONSIDER RE-SITING OF SEAT AT AMBROSE RISE WEST BOUND BUS STOP –
It was Agreed to purchase a new seat to be installed to the east of the bus shelter
100. CLERK UPDATE
i) SODC – 2015 election costs – SODC had published a list of costs which showed that the cost for Wheatley could be £4,000. The deadline for nominations to be at SODC by 4pm on 9th April. The Parish Council AGM would be Monday18th May
ii) Tree work in Memorial Gardens and St Mary’s Close – permission had been granted by SODC for work to take place
iii) Future of Oxford Brooke Wheatley Campus – Brookes University had announced that operations at the Wheatley Campus would cease by 2020/2021.The next Residents’ Association meeting will be on Tuesday 3rd March which would include a presentation on and discussion of the University’s estate investment plan
iv) Update of Information Booklet – it was Agreed to ask Tim Blightman, the Merry Bells Treasurer, to see if he would take the lead. Cllr Lamont would be willing to help.

101. GRANTS, LICENCES AND SUBSCRIPTIONS – Sage Cover – £199.20 Agreed

102. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Bell Lane corner, and other matters – see correspondence from OCC Highways. A new figure for the work at Bell Lane corner had been received from OCC. It would now cost £5,046.99 (ex VAT) as opposed to the previous estimate of £4,759.00.
ii) Vehicle Activated Devices – to consider increasing the number of signs to 4
Cllr Birks proposed and Cllr Lamont seconded that a fourth Vehicle Activated Device be purchased (cost £2,824.70 ex VAT) to be located at the bottom of Ladder Hill facing north. This was Agreed unanimously.
103. FINANCIAL MANAGEMENT
a) Signing of completed copy of reconciled bank statement by Chairman & RFO
Budget to the end of December 2014 – Noted

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 19th January will be as follows:
Community £7,710.16
Tracker £106,929.56
Treasury £60,656.00

104. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
d/d Barclays Bank Bank charges 12/11- 14/12 32.18
106087 Thomas Cakebread War Memorial refurbishment 4,560.00
106071-76 GM/SW/JF/OCC/AR/HMR&C Dec sal/wages/pen/PAYE/NICs 3,951.35
Total £8,543.53
Cheques to Pay
106077 Thames Water Memorial gardens 05/09-15/12 21.40
106078 Berinsfield Community Business Verges December payment 608.33
106079 Lyreco Stationery 57.67
106080 WPSFMC 4th Quarterly payment 2014/15 2,000.00
106081 Mainstream Digital Calls, linerental, phone book entry 75.40
106082 Merry Bells Gas recharge 08.02.14 – 05.01.15 144.37
106082 Merry Bells Quarter’s rent 25.12.14 – 24.03.15 1,133.02
106083 Southern Electric Electricity 24.10.14 – 08.01.15 11.95
106084 Grzegorz Zasuwa Window cleaning 17.12.14 5.00
106085 D Lamont Meeting refreshments 10.05
106086 I Roberts Electricity for Christmas tree 25.00
106087 Oxon Association for the Blind Grant Aid 250.00
106088 Ordnance Survey Map copying licence 65.70
106089 Open Spaces Society 2015 Subscription 45.00
106090 WEL Medical Ltd Defrrillator for Holton pavilions 1,386.00
106092 Swift Digital Services Photocopier count 125.44
GM/SW/JF/AR/OCC//HMR&C Jan sal/wages/pen/PAYE/NICs 4,000.00
Total £9,964.33

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 50.00
Tracker Account Interest 19.01
Total £69.01
105.. PUBLICATIONS & CORRESPONDENCE RECEIVED and noted
i) The Haseleys – January 2015*
ii) Little Milton Newsletter –January 2015 2014*
iii) Great Milton Bulletin – January2014*
iv) URC Newsletter January 2015*
v) Holton, Waterperry & Waterstock News – December 2014*
vi) Clerks and Councils Direct – January 2015
* On display in Parish Office

106. DATE OF NEXT MEETING – 16th February 2015 – Noted
107. RESOLUTION TO EXCLUDE THE PUBLIC
Cllr Lamont proposed and Cllr Carr seconded “that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”
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