Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 19th JULY 2010 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors:  G Birks (Chairman), R Bell, J Carr (from 8.20pm), S Coleridge, P Devlin, R Old,

J Reilly & M Fyffe (from 8.00pm).

OFFICER THE CLERK: Gareth Morris

ALSO PRESENT: 1 member of the public

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. There were no such declarations

The Chairman welcomed Cllr Old to her first Finance and General Purposes Committee meeting

30. APOLOGIES FOR ABSENCE had been received from Cllr Stacey. Cllrs Carr and Fyffe would be late.

31. MINUTES OF THE PREVIOUS MEETING – 21st June 2010, which had been circulated previously, were signed as a correct and accurate record.

32. MATTERS ARISING FROM THE MINUTES  21st June 2010

i)          Minute 19(i) – Ex toilet block land – Nothing heard from SODC – (subsequently District Cllr  Carr has reported that the matter is still with the legal department at SODC)

ii) Minute 19(ii) – Kelly’s Road Allotments – Vacancy announced in August Newsletter – Noted

iii)          Minute 20 – Final Accounts 2009-2010 and Auditor’s report

a.    Rate of return – the Clerk reported that Barclays could not, at the moment, offer a better rate of return than the Council was obtaining. A bond giving 1.25% was likely to be issued soon. However this would be for a fixed term of 3, 6 or 9 months.

b.    Bank reconciliation – the clerk would produce a bank reconciliation report from the sage system to be compared against current account bank statement of the same date.

c.    A letter had been received from Mr Brian Rollerson saying that he would no longer undertake the role of the Council’s Internal Auditor in the coming years. He did give the name and address of a person who might be engaged by the Parish Council in that role. It was Agreed that a letter of thanks be sent to Mr Rollerson and that investigations begun to seek a new internal auditor.

iv) Minute 23 – The cliff in Church Road Recreation Ground – The Oxfordshire Geology Trust had completed their clearance work on the cliff face in Church Road Recreation Ground.

33. TO CONSIDER MATTERS RELATING TO TREES WITHIN THE VILLAGE

Horse Chestnut in St Mary’s Close. It had been agreed at the Full Council meeting that maintenance be carried out in line with permission granted by SODC and advice from our tree professional. Two estimates had been obtained and it was Agreed to award the contract to Mr Kavan Ring. Work was to begin as soon as possible and residents to be informed of the date.

It was noted that the limes on the southern boundary of Church Road Recreation Ground were in need of maintenance

34. TO CONSIDER THE PROVISION OF PARISH COUNCIL NOTICEBOARDS WITHIN THE VILLAGE – Agreed no action at the moment. The Clerk reported that he had placed a warning in the August issue of the newsletter that those people/organisations who/which put up signs at junctions ran the risk of them being removed either by the Parish Council or the County Council.

8.00pm Cllr Fyffe joined the meeting

35. TO REPORT PROGRESS RE REFURBISHMENT OF CULLUM ROAD RECREATION GROUND

i)        the plants then the Parish Council would purchase a suitable hosepipe. The Clerk to check with Berinsfield Community Business to see if they would undertake the maintenance of the beds etc.

ii)         Report of meeting with residents. Cllr Birks circulated her report of the meeting with the residents. With Request from resident to buy land in one of the blocked off alleyways plus other points plus other complaints. Agreed, as previously, that the Parish Council did not wish to sell of any of its land. That particular entrance was the widest of the four and would be needed should heavy machinery be used in the recreation ground. In relation to the other complaints (that the gate was too high etc) the design and materials used had been at the recommendation of Thames Valley Police’s crime prevention professionals.

iii)         Maintenance of flower beds and grass edges – at the moment Active Installations were attending to look after the plants/shrubs etc. If a resident was willing to undertake the watering of minor amendments the committee was happy that this note be sent to the residents attending the meeting.

8.20pm Cllr Carr joined the meeting

iv)        To consider the erection of fencing in front of the garden fence of 6 Cullum Road. It was Agreed to purchase and erect quiet, robust, unobtrusive wire fencing, minimum of 4 feet high and a minimum of 25metres long, parallel to the houses on Cullum Road.

v)        Sandpit – it was reported that a quantity of cat faeces had been seen in the sand pit. Considerable concern was expressed. Children needed to be protected and, if it should become necessary the sandpit removed. Cllr Carr proposed and Cllr Devlin seconded that a number of measures be taken; anti-cat plants be used eg curry plants; ‘Silent Roar’ lion dung pellets; citrus sticks, oil fruit peelings.  This was Agreed.

36. TO CONSIDER A REQUEST FROM FUSION TO USE CULLUM RECREATION AREA FOR A MINI FUNDAY ON SATURDAY 9TH OCTOBER 2010 – AGREED

37. TO CONSIDER TRAFFIC ISSUES ON LADDER HILL

Following incidents of vehicles not recognising the ‘Give Way’ signs at the build outs on Ladder Hill and nearly causing accidents it was Agreed to write to the police and request that the speed limit and the traffic – signs be enforced.

Agreed that the ‘Speed Watch’ signs in the possession of  the Parish Council be deployed on Ladder Hill.

38. TO RECEIVE A DRAFT OF THE NEW EDITION OF THE WHEATLEY INFORMATION BOOKLET

A copy of the draft Wheatley Information Booklet had been circulated with the Agenda. Overall the committee was impressed with the work that had been done in compiling the information. It was Agreed that councillors should look at for any corrections/amendments and send them to the clerk. The booklet to be reviewed  at the September meeting with a view to giving the go-ahead for printing.

Decision remains to be taken on what exceptions, if any, are made for commercial organisations eg health care and child care provision.

39. CLERK UPDATE

i)        Hatching on the Littleworth Apron – the clerk had now been advised to contact WS Atkins.

ii)        Dog mess in Farm Close Road Recreation Ground and on Farm Close Road verges. As a result of a complaint from a resident it was Agreed that the clerk write to all households backing on to Farm Close Road Recreation requesting them to stop exercising their dogs in Farm Close Road Recreation Ground.

It was Agreed that the proposed Church Road Recreation Ground Youth Shelter be put on the next F&GP Agenda

40. GRANTS, LICENCES AND SUBSCRIPTIONS

i)   Wheatley Boys Football Club – to set up an under 13s team Cllr Bell proposed and Cllr Carr seconded the £140 be granted (under Section 137 Local Government Act 1972) to fund a training course for one of the managers – Agreed nem con

ii)   International Tree Foundation 2010-2011 subscription £25 – Agreed

9.30 pm Cllr Birks proposed and Cllr Reilly seconded that Standing Orders be suspended for 15 minutes to allow the Agenda to be completed. Agreed

41. FINANCIAL MANAGEMENT

i)   The Chairman & RFO signed a completed copy of reconciled bank statement  to 9th July 2010.

ii)    Expenditure made by the Parish Council to the end of June (25% of the financial year)  was produced by the clerk who explained the variances against the 2010-2011 budget.

iii)   Balances

After the cheques below have been paid the balances on the council’s accounts as at

19th July 2010 will be as follows:   Community       £9,274.24

Tracker               £30,780.12

Treasury             £59,955.37

SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105140 – 45 GM/SW/JF/OCC/HMR&C June sal/wages/pen/PAYE/NICs 3,439.90
105146 Thame CAB Grant Aid 2009-2010 1,000.00
105147 Southern Electric Electricity 01.04 – 06.07 98.64
105152 WPSFMC Additional payment 2009-2010 1,523.02
d/d Siemans Financial Services Photocopier lease 328.07
Total £6,389.63
Cheques to Pay
105148 Lyreco Misc Stationary 40.35
105149 Berinsfield Business Community Recs and verges June 2010 804.87
105150 Kavan Ring Work on Path to Farm Close Rec 175.00
105151 Oxford Laptop Support Installation of new computer 280.00
105152 Merry Bells Management Cttee Office lease 949.69
105155 Caroline Dalton Trowels/forks for Pr Ssc planting 13.88
GM/SW/JF/OCC/HMR&C April sal/wages/pen/PAYE/NICs 3,400.00
Total £5663.79

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 2,392.00
Photocopying 1.40
VAT Refund 12,725.61
Total £14,871.01

42. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – Newsletter July 2010*

ii)        Wheatley URC Newsletter July 2010*

iii)        Little Milton Newsletter July 2010*

iv)        Great Milton Bulletin July 2010*

v)        Holton, Waterstock and Waterperry News July 2010*

* On display in Parish Office

43. DATE OF NEXT MEETING – 20th September 2010 – NOTED

The Meeting closed at 9.40 pm

??

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 11th AUGUST 2010

PRESENT: Cllrs J Coveley (Chairman), C Sprent, J Reilly, N Messenger, J Carr,

J Reilly, P Willmott & A Knapp

Officer: the Clerk – G Morris

Also Present: three members of the public

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

Cllr Sprent declared a personal interest Agenda item 5(ii) (Minute 31(ii)) and took no part in the discussion or decision making

In the absence of the Chairman of the Committee, Cllr C Dalton, Cllr Coveley was elected Chairman for the meeting

26. APOLOGIES FOR ABSENCE – none

27. MINUTES OF THE PREVIOUS MEETING HELD ON 14th July 2010

circulated with the Agenda were signed as a correct and accurate record

29. MATTERS ARISING FROM MEETING HELD ON 14th July 2010

i)        Minute 20(i) Land by Wheatley Windmill – Three enforcement notices are still waiting to be signed by the Legal Dept at SODC.

  • remove the temporary structure
  • remove the container
  • general clear up of the land

30. AMENDMENTS TO PREVIOUS APPLICATIONS

i)        P10/W0631 (Minor) 112 London Road. Proposed conversion and minor extension of existing dwelling house to allow the business of childminding for up to nine children. Construction of new vehicular access from the London Road – Recommend Refusal – Amendment – revised plan and as clarified by applicant’s e-mail dated 16 July 2010)

2 letters of objection were read and one of them, Mr J Fox as given permission to address the meeting.

The meeting Agreed to Recommend Refusal. The amendment did nothing to change the Council’s opinion that the application as a whole should be refused. Furthermore the amendment, placing a children’s play area being put next to a car parking area and an extremely busy main road was not in the health and safety interests of the young children involved.

The Committee was also concerned that the Environmental Officer (Simon Hill) having said in his response of 18th June, “I need a noise impact report….” and “Until this information is received, I have no option but to recommend refusal….” the report is seemingly no longer required, the applicant having refused to undertake one.

The Committee was also concerned that an elderly neighbour had requested that officers from the District Council visit his property and see for themselves the impact of this development but so far only a buildings officer had attended. It was Agreed to write to the District and ask that a Planning Officer and an officer from the Health and Housing team do contact this gentleman.

31. NEW PLANNING APPLICATIONS

i)        P10/W1039 (Other) 25 London Road Conversion of attic space to form additional bedroom. Addition of window to existing ground floor bathroom

NO STRONG VIEWS

ii)        P10/1068 (Minor) 1 & 3 Farm Close Lane Demolition of existing 2 dwellings (one with annexe) and build 2 new 4 bedroom houses and one two bedroom house. Form new access

[Cllr Sprent had declared a personal interest in this item and took no part in the discussion or decision making]

A letter of objection had been submitted by a neighbour, Mr M Tims, who was present and was allowed to address the meeting.

It was Agreed to Recommend Refusal on the following grounds:

  • Out of character with the surrounding houses
  • Over development of the site
  • Overlooking of the houses on Farm Close Lane
  • Dangerous access on to Mulberry Drive
  • Because of the developments proximity to the Conservation and the slope of Mulberry Drive the development will be dominant and over bearing in relation to the Conservation area.

32. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i)        P10/W0644(Other) 6a Old London Rd Two storey extension to west gable of dwelling 20.05.10 No Strong Views – GRANTED 12.07.10

ii)        P10/W0724/LB Jessamine Cottage, 1 Church Road Replacement of 3 front windows. Recommend Approval – GRANTED12.07.10

iii)        R3.0026/10 John Watson School Littleworth Road – Wheatley Park Campus relocation of an existing modular classroom for a temporary period of 3 years Recommend Approval  – GRANTED 16.07.10

iv)        P10/W0746 (Other) 41 Beech Road. First floor extension to form new bedroom with en-suite. Relocation of existing bathroom. – Recommend Approval – GRANTED 15.07.10

v)        P10/W760 (Minor) 132 Church Rd Erection of new dwelling adjacent to existing

Recommend Refusal – WITHDRAWN 22.07.10

vi) P10/W0803 (Other) 44 Ladder Hill Single storey rear extension Recommend

Approval – GRANTED 27.07.10

vii) P10/W0696 (Minor) CO-OP Station Rd Variation of Condition 4 (Opening hours) of planning permission P04/W1203 to allow extended hours of trading to the public from 7 am  to 10 pm – Recommend Refusal – GRANTED 28.07.10

viii) P10/W0917 (Minor) Land adjacent to 51 London Rd. Change of use from sui generis (car sales) to previous approved use (MOT test station and workshop space). Removal of existing glazed panels and replacement with roller shutter type doors. Recommend Approval – GRANTED 02.08.10

ix) P07/W0805 (Minor) 75 Old Road Erection of two detached bungalows Recommend Refusal REFUSED 14.09.07 – GOING TO APPEAL 11.06.08 Appeal Refused 28.10.08 – GOING TO JUDICIAL REVIEW 16.03.10 APPEAL REFUSED – 02.08.10

x)        P09/W1090 (Minor) 75 Old Road Erection of one detached three bedroom bungalow and one pair of two bedroom bungalows, access and landscaping.

Recommend Refusal – Going to Appeal – APPEAL ALLOWED – 02.08.10

33.  CORRESPONDENCE – none

34.  DATE OF NEXT MEETING –– 15th September   2010 – NOTED

The meeting closed at 8.30pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE ORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 5th JULY 2010 IN THE MERRY BELLS AT 7.30 pm

PRESENT: Councillors: R J Reilly (Chairman), J. M. Carr G. Birks, R. T .Bell,

C Sprent (until 9.53pm), N Messenger, S Coleridge, A Knapp, C Dalton, M Fyffe (from 8.53 pm), J Coveley (until 9.53 pm) & R Old (from 7.55

pm)

OFFICER: Gareth Morris, Clerk to the Parish Council

ALSO PRESENT: County Councillor Anne Purse and 9 members of the public

The Chairman welcomed those present to the meeting and gave the housekeeping notices. He also stated his intention to take item 4(a)(ii) – Cullum Recreation Ground, Item 10 – Planning Application at 112 London Road and item 12 – Tree at St Mary’s Close – after Open Forum to allow any members of the public present to speak to those items before the Parish Council took any decision.

26 APOLOGIES FOR ABSENCE had been received from Cllrs Devlin, Stacey and Willmott

27 THE MINUTES OF THE PARISH COUNCIL AGM AND ORDINARY MEETING HELD ON 11TH MAY 2010 which had been circulated previously were signed as a correct and accurate record after the following amendments had been made:

  • In the heading, change “11th May” to “10th May”
  • Minute 1, third line – change “car” to “Carr”
  • Minute 6(iii), third line – add “membership would continue for a further 12 months”
  • Minute 10(i) – delete “on Church
  • Minute 10(ii), second line – delete all after “Group” up to before “on” and replace with” including Jim Watson”.
  • Minute 18(v) – replace “7th” with “5th”

28 The MINUTES of THE Extra Ordinary Meeting of the Parish Council of Monday 21st June 2010 (circulated with the Agenda) were signed as a correct and accurate record

29 MATTERS ARISING

a) 11th May 2010

i) Minute 10(ii) Cullum Rd Recreation Ground – deferred until after Open Forum – See minute 42

ii) Minute 13 – Land adjoining Littleworth Park – Cllr Bell, who spoke at the SODC Planning Committee objecting to the application on behalf of the Parish Council, reported that the application for development had been granted. Parish Councillors felt that when detailed planning permission was sought there would still be the opportunity to retain the current route of the footpath behind Barlows Close. Cllr Bell also reported that it seemed that Coopers Close had not been adopted by the County Council and this might have a bearing on development.

iii) Open Forum – page three. Cllr Carr agreed to follow up her request to SODC to clear the High Street and surrounding roads of the grit that had been out down in the winter.

iv) Minute 5(vii) – The Clerk admitted that he had yet to write a letter of thanks to Mr James Dalton thanking him for his role as Public Transport representative.

b) 21st June 2010 – None

30 THE MINUTES of the meetings of the Planning Committees held on Wednesday 12th May (circulated previously) and Wednesday 9th June (tabled) were received.

31 THE MINUTES of the meetings of the F&GP Committee meetings held on:

Monday 17th May 2010 (previously circulated) and Monday 21st June 2010, (circulated with the Agenda) were received.

32 THE MINUTES of the Traffic and Roads Advisory Committee meeting of 14th June 2010, which had been circulated with the Agenda were received and adopted. It was noted that, in the absence of the Clerk, Cllr Birks had taken the minutes

i) Minute 7 – Request to County Council and consultation with residents of Bell Lane on the closure of the High Street end of Bell Lane following the pedestrian/car accident.

Cllr Birks proposed and Cllr Dalton seconded that a consultation letter based on the Cllr Dalton’s draft as appeared in the minutes, be sent to all the households in Bell Lane, before contacting the County Council. This was Agreed with 10 in favour and one abstention. A piece would be put in the next issue of the newsletter.

33 CO-OPTION OF NEW PARISH COUNCILLOR

Mrs Ruth Old was present at the meeting and expressed a wish to be co-opted on to the Parish Council. The Chairman invited Mrs Old to say a little bit about herself after which Cllr Bell proposed and Cllr Coleridge seconded that Mrs Old be co-opted on to the Parish Council. This was Agreed unanimously. Mrs Old signed the Declaration of Acceptance and took her place with the Parish Council.

Cllr Old would serve on the Finance and General Purposes Committee

34 TO RECEIVE THE REPORT OF THE INTERNAL AUDITOR (Mr B Rollerson) FOR THE YEAR 2009-2010 (Report circulated with the Agenda)

The Clerk highlighted two issues from Paragraphs I and J of the Report.

The Auditor had called the return on the money on deposit in the Treasury Bill account as ‘abysmal’ and a better rate should be investigated. It was Agreed that the matter be taken up by the Finance and General Purposes Committee.

Secondly the £57.86 difference in the bank reconciliation would need to be found.

It was Agreed that checking the bank reconciliation at the Finance and General Purposes Committee should be discussed at that committee.

35 TO CONSIDER PLANNING APPLICATION P10/W0631, 122 LONDON ROAD – PROPOSED CONVERSION AND MINOR EXTENSION OF EXISTING DWELLING HOUSE – Deferred until after Open Forum – see minute 39

36 TO CONSIDER THE REPORT AND ESTIMATES FROM TREE CARE ASSOCIATES RE HORSE CHESTNUT TREE IN ST MARY’S CLOSE. (See minute 99, Parish Council meeting, March 2010) – deferred until after Open forum – see minute 40

37 TO CONSIDER A REQUEST FROM WHEATLEY SCOUT TO USE CHURCH ROAD RECREATION AREA FOR THEIR ANNUAL FETE ON FIRST BANK HOLIDAY IN MAY – Cllr Birks proposed and Cllr Carr seconded that this request be granted. This was Agreed. The Clerk would write pointing out the lack of power and toilet facilities.

38 REPORTS FROM OUTSIDE BODIES

a) Neighbourhood Action Group – there was to be major road works at the A40/A418 junction which would necessitate its overnight closure 3rd/4th September and a diversion using London Road, Wheatley

It was Agreed that the issue of speeding/dangerous driving on Ladder Hill be on the next F&GP Agenda

b) The Howe Trust – prioritisation of work for the next 6-9 months was about to be undertaken.

c) Merry Bells Management Committee – a copy of letter sent to the MBMC, from a resident expressing concern about the loss of the two lime trees when the forecourt of the Merry Bells is redeveloped, was read out. Cllr Carr, as Parish Council representative on the MBMC explained that permission had been sought and granted from SODC to remove the trees which would be replaced with flowering cherries. A reply to the resident had been sent explaining the situation.

Open Forum8.30 pm The Chairman declared the Council out of session and invited the County and District Councillors and members of the public to speak.

County Councillor Anne Purse – Local Transport Plan 3, Consultation 5 had now finished and it was now entering its last stage. There is a concern that the expansion of the Thornhill Park and Ride may fall victim to the cuts in public expenditure.

Signs indicating “Unsuitable for HGVs” would be installed on the roads leading into the village.

District Councillor Janet Carr – The responsibility for the Concessionary fares scheme was being transferred from the District Council to the County Council. The time the fares come into operation will move from 9.00am to 9.30pm

The Chairman asked for anyone wishing to speak on the Planning Application for 112 London Road. The applicant, Mr McCarthy, made a statement as did, Mr Fox, one of the objectors present.

The Chairman then read out the report received from Tree Care Associates on the horse chestnut tree in St Mary’s Close and asked if any resident would like to speak.

Mrs Simpson, 7 St Mary’s Close, made a statement requesting that the Parish Council once again becomes a ‘good neighbour’ and tends to this tree and cuts it back so it does not overhang her and others’ property and shed leaves and conkers on to cars and drives. Three other residents supported her statement

8.53 pm Cllr Fyffe joined the meeting

9.03 – The Chairman declared the Council back in session

39. TO CONSIDER PLANNING APPLICATION P10/W0631, 112 LONDON ROAD – PROPOSED CONVERSION AND MINOR EXTENSION OF EXISTING DWELLING HOUSE

The Clerk read out a number of letters of objection to, and in support of the application that appeared on the SODC website.

Cllr Carr proposed and Cllr Dalton seconded that the Parish Council recommends refusal of this application, on the grounds of; noise generation, generation of traffic across the footpath, overdevelopment of the antibioticspro.com site which is out of character with the area. This was Agreed unanimously.

41. TO CONSIDER THE REPORT AND ESTIMATES FROM TREE CARE ASSOCIATES RE HORSE CHESTNUT TREE IN ST MARY’S CLOSE.

It was Agreed to get quotes for attending to the tree in line with the advice from Tree Care Associates and the limitations placed on any action by SODC Tree Officers. The advice had been that work should be carried out in the summer and not, as the Parish Council had previously stated, in the autumn.

42. MATTERS ARISING FROM THE PARISH COUNCIL MEETING OF 11th may 2010

Minute 10(ii) Cullum Rd Recreation Ground

Cllr Birks gave a verbal report of a meeting held with two complainants, attended by herself, the Chairman of the Council, the Clerk, PCSO Cooney and PC Gregory. The residents were complaining, in particular, about footballs being kicked against their garden fence. Generally councillors felt that something should be done to alleviate this problem, short of removing the ‘target goal’ that had been installed. It was agreed that estimates for wire mesh fencing to be installed along the fence, about a metre away, be considered by the next F&FP committee.

Some councillors expressed concern about the problem of lack of watering of the plants and shrubs. Cllr Fyffe explained that the installers were to pay a number of visits to make sure that the shrubs etc survived.

9.53 pm Cllrs Sprent and Coveley left the meeting

43 TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

a) The Annual Accounts for 2009-2010 were received. It was noted that Parish Council’s contribution to funding in 2009-2010 was £9,533.02. £8,000 is paid as four quarterly instalments, therefore a further £1,523.02 was due from the parish Council

b) Cllr Bell gave a verbal report of the 2010 AGM. He remained as Chairman of the Committee. The report of the SODC Planning Officer on the development of the new pavilion was still awaited.

44 CORRESPONDENCE – NOTED

a) Oxfordshire NHS – ‘come and talk health’ – getting involved in your phenterminehealth.com

local NHS*

b) Oxfordshire Countryside Access Guide* – electronic copy only

c) Oxford Brookes University – Minutes of Residents’ Associations meeting.*

d) Letter from resident concerning the removal of the tress outside the Merry Bells.

* on display in Parish Council

45. CALENDAR OF MEETINGS. – NOTED

a) Planning Committee – Wednesday 14th July – 7.30pm

b) F&GP Committee – Monday 19th July 2010 – 7.30pm

c) Planning Committee – Wednesday 11th August 2010 – 7.30pm

d) Parish Council – Monday 6th September 2010

The meeting closed at 10.00pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 14th JULY 2010

PRESENT: Cllrs C Dalton (Chairman), C Sprent, J Reilly & J Coveley (to 8.50 pm)

Officer: the Clerk – G Morris

Also Present: one member of the public

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

18. APOLOGIES FOR ABSENCE were received from Cllrs Carr and Messenger Knapp & Willmott.

19.  MINUTES OF THE PREVIOUS MEETING HELD ON  9th June 2010,

which had been circulated with the Agenda, were signed as a correct and accurate record.

20. MATTERS ARISING FROM MEETING HELD ON 9th June 2010

i)        Minute 3(i) Land by Wheatley Windmill – At the Parish Council meeting District Councillor Carr reported that the three enforcement notices are still waiting to  be signed by the Legal Dept at SODC.

  • remove the temporary structure
  • remove the container
  • general clear up of the land

ii)        Minute 4(i) Land adjacent to Coopers Close.- Despite our representations this outline planning permission for this development had been granted by SODC Planning Committee

21. AMENDMENTS TO PREVIOUS APPLICATIONS

i)        P10/0758 (Minor) B1 & 3 Farm Close Lane Demolition of existing 2 dwellings and erection of 2×4 bed dwellings, 1×3 bed dwelling. New vehicular access. (As amended by drawing number 782-035Revision C accompanying Agent’s letter dated 22 June 2010) – Withdrawn 02.07.10

ii) 14.06.10 P10/W0550/RM (Reserved Matters) (Minor) 13 Station Road Proposed landscaping – Recommend Approval – Amended landscaping plan. For information only. Noted

22. NEW PLANNING APPLICATIONS

i)        P10/W0631 (Minor) 112 London Road. Proposed conversion and minor extension of existing dwelling house – Dealt with at Parish Council 5th July

ii)        P10/W0794/LD 10 Jackies Lane Erection of outbuilding – Noted that this was permitted development. Agreed to comment that the site had been an overgrown garden for many years. Gave Cllrs Reilly and Sprent as persons who had knowledge of the site over the past years

iii)        P10/0758 (Minor) B1 & 3 Farm Close Lane Demolition of existing 2 dwellings and erection of 2×4 bed dwellings, 1×2 bed dwelling. New vehicular access. – Withdrawn 02.07.10

iv)        P10/W0803 (Other) 44 Ladder Hill Single storey rear extension –Recommend Approval

v)        P10/W760 (Minor) 132 Church Rd Erection of new dwelling adjacent to existing. The committee was not happy with the loss of mature trees on the first third of the site; the road frontage and south boundary of the house. Notwithstanding the comments of Oxfordshire Highways the committee feels that it is not safe to add an extra road access on to the narrowest part of Church Road at an extremely busy road junction. The zinc roof is out of character with the area as no other building has such a roof and is unacceptable opposite a listed building. Recommend Refusal

vi)        P10/W0923 (Minor) 3 Littleworth Rd proposed new dwelling – Formerly land attached to 4 High St. ref P07/W0999 – approval won on appeal on 08.05.08.

No Strong Views

vii)        P10/W0917 (Minor) Land adjacent to 51 London Rd. Change of use from sui generis (car sales) to previous approved use (MOT test station and workshop space). Removal of existing glazed panels and replacement with roller shutter type doors.- Recommend Approval

viii)        P10/W0938/LB (Listed Building consent) (Other) College farm 117 High Street. Erection of studio room to rear of house. (Re-submission of P08/W0937/LB to include substitution of approved tiled roof with a glass roof)

Recommend Approval

ix)        P10/W0878/RET (Retrospective) (Minor) Sun Inn Church Road Change of use of land from commercial garden (formerly part of the pub garden at the Sun Inn) to domestic garden – Recommend Approval

x)        P10/W0908 Millwinds Windmill Lane (Other) Extension to dwelling to form new first floor bedroom and en-suite, increase size of existing dormer. New garden room and study to ground floor. Demolish garage and re-build as games room/store. Replace existing swimming pool and provide new garage. – Recommend Approval

xi)        P10/W0977/LD (Lawful Development) 70 Farm Close Road Use of building as single dwelling house. There are congestion problems with the number of cars that park in this part of Farm Close Road and there are access problems for the rear entrances to houses on the High Street. Making the extension to no. 70 into a separate dwelling exacerbates this situation. It is a pity SODC did not take vigorous enforcement action when the application of 2004 was infringed.  Allowing the annexe to no 70 to become a separate dwelling has led to problems with access and car parking, and much ill feeling among other residents

8.50 pm Cllr Coveley left the meeting

xii)        P10/W1008 19 Templars Close Single storey extension – No Strong Views – The velux windows would be more in keeping on the rear roof not the front`

23. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i)        10 P10/W0371 (Other) 92 High St. Removal of existing roof and replacement roof 27.04.10 structure to provide accommodation space. Recommend No Strong Views 17.05.10 GRANTED 04.06.10

ii)        P10/0429 (Other) 18A Old London Road. Single storey lean to extension and bay window extension, internal rearrangements – Recommend Approval – GRANTED 07.06.10

iii) P10/W0481(Other) 7 Simons Close Ground floor extension for disabled child Recommend Approval  – GRANTED 10.06.10

iv) P10/W0550/RM (Reserved Matters) (Minor) 13 Station Road Proposed landscaping – Recommend Approval – Amended landscaping plan. For  information only – GRANTED 24.06.10

v)        P10/W0461/O(Outline)(Minor) Land Adjoining Little Worth Park Coopers Close
Development of 2 x 2 bedroom houses, 4 x 3 bedroom houses and 1 x 3-4 bedroom house – Recommend Refusal – GRANTED 23.06.10

vi)        P10/W0287 17 Park Hill (Minor) Proposed new dwelling with vehicular access

No Strong Views – GRANTED 07.07.10

24. CORRESPONDENCE

i)          Letter from resident to SODC re illuminated sign at Wheatley Estates

SODC had written to Wheatley Estates and the business had agreed to comply with the conditions re the hours to sign could be illuminated.

25. DATE OF NEXT MEETING –– 11th August  2010 – Noted

The meeting closed at 9.03 pm

Newsletter October/November 2010 – copy deadline

Please note tht the copy deadline for the above issue of the newsletter is:

11th September 2010 at the Parish Office

At its last meeting the Parish Council agreed to fill its remaining vacancy by co-opting Mrs Ruth Old on to the Council. Mrs Old lives in Crown Road and will serve on th Finance and General Purposes Committee.

This co-option means that the Parish Council now has its full complement of 15 councillors.

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 9th June 2010

PRESENT: Cllrs C Dalton (Chairman), C Sprent, A Knapp, P Willmott, J Reilly & J Carr

Officer: the Clerk – G Morris

Also present: Cllr R Bell and one member of the public

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

10. APOLOGIES FOR ABSENCE had been received from Cllr Messenger

11. MINUTES OF THE PREVIOUS MEETING HELD ON  12TH May 2010 which had been circulated with the Agenda were signed as a correct and accurate record

12. MATTERS ARISING FROM MEETING HELD ON 12th May 2010

i)        Minute 3(i) Land by Wheatley Windmill – Three enforcement notices are waiting to be signed by the Legal Dept at SODC.

  • remove the temporary structure
  • remove the container
  • general clear up of the land

ii)        Minute 4(i) Land adjacent to Coopers Close. This was to be referred to the SODC Planning Committee on 23rd June. It was Agreed that Cllr Bell would attend and speak on behalf of the parish Council. The committee asked Cllr Carr, as our District Councillor, to request a site visit.

13. AMENDMENTS TO PREVIOUS APPLICATIONS

i)        P10/W0287 17 Park Hill (Minor) Proposed new dwelling with vehicular access No Strong Views Amendment 1 – For information only – updated arboriculture

Report – Noted

ii)        P10/W0365 (Minor) The Furlongs Windmill Lane Proposed extensions, alteration and refurbishment of existing house, erection of detached single-storey garage and home office and part change of use from agricultural land to domestic curtilage to increase garden (As clarified by agent’s e-mail of 19th May 2010 and accompanying drawing 09037-L02-A) – For information only – Noted

14. NEW PLANNING APPLICATIONS

i)        P10/W0644(Other) 6a Old London Rd Two storey extension to west gable of dwelling – No Strong Views

ii)        P10/W0652(Other) New Place, Ladder Hill. Extension to the property forming an orangery at the rear and alteration of flat roofed dormers to pitched roofs on rear elevation- Recommend Approval as long as the advice concerning bats is adhered to.

iii)        P10/W0696 (Minor) CO-OP Station Rd Variation of Condition 4 (Opening hours) of planning permission P04/W1203 to allow extended hours of trading to the public from 7 am  to 10 pm – Recommend Refusal on the grounds of additional nuisance to residents in terms of noise and additional traffic.

iv)        P10/W0746 (Other) 41 Beech Road. First floor extension to form new bedroom with en-suite. Relocation of existing bathroom. Recommend Approval.

v)          P10/W0724/LB Jessamine Cottage,1 Church Road Replacement of 3 front windows. Recommend Approval

15. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i)                P10/W0398/RET (Retrospective) (Other) 8 Jackies Lane Demolition of dilapidated timber shed and extension of garage to rear. Revision of existing garage roof structure from near flat, sloping at rear to pitched. Recommend Approval – GRANTED 12.05.10

ii) P10/W0412 (Minor) 70 -72 Church Road Change of use of garden (part only) to commercial B1 use and extension of existing office. Partial demolition of existing house (No 72) and extension, alteration to sub-division to form 2 no. one bedroom  dwellings. No Strong Views – GRANTED 13.05.10.

iii) P10/W0426 (Other) Granary Church, 30 Church Rd. Change of use from D1 to sui generis (photographic studio) – No Strong Views – GRANTED 20.05.10

iv) P10/W0365 (Minor) The Furlongs Windmill Lane Proposed extensions, alteration and refurbishment of existing house, erection of detached single-storey garage and home office and part change of use from agricultural land to domestic curtilage to   increase garden (As clarified by agent’s e-mail of 19th May 2010 and accompanying drawing 09037-L02-A) Recommend Approval GRANTED 20.05.10

16.  CORRESPONDENCE

i) Darbys Solicitors – Copy of letter to SODC re damages  for Aunties Old School Nursery, 33 Littleworth Road for work done due to the filling in of the pond adjoining 11 Barlow Close. – Noted

17. DATE OF NEXT MEETING –– 14th July 2010 – Noted

The clerk informed the meeting that there was an application just received for an

extension at 110 London Road. This application to be referred to the July Council

meeting. Councillors should familiarise themselves with the history of this site.

The Meeting Closed at 8.16 pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 21st JUNE 2010 IN THE MERRY BELLS HALL AT 7.30PM

PRESENT: Councillors:  G Birks (Chairman), R Bell, J Carr, S Coleridge & E Stacey

OFFICER THE CLERK: Gareth Morris

ALSO PRESENT: 2 members of the public

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. There were no such declarations

17. APOLOGIES FOR ABSENCE had been received from Cllrs Devlin, Reilly & Fyffe

18. MINUTES OF THE PREVIOUS MEETING – 24th May 2010 which had been circulated previously were signed as correct and accurate record

19. MATTERS ARISING FROM THE MINUTES  24th May 2010

i)       Minute 5 – Ex toilet block land – Nothing had been heard from SODC – Noted

ii) Minute 11(ii) – Kelly’s Road Allotments – vacancy to be advertised in next newsletter

iii) Minute  11(vi) – Year 6 pupils from the primary school, with help of Cllrs Reilly and Dalton had planted flowers in the area by the side of Londis. The Parish Council was grateful to Wheatley Farm Shop on the London Road for the providing the plants and compost free of charge. Letters of thanks to be written to the Primary School and the shop.

20.  TO RECEIVE THE FINAL ACOUNTS FOR THE FINANCIAL YEAR 2009-2010 prior to their approval at a Extra-Ordinary Council Meeting of the parish Council to be held at 8.00pm.

The Clerk reported that Mr Brian Rollerson had visited the Parish Office the previous Friday to inspect the council’s accounts and various other documentation. There was an imbalance of £57.86 on the bank reconciliation as of 31st March 2010 which had to be found. Otherwise everything else was satisfactory. and he had signed Section Four of the Annual Return.

The clerk distributed a new Balance Sheet, Income and Expenditure Account and Section 1 of the Annual Return including amendments that had been discussed with and agreed by Mr Rollerson that morning.

Cllr Stacey proposed and Cllr Coleridge seconded that the Accounts and the Annual Return be received and recommended for approval by the Parish Council. This was Agreed unanimously.

21. TO REPORT PROGRESS RE REFURBISHMENT OF CULLUM ROAD RECREATION GROUND

i)        Request from resident to buy land in one of the blocked off alleyways, deferred from last meeting. Agreed that the Parish Council did not wish to sell this land off. The land had only just been purchased from SODC and there would be no advantage to the Parish Council in disposing of the land. Furthermore it cannot be predicted whether or not the Parish Council would need to use that land in the future.

ii)        Maintenance of flower beds and grass edges – The Clerk would contact the Parish Council’s contractors to discuss.

8.00 pm – The Finance and General Purposes Committee meeting was adjourned to enable the Extra-Ordinary Meeting of the Parish Council to approve the 2009 – 2010 Accounts and Annual Return

8.10 pm – The Finance and General Purposes Committee meeting resumed its business

iii)        Complaint from resident – a further two e-mails had been received from the same address re complaints that had been made to the police on Saturday and Sunday evenings. It was Agreed to hold a meeting with the complainants and invite PCSO Cooney to attend.

22.  TO CONSIDER THE PARISH’S RESPONSE TO OCC’S LOCAL TRANSPORT PLAN 3 (2011-2030): CONSULTATION 5: SCENARIOS.

Cllr Birks had tabled some possible responses to the consultation document on behalf of the Transport and Roads Advisory Committee’s meeting held on 14th June. Cllr Carr proposed and Cllr Stacey seconded that these response were submitted to the County Council. This was Agreed. The clerk would e-mail the response the following day having agreed a two day extension from the County Council

23. TO CONSIDER A REQUEST FROM THE OXFORSHIRE GEOLOGY TRUST TO CARRY OUT MINOR CLEARANCE WORK ON THE CLIFF AT CHURCH ROAD RECREATION GROUND

Agreed to grant permission but to seek assurances that the cliff face would not be damaged or  undermined. The Clerk to write to residents of Gardiner Close to inform them of the work.

24. TO CONSIDER A REQUEST FROM FLORA MURRAY ON BEHALF OF YEAR 5 & 6 CHILDREN FOR A DEDICATED AREA FOR SKATEBOARDS/BMX BIKES ETC

A petition of 118 signatories, mainly Years 5 & 6 of the Primary School asking for the provision of a skate/BMX park with in the village. Whilst applauding the initiative of the pupils concerned the committee felt that it was unable to help directly because there was no suitable Parish Council owned land in the village plus the council had a number of projects it was already pursuing and did not have any spare capacity to deal with another one. It was Agreed to send the petition to The Wheatley Park Sportsfield Management Committee as they were responsible for the upkeep of the land (at the Primary School) that was mentioned in the petition.

25. TO CONSIDER MATTERS RELATING TO TREES WITHIN THE VILLAGE

i)        Report from Tree Care Associates re inspection of Common Lime Tree in the Memorial Gardens. The report was read out and it was Agreed to ask Tree Care Associates for an estimate for the recommended work. Permission of SODC would have to be obtained as the tree is within the Conservation Area.

ii)        Report on the meeting held in St Mary’s Close on 5th June. Cllrs Reilly and Dalton had attended, along with Mr Harris of Tree Care Associates. Mr Harris’ report and estimates would be reported to the July Parish Council.

26. CLERK UPDATE

i)        International Tree Foundation AGM 10.30 am Saturday 26th June 2010 NCVQ Conference Centre, London – Noted

ii)        To consider removal of the barrier(s) in the alley way up the side for The Cornfield Bakery following graffiti spraying – It was Agreed to take no action at the present time but to monitor the situation.

iii)        Report from PCSOs on graffiti spraying at above alley and at Cullum Road recreation Area .The offenders had been identified and had been to make an attempt to clean the graffiti off.

iv)        Parish Council’s notice board on Crown Road had been replaced with the one that was outside Lavells’ newsagents. It was Agreed to look for a replacement board.

27. GRANTS, LICENCES AND SUBSCRIPTIONS

i)        Berks/Oxon/Bucks Air Ambulance (2008-2009 £100) – Cllr Bell proposed and Cllr carr seconded that under Section 137 of the 1972 Local Government Act £100 be granted – Agreed

ii)        CPRE 2010-2011 Subscription – £29 – Agreed

28. FINANCIAL MANAGEMENT

Balances

After the cheques below have been paid the balances on the council’s accounts as at

21st June 2010 will be as follows:                            Community       £1,354.27

Tracker           £30,780.12

Treasury         £59,955.37

SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105116-20 GM/SW/JF/OCC/HMR&C May sal/wages/pen/PAYE/NICs 3,213.80
105121 AON Ltd Insurance 2010 – 2011 2,424.43
105122 The Post Office Stamps 139.00
105115 Clair Logic Computer maintenance 101.64
Total £5,878.87
Cheques to Pay
105124 Kingdom Signs Signs for Cullum Road Rec 541.62
105125 WPSFMC 2nd Quarterly Payment 2000.00
105126 Mallabar Durbin June /July newsletter 235.00
105127 J Watson June/July newsletter 480.00
105128 Berinsfield Community Business Verges – May 542.26
105128 Berinsfield Community Business Recs,&  Littleworth Green 262.61
105129 Safe and Sound Playgrounds New Cradle swing seats – FCRd 652.13
105130 Kantara Ltd Domain+ Host name& Email A/cs 163.33
105131 Active Installations Grass mats Cullum Rec goals 737.02
105132 Glasdon UK Litter bin for Holloway Road 49.05
d/d Barclays Bank Bank charges 08.03.10–06.06.10 137.80
105133 parchments Newsletter June/July 2010 1,476.78
102134 Earth Anchors Dog Bins x3 654.42
102135 Thames Water Memorial Gardens 6.05
105136 BR Consulting Internal Audit 2009-2010 331.80
105137 MBMC Gas – 11.12.09 – 31.05.10 197.80
105138 CPRE 2010-2011 Subscription 29.00
105139 Berks/Ox/Bucks Air Ambulance Grant Aid 100.00
GM/SW/JF/OCC/HMR&C April sal/wages/pen/PAYE/NICs 3,400.00
Total £11,996.67

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 925.00
Photocopying .20
Allotments 6.00
Clear bags 4.00
Total £935.20

29. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – Newsletter June 2010*

ii)        Wheatley URC Newsletter June 2010*

iii)        Little Milton Newsletter June 2010*

iv)        Tiddington with Albury & Milton Common Newsletter – June/July 2010

v)        Shotover Preservation Society – Summer Newsletter 2010*

vi)        Great Milton Bulletin June 2101*

vii)        OCC – Planning for Emergencies- A Community Approach – Thursday 8th July – SODC Offices Committee Room 4 – 6pm to 8.00pm

* On display in Parish Office

30. DATE OF NEXT MEETING  –  19th July 2010 – Noted

WHEATLEY PARISH COUNCIL

MINUTES OF THE EXTRA ORDINARY MEETING OF THE COUNCIL

HELD ON MONDAY 21st JUNE 2010 IN THE MERRY BELLS AT 8.00 pm

PRESENT: Councillors: J. M. Carr (Chairman), G. Birks, R. T .Bell, E. M. Stacey, C Sprent, N Messenger & S Coleridge

OFFICER: Gareth Morris Clerk to the Parish Council

ALSO PRESENT: Two members of the public

In the absence of the Chairman, the Vice-Chairman, Cllr J Carr chaired the meeting,

23. APOLOGIES FOR ABSENCE had been received from Cllrs Reilly, Dalton, Coveley, Fyffe, Willmott & Devlin.

24. TO RECEIVE THE FINAL ACOUNTS FOR THE FINANCIAL YEAR 2009-2010

i)             To approve and sign the final accounts for the financial year 2009 – 2010

The Clerk reported that Mr Brian Rollerson had visited the Parish Office the previous Friday to inspect the council’s accounts and various other

documentation. There was an imbalance of £57.86 on the bank reconciliation as of 31st March 2010 which had to be found. Otherwise everything else was satisfactory and he had signed Section Four of the Annual Return.

Mr Rollerson’s report had been received that afternoon. One criticism was the poor rate of return that the Council was receiving from its Treasury Deposits and a better rate of return should be found.

The report will be distributed in full for discussion at the July Parish Council meeting

The clerk distributed a new Balance Sheet, Income and Expenditure Account and Section 1 of the Annual Return including amendments that had been discussed with and agreed by Mr Rollerson that morning

Cllr Birks proposed and Cllr Stacey seconded that the final accounts for the financial year 2009 – 2010 be approved and signed. This was Agreed unanimously

ii)             To receive and approve SECTIONS 1 (Statement of Accounts) and SECTION 2 (Annual Governance Statement) OF THE ANNUAL RETURN FOR THE FINANCIAL YEAR 2009-2010.

iii)

Cllr Birks proposed and Cllr Messenger seconded that SECTIONS 1 (Statement of Accounts) and SECTION 2 (Annual Governance Statement) OF THE ANNUAL RETURN FOR THE FINANCIAL YEAR 2009-2010 be approved and signed.

This was Agreed unanimously

25. DATE OF NEXT MEETING – MONDAY 5TH JULY 2010 – NOTED

The meeting closed at 8.10 pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE ANNUAL GENERAL MEETING OF THE COUNCIL

HELD ON MONDAY 11th MAY 2010AT THE MERRY BELLS AT 7.30PM

PRESENT: Councillors: J Reilly (Chairman), J. M. Carr (Retiring Chairman), C .M. Dalton,

G. Birks, R. T .Bell, P Willmott , M Fyffe ,E. M. Stacey, J Coveley, P Devlin (until 9.30pm), C Sprent, N Messenger, S Coleridge & A Knapp (from 8.05pm)

OFFICER: Gareth Morris Clerk to the Parish Council

ALSO PRESENT: County Councillor Anne Purse and one member of the public  

The Retiring Chairman welcomed all to the meeting. She then thanked the Councillors for their support she had received from them during her three year term of office.

1          ELECTION of Chairman for 2010 – 11 and Acceptance of Office

Cllr Reilly was proposed by Cllr Birks and seconded by Cllr Stacey. There being no other candidate Cllr car was declared elected and signed the Acceptance of Office after the meeting

Cllr Reilly thanked Cllr Carr for her hard work as Chairman of the Council. This was echoed by the whole council.

2          APOLOGIES FOR ABSENCE – none

3          ELECTION of Vice-chairman

Cllr Carr was proposed by Cllr Dalton and seconded by Cllr Birks. There being no other candidate Cllr Carr was declared elected.

4          FORMAL ADOPTION OF STANDING ORDERS (INCLUDING CODE OF         CONDUCT)

Cllr Dalton proposed and Cllr Willmott seconded that the Standing orders (including the Code of Conduct) be adopted. This was Agreed

5          APPOINTMENT of Committees;

` The chairman and vice-chairman are ex-officio members of every committee

a)  Standing Committees

i)   Finance & General Purposes

Cllrs Bell, Devlin, Fyffe, Birks, Coleridge, Carr &Stacey

ii)  Planning

Cllrs, Coveley, Sprent, Willmott, Messenger & Dalton

b) Advisory Committees and Working Groups

i) Traffic and Roads Advisory Committee (TRAC)

Cllrs Dalton, Fyffe, Bell, Reilly, Coveley, Sprent, Stacey, Carr, Birks & Messenger

ii) Recreation Areas Working Group

Cllrs Fyffe, Reilly and Dalton

6    CONFIRMATION of representatives to outside bodies:

i Merry Bells Management Committee; Cllr Carr

ii   Oxfordshire  Association of Local Councils; Cllrs Janet Carr.& Ellie Stacey

iii   Wheatley Sports Field Management Committee; Messrs Peter Bayliss, Richard Cosier, and Paul Edson, and Cllrs Roger Bell, Messenger & Paul Willmott.

Cllr Bell proposed and Cllr Dalton seconded that

iv Howe Trust; Cllrs Caroline Dalton and Gwendolen Birks and Janet Carr

v Park Sports Centre Advisory Committee; Cllr Roger Bell

vi   Wheatley Charities; Mr Peter Targett, (until 2013) and Mr Graham Colverson (until 2011)

vii   Public Transport Representative; Mr James Dalton.

Mr Dalton was given a vote of thanks for the work he puts in to his role as Public  Transport Representative

viii   Wheatley Windmill Preservation Society; Cllr Caroline Dalton

FIRST STATUTORY MEETING OF WHEATLEY PARISH COUNCIL

for council year 2010 – 11

7   APOLOGIES FOR ABSENCE – None

8   MINUTES of the meeting of the Parish Council of Monday 1st  March

2010, circulated previously, were signed as a correct and accurate record

9  CO-OPTION OF NEW PARISH COUNCILLOR

It was Agreed to take item 15 – Co-option of new parish councillor

Mrs Angela Knapp was present at the meeting and she explained that she wished to stand for co-option to the Parish Council. Mrs Knapp gave details of her address and occupation.

Cllr Birks proposed and Cllr Carr seconded that Mrs Knapp be co-opted on to the Parish Council. Agreed unanimously

Cllr Knapp joined the meeting (8.05 pm) and signed the acceptance of Office

There remains one vacancy on the Parish Council

10  MATTERS ARISING from the meeting held on Monday 1st March 2010

i)    Minute 97(i) – Waiting restrictions etc on Church along Church Road – nothing to

report

ii)   Minute 97(ii) – Review of 2004 Village Plan – Cllrs present at the March meeting would present a report to the wider Village Plan Group 9including The Wheatley Society) on Tuesday 8th June at 7.30 pm

iii)    Minute 97(iii) – update re Cullum Road Recreation Area project. Cllr Fyffe reported that the refurbished recreation ground opened for the second week of the Easter holidays. There were issues of alleged anti-social behaviour such as motor cycle riding etc. which would be addressed. Signs, seats and tables would be provided and ROSPA had made comments which meant that extra costs would be incurred. She was also trying to address the problem of cats using the sand pit

iv)    Minute 97(v) – Shotover Estate’s policy on public access. Cllr Carr had had a site meeting with Alexander Stanier and his agent. The Estate would drain the area by the Westfield entrance; provide a wider ‘Kissing Gate’ at the entrance and one to replace the stile across the field. There was still the issue of the locked gates at the Park Hill entrance but Cllr Carr was hopeful that a compromise might be reached on providing access at least for mobility scooters.

v)    Minute 99(ii)(b) Horse Chestnut tree in St Mary’s Close – in reply to a question from Cllr Bell the Clerk replied he hoped to set up a site visit with the tree surgeon and Cllrs Dalton, Devlin and Reilly either the coming Saturday or the Saturday after. Residents would be informed of the date and time.

11 THE MINUTES of the meetings of the Planning Committee held on the following dates were received:

i.)    Wednesday 10th March 2010, circulated previously

ii.) Wednesday 31st March 2010, circulated previously

iii.)    Wednesday 21st April 2010, circulated with the Agenda

a)      The Planning Committee recommends that future meetings are held every calendar month rather than every 3 weeks as at the moment (as SODC’s Planning Committee is now going to meet monthly not every three weeks as previously).

Agreed

12. THE MINUTES of the meetings of the F&GP Committee meetings held on:

i)        Monday 15th March 2010, circulated previously

ii)        Monday 19th April 2010, circulated with the Agenda

a)    Minute 5 – Parish Council website – to consider going live at the start of June – Agreed

b)    Minute 8 – Wheatley Park Sportsfield Management Committee. The Parish Council can see no objection why the new contract should not be offered to M J Watts and to confirm that the Parish Council is bound by the current agreement.- Agreed

8.30 pm The Chairman declared the Council out of session and asked the County and District Councillors to speak

County Councillor Anne Purse – the plan for the extension of the Park and Ride car park at Thornhill was to go ahead. A plan for differentiated charging, for those parking and travelling to London might be introduced.

A new stage in the consultation process on the OCC Local Transport  Plan 3 had just started. She felt that a second meeting of the attendees of the first meeting on A40 road noise should be convened.

District Councillor Carr – SODC had agreed to clear the grit that had been left during the winter on High Street and surrounding roads in the village.

8.50 pm – The Chairman declared the Council back in session

Agreed that the Clerk, in consultation with Anne Purse, convene a second meeting of the interested parties re A40 road noise.

13. TO CONSIDER PLANNING APPLICATION P10/W0461/O(Outline)(Minor) Land Adjoining Little Worth Park Coopers Close  Development of 2 x 2 bedroom houses, 4 x 3 bedroom houses and 1 x 3-4 bedroom house

The Clerk reported that a number of residents had written directly to SODC, only one had copied their letter to the Parish Council. These mainly reiterated the objections made to the previous objections.

Cllr Bell read out a number of points he felt should be made to SODC about the failure of the new application to meet the Inspectors reason for dismissing the original one.

Cllr Dalton proposed and Cllr Carr seconded that the Parish Council recommend to SODC that this application be refused. Agreed unanimously. It was further Agreed that the points made by Cllr Bell, with emphasis on the footpath being integral to the Primary School’s Travel Plans, along with the original objections made by the Parish Council be incorporated into the parish’s reasons for recommending refusal.

14.  TO RECEIVE A PETITION ON THE PROVISION OF TOILETS IN THE VILLAGE   PRESENTEDTO THE CHAIRMAN OF THE PARISH COUNCIL AT THE ANNUAL PARISH MEETING

A petition of some 97 signatories had been handed to the Chairman at the end of the Annual Parish Meeting in March. It requested ‘that plans are made and quickly proceeded with to provide toilet facilities in the village’.

The Council carefully considered the Petition and Agreed

  • The expense of providing toilets would be substantial and beyond our means
  • The Police objected to the previous toilet provision (provided and now withdrawn by the District Council) on the grounds of public policy and safety
  • The Council is unable to provide the requested toilet facilities

15.  REPORTS FROM OUTSIDE BODIES

i)        Neighbourhood Action Group – Cllr Reilly reported that following the recent consultation issue for Wheatley were, on top of the usual ones of speeding and parking: vandalism and Anti Social Behaviour; Litter and Flytipping. 116 out of the 213 responses said there were ‘no issues’. The Police welcomed the parish Councils intention to place a Youth shelter in Church Road recreation Ground.

9.30 – Cllr Devlin left the meeting

ii)        The Howe Trust – Cllr Dalton reported that the Howe Trust now owned the strip of land in Howe Close leading to the Howe.

iii)        The Park Sports Centre Joint User Group – Cllr Bell reported that the changes to the gym would be started in the near future. Usage of the centre overall continued to rise

iv)        Meeting with the Primary School re the School Travel Plan

Cllr Birks tabled a report of the meeting held on 24th March, between Parish Councillors, School Governors, the Headteacher and Mr Early (OCC School Travel Plans Officer). It was Agreed that the report be attached to the minutes of the Parish Council meeting and that it be sent to the Headteacher and Chairman of Governors

16   TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

i)         Cllr Bell reported on a meeting between Members of the Management Committee with Mr Uzzell (WPSFMC planning consultant), District Councillor Carr and Sharon Crawford (Planning Officer SODC) at the site of the proposed pavilion development on the sports field at Holton. The feedback received from the Planning officer was encouraging.

9.50 pm Cllr Carr proposed and Cllr Birks seconded that Standing orders be suspended for 10 minutes in order to finish the Agenda – Agreed

17  CORRESPONDENCE RECEIVED AND NOTED

i)   Oxfordshire Playing Fields Association Spring 2010 Newsletter*

ii)   CPRE – Members’ Guide 2010 & “Countryside Voice” Spring 2010*

iii)   The Haseleys –May 2010*

iv)   Oxfordshire nature Conservation Forum –“ Oxfordshire Biodiversity News”*

v)   Oxfordshire Playing Fields Association – Spring 2010 newsletter*

vi)   Wheatley URC May 2010 newsletter*

vii)  Little Milton May 2010 newsletter*

* on display in Parish Council

18.   CALENDAR OF MEETINGS – Noted

i)    Planning Committee  – Wednesday 12th May 2010 – 7.30pm

ii)    F&GP Committee – 24th May 2010 – 7.30pm

iii)    Planning Committee  – Wednesday 9th June 2010 – 7.30pm

iv)    F&GP Committee – Monday 21st June 2010 – 7.30pm

v)    Parish Council Meeting – Monday 7th July 2009– 7.30 pm

21.   RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Dalton proposed and Cllr Carr seconded “ that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters.”

Agreed

22. THE MINUTES OF THE CONFIDENTIAL SESSIONS OF THE FINANCE AND GENERAL PURPOSES MEETING OF 15th MARCH &19th APRIL 2010– circulated with this Agenda were received

Meeting closed at 9.53 pm